36C24925Q0232_1.docx

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

GENERAL INFORMATION

Network Contracting Office 9 (90C)

NCO 9

1639 Medical Center Parkway, Suite 204 Murfreesboro TN 37129

POINT OF CONTACT*

Contract Specialist Daymeion Brantley daymeion.brantley@va.gov 615.225.3616

PLACE OF PERFORMANCE

3400 Lebanon Rd

Murfreesboro TN

COUNTRY

ADDITIONAL INFORMATION

DESCRIPTION

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular Federal Acquisition Circular 2023-01.

This solicitation is set-aside for Small Businesses (SB).

The associated North American Industrial Classification System (NAICS) code for this procurement is 339112, with a small business size standard of 1000 employees.

The FSC/PSC is 6515.

Network Contracting Office (NCO) 9 on behalf of VA Tennessee Valley Healthcare System (TVHS) is seeking to purchase “brand name or equal” Unit Dose Packaging Machine .

All interested companies shall provide quotations for the following:

Delivery and shall be completed no later than July 1, 2025.

FOB: Destination Place of Performance/Place of Delivery

3400 Lebanon Pike Murfreesboro, TN

37129

Nashville VA Medical Center 1310 24th Avenue South Nashville, TN 37212

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:

1. FAR 52.212-1, “Instructions to Offerors–Commercial Items”

2. FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items” Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items.” If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:

· FAR 52.212-4, “Contract Terms and Conditions–Commercial Items” OCT 2018.

· FAR 52.212-5, “Contract Terms and Conditions Required to Implement Statutes or Executive Orders” JAN 2021.

All quoters shall submit the below items. Non-compliance to the below items with this requirement may result in disqualification of the quote.

a. Only one quote. Quote shall be on offeror’s company letterhead, in PDF format and emailed to daymeion.brantley@va.gov NLT 04/28/2025 at 10:00 AM CST. The solicitation number, 36C24925Q0232 “Unit Dose Packaging Machine” must be referenced in the subject line.

b. Product information brochure with specifications and user manual shall accompany quote.

c. Offeror must submit certification that equipment meets/exceeds the salient characteristics of the desired brand above.

d. Quote must reflect anticipated delivery date.

e. Letters of Authorization (LOA) shall be included with offer.

f. Proof of SB status must be included with offer.

Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government.

The following are the decision factors:

(1) Technical or Quality

(2) Price The award will be made to the response most advantageous to the Government.

Responses shall contain your best terms and conditions.

52.211-6 BRAND NAME OR EQUAL (AUG 1999)

(a) If an item in this solicitation is identified as "brand name or equal," the purchase description reflects the characteristics and level of quality that will satisfy the Government's needs. The salient physical, functional, or performance characteristics that "equal" products must meet are specified in the solicitation.

(b) To be considered for award, offers of "equal" products, including "equal" products of the brand name manufacturer, must—

(1) Meet the salient physical, functional, or performance characteristic specified in this solicitation;

(2) Clearly identify the item by—

(i) Brand name, if any; and

(ii) Make or model number;

(3) Include descriptive literature such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available to the Contracting Officer; and

(4) Clearly describe any modifications the offeror plans to make in a product to make it conform to the solicitation requirements. Mark any descriptive material to clearly show the modifications.

(c) The Contracting Officer will evaluate "equal" products on the basis of information furnished by the offeror or identified in the offer and reasonably available to the Contracting Officer. The Contracting Officer is not responsible for locating or obtaining any information not identified in the offer.

(d) Unless the offeror clearly indicates in its offer that the product being offered is an "equal" product, the offeror shall provide the brand name product referenced in the solicitation.

(End of Provision)

52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS (JUN 2020)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code(s) and small business size standard(s) for this acquisition appear elsewhere in the solicitation. However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show—

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender's request and expense, unless they are destroyed during pre-award testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions, including alternative line items (provided that the alternative line items are consistent with subpart 4.10 of the Federal Acquisition Regulation), or alternative commercial items for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is "late" and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and—

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government's control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers. Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror's initial offer shall contain the offeror's best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation.

