36C24926P0205_1.docx

SUBJECT*

Omnicell XTE Replacement (Pharmacy) James H. Quillen VAMC Mountain Home TN

GENERAL INFORMATION

BASE NOTICE TYPE

Network Contracting Office 9 (90C)

NCO 9

1639 Medical Center Parkway, Suite 204 Murfreesboro TN 37129

POINT OF CONTACT*

Contract Specialist Dawn Collins Dawn.Collins@va.gov 423-979-3640

AWARD INFORMATION

MODIFICATION NUMBER

LINE ITEM NUMBER

AWARDEE NAME*

CONTRACTOR’S UEI

TRILLAMED LLC

GW9FLBWB5625

AWARDEE ADDRESS LINE 1*

AWARDEE ADDRESS LINE 2*

AWARDEE ADDRESS LINE 4*

ADDITIONAL INFORMATION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

Justification and Approval Notice Justification and Approval Notice

DESCRIPTION

Justification and Approval Notice

DEPARTMENTOFVETERANSAFFAIRS

SOLESOURCEJUSTIFICATIONUNDERSIMPLIFIEDPROCEDURESFORCERTAINCOMMERCIALITEMSIN ACCORDANCE WITHRFO 12.102

AcquisitionPlanActionID:36C249-26-AP-1217

1. Contracting Activity:Department of Veterans Affairs, Network Contracting Office (NCO) 09, 1639 MedicalCenterParkwaySuite204,Murfreesboro,TN37129, VISN09,Station621,JamesH.Quillen Veterans’ Affairs Medical Center, Corner of Lamont Street and Veterans Way, Mountain Home TN37684.

2. Nature and/or Description of the Action Being Processed:This requirement is for the upgrade of the medical center existing Omnicell XT Automated Dispensing Cabinets (ADC) that are near End of Life in respect to hardware and software in accordance with Revolutionary FAR Overhaul (RFO) 12 AcquisitionofCommericalProductsandCommercialServicesandspecificallyRFO12.102Restricting Competition, where acquisitions conducted under Simplified Acquisition Procedures are exempt from the requirementsofRFO Part 6,but still requirea justification. The action being reviewed and approved is the award of an SDVOSB sole-source award to Trillamed, LLC. This action will be awarded as a new contract as a firm-fixed price contract.

3. Description of Supplies/Services Required to Meet the Agency’s Needs:The upgrade of the medicalcenterexistingOmnicellXTAutomatedDispensingCabinets(ADC)willbereplacingallthe ADC PC hardware components (touchscreens, keyboards, hard drives) and software operating systems in each dispensing cabinet.

DISPENSING

PR:621-26-1-091-0013Amount:$961,380.00

4. StatutoryAuthorityPermittingRestrictedCompetition:

RFO 12 Acquisition of Commercial Products and Commercial Services. The statutory authority for applyingtheAcquisitionofCommercialProductsandCommercialServicesofRFO12.102 is41U.S.C.

§1901andisimplementedbyRFO12.102(b)forrestrictingcompetitiononthisprocurement.

Competitionisrestrictedonthisprocurementforthereasonbelow:

(X)OnlyOneResponsibleSourceandNoOtherSuppliesorServicesWillSatisfyAgencyRequirements ()UnusualandCompellingUrgency

VHAPG

Part 813.5 Simplified Acquisition Procedures for Certain Commercial Items Attachment 1:

Request for Sole Source Justification Template

>SAT-SAP

under

RFO

12.102

Effective Date:

12/30/2025 Revision:

Acquisition

ID#:

36C249-26-AP-

Page of ()IndustrialMobilization,Engineering,DevelopmentalorResearchCapabilityorExpertServices ()InternationalAgreement ()AuthorizedorRequiredbyStatute ()National Security ()PublicInterest

