36C24924Q0254_2.docx

36C24924Q0254

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

603-24-3-729-0017 36C24924Q0254 07-10-2024 Doug Huddy 615-225-3418 07-19-2024 12:00

CDT

Department of Veterans Affairs Network Contracting Office 9 (90C)

NCO 9

1639 Medical Center Parkway, Suite 204 Murfreesboro

TN

37129 X X 332420 750 Employees Net 30 N/A X Louisville VA Replacement Medical Center 4906 Brownsboro Road Louisville

KY

40222 90C Network Contracting Office 9 Department of Veterans Affairs Network Contracting Office (90C) 1639 Medical Center Parkway Suite 204 Murfreesboro

TN

37129

90C FSC e-Invoicing Payment http://www.fsc.va.gov/fsc/einvoice.asp Invoice Setup Information 1-877-489-6135 Invoice must be submitted electronically

Setup 1-877-489-6135 See CONTINUATION Page This solicitation is issued as a Request for Quotes in accordance with FAR Part 13. VA Medical Center – Louisville seeks quotes for the manufacture, delivery, installation, maintenance, and other services for a Regulated Medical Waste disposal system in accordance with (IAW) the attached Statement of Work (SOW).

Comparative evaluations of quotes will be performed in accordance with FAR 13.106-2(b), best value based on price and other factors.

This RFQ will result in one firm-fixed price Purchase Order.

Questions regarding this solicitation are due to Doug Huddy via email only at douglas.huddy@va.gov.

Questions are due NLT 7/12/2024 at 12:00 p.m., Central.

See CONTINUATION Page X X Douglas Huddy Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C249 Douglas Huddy Department of Veterans Affairs Network Contracting Office 9 (90C)

NCO 9

1639 Medical Center Parkway, Suite 204 Murfreesboro TN 37129

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

STATEMENT OF WORK

A. GENERAL INFORMATION

1. Name of Project

Regulated Medical Waste System

2. Location

Louisville VA Replacement Medical Center 4906 Brownsboro Road Louisville, KY 40222

3. Background

The VA is responsible for providing high quality and timely commodities and services for our Veterans and their families. Louisville VA Medical Center currently manages and disposes of Regulated Medical Waste (RMW) generated by its patient care and treatment activities by utilizing an on-site steam sterilizer & compactor system. With the replacement hospital installation, a separate system will be necessary to support the New Medical Center operation which is both environmentally sustainable and meets emergency preparedness requirements.

RMW is also referred to as infectious waste, potentially infectious medical waste, biohazardous waste, etc., and includes any waste material or article that harbors, or may be reasonably expected to harbor pathogens that might be expected to produce disease in healthy individuals. This category may include cultures and stocks, pathological wastes, human and blood products, used sharps, animal wastes and isolation wastes. This does not include radiological waste or pharmaceutical waste.

Treatment - any method, technique or process designed to change the character or composition of any RMW as to either neutralize such waste or to render such waste not infectious. RMW includes but is not limited to liquid or semi-liquid blood, or other potentially infectious materials; contaminated items that would release blood or other potentially infectious materials in a liquid or semi-liquid state if compressed; items that are caked with dried blood or other potentially infectious materials and are capable of releasing these materials during handling; contaminated sharps; and pathological wastes containing blood or other potentially infectious materials.

Environmentally Sustainable - any method, technique or process designed to reduce the amount of waste generated, increase waste diversion, reduce carbon and greenhouse gas emissions, and promote recycling and/or use of other approved green technologies (i.e. waste to fuel) for management of treated waste materials.

4. Requirements Overview

The Department of VA is committed to managing the RMW in a manner that is cost effective, environmentally sustainable, and provides our facilities with the ability to continuously function and manage said material in an environmentally safe and hygienic manner, even in the event of natural disaster or a national emergency.

There are three levels of on-site RMW treatment systems. A Level 2 system shall be a standalone, on-site, patented, Steam Autoclave, pressurized system with compactor and appropriate waste containers capable of treating/processing approximately 2,000 to 4,000 pounds of untreated special/infectious medical waste within a six-hour period. The system, on an on-going basis, shall provide data and/or records regarding volume of waste treated, temperature readings during the process and duration of processing cycle in an environmentally sustainable way as set forth in Executive Order (EO) 14057, Catalyzing Clean Energy Industries and Jobs Through Federal Sustainability, in addition to Federal, State, territorial and local regulations.

