SOW Amended.docx

Statement of Work Installation of privacy curtains (JSN: A5180)

Tennessee Valley Health Care Nashville Campus 1310 24th Ave south Nashville, TN. 37212

Alvin C. York Campus 3400 Lebanon Pike. Murfreesboro, TN. 37129

Murfreesboro and Nashville VA Health Care System Nashville VA 1310 24th Avenue South Nashville, TN 37212

1. Statement of Work Veteran Affairs Nashville Tennessee Health Care System and Alvin C. York Campus have a requirement to install Disposable Curtains (JSN: A5180) with an authorized vendor to supply and deliver the item(s) identified in Table 1 below. This is a Brand Name or Equal Requirement. This requirement is in support of the of the Nashville VA Hospital – VA. Hospital 1310 24th Avenue South Nashville, TN, 37212. The Nashville and Murfreesboro hospital outpatient clinic has the need for disposable curtains to be used in patient spaces areas in the facility. ICP Medical is the basis of design.

For the purpose of this requirement, it is critical that the vendor who performs this contract shall not void the warranty as laid out by ICP Medical. The warranty is as follows:

ICP Medical LLC warrants the original purchaser that ICP Medical products are clear and free of defects in materials and workmanship under normal use and service. Under this warranty, ICP Medical LLC’s obligation is limited to repairing or replacing, at its option, articles that are returned within the warranty period and that, after examination, are shown to ICP Medical LLC’s satisfaction to be defective. Below are the warranty periods for ICP Medical products.

· Rapid Refresh Keyboard or Mouse – 1 year

· PPE Organizers and Parts - 1 year

· Rapid Refresh Reusable and Extended Use Curtains – 2 years

· Rapid Refresh Curtain Rod Adapters – 2 years Table 1 – Package Items Summary

Installation

The privacy curtain installation kit needs to have the patented release mechanism to allow curtains to be changed in seconds and without the need for special tools or a ladder. Height of installation kit must be 24.5” to accommodate the 9’-0” ceiling height.

2. GENERAL CONDITIONS

2.1 Site Addresses

The address of the Nashville VA Hospital – 24th Avenue South Project provided below.

1310 24th Avenue South Nashville, TN 37212

The address of the Alvin C York Hospital- 3400 Lebanon Pike. Murfreesboro, TN. 37129.

2.2 Delivery Schedule

Items shall be delivered no earlier than the estimated delivery start date and no later than the delivery end date listed in Table 2 below.

Table 2 – Anticipated Building Outfitting Schedule

Building:

Tennessee Valley Health Care Nashville Campus 1310 24th Ave south Nashville, TN. 37212 Estimated start date: December 25th 2024 Estimated end date: December 31st 2024

Building:

Alvin C. York Campus 3400 Lebanon Pike. Murfreesboro, TN. 37129.

Estimated start date: January 2nd 2024 Estimated end date: January 8th 2024

No work shall be done on the federal government holidays.

· Christmas Day-December 25th

· New Year’s Day- January 1st

2.3 Schedule and Order Management

2.3.1 The above delivery schedule is based upon the current construction schedule due to the nature of efforts and construction timelines and dates may vary and shift. Delivery dates need to be flexible. The delivery of items for installation are dependent upon the completion of applicable areas within the building. If there is a delay, the Contractor may be required to adjust the delivery date at no cost to the Government. The Contractor will coordinate with the on-site POC’s before delivery.

2.3.2 The awardees actual delivery dates will be confirmed by VA upon award.

2.3.3 post-award, the vendor will coordinate delivery identified in this document with the VA prior to beginning any work (See Section 2.4). Once the dates have been confirmed, modifications to the schedule are subject to written approval by the CO, COR, and the vendor.

2.4 Delivery and Receiving

Delivery and receipt of the proposed items is anticipated to be directed to the location identified below. Confirmation of delivery location will be provided post-award. To coordinate delivery, contact:

VA POC:

Caprice Prowell, 615-332-1845, caprice.prowell@va.gov COR Curtis Majerus, 615-225-4510, curtis.majerus@va.gov James Parm,615-924-3185, james.parm@va.gov,

2.4.1 The vendor is required to define the need for a staging area to accommodate item delivery, if needed. Post-award, this information will be confirmed with the vendor.

