36C24924Q0007 0001-Solid Waste RFQ Amendment.docx

36C24924Q0007

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) Department of Veterans Affairs Network Contracting Office 9 (90C) ATTN: Athena Evert 1639 Medical Center Parkway, Suite 400 Murfreesboro TN 37129 90C Network Contracting Office 9 Department of Veterans Affairs Network Contracting Office (90C) 1639 Medical Center Parkway Suite 400 Murfreesboro TN 37129 To all Offerors/Bidders

36C24924Q0007 09-12-2023

X X X September 20, 2023 1200 Central Time N/A X The solicitation is amended to include the following clauses 52.216-18, Ordering (AUG 2020) 43, 52.216-19 Ordering Limitations (OCT 1995) 43, 52.216-22 Indefinite Quantity (OCT 1995) 44, and 52.232-18 Availability of Funds (APR 1984).

Removed clause 52.217-9 Option to Extend the Term of the Contract (MAR 2000).

The solicitation is amended to add the following language in block 20: "a five-year contract with five one-year ordering periods" replacing "one base year and four option years." Correct instructions section to Section E-1 replacing E-2.

The solicitation has been extended by two days and closes September 20, 2023 at 12:00 PM Central Time.

See attached document for changes. Please sign and return updated solicitation with changes.

Harry R. Grambo III Branch Chief

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

626-24-1-4189-0005 36C24924Q0007 09-12-2023 Athena Evert 615-225-6857 09-18-2023 12:00

CDT

Department of Veterans Affairs Network Contracting Office 9 (90C) ATTN: Athena Evert 1639 Medical Center Parkway, Suite 400 Murfreesboro TN 37129 X X 562111 $47 Million N/A X Department of Veterans Affairs Network Contracting Office 9 (90C) athena.evert@va.gov 1639 Medical Center Parkway, Suite 400 Murfreesboro TN 37129 90C Network Contracting Office 9 Department of Veterans Affairs Network Contracting Office (90C) 1639 Medical Center Parkway Suite 400 Murfreesboro TN 37129

90C FSC e-Invoicing Payment http://www.fsc.va.gov/fsc/einvoice.asp Invoice Setup Information 1-877-489-6135 Invoice must be submitted electronically

Setup 1-877-489-6135 See CONTINUATION Page Tennessee Valley Healthcare System (TVHS), request for quote IAW FAR Part 13 and the enclosed statement of work to provide Solid Waste Removal and Disposal and Recycling Services. All references within to the term "offer" shall be replaced with "quote" and "offeror" with "quoter."

1. This RFQ is anticipated to result in an award consisting of a five-year contract with 5-one year ordering periods.

2. Wage Determination No. 2015-4647 Rev 23 Dated 08-04-2023 is applicable to this RFQ.

Comparative evaluations of price and other factors will be performed IAW procedures outlined in FAR Part 13.106-2(b)(3) Instructions outlined in Section E-1 labeled Addendum to FAR 52.212-1 Instructions to Quoters.

Any Contractors claiming SDVOSB/VOSB must have a current VETS 4212 report on file with the Department of Labor, registered in SAM, and must be CVE verified in VetBiz when quote is received, and at time of award.

See CONTINUATION Page X X Harry R. Grambo III Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C249 Department of Veterans Affairs Network Contracting Office 9 (90C) ATTN: Athena Evert 1639 Medical Center Parkway, Suite 400 Murfreesboro TN 37129

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

36C24924Q0007

Page 1 of Page 1 of Page 1 of Page 1 of SCOPE OF WORK (SOW): WASTE MANAGEMENT (Solid Waste & Recycling)

1. General:

Contractor shall be responsible for allocating all equipment and personnel, including back-up resources, to meet all requirements for the comprehensive management of solid waste and the recycling programs at Tennessee Valley Healthcare System (TVHS). The comprehensive waste services shall not only include the collection and disposal of the waste, but the ability to provide waste audits and to properly separate waste streams is crucial to this requirement. The Contractor must have relevant experience in providing comprehensive waste management services.