(1)(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to— GSA Federal Supply Service Specifications Section Suite 8100 470 East L'Enfant Plaza, SW Washington, DC 20407 Telephone (202) 619-8925 Facsimile (202) 619-8978.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision. Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites:

(i) ASSIST (https://assist.dla.mil/online/start/);

(ii) Quick Search (http://quicksearch.dla.mil/);

(iii) ASSISTdocs.com (http://assistdocs.com).

(3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by?

(i) Using the ASSIST Shopping Wizard (https://assist.dla.mil/wizard/index.cfm);

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or

(iii) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone (215) 697-2667/2179, Facsimile (215) 697-1462.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Unique entity identifier. (Applies to all offers that exceed the micro-purchase threshold and offers at or below the micro-purchase threshold if the solicitation requires the Contractor to be registered in the System for Award Management (SAM).) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation ‘‘Unique Entity Identifier’’ followed by the unique entity identifier that identifies the Offeror’s name and address. The Offeror also shall enter its Electronic Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the Offeror to establish additional SAM records for identifying alternative EFT accounts (see FAR subpart 32.11) for the same entity. If the Offeror does not have a unique entity identifier, it shall contact the entity designated at www.sam.gov for unique entity identifier establishment directly to obtain one. The Offeror shall indicate that it is an offeror for a Government contract when contacting the entity designated at www.sam.gov for establishing the unique entity identifier.

(k) [Reserved]

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency's evaluation of the significant weak or deficient factors in the debriefed offeror's offer.

(2) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award;

(5) For acquisitions of commercial items, the make and model of the item to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

52.212-2 EVALUATION—SIMPLIFIED ACQUISITION PROCEDURES

(a) Basis for Award. The Government will issue a purchase order to the responsible quoter whose quotation conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

(b) The following factors shall be used to evaluate quotations:

(1) Technical or Quality

(2) Price

(c) Evaluation Approach. The Government will evaluate quotations using the comparative evaluation process outlined in FAR 13.106-2 (b) (3), where quotations will be compared to one another to determine which provides the best benefit to the Government. The Government reserves the right to consider a quotation other than the lowest price that provides additional benefit(s). Quotations may exceed minimum requirements of the solicitation. The Government reserves the right to select a quotation that provides benefit to the Government that exceeds the minimum requirements of the solicitation but is not required to do so. Each response must meet the minimum requirements of the solicitation. The Government is not requesting or accepting alternate quotations. The evaluation will consider the following:

(1) Technical or Quality: The quotation will be evaluated to the extent to which it can meet and/or exceed the Government’s requirements as outlined in the solicitation and based on the information requested in the instructions to quoters section of the solicitation.

(2) Price: The Government will evaluate the price by adding the total of all line-item prices. The Total Evaluated Price will be that sum.> To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoters shall list exception(s) and rationale for the exception(s), if any.

Submission of your response shall be received not later than 10:00 AM CST on 04/28/2025 at daymeion.brantley@va.gov.

Solicitation number, 36C24925Q0232 Unit Dose Packaging Machine must be referenced in the subject line and on the cover page of the quote. Non-compliance with this requirement may result in disqualification of the quote.

Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

Any questions or concerns regarding this solicitation shall be forwarded in writing via e-mail to the Point of Contact listed below.

The following subparagraphs of FAR 52.212-5 are applicable:

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204–23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (Jul 2018) (Section 1634 of Pub. L. 115–91).

(3) 52.204–25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (AUG 2019) (Section 889(a)(1)(A) of Pub. L. 115–232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015).

(5) 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553).

(6) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) (Public Laws 108-77 and 108-78 (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

[] (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402).

[] (4) 52.204–10, Reporting Executive Compensation and First-Tier Subcontract Awards (Oct 2018) (Pub. L. 109–282) (31 U.S.C. 6101 note).

[] (8) 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (OCT 2015) (31 U.S.C. 6101 note).

[X] (19) 52.219-14, Limitations on Subcontracting (MAR 2020) (15 U.S.C. 637(a)(14)).

[] (ii) Alternate I (MAR 2020) of 52.219-28.

[] (27) 52.222-3, Convict Labor (June 2003) (E.O. 11755).

[] (29) 52.222-21, Prohibition of Segregated Facilities (APR 2015).

[x] (30)(i) 52.222–26, Equal Opportunity (SEP 2016) (E.O. 11246).

[] (ii) Alternate I (JULY 2014) of 52.222-35.

