36C24925Q0336.docx

Special Notice Special Notice

GENERAL INFORMATION

Network Contracting Office 9 (90C)

NCO 9

1639 Medical Center Parkway, Suite 204 Murfreesboro TN 37129

POINT OF CONTACT*

Contract Specialist Daphne Stewart Daphne.Stewart@va.gov

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

On behalf of the Tennessee Valley Healthcare System, the Murfreesboro Campus of the Veterans Affairs Medical Center has a requirement that the Office of the Network Contracting Office (NCO) 9 is issuing this Intent to Sole Source. THIS IS NOT A REQUEST FOR QUOTE (RFQ) AND NO SOLICITATION IS AVAILABLE. The Department of Veterans Affairs intends to award a Firm Fixed Price award to a single source under the authority of FAR 6.302-1(a)(2)(ii), Only One Responsible Source and No Other Supplies or Services will Satisfy Agency Requirements.

The prospective contractor is to provide field services to retrofit an EMCP4.2B controller in place of the existing EMCP II controller for Building 112(CMOP) emergency standby generator.

The Contractor will perform the work during normal hours. Hours of work shall be from 7:00 am to 3:30 pm, Monday through Friday, excluding federal holidays. The Contractor is required to schedule the equipment shut down for maintenance with the COR or alternate COR prior to starting any work on the generator set and ensure communications with the on-duty boiler plant operator.

This contract does not include any requirements for emergency call backs or payment for any overtime hours.

The Caterpillar G3520C Generator set is a natural gas fueled engine that has very strict maintenance requirements for continuous and reliable operation and has been under a service contract with Thompson Power/Caterpillar. The generator’s purpose is to provide primary electrical power and steam to the facility to reduce the cost of the electrical utility and increase utility efficiency. The engine requires maintenance at the manufacturers specified intervals to ensure proper operating characteristics as well as continuation of the servicing contractor’s warranty. Maintenance is of utmost importance for reduced operational cost and to ensure the longevity of the generator set’s life expectancy.

The contractor is to provide original equipment manufacturer’s (OEM) authorized/certified service technicians, transportation, equipment, maintenance parts, materials, specialty tools and supervision to provide the manufacturer’s required maintenance services to ensure proper and continuous operation of the Caterpillar G3520C generator set, radiator system and auxiliary systems connected to the engine.

NCO 9 intends to award this requirement as a sole source purchase order under the provision of Federal Acquisition Regulation (FAR) 6.302-1 to Thompson Machinery Commerce Corporation Caterpillar.

Based on market research, the required equipment and services can only be purchased from Thompson Machinery Commerce Corporation as the sole authorized service providor of OEM Caterpillar Inc., Therefore, the sole source award to Thompson Machinery Commerce Corporation is in the best interest of the government.

The North American Industry Classification System (NAICS) code for this requirement is 221118. This notice of intent is not a request for proposals or quotes.

Any vendor who believes it can meet the requirement as stated herein may submit a response, which will be considered only if received by 27 June 2025 NLT 10:00 AM ET.

Responses to this posting must be in writing and submitted to Daphne.Stewart@va.gov.

An authorization letter from the OEM MUST be included at time of response. Any response that does not include the proper current authorization letter will be rejected.

SAM: Interested parties shall be registered in the System for Award Management (SAM) as prescribed in FAR Clause 52.232-33.

SAM information can be obtained by accessing the internet at www.sam.gov or by calling 1-866-606-8220.

A determination not to compete the proposed order based upon the responses to this notice is solely within the discretion of the government.

See attached document: NOTICE OF INTENT TO SOLE SOURCE 36C24925Q0336.

Special Notice