All self-contained roll off compactors shall be designed for dock usage or as further defined herein. Any mechanical or electrical modifications to accommodate the compactors in the designated dock areas will be at the cost of the Contractor and not the VA. The contractor also has the responsibility for maintaining/repairing the equipment/materials, compactors operation or supplies required at no cost to the VA. The compactor must be designed to meet or exceed all safety standards to include key type lock/start control; emergency stop, and safety retract controls. Unit must be designed to prevent leakage, spillage, odors and pest control concerns. The Contractor shall install, maintain and monitor an automated notification fullness system (i.e., fax) that will maximize usage and notify Contractor when compactor is ready for replacement. Setting will be at the agreement of the Contractor and COR to maximize usage of the units. The Contractor shall submit with his/her signed Proposal a detailed description of the type of compactor recommended for use under this Contract.

The Contractor shall clearly show a plan that will easily measure the reductions in volumes on a monthly basis. It shall be the responsibility of the Contractor to provide the tracking and reports in a timely manner, and action plans to address any shortfalls.

2. BACKGROUND:

The Tennessee Valley Healthcare System (TVHS) is a dynamic and progressive health care organization dedicated to providing quality, compassionate and accessible care. The site is comprised of two Medical Centers, the Alvin C. York Campus in Murfreesboro, TN, the Nashville Campus in Nashville, TN, and many community-based outpatient clinics and other facilities located in Tennessee and Kentucky.

TVHS provides ambulatory care, primary care, and secondary care in acute medicine and surgery, specialized tertiary care, transplant services, spinal cord injury, outpatient care, and a full range of extended care and mental health services. The Nashville Campus is the only VA facility that supports all solid organ transplant programs, including total in-house kidney and bone marrow transplants. The Alvin C. York Campus is a network referral center for mental health services, geriatrics, and extended care. TVHS provides a full range of specialized medical services.

PERIOD OF PERFORMANCE:

Performance Period: The Period of Performance for this contract service shall be for one (1) base year and four (4) funding periods after Notice to Proceed.

Type of Contract: The Government contemplates award of a Firm Fixed Price contract resulting from this solicitation.

3. PLACES OF PERFORMANCE: Solid Waste and recycling removal is required at the following sites:

3400 Lebanon Pike Murfreesboro, TN 37129

1310 24th Avenue South Nashville, TN 37212

Recycling plans and concepts will need to be developed for the following sites:

3400 Lebanon Pike Murfreesboro, TN 37129

1310 24th Avenue South Nashville, TN 37212

1832 Memorial Street Clarksville, Tennessee 37043

1919 Charlotte Avenue Nashville, TN 37203

1919 Charlotte Avenue Suite 300 Nashville, TN 37203

1320 Decatur Pike Athens, TN 37303

225 Von Karman Road Arnold Air Force Base, TN 37389

Clarksville Dental Clinic 2291 Dalton Drive Suite F Clarksville, TN 37043

Compensation and Pension Clinic 2 International Plaza Nashville, TN 37217

International Plaza VA Clinic 2 International Plaza Suite 300 Nashville, TN 37217

4. FREQUENCY OF SERVICE(s) PROVIDED:

5. DAYS AND HOURS OF OPERATION:

Monday – Friday, 7:00 a.m. to 3:30 p.m. excluding federal holidays. The expectation is that solid waste containers are removed early enough and returned by 9a on pick up days. Normal operating hours of the facilities vary from location to location. COR shall provide this information to the successful Contractor during the pre-work orientation. FEDERAL HOLIDAYS OBSERVED BY THE VAMC ARE:

6. PERFORMANCE REQUIREMENTS: The contractor shall provide creative, efficient, and innovative solutions that demonstrate the contractor’s ability to properly understand and perform the services of this requirement. The contractor shall demonstrate technical solutions and approaches that exhibit the contractor’s experience and qualifications in providing these services. The contractor shall be required to provide a demonstration of the resources, equipment and qualified personnel that are available to commit to this requirement. The contractor shall provide all labor, supplies, equipment, and disposal for the following services:

a. Solid waste disposal services

b. Recycling Services:

i. Scrap metal

ii. Pallets

iii. Cardboard

iv. Shrink Wrap

v. Plastic HPDE 1-5

c. Waste audits

d. Training for waste streams to ensure compliance.

