Final SOW - 614-22-105.pdf

STATEMENT OF WORK

A. GENERAL INFORMATION

1. Title of Project: 614-22-105 Upgrade Elevators Building 1, 1A, and 7

2. Scope of Work: The contractor shall provide all necessary tools, labor, materials, equipment, permits, license, supervision, and quality control to project “Upgrade

Elevators Building 1, 1A, and 7” at the Lt. Col. Luke J. Weathers, Jr. VA Medical Center in Memphis TN, in accordance with the drawings and specifications.

3. Background: The overhead traction elevators in Building 1 and 1A and the hydraulic elevators in Building 7 are original equipment to the construction of the building. This equipment, while well maintained, is beyond serviceable life and needs to be replaced in full or modernized to allow for simpler maintenance.

4. Performance Period:

The contractor shall complete the work required under this SOW in a total of 510 calendar days or less from date of Notice to Proceed, with the time for each phase of the work determined by coordination of scheduled shutdowns, unless otherwise directed by the Contracting Officer (CO). If the contractor proposes an earlier completion date, and the Government accepts the contractor’s proposal, the contractor’s proposed completion date shall prevail.

Work will be performed in three phases:

1) Phase 1 – 2 traction rehabilitation and 3-hydraulic rehabilitation for elevators S2, S3, P22, P23, and P24. 270 calendar days.

2) Phase 2 – 2 traction rehabilitation for elevators P6 and P7, 3 controls replacement and finishes on elevators S32, S33, and S34. Work on S32, S33, and S34 shall only have one elevator out of service at any given time. 150 calendar days.

3) Phase 3 – 1 hydraulic rehabilitation for elevator S27. 90 calendar days.

The Performance Period is the same for both Bid Item 1 and Bid Item 2.

B. CONTRACT AWARD MEETING

The contractor shall not commence performance on the tasks in this SOW until the CO has conducted a kick off meeting or has advised the contractor that a kick off meeting is waived.

C. GENERAL REQUIREMENTS

1. BID ITEM 1, Base Item # 1: Replacement of the existing traction elevators in the designated buildings. The work of replacement is specialized at each bank of elevators, as shown in Bid Documents, but includes:

a. Building 1 – Demolition of existing elevator cab, platform and doors at shafts and all elevator equipment, controls and cabling located in penthouse. Install all new elevator cab, platform and doors at shafts and all elevator equipment, controls and cabling located in penthouse, within the existing shafts. Works to be only on elevators marked S2, S3, P5 and P6 in Building 1.

b. Building 1A – Demolition of existing traction elevator controls and cabling located in penthouse. Install all new controls and cabling located in penthouse, within the existing shafts. Works to be only on elevators marked S32, S33 and S34.

c. Building 7 – Demolition of existing hydraulic elevator cabs, platform and doors at shafts and all elevator equipment, controls and cabling located in penthouse. Install all new elevator cab, platform and doors at shafts and all elevator equipment, controls and cabling located in penthouse, within the existing shafts. Works to be only on elevators marked P22, P23, P24, P25, P26, S27.

2. BID ITEM 2, Bid Alternate 1: Delete all works related to Building 1A, controls replacement and finishes, as described in the Bid Documents and item A-2 above. Delete all general conditions, phasing, protection barriers, mechanical, electrical, and plumbing related to works in Building 1A.

D. SPECIFIC MANDATORY TASKS AND ASSOCIATED DELIVERABLES

Description of Tasks and Associated Deliverables: The contractor shall provide the specific deliverables described below within the performance period stated in Section A.4 of this SOW.

Task One: Submittals

Deliverable One: Provide submittals in PDF for AE and VA review. Allow 21 calendar days of to complete each review of each submittal.

Task Two: Work performance.

Deliverable Two: Provide completed work that is fully inspected, punch list completed, and closeout documentation provided.

E. SCHEDULE FOR DELIVERABLES

1. The contractor shall complete the Delivery Date column in Attachment A for each deliverable specified.

2. Unless otherwise specified, the number of draft copies and the number of final copies shall be the same.

3. If for any reason any deliverable cannot be delivered within the scheduled time frame, the contractor is required to explain why in writing to the CO, including a firm commitment of when the work shall be completed. This notice to the CO shall cite the reasons for the delay, and the impact on the overall project. The CO will then review the facts and issue a response, in accordance with applicable regulations. If deliverable cannot be delivered within the scheduled time frame, compensation may be taken from the contractor.