All levels of medical waste treatment/disposal processing systems will have the capability for compacting. The contractor must be capable of providing and supporting the medical waste treatment/disposal processing system at the Louisville VA.

B. TASKS AND DELIVERABLES

On-site RMW System:

Contractors shall provide a front-load “Level 2” on-site RMW Steam Autoclave treatment system for the Replacement VA Medical Center in Louisville, Kentucky. The steam autoclave system shall contain an integrated cart dumper, compactor, and roll off dumpster. In addition, provide a separate cart dumper, compactor, and dumpster set up, for a total of two cart dumpers, two roll off dumpsters, and two compactors. The steam autoclave system shall adhere to the following requirements:

System Requirements:

Design

· System design should minimize space requirements for installation and operation.

· Must meet or exceed CDC treatment guidelines for inactivation of Category A waste.

· The construction of the sterilizer shall be made of 316L stainless steel and include all welded connections.

· Includes proper guarding of moving components.

· All sterilization, cart dumping, and compacting components must be fully integrated into one system.

· The system shall fit into the existing designed space without any further modifications to the facility structure.

Material Handling

· Must prevent operator exposure to infectious waste.

· Includes ergonomically designed material handling and provides safe loading and discharging of medical waste by preventing manual lifting or handling of bags and carts.

· Entire loading, sterilization, and dumping process shall be fully automated and seamlessly integrated, eliminating any operator interaction with RMW bags/containers. There shall be no further manual requirements within the RMW process once the user is ready to operate the cart dumper.

Operation

· The system must be able to operate year-round, outside under a partially enclosed area.

· The system must manage both solid and medical waste in one compact footprint.

· The system shall utilize an effective odor control process.

· The system shall be safeguarded to prevent the opening of chambers until proper cooling has been completed.

· The system shall dump waste directly into the compactor, with no conveyance.

· The system shall NOT shred waste either prior to treatment or after treatment.

· The system shall NOT require direct loading of RMW into the pressure vessel.

· Must include internet accessibility through a secure website that permits real time service notifications to select users regarding necessary repairs or operating parameter adjustments.

· Users shall be permitted to operate, program, and troubleshoot the system remotely via wireless access.

· Must be capable of tracking cycle operations, including run times, temperatures, and cycles per day.

· Must be capable of storing electronic run records for multiple years to provide data storage and comply with regulatory requirements.

· Must be capable of allowing secured access to authorized users and restricting access to unauthorized personnel.

Specifications

· See Attachment A for specifications.

The Contactor shall provide, in addition to the delivery of the system, the following requirements:

1. Design Review and Site Assessment

2. VA Enterprise Risk Analysis

3. Installation

4. Initial Training

5. Standard operating procedures and practices

6. Procedures for scheduled and unscheduled maintenance

7. 24/7 Technical support including remote troubleshooting, ability to diagnose operating issues and identify maintenance requirements.

8. Testing and certification

Task One: Design Review and Site Assessment

Contractors shall assess the design and projected conditions of the facility to accommodate the system. This assessment shall be part of the contractor’s quote submitted for evaluations. The design review shall include, at a minimum:

1. Review of the Replacement Medical Center design documents to identify utility requirements and locations, specified system location, and resources to support future system operations.

2. Review of the designed installation location of the equipment. Outside installation is required. All system components should fit within the dedicated location specified in the design drawings.

3. Identification and assessment of the utility feeds specified in the building design.

4. Footprint for the proposed system and required logistics to maneuver waste and remove roll-off dumpsters.

5. Identification of any design modifications or site preparation requirements that may be necessary to accommodate the system.

6. A narrative describing the full process description from point of generation to disposal of RMW.

The awarded contractor shall deploy qualified engineers to conduct a post-award site assessment to verify requirements specified in the design review. The contractor shall provide updated documentation accounting for field findings.

The Government will review Contractor’s design review and site assessment and determine the required course of action. Any necessary modifications to the Government facility will be accomplished by the Government.