2.4.2 The delivery of items identified in this document shall take place during normal loading dock business hours which are defined as: 8:00 AM to 3:00 PM or extended business hour of 8:00 AM to 8:00 Pm Eastern Standard Time, Monday through Friday, and excluding Federal Holidays. If any deliveries are scheduled after normal business hours, then all delivery vehicles must be equipped with a “Tommy Gate” type lift to facilitate unloading to ground level.

2.4.3 Delivery trucks will not be permitted to remain at the loading dock. Trucks shall be unloaded, moved from the dock, and then brought back to the dock if required to haul out any waste, tools, or excess materials.

2.4.4 Labeling of delivered items shall include the VA facilities contract number and VA purchase order number for identification and reference upon receipt of product.

2.5 Clean Up and Disposal There are no dumpsters available for vendor use.

2.5.1 a.) The contractor is responsible for the removal of existing curtains as well as properly dismantle the existing curtain system.

b.) Identification and removal of any additional carriers, broken carriers or hardware that are no longer required for the disposable curtain installation. Add additional carriers where needed. Ensure that the track is free from any obstructions or unnecessary components.

c.) Lubrication of curtain tracks to ensure smooth and quiet operation of the disposable curtains.

d.) Install the disposable curtains according to manufacturer specifications and industry best practices.

e.) Ensure the curtains are securely attached to the carriers and track allowing for easy movement and adjustment.

f.) Verify the curtains provide adequate coverage for the intended purpose.

2.5.2 The removal of waste and/or excess material shall be conducted through the loading dock area.

2.6 Assembly, Installation, and Calibration Required (Yes ☒ No ☐)

2.6.1 The vendor is required to manage and coordinate installation at the Nashville VA Hospital -24th Avenue South Project and Alvin C. York Campus with the COR or his representative IOT&A POC.

2.6.2 On-site assembly and installation of items, and performance of services identified in this document shall take place during normal business hours which are defined as: 8:00 AM to 8:00 PM or extended business hour of 8:00AM to 8:00 PM Eastern Standard Time, Monday through Friday, and excluding Federal Holidays.

2.6.3 The vendor is required to define the need for a staging area to accommodate item assembly and installation, if needed. Post-award, this information will be confirmed with the vendor.

2.6.4 The vendor is required to provide tools, labor and materials to complete assembly and installation of the items detailed in this document.

2.6.5 The vendor shall protect all finished spaces and surfaces as required from delivery and installation damage. The vendor shall use covering and protection to the extent necessary to prevent damage to finished spaces. Any damage occurred during delivery and installation is the responsibility of the vendor. The vendor will be responsible for paying for and repairing any damage or noted deficiencies to finished spaces and surfaces that occur because of the vendor’s (or associated sub-contractors) installation.

2.6.6 During the entire duration of assembly and installation, the vendor will have a competent representative on-site as the vendor’s contact, and to serve as the interface between the vendor and the Nashville VA Hospital -24th Avenue South Project. On-site representative can be the installer. All instructions provided from COR to the representative will be binding as if given to the vendor’s main contact. The COR may provide specific instructions, however, only the Contracting Officer may change the terms or conditions of the contract.

2.7 Training Required (Yes ☐ No ☒)

2.8 Confidentiality and Non-Disclosure

2.8.1 This equipment does not connect to a VA network. Therefore, in accordance with Appendix A, Handbook 6500.6 Checklist, block 6, the C&A requirements do not apply to this requirement, and a Security Accreditation Package is not required.

2.8.2 This equipment does not hold or store patient information. Therefore, in accordance with Appendix A, Handbook 6500.6 Checklist block 7, Appendix B and C provisions do not apply.

2.9 Description of Curtains

Basis of Design for curtains being installed– ICP Medical, Rapid Refresh Privacy Curtains and Installation kit.

• Disposable curtain and curtain rod

• Install Kit Model: ICP-24.5 o Unit comes with components to hang one curtain

• Curtain Model: ICP-6100M

• Dimension: 9’0” W x 5’5”H

• Pattern: Meadow

• Curtains standard with Time strip Time Monitoring System

• Units snap together

• Patented release mechanism allows curtain to be changed without a ladder

2.9.1 Areas Curtains will be installed.

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