F. CHANGES TO STATEMENT OF WORK

Any changes to this SOW shall be authorized and approved only through written modifications to the contract by the CO. A copy of each modification will be kept in a project folder along with all other products of the project. Costs incurred by the contractor through the actions of parties other than the CO shall be borne by the contractor.

G. REPORTING REQUIREMENTS

1. Daily logs to be submitted daily to COR and CO daily.

2. Certified Payrolls submitted electronically bi-weekly.

3. Safety reporting in accordance with applicable sections of the specifications.

4. Test reports in accordance with applicable sections of the specifications.

5. Construction waste tracking in accordance with the applicable sections of the specifications, but no less than monthly once construction work has begun.

H. TRAVEL

Travel is not applicable to this work.

I. GOVERNMENT RESPONSIBILITIES

The Government will NOT provide any other service outside applicable drawings, specifications, and Statement of work.

J. CONTRACTOR EXPERIENCE REQUIREMENTS

• The contractor must inform the VHA COR when personnel are removed from the contract for any reason.

• If a key person becomes unavailable to complete the contract, proposed substitutions of key personnel shall be made to the COR and CO.

K. SECURITY AND CONFIDENTIALITY

It is agreed that:

1. The preliminary and final deliverables, and all associated working papers, application source code, and other material deemed relevant by VA which have been generated by the contractor in the performance of this contract, are the exclusive property of the U.S. Government and shall be submitted to the CO at the conclusion of the contract.

2. The CO will be the sole authorized official to release, verbally or in writing, any data, draft deliverables, final deliverables, or any other written or printed materials pertaining to this contract. No information shall be released by the contractor. Any request for information relating to this contract, presented to the contractor, shall be submitted to the CO for response.

3. Press releases, marketing material, or any other printed or electronic documentation related to this project, shall not be publicized without the written approval of the CO.

4. Employees shall not be on site without appropriate badge. Employees are responsible for reporting to the Engineering office with acceptable photo ID to obtain a badge. The

Engineering office is located in room AEG19 on the Ground Floor of Building 1. A VA approved badge shall be worn with the identification facing forward and visible above the waist.

The employees may also be subject to inspection of their personal effects when entering or leaving the facility.

5. No photography or video recording of VA premises is allowed without prior authorization.

6. VA issued keys are to remain on VA property. Keys that are checked out from the

Engineering Office shall be returned each day.

7. Contract Security Requirements

8. The contractor is responsible for safekeeping of all drawings, project manual and other project information. This information shall be shared only with those with a specific need to accomplish the project.

9. All paper waste or electronic media such as CD’s and diskettes shall be shredded and destroyed in a manner acceptable to the VA.

10. Privacy – VA Mandatory Training

• VA Privacy Training for employees with access to VA computer systems or

VA sensitive information.

• VA Talent Management System (TMS) training course VA10176 provides the mandatory Privacy Training requirements for any contractor with access to

VA computer systems or VA sensitive information.

• VA Privacy Training for employees without access to VA computer systems or VA sensitive information.

• VA Talent Management System (TMS) training course VA20939 provides the mandatory Privacy Training requirements for any contractor without access to

VA computer systems or VA sensitive information.

• Each employee self-enrolls for a profile on the VA TMS by visiting https://www.tms.va.gov/plateau/user/login.jsp. Once there, employees should follow the steps below to create a profile, launch the mandatory training, and complete the content prior to starting work at VA.

• Provide the COR with each employee’s printed certificate of completion from the TMS. This certificate displays the employee’s TMS User ID.

• Training must be completed annually throughout the performance of this contract.

11. VA Information Custodial Language

• Information made available to the contractor or subcontractor by VA for the performance or administration of this contract or information developed by the contractor/subcontractor in performance or administration of the contract shall be used only for those purposes and shall not be used in any other way without the prior written agreement of the VA. This clause expressly limits the contractor/subcontractor's rights to use data as described in Rights in Data

- General, FAR 52.227-14(d) (1).

• VA information should not be co-mingled, if possible, with any other data on the contractors/subcontractor’s information systems or media storage systems in order to ensure VA requirements related to data protection and media sanitization can be met. If co-mingling must be allowed to meet the requirements of the business need, the contractor must ensure that VA’s information is returned to the VA or destroyed in accordance with VA’s sanitization requirements. VA reserves the right to conduct onsite inspections of contractor and subcontractor IT resources to ensure data security controls, separation of data and job duties, and destruction/media sanitization procedures are in compliance with VA directive requirements.

