36C24924Q0022 0001.docx

COMMUNITY HOPTEL LODGING SERVICE

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) Department of Veterans Affairs Network Contracting Office 9 (90C)

NCO 9

1639 Medical Center Parkway, Suite 204 Murfreesboro

TN

37129 90C Network Contracting Office 9 Department of Veterans Affairs Network Contracting Office (90C) 1639 Medical Center Parkway Suite 204 Murfreesboro

TN

37129 To all Offerors/Bidders

36C24924Q0022 01-16-2024

X

X This amendment is to answer questions asked for this solicitation.

This solicitation has been extended until 1/24/2024 at 10:00 AM CST.

HOPTEL Questions

1. Are third-party travel management companies allowed to respond to this solicitation?

This requirement is for small business set aside.

1. To confirm, 1 - 15 rooms will need to be held every night by the hotel?

A block of rooms does not have to be held for our program- we generally book an average of 1-15 room nightly or more based on the daily demand/need for our Hoptel/Lodging program in advance or same day.

1. How far in advance will rooms be requested?

Our Veterans can make lodging requests from 30 days to same day for lodging services.

1. Will guests stay for 1 - 2 nights or multiple days? Is there an estimated monthly stay pattern that can be provided?

We cannot predict the need that our Veterans have monthly due to these being based on the clinics that schedule daily appts to weekly schedule treatments (random/based on Veteran need). We will have some Veterans that will lodge 1-night, multiple nights or weekly based on their assigned treatment needs and qualifying VA appts.

1. Is there a current awardee for this requirement or is this a new request?

The current contractor is Pioneer, LLC. This is an update/new request to continue Hoptel/Lodging services at a local hotel in our area.

1. To confirm, all rooms need to be ADA-certified and double occupancy? There will not be a need for single occupancy rooms?

Yes, all rooms must be ADA-certified and double occupancy (prefer 2 double beds or 2 queen beds- that accommodate up to 4 people per room).

1. If a room is reserved for a patient, and there is neither an arrival nor communication from them or the VA, are we authorized to invoice for the room?

We are requesting that all confirmed hotel rooms be held until 8:30pm and released without any charge to the VA if the Veteran has not checked in to the room/unless there has been an alt. arrangement made separately with the hotel for a later check in due to special circumstances.

1. Are shuttle services needed to transport patients to and from the VA?

Please see Statement of Work. This service is not required.

1. Will the hotel be allowed to maintain patients' credit cards on file for incidentals, charges, and damages not covered by the VA?

No credit cards are to be provided by our Veterans for their lodging stay. The Veteran’s personal info. (address/contact # info.) can be taken directly from the Veteran at check in for your files and for any f/u, if needed.

1. Will a tax-exempt form be provided?

All line item pricing should be all inclusive.

1. Do we have to own/manage the hotels, or could we just work with the owner/manager to guarantee the rooms, and facilitate/guarantee delivery? We do this in many of our properties around military bases, where we will lease the home from the owner and turn around, furnish it and make it available for families, so we are very experienced with this model, but want to make sure there is not an owner/manager requirement for this contract?

Per statement of work, this requirement is only for hotels. An assigned Vendor can work with an owner/manager of a hotel to guarantee rooms for our lodging program.

We request only 1 hotel be utilized for our lodging program. The Hoptel/Lodging program would like to work directly with the assigned hotel daily for continuity of lodging services and direct confirmation of rooms/cancellation/changes of needed lodging for same day service for our Veterans and any other special requests, that may present in coordination of lodging services.

1. If it is OK for us to work in a facilitation role, could we facilitate at 2-3 hotels in the area, all of which would meet the requirements for quality, service, and proximity, but then have the flexibility to assign veterans to any of these 2-3 approved hotels?

All veterans need to be located in 1 hotel, per statement of work, section 3.