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition Requiresthe Use of the Authority Cited Above (applicability of authority):Contacting knowledgeable individuals in Government and industry regarding market capabilities to meet requirements. VA technical experts conducted market research by contacting the sales representative of the only known supplier of automated dispensing cabinets (ADCs) that could potentially meet the VA’s requirements.Theexpertsspecificallyinquiredwhetherequipmentfromadifferentbrandcouldbe integrated into the VA’s existing Omnicell proprietary server system. The manufacturer, Omnicell, confirmed that integration of non-Omnicell equipment is not possible without replacing the VA’s existing Omnicell OmniCenter server. As such, only Omnicell-brand equipment possesses the proprietarysoftwarerequiredforinteroperabilitywiththecurrentVAinfrastructure.Anylimitation on competition is the result of the manufacturer’s authorization structure and technical compatibility requirements, not due to a restriction imposed by the Government.

Inaccordancewith38U.S.C.§8127(c),theanticipatedvalueofthisacquisitionisbelowtheSDVOSB sole source threshold, and award can be made to a single SDVOSB concern at a fair and reasonable price. The SDVOSB, Trillamed, LLC, provided an authorized distributor letter from Omnicell stating that they are the sole authorized distributor for Omnicell products to US Government entities: Veterans Affairs (VA), Dept of Defense (DOD), or Defense Health Agency (DHA) and Indian Health in the United States, District of Columbia, and Puerto Rico.

Accordingly, Trillamed LLC is the only firm capable of providing the supplies and services describedinSectionIIIabovewithouttheVeteran’sHealthAdministrationexperiencingsubstantialduplication of cost that could not be expected to be recovered through competitionand unacceptable delays in fulfilling its requirements.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources asdeemed practicable:On January 14, 2026, a Request for Information (RFI) was posted on Contract Opportunities to gather information about potential qualified sources and their size classifications, specificallyfocusingonService-DisabledVeteran-OwnedSmallBusinesses(SDVOSBs).TheRFIaimed to identify available market capabilities and ensure compliance with acquisition requirements.

The notice periodendedon January 30, 2026,and resulted in three responses.Amongthese, only one response was received from an SDVOSB, Trillamed LLC, while the other two responses were from large businesses. Trillamed LLC substantiated their capability by providing an authorized distributorletterfromOmnicell,Inc.,whichconfirmstheirstatusasthesoleauthorizeddistributor for Omnicell products to U.S. Government entities, including the Department of Veterans Affairs (VA), Department of Defense (DOD), Defense Health Agency (DHA), and Indian Health Services within the United States, District of Columbia, and Puerto Rico.

This information indicates that the VA's "Rule of Two" cannot be satisfied for this procurement, as onlyoneresponsibleSDVOSBsource,TrillamedLLC,mettherequiredcriteria.Additionally,thetwo largebusinesseswereidentifiedaslocatedinBaghdadandappearincapableofadheringtotheBuy American Statute or the Nonmanufacturer Rule, further reinforcing the case for a sole-source contract to Trillamed LLC.

This comprehensive market research effort confirms the impracticality of soliciting competitive offersfrommultiplesourcesandvalidatesthenecessityforasole-sourceawardunderthecurrent market conditions.

7. Determination by the CO that the Anticipated Cost to the Government will be Fair andReasonable:TheContractingOfficerhasdeterminedthattheanticipatedcosttothegovernmentfor this procurement will be fair and reasonable. This determination is supported by the Independent Government Cost Estimate (IGCE), which estimates the cost at $961,380.00.

Additionally,theacquisitionhistorywithinNetworkContractingOffice(NCO)16providesarelevant point of comparison. Specifically, contract number 36C25625P1434, awarded on August 12, 2025, was executed for a similar requirement at a cost of $661,500.00. This historical data confirms the reasonableness of the current estimate.

Furthermore,incompliancewiththelatestguidelinesundertheRevolutionaryFAROverhaul,the determination of fairness and reasonableness is corroborated by the following considerations:

MarketResearchCompliance(RFAR6.302-1):Comprehensivemarketresearchwasconductedas outlined inRFAR6.302-1,ensuringthe procurement process aligns with regulatory standards for sole source justifications.