[] (32)(i) 52.222-36, Equal Opportunity for Workers with Disabilities (JUL 2014) (29 U.S.C. 793).

[] (33) 52.222-37, Employment Reports on Veterans (FEB 2016) (38 U.S.C. 4212).

[] (34) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (DEC 2010) (E.O. 13496).

[] (ii) Alternate I (MAR 2015) of 52.222-50 (22 U.S.C. chapter 78 and E.O. 13627).

[X] (44) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG 2011) [X] (51) 52.225-13, Restrictions on Certain Foreign Purchases (JUN 2008) (E.O.'s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).

[X] (57) 52.232-33, Payment by Electronic Funds Transfer—System for Award Management (Oct 2018) (31 U.S.C. 3332).

[] (2) 52.222-41, Service Contract Labor Standards (AUG 2018) (41 U.S.C. chapter 67).

[] (3) 52.222-42, Statement of Equivalent Rates for Federal Hires (MAY 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67).

[] (4) 52.222-43, Fair Labor Standards Act and Service Contract Labor Standards—Price Adjustment (Multiple Year and Option Contracts) (AUG 2018) (29 U.S.C. 206 and 41 U.S.C. chapter 67).

[] (8) 52.222-55, Minimum Wages Under Executive Order 13658 (DEC 2015).

[] (9) 52.222-62, Paid Sick Leave Under Executive Order 13706 (JAN 2017) (E.O. 13706).

VAAR 852.212-70 PROVISIONS AND CLAUSES APPLICABLE TO VA ACQUISITION OF COMMERCIAL ITEMS (APR 2020)

(a) The Contractor agrees to comply with any provision or clause that is incorporated herein by reference to implement agency policy applicable to acquisition of commercial items or components. The following provisions and clauses that have been checked by the Contracting Officer are incorporated by reference.

[X] 852.203–70, Commercial Advertising.

[] 852.209–70, Organizational Conflicts of Interest.

[x] 852.211–70, Equipment Operation and Maintenance Manuals.

[] 852.214–71, Restrictions on Alternate Item(s).

[] 852.214–72, Alternate Item(s). [Note: this is a fillable clause.] [] 852.214–73, Alternate Packaging and Packing.

[] 852.214–74, Marking of Bid Samples.

[x] 852.215–70, Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors.

[] 852.215–71, Evaluation Factor Commitments.

[] 852.216–71, Economic Price Adjustment of Contract Price(s) Based on a Price Index.

[] 852.216–72, Proportional Economic Price Adjustment of Contract Price(s) Based on a Price Index.

[] 852.216–73, Economic Price Adjustment—State Nursing Home Care for Veterans.

[] 852.216–74, Economic Price Adjustment—Medicaid Labor Rates.

[] 852.216–75, Economic Price Adjustment—Fuel Surcharge.

[] 852.219–9, VA Small Business Subcontracting Plan Minimum Requirements.

[X] 852.219–10, VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside.

[] 852.219–11, VA Notice of Total Veteran-Owned Small Business Set-Aside.

[] 852.222–70, Contract Work Hours and Safety Standards—Nursing Home Care for Veterans.

[] 852.228–70, Bond Premium Adjustment.

[] 852.228–71, Indemnification and Insurance.

[] 852.228–72, Assisting Service-Disabled Veteran-Owned and Veteran-Owned Small Businesses in Obtaining Bonds.

[X] 852.232–72, Electronic Submission of Payment Requests.

[X] 852.233–70, Protest Content/Alternative Dispute Resolution.

[X] 852.233–71, Alternate Protest Procedure.

[] 852.237–70, Indemnification and Medical Liability Insurance.

[X] 852.246–71, Rejected Goods.

[] 852.246–72, Frozen Processed Foods.

[] 852.246–73, Noncompliance with Packaging, Packing, and/or Marking Requirements.

[] 852.270–1, Representatives of Contracting Officers.

[] 852.271–72, Time Spent by Counselee in Counseling Process.

[] 852.271–73, Use and Publication of Counseling Results.

[] 852.271–74, Inspection.

[] 852.271–75, Extension of Contract Period.

[x] 852.273–70, Late Offers.

[] 852.273–71, Alternative Negotiation Techniques.