7. REFERENCE/REQUIREMENTS: The requirements of the following agencies must be met at all times, Environmental Protection Agency (EPA) 40 CFR, Food and Drug Administration (FDA) Quality System Regulation as stated in 21 CFR Part 820, Department of Transportation (DOT) 49 CFR and Occupational Safety and Health Administration (OSHA)

8. GENERAL REFUSE/RUBBISH SPECIFICATIONS The contractor shall provide all equipment to include roll-offs, tip dumpsters, compactor units, guide rails, collection units, etc. to accomplish proper MSW and recycling removal. Due to space constraints and the number of potential recycling streams, it is highly encouraged that proposals include single stream recycling initiatives.

The contractor shall provide all labor for segregating recyclable materials from MSW that ends up in the roll-offs, dumpsters, etc. to ensure all potentially recyclable materials are segregated, recycled, and diverted from landfills. This applies to readily available items identified in the dumpsters. For example, the contractor identifies large pieces of metal or a wooden desk in a dumpster. It is expected the contractor will extricate the recyclable materials and place them in the appropriate recycling stream. The contractor is not expected to open bags of trash to find recyclable materials. Provide all labor, transportation, containers and equipment to remove and dispose of general rubbish/trash at Southeast Louisiana VA Health Care System. NOTE: Compactor must have an alert system (fax, automated or other VA accepted technology) to maximize fullness of unit and insure maximum efficiency.

a. The Contractor shall provide TVHS with self-contained roll off compactor designed for dock usage. In addition, Contractor shall provide 30 yard open top dumpster as needed in designated locations.

i. Compactors provided at TVHS must have an alert system (fax, automated or other VA accepted technology) to maximize fullness of unit and ensure replacements are made to avoid disruption to service any mechanical or electrical modifications to accommodate the compactors in the designated dock areas shall be at the cost of the Contractor and not the TVHS for the dock.

ii. The Contractor has the responsibility for maintaining/repairing the compactors operation at no cost to the TVHS unless due to abuse or vandalism by VA personnel. The compactor must be designed to meet or exceed all safety standards to include key type lock/start control; emergency stop, and safety retract controls. Unit must be designed to prevent leakage, spillage, odors and pest control concerns.

iii. The Contractor shall install, maintain and monitor an automated fullness notification system (i.e., fax) that will maximize usage and notify Contractor when compactor is ready for replacement. The fullness setting will be at the agreement of the Contractor and COR to maximize usage of the units. If the Contractor does not maintain all of the equipment furnished herein and adhere to all applicable industry standards regarding the upkeep and maintenance of the units, the Contractor may be held in default of the Contract and shall take immediate action to correct any deficiencies noted.

b. The TVHS solid waste service is a critical support service for the Hospital. Solid waste must be removed from the facility in an efficient and timely manner so as not to interfere with work production within buildings or at the loading docks. Maintaining the cleanliness and aesthetic appearance of the equipment shall be a high priority.

c. The loading dock is the most critical area for the management of the solid waste. The waste must be removed on schedule so as not to interfere with the facility operations at the loading dock. The containers must be in good condition. As part of this solicitation, the contractor shall provide new equipment to ensure the cleanliness and aesthetic appearances are satisfactory.

d. Used compactor equipment will be authorized temporarily, provided that new compactors are ordered, and confirmation of order can be provided. The COR must approve equipment, locations, and contractor prior to implementation.

