P03 FAR 13.5 Sole Source Justification Signed.pdf

VHAPG Part 813.5 Simplified Acquisition Procedures for Certain Commercial Items Attachment 1: Request for Sole Source Justification Template >SAT-$7.5M under FAR13.5

Effective Date: 11/15/24 Page 1 of 2

REVISION: 01

Acquisition ID#: VA-25-00093470

DEPARTMENT OF VETERANS AFFAIRS

SOLE SOURCE JUSTIFICATION UNDER SIMPLIFIED PROCEDURES FOR CERTAIN COMMERCIAL

ITEMS IN ACCORDANCE WITH FAR 13.5

Acquisition Plan Action ID: VA-25-00093470

1. Contracting Activity: Department of Veterans Affairs, Network/Program Contracting Office 09, located at 1639 Medical Center Parkway, Suite 204, Murfreesboro, TN 37129, in support of 614, Lt.

Col. Luke J. Weathers Jr. VA Medical Center at 116 N. Pauline Street, Memphis TN 38105. 2237 Request: 614-25-4-5557-0247.

2. Nature and/or Description of the Action Being Processed: This procurement is for Emergency temporary Chillers in accordance with FAR 13.5 Simplified Procedures for Certain Commercial Items and specifically FAR 13.501 Special Documentation Requirements, where acquisitions conducted under Simplified Acquisition Procedures are exempt from the requirements of FAR Part 6, but still require a justification using the format of FAR 6.303-2.

3. Description of Supplies/Services Required to Meet the Agency’s Needs:

Lt Col. Luke Weathers Jr. Has An emergency need for the rental of a Temporary Chiller. The current SCI chiller, building 7, is out of service due to construction. Due to this situation, the facility needs to temporarily rent two mobile chillers to take the cooling load within Building 7 as the main chillers cannot sufficiently support the load of the entire campus, during the summer months, due to maintenance needs and inefficient operation of the main cooling tower.

4. Statutory Authority Permitting Restricted Competition:

FAR 13.5 Simplified Procedures for Certain Commercial Items. The statutory authority for applying the Simplified Procedures for Commercial Items of FAR 13.5 is 41 U.S.C. § 1901 and is implemented by FAR 13.106-1(b)(2) for restricting competition on this procurement. Competition is restricted on this procurement for the reason below:

( ) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements

(X) Unusual and Compelling Urgency ( ) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert

Services ( ) International Agreement ( ) Authorized or Required by Statute ( ) National Security ( ) Public Interest

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority): Due to construction within Building 7, the SCI chillers are not operational and will be offline for several months. The existing

VHAPG Part 813.5 Simplified Acquisition Procedures for Certain Commercial Items Attachment 1: Request for Sole Source Justification Template >SAT-$7.5M under FAR13.5

Effective Date: 11/15/24 Page 2 of 2

REVISION: 01

Acquisition ID#: VA-25-00093470 chillers within the main chiller plant are not sufficient to carry the additional load due to the status of the SCI chillers. Without the operations of the SCI chillers, during extremely hot weather, our main chiller plant operates at max loads. This continued performance causes high heat and high amperage to the main chillers, causing units to shut down. Fabrication of piping to support the rental of temporary chillers for SCI, building 7, would help alleviate these issues.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable: This is an emergency request and only one source can provide service in time allotted.

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and

Reasonable: See the S19 Open Market (FAR13) Award Documentation Form with Abstract to document price reasonableness.

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons

Market Research Was Not Conducted: This is an emergency request. Limited market research was conducted.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition: None

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition: None

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to

Competition before Making subsequent acquisitions for the supplies or services required: None

12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona

Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

13. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer or Designee’s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Scott Dickey Date Contracting Officer

NCO 09

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