[] 852.273–72, Alternative Evaluation.

[] 852.273–73, Evaluation—Health-Care Resources.

[] 852.273–74, Award without Exchanges.

(b) All requests for quotations, solicitations, and contracts for commercial item services to be provided to beneficiaries must include the following clause:

[] 852.237–74, Nondiscrimination in Service Delivery.

(End of Clause) VAAR 852.219-74 LIMITATIONS ON SUBCONTRACTING—MONITORING AND COMPLIANCE (JUL 2018)

(a) This solicitation includes VAAR 852.219-10 VA Notice of Total Service- Disabled Veteran-Owned Small Business Set-Aside.

(b) Accordingly, any contract resulting from this solicitation is subject to the limitation on subcontracting requirements in 13 CFR 125.6, or the limitations on subcontracting requirements in the FAR clause, as applicable. The Contractor is advised that in performing contract administration functions, the Contracting Officer may use the services of a support contractor(s) retained by VA to assist in assessing the Contractor's compliance with the limitations on subcontracting or percentage of work performance requirements specified in the clause. To that end, the support contractor(s) may require access to Contractor's offices where the Contractor's business records, or other proprietary data are retained and to review such business records regarding the Contractor's compliance with this requirement.

(c) All support contractors conducting this review on behalf of VA will be required to sign an “Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement” to ensure the Contractor's business records or other proprietary data reviewed or obtained in the course of assisting the Contracting Officer in assessing the Contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs.

(d) Furthermore, if VA determines any services the support contractor(s) will perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions, the support contractor(s) must also enter into an agreement with the Contractor to protect proprietary information as required by FAR 9.505-4, Obtaining access to proprietary information, paragraph (b). The Contractor is required to cooperate fully and make available any records as may be required to enable the Contracting Officer to assess the Contractor's compliance with the limitations on subcontracting or percentage of work performance requirement.

(End of Clause) The following clauses are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at FAR "52.252-2 CLAUSES INCORPORATED BY REFERENCE" contained in this document. See FAR 52.252-2 for an internet address (if specified) for electronic access to the full text of a clause.

(FEDERAL ACQUISITION REGULATION (48 CFR Chapter 1)

Point of Contact Any questions or concerns regarding this solicitation shall be sent in writing only via email addressed to daymeion.brantley@va.gov subject line: 36C24925Q0232 Unit Dose Packaging Machine. Questions shall be submitted NO LATER THAN 04/21/2025 @ 10:00 AM CST.

ITEM INFORMATION

VAMC - Nashville ATP2 480 Canisters with unit dose packaging (Includes Replenishment Kit, value $3,500 and 1 case of paper & ribbon) PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing PRODUCT/SERVICE CODE: 6530 - Hospital Furniture, Equipment, Utensils, and Supplies MANUFACTURER PART NUMBER (MPN): ATP2-480 Narrow LOCAL STOCK NUMBER: ATP2-480 Narrow

ATP2 Narrow Lower Packaging Unit for ATP 2 (Includes 1 rolling tray and cover)

PRODUCT/SERVICE CODE: 6530 - Hospital Furniture, Equipment, Utensils, and Supplies

MANUFACTURER PART NUMBER (MPN): ATP2-320-NPU

LOCAL STOCK NUMBER: ATP2-320-NPU

One ULT SmartTrayRx System: Includes : ULT SmartTrayRx Docking Station, ULT SmartTrayRx Client, Scanner, Touch Screen, BioMetric, UPS, Adjustable leg Kit, & 3 ULT SmartTrayRx-64 trays

PRODUCT/SERVICE CODE: 6530 - Hospital Furniture, Equipment, Utensils, and Supplies

MANUFACTURER PART NUMBER (MPN): ULT-100

LOCAL STOCK NUMBER: ULT-100

Canister Calibration Kit including the AVF-1

PRODUCT/SERVICE CODE: 6530 - Hospital Furniture, Equipment, Utensils, and Supplies

MANUFACTURER PART NUMBER (MPN): CCK

LOCAL STOCK NUMBER: CCK

ATP2 - Adjustable Canister (Pinned)

PRODUCT/SERVICE CODE: 6530 - Hospital Furniture, Equipment, Utensils, and Supplies

