36C24925Q0011.docx

36C24925Q0011 Hematology/Oncology On-Site Physician Services Description This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2024-07 dated 09/30/2024.

This solicitation is issued unrestricted.

The associated North American Industrial Classification System (NAICS) code for this procurement is 621111, with a small business size standard of $16 Million. The FSC/PSC is Q508.

Network Contracting Office 9 is seeking to purchase Hematology/Oncology On-Site Physician Services in support of the Robley Rex VA Medical Center located in Louisville, KY.

All interested companies shall provide quotations for the following:

Base Period: One Year from Date of Award

None Board Certified / Board Eligible Hematology Oncology MDs Training/Committee / Conference Attendance

Hours

TOTAL FOR BASE YEAR:

The following documents are attached for reference:

Attachment 1 – Performance Work Statement Attachment 2 – Quality Assurance Surveillance Plan Attachment 3 – Organizational Conflict of Interest Attachment 4 – Contractor Certification: Immigration and Nationality Act of 1952 The contract period of performance is for one (1) year from date of award.

Place of Performance Department of Veterans Affairs Robley Rex VA Medical Center 800 Zorn Avenue Louisville, KY 40206 The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:

1. FAR 52.212-1, “Instructions to Offerors–Commercial Products and Commercial Services”

2. FAR 52.212-3, “Offerors Representations and Certifications–Commercial Products and Commercial Services”

Vendors take note: System for Award Management (SAM) www.sam.gov registration is required to be complete at time of submission of response.

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Products and Commercial Services.” If paragraph (j) of the provision is applicable, a written submission is required.

This solicitation incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/browse/index/far https://www.va.gov/oal/library/vaar/ The following contract clauses apply to this acquisition:

FAR 52.212-4, “Contract Terms and Conditions–Commercial Products and Commercial Services”, to include its addenda:

FAR 52.203-17 Contractor Employee Whistleblower Rights FAR 52.204-9 Personal Identity Verification of Contractor Personnel FAR 52.204-13 System for Award Management Maintenance FAR 52.204-18 Commercial and Government Entity Code Maintenance FAR 52.242-17 Government Delay of Work FAR 52.216-18 Ordering (1/1/2025 through 12/30/2025) FAR 52.216-19 Order Limitations (Minimum Order: $45,000; Maximum Order: $200,000) FAR 52.216-22 Indefinite Quantity (30 days of contract expiration) FAR 52.217-8 Option to Extend Services FAR 52.232-19 Availability of Funds for the Next Fiscal Year FAR 52.252-2 Clauses Incorporated by Reference VAAR 852.201-70 Contracting Officer’s Representative VAAR 852.203-70 Commercial Advertising VAAR 852.204-70 Personal Identity Verification of Contractor Personnel VAAR 852.211-76 Liquidated Damages ($37.50 per day per affected individual) VAAR 852.232-72 Electronic Submission of Payment Requests VAAR 852.237-70 Indemnification and Medical Liability Insurance ($1M per individual, $3M per occurrence) VAAR 852.242-71 Administrative Contracting Officer VAAR 852.237-75 Key Personnel FAR 52.212-5, “Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Products and Commercial Services” The following subparagraphs of FAR 52.212-5 are applicable:

52.204–27 Prohibition on a ByteDance Covered Application 52.204–30 Federal Acquisition Supply Chain Security Act Orders— Prohibition.

52.222-3 Convict Labor 52.222-21 Prohibition of Segregated Facilities 52.222–36 Equal Opportunity for Workers with Disabilities 52.222-50 Combating Trafficking in Persons 52.223–18 Encouraging Contractor Policies to Ban Text Messaging While Driving 52.225-13 Restrictions on Certain Foreign Purchases 52.229–12 Tax on Certain Foreign Procurements 52.232-33 Payment by Electronic Funds Transfer—System for Award Management 52.222-55 Minimum Wages for Contractor Workers Under Executive Order 14026 52.222-62 Paid Sick Leave Under Executive Order 13706 All quoters shall submit the following:

All quotes shall be emailed to the Contract Specialist, Samantha Shackelford (Samantha.Shackelford@va.gov).

Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR Part 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government.