• Prior to termination or completion of this contract, contractor/subcontractor must not destroy information received from VA, or gathered/created by the contractor in the course of performing this contract without prior written approval by the VA. Any data destruction done on behalf of VA by a contractor/subcontractor must be done in accordance with National Archives and Records Administration (NARA) requirements as outlined in VA

Directive 6300, Records and Information Management and its Handbook

6300.1 Records Management Procedures, applicable VA Records Control

Schedules, and VA Handbook 6500.1, Electronic Media Sanitization. Self-certification by the contractor that the data destruction requirements above have been met must be sent to the VA Contracting Officer within 30 days of termination of the contract.

• The Authorization requirements do not apply, and a Security Accreditation

Package is not required

• The contractor/subcontractor must receive, gather, store, back up, maintain, use, disclose and dispose of VA information only in compliance with the terms of the contract and applicable Federal and VA information confidentiality and security laws, regulations and policies. If Federal or VA information confidentiality and security laws, regulations and policies become applicable to the VA information or information systems after execution of the contract, or if NIST issues or updates applicable FIPS or Special

Publications (SP) after execution of this contract, the parties agree to negotiate in good faith to implement the information confidentiality and security laws, regulations and policies in this contract.

• The contractor/subcontractor shall not make copies of VA information except as authorized and necessary to perform the terms of the agreement or to preserve electronic information stored on contractor/subcontractor electronic storage media for restoration in case any electronic equipment or data used by the contractor/subcontractor needs to be restored to an operating state. If copies are made for restoration purposes, after the restoration is complete, the copies must be appropriately destroyed.

• If VA determines that the contractor has violated any of the information confidentiality, privacy, and security provisions of the contract, it shall be sufficient grounds for VA to withhold payment to the contractor or third party or terminate the contract for default or terminate for cause under Federal

Acquisition Regulation (FAR) part 12.

• If a VHA contract is terminated for cause, the associated BAA must also be terminated and appropriate actions taken in accordance with VHA Handbook

1600.01, Business Associate Agreements. Absent an agreement to use or disclose protected health information, there is no business associate relationship.

• The contractor/subcontractor must store, transport, or transmit VA sensitive information in an encrypted form, using VA-approved encryption tools that are, at a minimum, FIPS 140-2 validated.

• The contractor/subcontractor’s firewall and Web services security controls, if applicable, shall meet or exceed VA’s minimum requirements. VA

Configuration Guidelines are available upon request.

• Except for uses and disclosures of VA information authorized by this contract for performance of the contract, the contractor/subcontractor may use and disclose VA information only in two other situations: (i) in response to a qualifying order of a court of competent jurisdiction, or (ii) with VA’s prior written approval. The contractor/subcontractor must refer all requests for, demands for production of, or inquiries about, VA information and information systems to the VA contracting officer for response.

• Notwithstanding the provision above, the contractor/subcontractor shall not release VA records protected by Title 38 U.S.C. 5705, confidentiality of medical quality assurance records and/or Title 38 U.S.C. 7332, confidentiality of certain health records pertaining to drug addiction, sickle cell anemia, alcoholism or alcohol abuse, or infection with human immunodeficiency virus. If the contractor/subcontractor is in receipt of a court order or other requests for the above mentioned information, that contractor/subcontractor shall immediately refer such court orders or other requests to the VA contracting officer for response.

• For service that involves the storage, generating, transmitting, or exchanging of VA sensitive information but does not require C&A or an MOU-ISA for system interconnection, the contractor/subcontractor must complete a

Contractor Security Control Assessment(CSCA) on a yearly basis and provide it to the COR.

• Citations to pertinent laws, codes and regulations such as 44 U.S.C. Chapter

21, 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5

U.S.C. 552a); 36 CFR Part 1222 and Part 1228.

• Contractor shall treat all deliverables under the contract as the property of the

U.S. Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.

• Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government ‘IT’ equipment and/or

Government records.

• Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act.

• Contractor shall not create or maintain any records containing any

Government Agency records that are not specifically tied to or authorized by the contract.

• The Government Agency owns the rights to all data/records produced as part of this contract.

• The Government Agency owns the rights to all electronic information

(electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data.

• Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.].

• No disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C.

2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules.

• Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under or relating to this contract. The Contractor (and any sub-contractor) is required to abide by Government and Agency guidance for protecting sensitive and proprietary information.

END STATEMENT OF WORK