MANUFACTURER PART NUMBER (MPN): ACP

LOCAL STOCK NUMBER: ACP

ATP AutoSense Smart Drawer Assembly with 16 AutoSense Smart Canisters with Mircochips for new ATP 2 only

PRODUCT/SERVICE CODE: 6530 - Hospital Furniture, Equipment, Utensils, and Supplies

MANUFACTURER PART NUMBER (MPN): ATP2

LOCAL STOCK NUMBER: ATP2

Parata Perl 1 (2 license) - 2 users, 2 bag/sec transport, 1.5 bags/sec C&R, 19" spools

PRODUCT/SERVICE CODE: 6530 - Hospital Furniture, Equipment, Utensils, and Supplies MANUFACTURER PART NUMBER (MPN): Parata Perl LOCAL STOCK NUMBER: Parata Perl

On site Implementation and Installation Training Package for ATP Series

PRODUCT/SERVICE CODE: 6530 - Hospital Furniture, Equipment, Utensils, and Supplies MANUFACTURER PART NUMBER (MPN): ATP Series LOCAL STOCK NUMBER: ATP Series

Perl - Installation and Training

PRODUCT/SERVICE CODE: 6530 - Hospital Furniture, Equipment, Utensils, and Supplies MANUFACTURER PART NUMBER (MPN): Implementation - PERL LOCAL STOCK NUMBER: Implementation - PERL

ATP 2 Equipment interface to pharmacy information system, includes interface to Pyxis dispensing cabinets

PRODUCT/SERVICE CODE: 6530 - Hospital Furniture, Equipment, Utensils, and Supplies

MANUFACTURER PART NUMBER (MPN): ATP 2

LOCAL STOCK NUMBER: ATP 2

Removal of Equipment - Pharmopack

PRODUCT/SERVICE CODE: 6530 - Hospital Furniture, Equipment, Utensils, and Supplies MANUFACTURER PART NUMBER (MPN): Removal LOCAL STOCK NUMBER: Removal

6 Month Service Agreement for Parata Perl 1 (2 license) - Goes into effect after initial 6 Month warranty period

PRODUCT/SERVICE CODE: 6530 - Hospital Furniture, Equipment, Utensils, and Supplies MANUFACTURER PART NUMBER (MPN): SMA Perl LOCAL STOCK NUMBER: SMA Perl

3-Day training at TCGRx Training Center Includes Lunch and Refreshments. Travel and accommodation not included

PRODUCT/SERVICE CODE: 6530 - Hospital Furniture, Equipment, Utensils, and Supplies MANUFACTURER PART NUMBER (MPN): Biomed Training LOCAL STOCK NUMBER: Biomed Training

SHIPPING

PRODUCT/SERVICE CODE: 6530 - Hospital Furniture, Equipment, Utensils, and Supplies MANUFACTURER PART NUMBER (MPN): Shipping - FSS LOCAL STOCK NUMBER: Shipping - FSS

VAMC - Murfreesboro ATP2 480 Canisters with unit dose packaging (Includes Replenishment Kit, value $3,500 and 1 case of paper & ribbon)

PRODUCT/SERVICE CODE: 6530 - Hospital Furniture, Equipment, Utensils, and Supplies MANUFACTURER PART NUMBER (MPN): ATP2-480 Narrow LOCAL STOCK NUMBER: ATP2-480 Narrow

ATP2 Narrow Lower Packaging Unit for ATP 2 (Includes 1 rolling tray and cover)

PRODUCT/SERVICE CODE: 6530 - Hospital Furniture, Equipment, Utensils, and Supplies

MANUFACTURER PART NUMBER (MPN): ATP2-320-NPU

LOCAL STOCK NUMBER: ATP2-320-NPU

One ULT SmartTrayRx System: Includes : ULT SmartTrayRx Docking Station, ULT SmartTrayRx Client, Scanner, Touch Screen, BioMetric, UPS, Adjustable leg Kit, & 3 ULT SmartTrayRx-64 trays

PRODUCT/SERVICE CODE: 6530 - Hospital Furniture, Equipment, Utensils, and Supplies

MANUFACTURER PART NUMBER (MPN): ULT-100

LOCAL STOCK NUMBER: ULT-100

Canister Calibration Kit including the AVF-1

PRODUCT/SERVICE CODE: 6530 - Hospital Furniture, Equipment, Utensils, and Supplies