In accordance with FAR 13.106-2(b)(3), the Government will evaluate quotes based on the comparative evaluation process, by comparing one quote with another in a uniform and fair manner to determine which quote provides the best value to the Government. In accordance with FAR 52.212-1, “Instructions to Offerors–Commercial Products and Commercial Services”, the following are the evaluation factors listed in descending order of importance; Technical Capability and Past Performance, when combined, are significantly more important than price:

Evaluation Factor 1 – Technical Capability Offeror shall provide years of experience proposed physicians have providing Hematology Oncology services. Please include a CV for each physician (minimum of 4 proposed) participating in the contract. Also, provide information regarding retention of physician and recruitment of additional physicians, and provide an outline of your contingency plan should staffing be a problem. If physicians are not contractor employees, either a “subcontract” document or a signed letter of agreement to comply with the contract must be submitted as well.

Evaluation Factor 2 - Past Performance Offeror shall submit with quote, a minimum of three (3) references, to include name of the medical facility, point of contact, and their email address for recent (within the past 5 years) Hematology/Oncology On-Site Physician Services provided by the Offeror. If the Offeror has no past performance information on this type of requirement, the Offeror shall specifically state that it has no such past performance. The Government will review available past performance data in the Government’s Past Performance Information Retrieval System (PPIRS). The Government reserves the right to obtain past performance information from other sources. Malpractice claims will be analyzed. If applicable, submit copies of malpractice claims and disposition of each. If none, so state/certify in your submittal. Failure to provide requested documentation will disqualify offer from consideration.

Evaluation Factor 3 – Price Offeror shall fill in and submit a completed Price Schedule located on pages 1 and 2 of this combined synopsis-solicitation. Offeror agrees to hold quoted pricing firm for 180 days.

The Contracting Officer will conduct a price analysis to determine that quoted prices are fair and reasonable. The extended price will be evaluated as the overall price. The award will be made to the response most advantageous to the Government. Responses should contain your best terms, conditions.

The following are the Instructions to Offerors for Preparation of Quotes:

INSTRUCTION FOR THE PREPARATION OF QUOTES

All quotes shall be legible and prepared in the following format to be properly evaluated. Submit quotes via email to samantha.shackelford@va.gov. Offers shall be complete, self-sufficient, and respond directly to the requirement of this RFQ.

1. Quote Format. Offeror shall submit quote in PDF or Microsoft Word, assembled as follows:

Part I Administrative Part II Technical Capability Part III Past Performance Part IV Price

1. Contents of Part I – Administrative

0. Provide Contractor contact information, UEI number, and Tax Identification Number.

0. Acknowledgment of all Amendments that may be issued under this RFQ.

0. Submit evidence of Medical Liability Insurance in accordance with VAAR 852.237-70.

0. Submit signed copies of Attachments 2, 3, and 4 for this RFQ

0. Certify that key personnel have been compared to OIG list in accordance with Section 6.1.1. of PWS.

1. Contents of Part II – Technical Capability

For Evaluation Subfactor A, Offeror shall provide years of experience proposed physicians have providing Hematology Oncology services. Please include a CV for each physician participating in the contract. Also, provide information regarding retention of physician and recruitment of additional physicians, and provide an outline of your backup plan should staffing be a problem. If physicians are not contractor employees, either a “subcontract” document or a signed letter of agreement to comply with the contract must be submitted as well.

d. Contents of Part III – Past Performance Offeror shall submit with quote, a minimum of three (3) references, to include name of the medical facility, point of contact, and their email address for recent (within the past 5 years) Hematology/Oncology On-Site Physician Services provided by the Offeror. If the Offeror has no past performance information on this type of requirement, the Offeror shall specifically state that it has no such past performance. The Government will review available past performance data in the Government’s Past Performance Information Retrieval System (PPIRS). The Government reserves the right to obtain past performance information from other sources. Malpractice claims will be analyzed. If applicable, submit copies of malpractice claims and disposition of each. If none, so state/certify in your submittal. Failure to provide requested documentation will disqualify offer from consideration.

e. Contents of Part IV – Price

Offeror shall fill in and submit a completed Price Schedule located on pages 1 and 2 of this combined synopsis-solicitation. Offeror agrees to hold quoted pricing firm for 180 days.

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoters shall list exception(s) and rationale for the exception(s), if any.

Submission of your response shall be received not later than 5:00pm EST on 11/29/2024 at Samantha.Shackelford@va.gov.

Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below; no phone calls will be accepted.

Point of Contact Contract Specialist Samantha Shackelford (Samantha.Shackelford@va.gov)

See attached document: Attachment 1 PWS - Hem Onc - Onsite Physician Services 36C24925Q0011.

See attached document: Attachment 2 QASP - Hematology Oncology 36C24925Q0011.

See attached document: Attachment 3 - Organizational Conflict of Interest 36C24925Q0011.

See attached document: Attachment 4 - Contractor Certification Immigration and Nationality Act of 1952 36C24925Q0011.

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