Cost Analysis Protocols (RFAR Part 15.4): The acquisition process adhered to the cost analysis protocolsspecifiedinRFARPart15.4,includingcross-referencinghistoricalcontractdataandmarket intelligence to validate cost estimates.

FairandReasonablePricing(RFARPart13.501):Emphasisonensuringfairandreasonablepricingfor commercial items was maintained throughout the procurement process, as required under RFAR Part 13.501.

By leveraging historical contract pricing, market research data, and adherence to the guidelines specifiedintheRevolutionaryFAROverhaul,theContractingOfficerisconfidentthattheanticipated cost of $961,380.00 is fair and reasonable for the government's procurement needs.

8. Description of the Market Research Conducted and the Results, or a Statement of the ReasonsMarketResearchWasNotConducted:VAtechnicalexpertsundertookextensivemarketresearchto identify potential sources of automated dispensing cabinets (ADCs) that could meet the VA’s requirements. During this research, the experts contacted the sales representative of the onlyknown supplier, Omnicell, to ascertain whether equipment from other brands could be integrated into the VA’s existing Omnicell proprietary server system. Omnicell confirmed that integration of non-Omnicell equipment is not feasible without replacing the VA’s existing Omnicell OmniCenter server.Consequently,onlyOmnicell-brandequipment,whichpossessesthenecessaryproprietary software, is capable of interoperability with the current VA infrastructure.

FurthermarketresearchincludedasearchoftheFederalProcurementDataSystem(FPDS)using keywords “Pharmacy Dispensing,” which identified nine vendors utilized in the past year, including two Service-Disabled Veteran-Owned Small Businesses (SDVOSBs). Additionally, a search of the GeneralServicesAdministration(GSA)eLibraryusingSpecialItemNumber(SIN)A-92forMedication and Supply Packaging and Dispensing Equipment yielded 31 contract holders. Upon reviewing the terms and conditions of each vendor, it was determined that only Trillamed LLC (an SDVOSB) could meet the specific requirements of this procurement.

It was also noted that the required Omnicell equipment is manufactured outside the United States and no domestic product is available that can meet the VA's needs. Given that Trillamed LLC is the sole authorized distributor for Omnicell products to U.S. Government entities, and in accordance withVAAR825.103(b),anexceptiontotheBuyAmericanStatutefornonavailabilityapplies,thereby permitting this award.

AsdetailedinSection6above,marketresearchwasconductedinaccordancewithFARPart10.This research included a synopsis of the proposed acquisition to inform the industry of the forthcoming procurement and to solicit inquiries from interested parties. The comprehensive market research confirmed that Trillamed LLC is the sole source capable of meeting the VA’s technical and interoperability requirements for ADCs.

9. ListingofSourcesthatExpressed,inWriting,anInterestintheAcquisition:

TrillamedLLC–SDVOSB,Americanbased,Authorizeddistributorletterstatingsolesouceof Omnicell products to Government entities Al-MasaAl-Hamraa–Large,Baghdadlocation Al-SamaaAl-Qahira–Large,Baghdadlocation

10. Requirements Certification:I certify that the requirement outlined in this justification is a BonaFideNeedoftheDepartmentofVeteransAffairsandthatthesupportingdataundermycognizance, which are included in the justification, are accurate and complete to the best of my knowledge andbelief.

Dawn Collins ContractSpecialist NetworkContractingOffice09

11. ApprovalsinaccordancewiththeVHAPMPart806.3OFOCSOP:

a. (

CHRISTINA

LAWRENCE

Digitally signed by CHRISTINA

LAWRENCE

Date:

2026.02.09 13:50:44 06'00' )ContractingOfficer orDesignee’sCertification(required):Icertifythattheforegoing justification is accurate and complete to the best of my knowledge and belief.

ChristinaLawrence ContractingOfficer NetworkContractingOffice09

b. OneLevelAbovetheContractingOfficer(Requiredover$350Kbutnotexceeding$900K):I certify the justification meets requirements for other than full and open competition.

DewayneKnowles AdministrationSupportBranchChief Network Contracting Office 09