36C24925Q0352.docx

Sources Sought Notice Sources Sought Notice

GENERAL INFORMATION

SET-ASIDE

Network Contracting Office 9 (90C)

NCO 9

1639 Medical Center Parkway, Suite 204 Murfreesboro TN 37129

POINT OF CONTACT*

Contract Specialist Kristie Collins kristie.collins@va.gov

PLACE OF PERFORMANCE

Tennessee Valley Healthcare System (TVHS)

1310 24th Avenue South

Nashville TN

ADDITIONAL INFORMATION

DESCRIPTION

This is a Sources Sought Notice, and this notice is being issued for market research purposes only. This notice is not a Request for Quotation or Proposal (RFQ/RFP), and a solicitation is not being issued currently. This notice shall not be construed as a commitment by the Government to issue a solicitation, nor does it restrict the Government to a particular acquisition methodology. The purpose of this notice is to obtain information regarding the availability and capability of all qualified sources to perform a potential requirement. Responses to the information requested may assist the Government in determining the appropriate acquisition methodology.

The Network Contracting Office (NCO 09), Department of Veterans Affairs, is seeking information from sources capable of providing:

Replacement of 2 Freezers and 3 Walk-in Coolers:

A. GENERAL INFORMATION

1. Title of Project: Replace aging equipment

2. Scope of Work: This requirement is to include:

a) Main Kitchen Freezer D121 EE24601 (SN)9410705

· Remove (2) water cooled condenser units located in D119 that are serving the walk-in freezer in D121.

· Cap water lines for these (2) condenser units.

· Demo existing line set from the (2) condenser units in D119 to the walk-in freezer in D121.

· Install replacement condenser for walk-in freezer on roof 2. With units bolted to roof slab.

· Fabricate rack to house new condenser units and bolt to concrete slab.

· Repair Mod bit roofing system where penetrations were cut to bolt condenser units to slab roof.

· Run new line sets from the relocated condensers to the walk-in freezer via roof to the north facing wall of D121.

· Remove electrical wiring and conduit from the (2) removed condenser units in D119 back to breakers in panel 1DB1 breaker 7,9,11 and breaker 13,15,17.

· Run new conduit and electrical from panel 1DB1 breaker 7,9,11 and breaker 13,15,17 to new condenser units on roof 2.

· Remove and replace (2) evaporators for the walk-in freezer in D121

· Remove and replace (2) thermostats

· Remove and replace the (2) drain heaters and connect to the line.

· Remove and replace the door gasket.

· Charge (2) systems with refrigerant and verify operation.

· 1 Year workmanship warranty.

· 1 Year parts warranty provided by manufacturer.

· Supply a mobile freezer -10 degrees for temporary food storage.

b) Main Kitchen Walk-in Milk Cooler D101 EE99971 (SN) 963650760P

· Remove (1) water cooled condenser unit located in D119 that serves the walk-in milk cooler in D101.

· Cap water lines for this (1) condenser unit.

· Demo existing line set from the (1) condenser unit in D119 to the walk-in milk cooler in D101.

· Install replacement air cooled condenser for walk-in milk cooler on roof 2. With units bolted to roof slab.

· Fabricate rack to house new condenser unit and bolt to concrete slab.

· Repair Mod bit roofing system where penetrations were cut to bolt condenser units to slab roof.

· Run new line sets from the relocated condensers to the walk-in milk cooler via roof to the north facing wall of D121.

· Remove electrical wiring and conduit from the (1) removed condenser unit in D119 back to breakers in panel 1EQK1 breaker 3,5,7 in D101N

· Run new conduit and electrical from panel 1EQK1 breaker 3,5,7 to new condenser unit on roof 2.

· Remove and replace (1) evaporator in Walk-in Milk cooler D101.

· Run new line sets from the relocated condensers to the walk-in milk cooler in D101.

· Remove and replace door gasket.

· Remove and replace door heater.

· Remove and replace the thermostat and reconnect drain line.

· Charge system with refrigerant and verify operation.

· 1 Year workmanship warranty.

· 1 Year parts warranty provided by manufacturer.

· Supply a mobile cooler for temporary food storage.

c) Rear Walk-in Cooler D101-G EE99970 (SN) 96365710P

· Remove (1) water cooled condenser unit located in D119 that serves the walk-in cooler in D101-G.

· Cap water lines for this (1) condenser unit.

· Demo existing line set from the (1) condenser unit in D119 to the walk-in cooler in D101-G.

· Install replacement air cooled condenser for walk-in cooler on roof 2. With unit bolted to roof slab.

· Fabricate rack to house new condenser unit and bolt to concrete slab.