MANUFACTURER PART NUMBER (MPN): CCK

LOCAL STOCK NUMBER: CCK

ATP2 - Adjustable Canister (Pinned)

PRODUCT/SERVICE CODE: 6530 - Hospital Furniture, Equipment, Utensils, and Supplies

MANUFACTURER PART NUMBER (MPN): ACP

LOCAL STOCK NUMBER: ACP

ATP AutoSense Smart Drawer Assembly with 16 AutoSense Smart Canisters with Microchips for new ATP 2 only

PRODUCT/SERVICE CODE: 6530 - Hospital Furniture, Equipment, Utensils, and Supplies

MANUFACTURER PART NUMBER (MPN): ATP 2

LOCAL STOCK NUMBER: ATP 2

Parata Perl 1 (2 license) - 2 users, 2 bag/sec transport, 1.5 bags/sec C&R, 19" spools

PRODUCT/SERVICE CODE: 6530 - Hospital Furniture, Equipment, Utensils, and Supplies MANUFACTURER PART NUMBER (MPN): Parata Perl 1 LOCAL STOCK NUMBER: Parata Perl 1

On site Implementation and Installation Training Package for ATP Series

PRODUCT/SERVICE CODE: 6530 - Hospital Furniture, Equipment, Utensils, and Supplies MANUFACTURER PART NUMBER (MPN): Implementation LOCAL STOCK NUMBER: Implementation

Perl - Installation and Training

PRODUCT/SERVICE CODE: 6530 - Hospital Furniture, Equipment, Utensils, and Supplies MANUFACTURER PART NUMBER (MPN): Implementation - PERL LOCAL STOCK NUMBER: Implementation - PERL

ATP 2 Equipment interface to pharmacy information system, includes interface to Pyxis dispensing cabinets

PRODUCT/SERVICE CODE: 6530 - Hospital Furniture, Equipment, Utensils, and Supplies

MANUFACTURER PART NUMBER (MPN): IC - ATP 2

LOCAL STOCK NUMBER: IC - ATP 2

6 Month Service Agreement for Parata Perl 1 (2 license) - Goes into effect after initial 6 Month warranty period.

PRODUCT/SERVICE CODE: 6530 - Hospital Furniture, Equipment, Utensils, and Supplies MANUFACTURER PART NUMBER (MPN): SMA Perl LOCAL STOCK NUMBER: SMA Perl

Removal of Equipment - Pharmopack

PRODUCT/SERVICE CODE: 6530 - Hospital Furniture, Equipment, Utensils, and Supplies MANUFACTURER PART NUMBER (MPN): Removal LOCAL STOCK NUMBER: Removal

3-Day training at TCGRx Training Center Includes Lunch and Refreshments. Travel and accommodation not included

PRODUCT/SERVICE CODE: 6530 - Hospital Furniture, Equipment, Utensils, and Supplies MANUFACTURER PART NUMBER (MPN): Biomed Training LOCAL STOCK NUMBER: Biomed Training

SHIPPING

PRODUCT/SERVICE CODE: 6530 - Hospital Furniture, Equipment, Utensils, and Supplies MANUFACTURER PART NUMBER (MPN): Shipping - FSS LOCAL STOCK NUMBER: Shipping - FSS

Salient Characteristics

· The system will need to have the ability to communicate with VISTA use HL7 messaging.

· Packager will have a touch screen for navigation as an all-in-one, with biometric scanning for user login

· Packager cannot exceed the following dimensions due to space limitations: 48” Width, 90“Height, 48” Deep. This space has the necessary data and power requirements in pharmacy. There is not space sufficient in any other location in current pharmacy design.

· Packager must fit through pharmacy door (46” width and 83” height)

· Must have at least 400-canister capacity.

· Must include a special tablet system or STS.

· Packager shall have a dual tray system allowing users to “pre-fill” or stage two trays at a time, providing continuous dispensing of non-canister medications.

· The packaging system shall have software features allowing users to use a different NDC if the primary NDC for an order has ran out of inventory; to pause a batch during a production run to work on another batch allowing users to come back to the paused batch and pick up where it left off; group or daisy chain canisters together to reduce refill rates for high volume or large pill; skip a med if un available then removing it from the order staging it as separate order when inventory is available; and allow users to separate an order with multiple patients into separate orders at the packager level

· Packager shall have a swappable lower packaging unit for onsite redundancy to eliminate downtime.

