36C24925Q0102.docx

Sources Sought Notice Sources Sought Notice

GENERAL INFORMATION

SET-ASIDE

Network Contracting Office 9 (90C)

NCO 9

1639 Medical Center Parkway, Suite 204 Murfreesboro TN 37129

POINT OF CONTACT*

Contracting Officer Jennifer Harper Jennifer.Harper2@va.gov 615-225-5619

PLACE OF PERFORMANCE

Lt. Col. Luke Weathers, Jr VAMC

116 North Pauline Street

Memphis TN

ADDITIONAL INFORMATION

DESCRIPTION

On behalf of the Lt. Col Luke Weathers, Jr VA Medical Center, located in Memphis, Tennessee, Network Contracting Office (NCO) 9 is issuing this Sources Sought Notice (SSN) as a means of conducting market research to identify parties having an interest in and the resources to support this requirement for a firm-fixed-priced purchase order for an 8,000 lb. capacity dock lift to include installation and deinstallation of existing equipment. The result of this market research will contribute to determining the method of procurement.

The Department of Veterans Affairs, Network Contracting Office 9, is seeking sources that can provide instruments that meets the following salient characteristics:

The item ordered shall meet the following salient characteristics:

1. Dock lift should have similar characteristics to KDL88-8 but must be made in the USA.

2. Dock Lift must have a platform that is 96 inches x 96 inches in size to fit in the existing area located in the warehouse.

3. Needs to be hot dipped galvanized and have accordion skirting.

4. Dock Lift must have the capacity to lift 40 ½ inches from the bottom of the pit.

The information above is intended to be descriptive, and not restrictive, to indicate the quality of equipment that will be satisfactory. It is the responsibility of the interested source to demonstrate to the Government that the interested source can provide equipment that fulfills the required specifications.

If you are interested, and can provide equipment that meets or exceeds the specifications listed, please provide the requested information below:

The applicable North American Industry Classification System (NAICS) code assigned to this procurement is 333924 – Industrial Truck, Tractor, Trailer, and Stacker Machinery Manufacturing.

Mark if your firm is eligible for participation in one of the following small business programs. If so, please indicate the program:

[ ] yes [ ] no - Small Business (SB) [ ] yes [ ] no - HUBZone [ ] yes [ ] no - Small Business 8(a) [ ] yes [ ] no - Small Disadvantaged Business (SDB) [ ] yes [ ] no - Women-Owned (WO) Small Business (WOSB) [ ] yes [ ] no - Service Disabled Veteran Owned Small Business (SDVOSB) [ ] yes [ ] no - Veteran Owned Small Business (VOSB) [ ] yes [ ] no - Large Business [ ] yes [ ] no - Other (please specify) ALL SDVOSB,VOSB, HUBZONE, WOSB, SB, SB 8(A), AND SDB CONTRACTORS MUST BE IN COMPLIANCE WITH THE NON-MANUFACTURER RULE AS OUTLINED IN 13 CFR 121.406.

Nonmanufacturer Rule 13 CFR 121.406(b) Nonmanufacturers states “(1) A firm may qualify as a small business concern for a requirement to provide manufactured products or other supply items as a nonmanufacturer if it:

(i) Does not exceed 500 employees (or 150 employees for the Information Technology Value Added Reseller exception to NAICS Code 541519);

(ii) Is primarily engaged in the retail or wholesale trade and normally sells the type of item being supplied.

(iii) Takes ownership or possession of the item(s) with its personnel, equipment, or facilities in a manner consistent with industry practice; and

(iv) Will supply the end item of a small business manufacturer, processor or producer made in the United States, or obtains a waiver of such requirement pursuant to paragraph (b)(5) of this section.”

[ ] yes [ ] no – Are you the Original Equipment Manufacturer (OEM)?

[ ] yes [ ] no – If not the OEM, are you an authorized distributor, and can produce a letter from the OEM?

[ ] yes [ ] no – Are you classified as a nonmanufacturer by the criteria stated above in 13 CFR 121.406(b)(i-iv)?

[ ] yes [ ] no – Is this product available on your GSA/FSS or other GWAC Contract?

If so, what is your contract number?_____________________

[ ] yes [ ] no – Does your equipment conform to the Buy American Act and FAR 52.225-1?

52.225-1 Buy American-Supplies | Acquisition.GOV [ ] yes [ ] no – Is the product manufactured in the United States?

What is the estimated Delivery Date After Receipt of Order (ARO)? _____________

Please include the following information:

Company Name:

POC:

UEI:

Address:

Email:

2. If your organization has the potential capacity to provide these supplies, please provide the following information:

All SDVOSB,VOSB, Hubzone, WOSB, SB, SB 8(a), and SDB contractors must provide proof of compliance with the non-manufacturer rule, provide a product manufactured in the USA, and an authorized distributor letter from the manufacturer. Any responses received without this information cannot be used to decide to set requirements aside if the requested information is not provided.

3. NOTE: Respondent claiming SDVOSB and VOSB status shall be registered, and Center for Veterans Enterprise (CVE) verified in SBA Veteran Small Business Certification (VetCert) https://veterans.certify.sba.gov/

4. Based on the responses to this SSN/market research, this requirement may be set-aside for SDVOSBs, VOSBs, small businesses, procured through full and open competition, or sole sourced.

5. Submission Instructions: Interested parties who consider themselves qualified to perform the services are invited to submit a response to this SSN by 11:00 AM CST, JANUARY 22, 2025. All responses under this SSN must be emailed to Jennifer.Harper2@va.gov. Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding their submissions.