e. The compactor must be designed to maximize fullness and to minimize the required pulls, to avoid disruption to service. The compactor must be designed to meet or exceed all safety standards to include key type lock/start control, emergency disconnect within 10 feet of the machine, and an emergency stop. Unit must be designed to prevent leakage, spillage, odors and pest control concerns. Compactors shall have electronic notification devices that notify the COR and the contractor. Compactors will be required to have a cart dumper to minimize handling of the solid waste by the VA staff.

f. Any required mechanical or electrical modifications to accommodate the compactors in the designated dock areas shall be noted and corrected by the contractor. The Contractor is responsible for the installation of the compactor, once the VA has prepared the site as specified.

g. The Contractor must provide a plan for maintaining the cleanliness of the containers and equipment.

h. The Contractor shall provide the types and quantities of vehicles, solid waste collection equipment and/or containers proposed to provide the required services. A separate listing of proposed equipment and containers shall be provided for review.

i. The Contractor shall provide the proposed frequencies for the emptying of solid waste containers or equipment, including required times for off-site disposal.

j. The Contractor shall provide the methods and procedures proposed to provide the required preventive maintenance and emergency repairs to the Contractor provided solid waste containers and equipment. If abuse or vandalism is identified, it shall be immediately brought to the attention of the COR, and arrangements for repair shall be agreed upon by Contractor, Contracting Officer, and COR.

k. Contractor shall maintain a log of solid waste shipments. The log shall identify the date, time and quantities of solid waste shipped.

9. RECYCLING SPECIFICATIONS: Provide all labor, transportation, containers, and equipment for recycling of all mixed grade paper/ loose cardboard at TVHS in accordance with the specifications, terms and conditions of this solicitation.

a. The Contractor is responsible for the removal and transporting of recyclable mixed grade paper and loose cardboard for processing from TVHS pick up each designated day.

b. SPECIAL NOTE: Contractor will remove all the baled cardboard under this contract and all pallets on designated days.

c. The Contractor/awardee agrees that the collected recyclable paper may contain information, which is subject to and protected by Title 5, U.S. Code, Section 552a, commonly known as the Privacy Act of 1974 and other confidentiality statues to which the Department of Veterans Affairs is subject, including Title 38, U.S. Code, Section 3301 and Tide 38, U.S. Code, Section 4132. The Contractor by accepting award of this contract acknowledges that it is fully bound by these statues in its handling of paper and agrees that it will institute appropriate procedures to safeguard recyclable paper obtained from all sites.

d. The Contractor is responsible for the removal and transporting of all baled items from the facility. The baled items shall generate a rebate to the VA. The rebate shall be applied to the invoice for the comprehensive waste management.

e. Contractor shall maintain a log of recycling shipments. The log shall identify the quantities of recyclables shipped and the rebates generated as a result.

f. Contractor shall design a recycling program to institute recycling of items not currently captured by TVHS to meet the VA Directive. The recycling program shall be identified as part of the waste audit. Contractor shall consider single stream based on the size and location of facilities.

g. BATTERY PACKING All batteries shall be packaged for transportation in a manner which prevents short circuiting and damage to the battery or its terminals. This may be achieved by the following measures listed below:

i) Each battery must be placed in a separate plastic “baggie” or the terminal ends must be taped securely.

ii) All other batteries must be in accordance with all local, state and federal regulations. All containers shall be visibly labeled before any batteries are placed into the containers.

iii) Battery containers must be properly labeled and sorted by type.

iv) Large, vented batteries (lead acid, vented ni-cad, etc.) which are palletized shall have a heavy cardboard or non – conductive divider between the battery terminals if stacked on the pallet. Batteries must be securely packaged on the pallet in a way which prevents shifting during transportation.

h. BULB PACKING All bulbs shall be packaged for transportation in a manner which prevents breaking and or damage.

i) Lamps are to be shipped in original container or equal. Boxes and drums are available for purchase or rental. Containers shall be labeled Universal Waste prior to any bulbs being placed back into the container.

ii) Boxes of lamps can be placed on the same pallets that the originals come on. If they are unavailable, attach two pallets together to accommodate the eight-foot lamps.