· Packaging system will use a clamp and seal system to efficiently seal pre-folded paper with a serrated edge to ensure pouches are produced with less errors and make it easy to access medications.

· Packager shall have auto-correcting motor bases preventing jams while dispensing from canisters.

· System shall have reporting capabilities giving users the ability to check user metrics and run audit reports.

· System shall have self-calibration canister kits for canisters (ability to modify canisters to fit different shape and size medications without replacing canister)

· System shall have a set of universal, manually adjustable canisters allowing the pharmacy staff to calibrate canister for new NDC’s without the need to swap out canister parts.

· System shall have automatic canister recognition chip system available, which will enable any canister to be seated in any location in the packager.

· System shall have the ability to change pouch sizes to fit different sized medications.

· System shall be able to print custom labels (color included)

· Packages produced from system shall be individually packaged and at a minimum contain: drug name, dose, dosage form, lot number, expiration date, and BCMA compatible barcode/ 2-D printing options.

· System must be compatible with Windows 10

· Package must be most current version of software and/or system.

· System must have HL7 interface with pharmacy system Cerner / Vista/ Automated Dispensing Cabinets.

· Systems first year’s software licensing is included in initial purchase

· System shall have a pouch verification system that can verify label and contents of each packet to improve accuracy and efficiency.

· Pouch verification system shall be able to produce a cut and rolled group of medications by patient, facility, or hour of administration.

· Company will provide at minimum 3 days of training on both campuses for staff to be adequately trained.

STATEMENT OF WORK

GENERAL INFORMATION

INTRODUCTION

This document is intended to replace the current contract packager Carefusion Pyxis® PharmoPack™. The Carefusion Pyxis® PharmoPack™ has reached End of Life (EOL) for parts and support of the technology.

SCOPE OF WORK

Replace current packager which will no longer have parts or support available for repair work from the manufacturer. Enhance patient safety by also providing a pouch verification system.

It attaches to and communicates across local area networks both locally and at remote, Community Based Outpatient Clinics (CBOC). The system will seamlessly communicate with existing automated dispensing cabinet equipment in all patient care areas to support adequate drug storage within TVHS.

PERIOD OF PERFORMANCE

Delivery is required by July 1, 2025, for installation and connection to Vista. The devices must be ready for use by August 1, 2025, for testing and evaluation that the devices are ready for use.

PLACE OF PERFORMANCE

Pharmacy Automated Medication Packager and Pouch Verification System is needed at multiple locations at TVHS. Current site locations are listed below:

Specific Requirements/Tasks

The automated pill packaging device will be updated to a Windows 10 operating system meet OIT requirement and be able to communicate with VISTA and pharmacy automated dispensing cabinets. This will allow pharmacy to resume the automated 24-hour filling of inpatient patient’s medications and increase patient safety. The packager shall also include a pouch verification system.

· Two devices will be necessary for both Nashville and Murfreesboro Campuses

· The medication packager will interface with VISTA to receive patient orders for solid dosage forms for patient use.

· Each medication will be dispensed in an individual unit dose package

· Each package must have (at a minimum: Drug name, dose, dosage form, lot number, expiration date, BCMA compatible barcode.)

· The medication packager will have the ability to print current inventory reports, expiring drug reports, drug usage reports.

· The medication packager will have a special tablet system (STS) tray and half-tablet support for non-canistered medications.

· The medication packager will have the capacity for at least 400 canisters.

· The medication packager will have infrared light detection of tablet to ensure unit dose packages have been filled.

· The system will have the ability to print custom labels (color included).

· Packages are available in more than one size.

· The medication packager will have a touchscreen display and input.

· The medication packager will have automatic canister recognition chip available which will enable that any canister may be seated in any location in the packager.

· The medication packager shall have a canister calibration kit to manipulate canisters to fit the facilities evolving formulary

· The system shall come with removable main frame (packaging unit) to decrease downtime.