6. SAM: Interested parties shall be register in the System for Award Management (SAM) as prescribed in Federal Acquisition Regulation Clause 52.232-33. SAM information can be obtained by accessing the internet at www.sam.gov or by calling 1-866-606-8220.

7. Disclaimer and Important Notes. This notice does not obligate the government to award a contract or otherwise pay for the information provided in response to this SSN. The government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Any organization responding to this notice should ensure that its response is complete and sufficiently detailed to allow the government to determine the organization’s qualifications to perform the work. Respondents are advised that the government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. After a review of the responses received, a pre-solicitation synopsis and solicitation or combined solicitation may be published in Contract Opportunities (formerly Federal Business Opportunities or FBO). However, responses to this notice shall not be considered adequate responses to a solicitation.

8. Confidentiality. No proprietary, classified, confidential, or sensitive information should be included in your response. The government reserves the right to use any non-proprietary technical information in any resultant solicitation(s).

9. See SOW on the following pages.

10. See CLIN structure on the following pages.

11. See Photos of the existing equipment to be removed on the following pages.

DEPARTMENT OF VETERANS AFFAIRS MEDICAL CENTER

BLDG 10 LIFT REMOVAL

STATEMENT OF WORK

PART 1 – GENERAL

1. INTRODUCTION – This service contract requirement is for the removal of old service lift and installation of new service lift outside of Bldg.10.

2. BACKGROUND – Due to unsafe conditions the lift has been disabled and is unrepairable. This is unsafe and unrepairable due to the corrosion of the base and pivot points that are rusting away. Lift is vital for engineering services to move heavy loads and bulky equipment to and from maintenance shops.

3. SCOPE OF WORK

A. Vendor to provide personnel, equipment, and gases to remove all parts and pieces of existing lift.

B. Vendor to provide enough personnel, welding equipment and gases to complete the total removal of old lift.

C. Vendor to supply all parts for the installation of new lift.

D. Vendor to supply and install all materials, equipment, and gases for the new lift.

E. Disposal and removal of all scrap metal, debris and packaging will be the responsibility of the Vendor.

F. Vendor to comply with all cities, state, OSHA and EPA policies and guidelines.

G. Vendor will ensure when all work is completed that area is free and clear of any debris, scrap metal and any packaging from newly installed lift.

H. The Vendor will hold site specific safety meetings at the beginning of each day outlining the requirements for proposed daily Scope of work.

I. The C&A requirements do not apply, and that a Security Accreditation Package is not required.

J. This is a Firm/Fixed Priced Contract, given any major unforeseen circumstances or as found conditions that are not as stated by the Maintenance Supervisor, all services and waste removal shall be built into the contract.

K. If any VA Property or Equipment that is absent of any damages and/or defects is damaged by the contractor in the performance of the work, the contractor is responsible for replacement and/or repairs. The Maintenance Supervisor will make the decision on how on to proceed with repairs.

4. STATEMENT OF WORK – SUPPORTING INFORMATION

A. This contract involves no VA Sensitive Information.

B. PLACE OF PERFORMANCE- Lt. Col. Luke Weathers Jr VAMC 116 N. Pauline St. Memphis, TN 38105 C. PERIOD OF PERFORMANCE – 3/01/2025 to approximately 05/30/2025 D. WORK HOURS - All work shall be performed during the normal business hours of 0700 – 1600, Monday thru Friday except for Federal Holidays. If longer hours are required due to the emergent nature of repairs, then contact the Maintenance Supervisor to discuss additional time required.

E. U.S. LEGAL HOLIDAYS: The following is a list of U.S. Government holidays. If the holiday falls on a Saturday, the proceeding Friday is observed as the holiday, if the holiday falls on a Sunday, the following Monday is observed as the holiday.

New Year’s Day Martin Luther King’s Birthday President’s Day Memorial Day Juneteenth National Independence Day Independence Day Labor Day Columbus Day Veterans Day Thanksgiving Day Christmas Day

F. FINAL INSPECTION AND ACCEPTANCE:

1. When the contractor has completed all the work, they shall notify the M&R Foreman or Maintenance supervisor for a final test and inspection.

Please note this requirement will be solicitated as one job and only one price will be requested once a solicitation is issued. DO NOT INCLUDE A PRICE AT THIS TIME. THE CLIN STRUCTURE IS BEING RELEASED AS INFORMATIONAL ONLY AND A QUOTE WILL ONLY BE REQUESTED DURING THE SOLICITATION PHASE. THIS SOURCES SOUGHT NOTICE IS JUST AN ATTEMPT TO IDENTIFY INTERESTED AND RESPONSIBLE PARTIES.

CLIN

PHOTOGRAPHS OF EXISTING EQUIPMENT TO BE REMOVED

The current lift in place, to be removed as mentioned in the Statement of Work, is a KDL-88-8110 model lift. Make sure to click on the attachments to see the photographs from the warehouse. The current lift is unsafe, has been disabled, and is unrepairable due to the corrosion of the base and pivot points that are rusting away.

See attached document: Photo of Existing Lift to be removed Model KDL 88 8110.

See attached document: Photo 2 of Existing Lift to be removed Model KDL 88 8110.

See attached document: Photo 3 of Existing Lift Model KDL 88 8110.

See attached document: Photo 4 of Existing Lift Model KDL 88 8110.

END OF SSN 36C24925Q0102

Sources Sought Notice