Task Two: Enterprise Risk Analysis

The VA Enterprise Risk Analysis (ERA) process is conducted to evaluate cybersecurity risks to the VA that may be introduced by integrating systems into the VA Office of Information Technology (OIT) network. Templates and submission resources for Special Purpose Systems are provided as a part of the solicitation.

Contractor shall participate in the following activities to support the ERA process, beginning 6 months prior to commencing installation (see Task Three: Installation):

1. Provide documents outlining network integration and communication methods to include 1) network topology, 2) device inventory, 3) ports/protocols, and 4) a general questionnaire (templates included with solicitation).

2. Attend meetings with the COR, cyber security risk analysts, and other government IT stakeholders and SMEs to define IT characteristics of the system and help design a compliant system configuration.

3. If the ERA is approved, the system shall be installed in accordance with the approved risk analysis. The approved network design will have consent for VA OIT network connection across the VHA enterprise.

4. If the ERA is not approved, the contractor understands that the system will NOT access the VA Network, and will provide a secondary means of communication to an external cell phone connection at no extra cost to the VA.

Task Three: Installation

The Contractor shall provide the placement of the unit, verification of connections to required utilities, overall operation of all components, and approval of all required permits.

Utility final connections shall be by others to include electrical, mechanical, anchoring, etc. Contractor shall be responsible for coordination of utility connections with others. The data connection will be run to a designated control box and a 20’ whip will be furnished. Contractor is responsible for final data connection. All installation activities will be coordinated through the Contracting Officer Representative (COR), medical center engineering facility personnel, the U.S. Army Corps of Engineers, and new hospital general contractor (Walsh-Turner Joint Venture [WTJV]). The Contractor shall have up to 45 days after receipt of all the system components to complete installation and ensure equipment is in proper working order. All installations will be in accordance with Federal, State and local regulations.

The Contractor shall perform all operations in a prudent, conscientious, safe, and professional manner. At a minimum, the Contractor must comply with all safety requirements set forth in State, Federal, and local laws and regulations and ensure that its agents, employees, and subcontractors perform the work in a safe manner. The Contractor is required to coordinate with the WTJV and COR, and is responsible for a complete and final installation. The Contractor cannot start installation prior to July, 2025 and must complete installation and testing NLT December, 2025. The Contractor shall adhere to the Memorandum of Understanding (MOU) for Joint Occupancy Work (refer to attached documentation).

Task Four: Initial Training

The Contractor will provide a comprehensive, hands-on and classroom training program on-site for identified VA staff that will include operation and maintenance of the on-site treatment equipment. This training will be at no extra cost to the VA. Training shall be coordinated between the Contractor and the ordering facility.

The Contractor, if necessary, will be responsible for providing all required training, certification, or commercial licenses required for all staff engaged in the operation and maintenance of on-site treatment system.

Task Five: Standard operating procedures (SOP) and practices

The Contractor will deliver a SOP and Maintenance Manual that will define the operation of their system, and provide guidance on environmental permitting requirements for operation of the equipment to ensure compliance with both State and local requirements, if applicable. The on-site medical waste treatment system shall be in compliance with Federal, State, and Local applicable waste regulations. Contractor shall ensure work performed by his/her staff related to the on-site treatment system is in accordance with Occupational Safety and Health Administration, Environmental Protection Agency, and Department of Transportation’s regulations, and Center for Disease Control’s guidelines.

Task Six: Procedures for scheduled and unscheduled maintenance

The Contractor shall provide a site-specific extended maintenance plan to provide on-site repair of the system yearly, which may be represented in terms of option years for service. If the contractor feels that a service contract is not required, provide justification. The Contractor will prepare and submit to the VA ordering CO procedures for both scheduled and unscheduled maintenance to ensure the integrity, performance, and safety of all major System components. The maintenance schedule should include specified annual inspections by Contractor or a Contractor approved Authorized Service Provider.

The manufacturer must supply 5 years of consumables as well as PM visits for the same duration, which may be included in the option year line items. PM intervals shall be as directed by the manufacturer, or at least quarterly, whichever is most frequent. Further, if after the warranty expires, the VA purchases maintenance services, the Contractor shall furnish all necessary services, including parts and labor (remote and/or on site as needed), to maintain the RMW System for optimum performance.