· The system shall come with a redundant (back up) main frame

· The system shall have easy access to allow for cleaning

· System will be most current version available

· System will be able to interface with Automated Dispensing Machines (ADMs: Pyxis and/or Omnicell)

· Pouch verification system shall be able to verify label and contents of each packet to improve accuracy and efficiency

· Pouch verification system shall be able to produce a cut and rolled group of medications by patient, facility, or hour of administration

Delivery or Deliverables

The contractor shall deliver an inventory of installed operation units throughout all TVHS listing the unit location, unit configuration and unit monthly cost prior to or concurrent with invoicing for those units. This shall be delivered Monthly not later than concurrent with invoicing.

Work at the government site shall not take place on Federal holidays or weekends unless directed by the Contracting Officer (CO). The exception to this is in the case of medical necessity, as determined by the Chief of Pharmacy or delegated Pharmacy staff.

The eleven federal holidays observed by the Federal Government are: New Year’s Day; Martin Luther King, Jr.’s Birthday; Washington’s Birthday; Memorial Day; Juneteenth; Independence Day; Labor Day; Columbus Day; Veterans Day; Thanksgiving Day; Christmas Day, and any other day specifically declared by the President of the United States to be a federal holiday.

Special Considerations

The contractor shall not be entitled to monthly invoice payment for work unless the equipment install, confirmed working with limited connection issues and training has completed. Upon the completion of installation of equipment one good faith payment shall be received.

Contractor Responsibility

The contractor shall provide enough CAT5 data line to support manipulation and connection of devices to existing computer port connections, and Uninterruptable Power Supplies (UPS) and/or surge suppressor devices for all equipment not already so buffered.

All information and data related to this project that the contractor gathers or obtains shall be both protected from unauthorized release and considered the property of the government. The contracting officer will be the sole authorized official to release verbally or in writing, any data, the draft deliverables, the final deliverables, or any other written or printed materials pertaining to this contract. Press releases, marketing material, or any other printed or electronic documentation related to this project, must not be publicized without the written approval of the contracting officer.

Government Responsibility

The Government will provide contractor access to an intact, operational data network and server host site capable of effectively supporting day to day operation of the Pyxis® system. The Government will also furnish connectivity via computer ports for those patient care areas receiving deployed equipment and not currently having an adequate connection. Power (emergency red plug) and network receptacles for operation of the devices will also be provided by the Government.

The Government will obtain the Vista Interface License required to allow non-VA vender technology communications with VA systems.

All Government personnel involved with the installation, configuration, and day-to-day operation of the packager and verifications system will be properly trained on the system’s operation and current on training necessary for the protection of sensitive information while using the devices.

Security Requirements

Medication Packaging and Pouch Verification devices will communicate over network connections considered secure as measured against Department of Veterans Affairs National, regional, and local guidelines. The contracted maintenance requirement of the automated medication packager and pouch verification system will allow and require remote access to the various systems by each vendors technical personnel. Vendor will set up an account with the Department of Veterans Affairs that permits communication with the local system via Virtual Private Network (VPN). During specific critical situations or under circumstances considered catastrophic, communication via modem MAY be permitted by the facility ISO ONLY.

The Contractor shall only use Government IT equipment for purposes specifically tied to or authorized by the contract and in accordance with VHA policy.

The Contractor shall not create or maintain any records containing any non-public VHA information that are not specifically tied to or authorized by the contract.

The Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected from public disclosure by an exemption to the Freedom of Information Act.

Records This clause applies to all Contractors whose employees create, work with, or otherwise handle Federal records, regardless of the medium in which the record exists.

A “Federal record” as defined in 44 U.S.C. § 3301, includes all recorded information, regardless of form or characteristics, made or received by a Federal agency under Federal law or in connection with the transaction of public business and preserved or appropriate for preservation by that agency or its legitimate successor as evidence of the organization, functions, policies, decisions, procedures, operations, or other activities of the United States Government or because of the informational value of data in them.

The term Federal record:

1. includes Veterans Health Administration (VHA)/ VA Tennessee Valley Healthcare System (VA TVHS) records.

1. does not include personal materials.

1. applies to records created, received, or maintained by Contractors pursuant to their VHA contract.

1. may include deliverables and documentation associated with deliverables.

Contractors, contractor personnel, subcontractors, and subcontractor personnel shall be subject to the same Federal laws,…