· Repair Mod bit roofing system where penetrations were cut to bolt condenser units to slab roof.

· Run new line sets from the walk-in cooler in D101-G to the relocated condensers on roof 2.

· Remove electrical wiring and conduit from the (1) removed condenser unit in D119 back to breakers in panel 1EQK1 breaker 4,6,8 in D101N

· Run new conduit and electrical from panel 1EQK1 breaker 4,6,8 to new condenser unit on roof 2.

· Remove and replace (1) evaporator in Walk-in cooler D101-G.

· Remove and replace door gasket.

· Remove and replace door heater.

· Remove and replace thermostat and reconnect drain line.

· Charge unit with refrigerant and verify operation.

· 1 Year workmanship warranty.

· 1 Year parts warranty provided by manufacturer.

· Supply a mobile cooler for temporary food storage.

d) Canteen Walk-in Cooler E109 EE99968 (SN) 92505802220P

· Remove and replace (1) condenser unit Roof 2.

· Remove and replace (1) evaporators units in E109

· Tie new equipment into existing line sets and electrical.

· Remove and replace door gasket.

· Remove and replace door heater.

· Remove and replace thermostat and reconnect drain line.

· Charge unit with refrigerant and verify operation.

· 1 Year workmanship warranty.

· 1 Year parts warranty provided by manufacturer.

· Supply a mobile cooler for temporary food storage.

e) Canteen Walk-in Freezer E109 (SN) 9205BO220PF

· Remove and replace (1) condenser unit Roof 2.

· Remove and replace (1) evaporators units in E109

· Tie new equipment into existing line sets and electrical.

· Remove and replace door assembly.

· Remove and replace door heater.

· Remove and replace thermostat.

· Remove and replace drain heater and reconnect drain line.

· Charge unit with refrigerant and verify operation.

· 1 Year workmanship warranty.

· 1 Year parts warranty provided by manufacturer.

· Supply a mobile freezer -10 degrees for temporary food storage

f) (Complete in this order) VA Equipment ID Information

1) Nutrition Freezer EE24601 (SN)9410705

2) Canteen Freezer EE99969 (SN) 9205BO220PF

3) Rear Nutrition Cooler EE99970 (SN) 96365710P

4) Milk Cooler Nutrition EE99971 (SN) 963650760P

5) Canteen Cooler EE99968 (SN) 92505802220P

** All work is to be performed at the Tennessee Valley Healthcare System (TVHS), for the Nashville campus located at 1310 24th Avenue South, Nashville, TN 37212.

3. Background: Replace aging equipment

4. Performance Period: The Contractor shall perform all work during normal business hours 8:00am To 4:00pm (unless other times are stipulated by the Contracting Officer’s Representative (COR)) if space is occupied between the hours of 8:00 a.m. and 5:00 p.m. to minimize the impact on patients and VA operations.

B. CONTRACT AWARD MEETING

The contractor shall not commence performance on the tasks in this SOW until the CO has conducted a kickoff meeting or has advised the contractor that a kickoff meeting is waived.

C. GENERAL REQUIREMENTS

1. Work Requirements

(a) Initial Project Meeting. Site work will commence with a meeting with the Utility Operations Supervisor. The purpose of this meeting will serve to address Replacing Condensers and evaporators for the Kitchen Walk in freezer and the canteen cooler.

(b) Hours of Work and Location(s) of Jobs. The hours of work will be during normal business hours of 8a-4p M-F at TVHS.

2. Supporting Information

(a) Place of Performance. TVHS located at 1310 24th Ave South Nashville, TN 37212.

(b) Period of Performance. The Contractor shall have completed all specified work within 90 days of the contractual agreement.

D. SPECIFIC MANDATORY TASKS AND ASSOCIATED DELIVERABLES

1. Contractor Furnished Materials: The contractor shall provide All labor, materials, equipment to perform the job. When "furnish", "provide", "install", or similar term is used it shall mean a complete installation, ready for use.

2. Government Furnished Materials and Services. Government furnished property, if any, will be identified and will only be used for the performance of this contract unless otherwise authorized by the Contracting Officer. The Contractor shall, always, take all steps necessary for maintenance and preservation of all Government-furnished property. The Contractor shall comply with all reasonable requests of the Contracting Officer to enclose, or specifically protect, Government-furnished property.

3. Qualifications of Key Personnel. The Contractor’s employees should be knowledgeable of standards associated with temperature monitoring, support, and maintenance.