Contractor shall perform, but is not limited to, the following:

1. Updates to any documentation such as operation and maintenance manuals.

2. Preventive maintenance service and inspections in accordance with the manufacturer’s specifications.

3. Test/adjust/calibrate parts on the RMW System as required.

4. Replace defective or malfunctioning parts.

5. Repair operational malfunctions.

6. Replace and install new software, hardware, and mechanical equipment for safety and reliability.

Task Seven: 24/7 Technical Support

Contractor shall provide 24/7 Technical support to include the following:

1. Remote troubleshooting and ability to diagnose operating issues.

2. Identify maintenance requirements.

Response Time:

The Contractor shall maintain the systems in accordance with the warranty and service requirements as set forth in the SOW. Response time for repair services during both the Warranty and Maintenance periods is as set forth herein.

The Contractor shall provide telephone operational and technical support (Customer Service Department) twenty-four (24) hours per day, seven (7) days per week (24/7). The Customer Service Department assistance shall be via an 800 number or other toll free service and shall be operated by service personnel who are qualified to operate, maintain, troubleshoot and repair the RMW system.

The Contractor shall respond for maintenance calls within two (2) hours of notification to their respective Customer Service Departments. If the problem cannot be corrected by phone, or via remote access, the Contractor shall, with the COR’s approval, commence work on-site. Coordination for this effort will occur within 24 hours of receipt of the first notification, or as approved by the COR.

All required repairs shall commence without undue delay. The system shall be corrected, to include replacing malfunctioning parts and retesting the system, within 48 hours. The Contractor agrees and understands that the equipment will not access the VHA Network.

The Contractor will be held responsible for reimbursing the medical center for any damages that occur to government owned property because of the contractor’s actions during installation, repair or maintenance. Contractor shall be responsible for reimbursing the medical center for the cost of RMW disposal during the time that the system is inoperable while under warranty.

Task Eight: Testing and Certification

Upon completing delivery and installation, the Contractor shall pre-test the entire system to verify that the system meets the manufacturer’s technical specifications and performance capabilities as set forth in the operator manuals. It must pass all internal diagnostic tests, and VA requirements as set forth in this SOW.

After successful pre-testing, the Contractor shall notify the COR, at the delivery site, in writing that the system meets all requirements, passed the pre-test and that the system is ready for Government testing and final acceptance by VA. Submission of this notification of system readiness shall be accomplished by the Contractor prior to beginning the Government acceptance test. Acceptance testing shall be conducted under the supervision of the new hospital construction contractor.

The Contractor shall provide final acceptance test results and a summary signature page indicating completion by the Contractor.

F. GOVERNMENT ACCEPTANCE TESTING

The written approval by the COR will indicate Government acceptance of the system and the beginning of the 12-month warranty period for that system. In the event the system does not pass the Government acceptance testing, the Contractor shall correct all maintenance issues or return the RMW system delivered and deliver a new RMW system at no additional cost to the Government. Testing will then be performed on the new RMW system delivered. Payment to the Contractor will be made based on final written acceptance of the system by the COR.

G. TRAVEL

The Government will not be responsible for Contractor’s travel.

H. SECURITY

The Contractor shall ensure that all Contractor staff has complied with all security requirements in accordance with VA Handbook 6500.6, Contract Security, prior to performing any work or services. The Contractor will assure that Contractor personnel has access to specified VA facilities commencing immediately upon contract award and security clearance of Contractor personnel.

I. GOVERNMENT RESPONSIBILITIES

A COR will be designated by the VA for the purposes of administering the technical elements of this contract. Responsibilities and limitations of authority of the COR will be delegated in a Delegation of Authority as the COR Memorandum by the Government. The Contractor shall provide signed acceptance of this memorandum.

K. CONTRACTOR PERSONNEL

The Contractor shall be responsible for managing and overseeing the activities of all Contractor personnel, as well as subcontractor efforts used in performance of this effort. The Contractor's management responsibilities shall include all activities necessary to ensure the accomplishment of timely and effective support, performed in accordance with the requirements contained in this SOW.

The Contractor shall meet all requirements of Federal, State and local codes regarding the installation and operation of the system. The Contractor must provide the Government with proof of applicable licenses and permits.

