S06 36C24925Q0043 0001.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 4

0001 06-03-2025

Department of Veterans Affairs Network Contracting Office 9 (90C)

NCO 9

1639 Medical Center Parkway, Suite 204 Murfreesboro TN 37129

90C

Network Contracting Office 9 Department of Veterans Affairs Network Contracting Office (90C) 1639 Medical Center Parkway Suite 204 Murfreesboro TN 37129

To all Offerors/Bidders

36C24925Q0043

X

X X

The purpose of this amendment is to provide answers to questions received concerning the solicitation.

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Lori Ellis Contracting Officer

Questions and Answers for VA Solicitation 36C24925Q0043 Clarification 6/3/2025

1. Inspection Packet Requirements (Pg. 25–26):

The Solicitation references the Department of Veterans Affairs Health Care for Homeless Veterans CRS Programs Inspection Packet. Can you clarify whether this packet must be completed and inspections conducted for all proposed sites before submission of the RFQ on June 11, 2025, at 2:00 PM CST?

Answer: The inspection packet will be completed AFTER the RFQ is submitted on 6/11/25.

VA staff members will come on-site to complete the inspection once a contractor is selected.

2. Multiple Offers (Pg. 23, Item 8e):

Are Contractors permitted to submit multiple RFQs in order to present pricing options for varying service capacities (e.g., minimum and maximum bed availability)?

Answer: Yes, contractors are permitted to submit multiple RFQs in order to present pricing options for varying service capacities.

3. Level of Care and Client Needs:

The Solicitation notes that the VA will assess clients prior to referral, but the required level of care for each individual remains unknown. Given that per diem pricing may vary depending on participants’ physical, medical, emotional, verbal, and cognitive needs, can the VA provide guidance or a range of expected client needs to help inform pricing?

Answer: In order for a veteran to reside at the transitional housing site, the veteran must be capable of completing all of their Activities of Daily Living independently. The contractor is not expected to provide OT, PT, speech or nursing care. The therapeutic services provided on-site would be case management and/or psycho-educational in nature, helping veterans to develop life skills to work towards stability and complete tasks related to securing permanent housing.

4. Supportive Recovery Model Requirements:

Does the required Supportive Recovery Model need to be evidence-based or rooted in a promising practice, or can a provider submit a self-developed model that aligns with the stated objectives?

Answer: The provider may submit a self-developed model that aligns with the stated objectives.

5. Training Content Requirements:

For staff training topics such as crisis management, substance use, and mental health issues, can Contractors develop their own curricula based on current research and best practices, or must these trainings be created or approved by a specific agency?

Answer: For staff training, contractors can develop their own curricula based on current research and best practices. The trainings do not have to be created or approved by a specific agency.

6. Gender Requirements for Living Quarters:

Are Contractors expected to provide gender-neutral accommodations, or should living quarters be gender-specific?

Answer: Men and women must have separate sleeping rooms. Ideally, it is preferable for men and women to be housed in separate buildings if possible.

7. Social Determinants of Health Assessment Tool:

Is the assessment tool for Social Determinants of Health provided by the VA or its partners, or is the Contractor expected to develop and implement a psychosocial assessment?

Answer: The VA uses the ACORN screening tool, which can be found at https://www.va.gov/HEALTHEQUITY/docs/ACORN_Screening_Tool.pdf. The contractor may use the ACORN screening tool if they wish.

8. Clinician Staffing Requirements:

Is a licensed clinician required to be on-site or under contract? Alternatively, what level of support will the VA provide in coordinating clinical services such as mental health, physical healthcare, or housing navigation?

Answer: A licensed clinician is not required to be on-site or under contract. However, the contractor is required to have competent staff who can provide therapeutic case management, helping veterans to develop life skills to work towards stability and complete tasks related to securing permanent housing.

All veterans housed in the transitional housing site will be VA healthcare eligible, so they will receive their mental and physical healthcare through the VA. Staff members from the VA Homeless Team will meet with veterans to assist in housing navigation. The contractor’s staff will be expected to also assist veterans with tasks that the veterans will need to complete in their housing process.

9. Drug Testing and Breathalyzer Costs:

Are costs for breathalyzers and drug tests expected to be covered by the Contractor, or will these tests be administered and funded by the VA?

Answer: The contractor will be responsible for paying the cost for breathalyzers and drug tests. The costs for these tests should be considered when the contractor determines the nightly rate they will charge.

10. Referral Denial Protocols:

In situations where a Contractor deems a client inappropriate for the program, is the Contractor permitted to deny the referral?

Answer: Yes, a contractor is allowed to deny referrals, but the denial cannot be based on a veteran’s race, religion, or ethnicity.

https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.va.gov%2FHEALTHEQUITY%2Fdocs%2FACORN_Screening_Tool.pdf&data=05%7C02%7C%7C51ff7c710f3e455451be08dda2b837ab%7Ce95f1b23abaf45ee821db7ab251ab3bf%7C0%7C0%7C638845634266072294%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=GP5KHIKv7FzF%2FRhNfLYc%2BnrNcaZdm7wmsWX1mMCIJjQ%3D&reserved=0

11. Transportation Costs:

Should the cost of bus passes or other forms of transportation be included in the Contractor’s per diem rate?

Answer: Yes, the cost of bus passes or other forms of transportation should be included in the Contractor’s per diem rate.

12. Government IT Equipment (Pg. 16):

The Solicitation references the use of Government IT equipment. Please clarify whether the VA will provide necessary hardware and software, or if procurement and maintenance are the responsibility of the Contractor.

Answer: The contractor is responsible for the procurement and maintenance of all equipment, IT equipment, hardware and software. The contractor should consider those expenses when they calculate their nightly rate.

13. Employee Pre-Approval Requirements:

Must all Contractor staff be approved by the VA prior to RFQ submission, or only prior to program implementation?

Answer: The contractor staff only needs to be approved prior to program implementation. The contractor staff does not need to be approved prior to RFQ submission.

14. Past Performance Submission (Pg. 23):

Is there a specific evaluation rubric that the VA will use to assess Past Performance, or should Contractors submit a narrative that includes all required information as outlined on page 23 of the Solicitation?

Answer: There is not a specific evaluation rubric to assess past performance, as defined on page 23.

15. Pricing and Inflation (Pg. 29):

Considering the pricing requirements outlined on page 29, is the Contractor permitted to include annual cost adjustments for inflation, or are prices expected to remain fixed for the duration of each contract year?

Answer: The Contractor is permitted to include annual cost adjustments for inflation.

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