4. Supervision/Communications. At all times during the performance, the Contractor's Superintendent (if applicable) shall be available by cellular phone. Prior to beginning any work, the Contractor shall supply the COR with the telephone number for the Superintendent. The Contractor's "Competent Person" that meets OSHA training guidelines, can make decisions and acting on behalf of the Contractor shall be physically always located on site during performance of the contract. If the Contractor's Competent Person is absent from the job site for an extended period, the COR may send all Contractor/sub-contractor employees off the job.

5. Security Requirements. Contractor shall identify which employees will be working under the awarded contract. Contractor personnel shall include employees, sub-contractors, subcontractor employees, suppliers and delivery personnel entering the Medical Center. This does not apply to suppliers and delivery personnel making deliveries to the VA warehouse dock only. Those employees shall bring photo ID to obtain a VA Contractor identification badge that shall be always worn above the belt while on Medical Center property. Contractor's employees shall return all I.D. badges to designated personnel at time designated in the task order.

6. The Contracting Officer's Representative (COR) is responsible for the inspection of the work called for in this job. The Contracting Officer's Representative will be identified in the task order by name, telephone number and location. Inspections made by the COR are for the sole benefit of the Government and do not relieve the Contractor of any quality control responsibilities.

7. The Safety Manger is responsible for safety inspections of all contract operations. The Safety Manager will be identified in the task order by name, phone number and location.

8. Drawings – General. Contract drawings (if applicable) will indicate the extent and location of work. If any departure from the contract drawings is deemed necessary by the Contractor, the details of such departure and the reasons therefore shall be submitted to the Contracting Officer for approval as soon as practical. No such departure shall be made without proper written permission of the Contracting Officer. The Contractor is responsible for all information and requirements in drawings and specifications that pertain to the task order.

9. Verification of Dimensions. The Contractor shall visit the job site to thoroughly familiarize himself with all the details of the work and working conditions. The Contractor shall also verify all dimensions in the field and shall advise the Contracting Officer of any discrepancy before performing any work. The Contractor shall be specifically responsible for the coordination and proper relation of his work to the building, structure, phasing and ensure the safety of employees and workmen.

10. Smoking Policy. The Contractor shall not allow smoking in any building. The Contractor shall ensure employees smoke only in designated outdoor areas, 50 feet away from buildings.

11. Parking/Traffic Regulations. The Contractor shall not park on grassy areas unless approved by the COR and the Contractor agrees to restore areas back to VA standards. Drivers should be particularly concerned with pedestrian traffic. Yield to pedestrians in crosswalks. Posted speed limits and all other traffic controls are to be always observed by operators. Seat belt use is mandatory on the VA grounds. There are no reserved parking spots for contractors at this VA hospital. The contractor is responsible for making their own parking plans off VA site. They may park only long enough on site, to load and unload supplies.

12. The Contractor shall always keep the work area, including any areas where materials/equipment is being stored, free from accumulations of waste materials and cleaned up after job is complete.

13. The COR will designate a contractor staging area due to space limitations. The contractor is responsible for disposing all waste.

14. Upon completion of a segment of work, the Contractor shall demonstrate to the COR that the work is complete, and the system is working.

E. SCHEDULE FOR DELIVERABLES

90 Days After Award Date.

F. CHANGES TO STATEMENT OF WORK

Any changes to this SOW shall be authorized and approved only through written modifications to the contract by the CO. A copy of each modification will be kept in a project folder along with all other products of the project. Costs incurred by the contractor through the actions of parties other than the CO shall be borne by the contractor.

G. REPORTING REQUIREMENTS

Upon arrival, every day during removal and installation, upon checkout.

H. TRAVEL [If applicable]

None.

I. GOVERNMENT RESPONSIBILITIES [If applicable]

None.

J. CONTRACTOR EXPERIENCE REQUIREMENTS

1. The contractor must inform the VHA COR when personnel are removed from the contract for any reason.

2. If a key person becomes unavailable to complete the contract, proposed substitutions of key personnel shall be made to the COR and CO.

K. CONFIDENTIALITY AND NONDISCLOSURE

1. It is agreed that:

(a) The preliminary and final deliverables, and all associated working papers, application source code, and other material deemed relevant by VA which have been generated by the contractor in the performance of this contract, are the exclusive property of the U.S. Government and shall be submitted to the CO at the conclusion of the contract.

(b) The CO will be the sole authorized official to release, verbally or in writing, any data, draft deliverables, final deliverables, or any other written or printed materials pertaining to this contract. No information shall be released by the contractor. Any request for information relating to this contract, presented to the contractor, shall be submitted to the CO for response.

(c) Press releases, marketing material, or any other printed or electronic documentation related to this project, shall not be publicized without the written approval of the CO.

Sources Sought Notice