Attachment A - Specifications

PART 1 – GENERAL

1.1 DESCRIPTIONS

A. This section specifies Waste Handling Equipment including compactor/containers, regulated medical waste processors and cart dumpers.

1.2 DEFINITIONS

A. Compactor/Container: An integrated unit for the compaction and holding of general solid waste and sterilized medical waste.

B. Regulated Medical Waste Processor: Unit shall utilize steam under pressure to render regulated medical waste (red bag waste) noninfectious, enabling the treated waste to be disposed of as general solid waste.

C. Cart Dumper: Electrohydraulic unit to empty waste containers into the charge box of the compactor/containers.

1.3 PERFORMANCE REQUIREMENTS

A. Equipment shall have built-in integrated controls and displays (where applicable).

B. Manufacturer safeguards must be provided with the equipment to protect the operator from harm during normal operation of the equipment.

C. System process must be fully automated, eliminating any operator interaction with RMW or equipment components once material is staged on the cart dumper.

D. System operation shall NOT require direct loading of RMW into the pressure vessel.

E. System process shall NOT include manual lifting of materials.

F. System must automatically transfer sterilized waste to compactor for disposal.

G. Equipment must be capable of operating outside, year-round.

H. The system shall utilize an effective odor control process.

I. The system shall prevent the opening of chambers until proper cooling has been completed.

J. The system shall dump waste directly into the compactor, with no conveyance.

K. The system shall NOT shred waste either prior to treatment or after treatment.

L. Must include internet accessibility through a secure website that permits real time service notifications to select users regarding necessary repairs or operating parameter adjustments.

M. Users shall be permitted to operate, program, and troubleshoot the system remotely via wireless access.

N. Must be capable of tracking cycle operations, including run times, temperatures, and cycles per day.

O. Must be capable of storing electronic run records for multiple years to provide data storage and comply with regulatory requirements.

P. Must be capable of allowing secured access to authorized users and restricting access to unauthorized personnel.

1.4 QUALITY CONTROL

A. Mechanical, electrical, and associated systems shall be safe, reliable, efficient, durable, easily and safely operable, maintainable, and accessible.

B. Standard Products: Material and equipment shall be the standard products of the selected manufacturer, and they should be regularly engaged in the manufacture of such products for at least 3 years. The design, model and size of each item shall have been in satisfactory and efficient operation on at least three installations for approximately three years. However, digital electronics devices, software and systems such as controls, instruments, computer work stations, shall be the current generation of technology and basic design that has a proven satisfactory service record of at least three years.

C. All items furnished shall be free from defects that would adversely affect the performance, maintainability and appearance of individual components and overall assembly.

D. Multiple Units: When two or more units of materials or equipment of the same type or class are required, these units shall be products of one manufacturer.

E. Nameplates: Nameplate bearing manufacturer’s name or identifiable trademark shall be securely affixed in a conspicuous place on equipment, or name or trademark cast integrally with equipment, stamped or otherwise permanently marked on each item of equipment.

F. Shall comply with the most recent ANSI Z 245.1 Safety Standards.

G. Regulated medical waste processor sterilizer pressure vessel shall comply with the most recent A.S.M.E. specifications.

1.5 SUBMITTALS

A. Manufacturer’s Literature and Data: Include the following:

1. Illustrations and descriptions of waste handling equipment.

2. Optional auxiliary equipment and controls.

3. Catalog or model numbers for each component.

4. Utility requirements.

B. Shop Drawings: Show details of fabrication, installation, adjoining construction, coordination with mechanical and electrical work, anchorage, and other work required for complete installation.

C. Field Test Reports: Provide certification reports from accredited service technicians or installers.

1.6 APPLICABLE PUBLICATIONS

A. The publications listed below form a part of this specification to the extent referenced. The publications are referenced in the text by the basic designation only. Referenced publications mean latest edition in effect at the date of the project specifications.

National Association of Architectural Metal Manufacturers

(NAAMM):

AMP 500-06 Metal Finishes Manual

PART 2 - PRODUCTS

2.1 STAND ALONE COMPACTOR/CONTAINER

A. Charge Box Capacity – Minimum 1.7 cubic yards.

B. Clear Top Opening – Minimum 40-inches long x 58-inches wide.

C. Container

1. Minimum capacity of 40 cubic yards.

2. Must be interchangeable with integrated compactor container.

D. Overall Dimensions – 8-feet wide x 22-feet, 6-inches long x 8-feet, 8-inches tall.

E. Performance:

1. Cycle Time - Maximum 33 seconds.

2. Total Normal Force – Minimum 39,900 lbs.

3. Normal Ram Face Pressure – Minimum 22.7 psi.

F. Electrical Equipment:

1. Electric Motor -3 phase-208v, minimum 10 hp.

2. Electric Control Voltage – 120 VAC.

G. Hydraulic Equipment:

1. Hydraulic Pump – Minimum 10 gpm.

2. Normal Pressure – 1,800 psi.

3. Maximum Pressure – 2,100 psi.

4. Cylinder Bore – 4-inches.

5. Cylinder Rod Diameter – 2-½ inches.

H. Interface:

1. Compactor/container shall interface with the cart dumpers specified in Section 2.3.

2. The Equipment Supplier shall ensure the Compactor/container design is compatible with the cart dumper specified in Section 2.3.

2.2 REGULATED MEDICAL WASTE PROCESSOR

A. Regulated medical waste processing equipment shall consist of sterilization chambers, stationary compactor, breakaway container, and integrated cart dumper.

B. Performance:

1. Regulated medical waste processing equipment shall use steam under pressure to render regulated medical waste (red bag waste) non-infections, enabling the treated waste to be disposed of as general solid waste.

2. Regulated medical waste processing equipment shall be able to process approximately 460 pounds of regulated medical waste per hour.

3. Regulated medical waste processing equipment shall be able to accept general solid waste.

C. Sterilizer

1. Chamber Load Density: Approximately 150 lbs./yard

2. Cycle Time: 48 minutes

3. Operating Temperature: 270 degrees Fahrenheit – 283 degrees Fahrenheit.

4. Chamber Vacuum: 20+ inch Hg.

5. Loading Height: 53-inches maximum.

6. Independent Operation: If multiple sterilizer chambers are provided, they must be configured to allow each chamber cycle to operate independently.

D. Integrated Compactor

1. Charge Box Capacity: 2.5 cubic yards.

2. Clear Top Opening: 60-inches wide x 54-inches long.

3. Capacity Per Hour: 3,000 pounds (minimum).

4. Cycle Time: 33 seconds.

5. Total Normal Force: 51,000 pounds.

6. Total Maximum Force: 56,000 pounds.

7. Normal Ram Face Force Rating: 35 psi.

8. Maximum Ram Face Force: 39.24 psi.

9. Ram Penetration: 18- ½ inches.

E. Container

1. Minimum capacity of 40 cubic yards.

2. Must be interchangeable with stand-alone compactor container.

F. Electrical

1. Electric Motor: 10 hp.

2. 208V, 3 phase.

3. Electric Control Voltage: 120 VAC.

4. UL Label Panel Box: Nema Type.

G. Hydraulic

1. Hydraulic Pump Capacity: 17.5 gpm

2. Normal Pressure: 1800 psi.

3. Maximum Pressure: 2000 psi.

4. Hydraulic Cylinder 6-inch bore, 76 ½ - inch stroke.

H. Regulated medical waste processing equipment shall have the standard features:

1. Printer & Digital Display

2. Container 80% Full & 100% Full Indicator

3. Self-Diagnostic PLC.

4. Steam Ejector Vacuum

2.3 CART DUMPER

A. Cart Dumpers shall be located on the dock level, as shown on the Drawings, and designed to accept the Owners trash cart. Equipment Supplier must verify the waste cart dimensions with the Owner.

B. The cart dumper shall have a 2,500-pound capacity.

C. Fabrication:

1. The primary structure will be composed of two (2) vertical steel columns providing balanced support of the lift carriage and load.

a. The columns will have bases suitable for anchoring to a reinforced concrete or other smooth, level floors, and in accordance with seismic requirements.

2. The carriage shall, without any action by the operator other than proper loading, automatically raise the cart, tip it, and restrain the cart and its components so that the cart is not lost into the charge box or damaged during operation.

3. An electrically operated brake shall hold the cart in position, except when the motor is operating. Total cycle time shall be approximately 40 seconds.

4. The cart dumper shall be equipped with a 10 hp motor.

5. The Cart Dumper shall operate outdoors in temperatures from (minus)-40° F to 125° F and in naturally occurring rain, sleet, ice, sand or dust.

6. The unit shall be electrically operated and protected from the environment with the motor totally enclosed.

7. Unit shall be provided with a 4-way hydraulic valve with manual directional “dead man” switch.

8. Approximate size shall be 64-inches L x 72-inches W x 64-inches H.

9. Final dimensions and location of unit to be determined and coordinated by Equipment Supplier and General Contractor, WTJV.

D. Interface:

1. Cart Dumper shall interface with the compactor/containers specified in Section 2.1.

a. The Equipment Supplier shall ensure the Cart Dumper design is compatible with the compactor/container specified in Section 2.1.

2. The Equipment Supplier shall ensure the Cart Dumper design is compatible with the waste cart design specified by the COR. The Cart Dumper design shall be based around 96-gallon Toter ACC96 and Toter RMC96 cart models (refer to attached documentation), which are subject to change. Equipment supplier must verify the waste cart size with the COR prior to equipment selection.

PART 3 - EXECUTION

3.1 Delivery

A. Coordinate delivery with new hospital general contractor, WTJV and with related mechanical and electrical subcontractors.

3.2 TESTS

A. Field test installed equipment after equipment is anchored in place and electrical connections have been made for proper operation.

1. Operate each unit for a minimum of 20 repeated cycles. During and after testing, there shall be no evidence of leaks, overheating, electrical failure, or other symptoms of failure.

2. For units that fail testing, make adjustments and corrections to installation, or replace equipment, and repeat tests until equipment complies with requirements.

3.3 INSPECTIONS AND MAINTENANCE

A. Engage factory-trained authorized manufacturers’ representatives to perform maintenance service on equipment during guarantee period.

1. Maintenance Service:

a. Inspection of equipment at regularly scheduled intervals as defined by the manufacturer.

b. Testing, cleaning, adjusting, repairing, and furnishing and installing replacement components as required to maintain equipment in reliable working condition.

2. Maintenance service does not include cleaning, adjusting, repairing, furnishing and installing replacement components required because of improper use.

3.4 PROTECTING AND CLEANING

A. Protect equipment from dirt, water, and chemical or mechanical injury during the remainder of the construction period.

B. At the completion of work, clean equipment as required to produce ready-for-use condition.

3.5 INSTRUCTIONS

A. Instruct personnel and transmit operating instructions in accordance with requirements Task Four: Initial Training.

B. Training must be provided by the manufacturer or installer.

- - - E N D - - -

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

Contractors shall provide, install, and set-up a front-load "Level 2" on-site RMW Steam Autoclave treatment system for the Replacement VA Medical Center in Louisville, Kentucky in accordance with the SOW requirements. The steam autoclave system shall contain an integrated cart dumper, compactor, and roll off dumpster. In addition, provide a separate cart dumper, compactor, and dumpster set up, for a total of two cart dumpers, two roll off dumpsters, and two compactors.

Contract Period: Base POP Begin:

POP End:

PRINCIPAL NAICS CODE: 332420 - Metal Tank (Heavy Gauge) Manufacturing PRODUCT/SERVICE CODE: 4540 - Waste Disposal Equipment

Option Year one: quarterly preventative maintenance.

Contract Period: Option 1 POP Begin:

POP End:

Option Year two: quarterly preventative maintenance.

Contract Period: Option 2 POP Begin:

POP End:

Option Year three: quarterly preventative maintenance.

Contract Period: Option 3 POP Begin:

POP End:

Option Year four: quarterly preventative maintenance.

Contract Period: Option 4 POP Begin:

POP End:

B.3 DELIVERY SCHEDULE

4906 Brownsboro Road Louisville, KY 40222 1.00

(502) 287-4000 ext:6667 taylor.price2@va.gov

4906 Brownsboro Road

1.00

4906 Brownsboro Road

1.00

4906 Brownsboro Road

1.00

4906 Brownsboro Road

1.00

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SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2023)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in FAR 32.608-2 in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to…