iii) Shrink-wrap the pallets for transport.

iv) Pack the boxes full of lights, they travel better this way.

v) Tape the end of the box when full.

vi) Remove the dividers from the box.

vii) Arrange the boxes neatly on the pallet.

viii) Keep lamps dry.

i. SCRAP METAL/PALLETS The contractor shall provide all personnel, equipment, tools, materials, vehicles, supervision, and other items and services necessary to perform scrap metal and pallet recycling at TVHS. VA Warehouse personnel shall call the COR as needed for delivery of various size scrap metal containers including 10 cubic yard, 20 cubic yard, 30 cubic yard and/or 40 cubic yards. The contractor shall deliver and drop the container in an area designated by VA Warehouse personnel during normal business hours, between 8:00 am and 4:30 pm, Monday through Friday, excluding federal holidays. Once called, the contractor will deliver the scrap metal container within 48 hours upon the telephone request (excluding weekends and holidays). Container requests may be issued for any combination of containers. Once the container is full or ready for pick up, VA Warehouse personnel shall notify COR via telephone. VA Warehouse personnel shall neatly stack all pallets in accordance with the contractor’s specific guidance. The contractor shall pick up the materials and provide the COR a receipt.

j. POTENTIAL RECYCLABLES This list is not meant to be all-inclusive.

10. WASTE AUDIT: The Contractor shall provide to TVHS an annual waste stream survey of all sites to include a formal written report after completion, in which contractor specifically reviews the waste generation and waste flow within the facility to determine areas of opportunity for waste reduction and elimination.

Once a clear reduction plan is approved, the Contractor and the VA will implement the program. Contractor and VA will develop internal relationships with generators and work with them to achieve the program's goals. Contractor and VA will train generators on the different types of waste in their area (infectious, noninfectious and recyclable) and where to properly dispose of it. The contractor shall monitor and track cost, waste generation by type and location, and training records for employees. All training records shall be sent electronically to the COR and COR designee.

Contractor understands that they shall also be required to provide subsequent briefing and in-service training for TVHS. This training shall be conducted at no cost to the VA. Dates and times of training will be mutually agreed upon between the Contractor and the COR.

The Contractor shall provide training for all sites as deemed necessary to include initial training for Environmental Management Service personnel on any new procedures relative to the handling/processing of regulated medical waste. This shall be scheduled (if necessary) by the COR after awarding of the contract. Cost for these services shall be provided at no additional cost to the VA and limited to once annually.

The Contractor provides a monthly tracking reporting system that shall allow for TVHS to track all wastes from the point of generation to identify waste poundage and classification. This report shall clearly demonstrate the facilities classification of wastes and opportunities for reduction. The report shall track all waste streams-solid waste, medical waste, sharps waste, incinerate only wastes, recycling, and plastic diversion. The report shall also provide recycling factoids (ie. pounds). The Contractor shall be responsible to submit to the COR and a sample of the proposed report required for the approval of the COR. This sample shall be submitted within ten (10) calendar days of receipt of the Notice of Award.

11. MONETARY RECYCLING CREDIT The VA understands the recycling market varies over time with respect to waste streams that have value rather than cost. The Contractor will furnish to the COR a revised listing of all waste streams with credits reflecting increases or decreases quarterly. The listing will be broken out by waste stream and when feasible reference industry markets or demands citing increases or decreases. Any monetary recycling credit due to TVHS for recyclable materials will be paid within 30 days of processing materials along with a description of the materials recycled and the credit applied to each category of recyclable materials. Credits due to TVHS will be paid to the facility through CHECK rather than deducted from the monthly invoice. The check shall be made out to “Tennessee Valley Healthcare System” and must include the verbiage: “recycling revenue for deposit in FCP 581.”

12. CONTINGENCY PLAN: The Contractor shall have in place and maintain a valid contingency plan to meet the requirements of the contract to avoid an interruption of service due to failure of equipment or personnel issues. The Contractor shall provide the VA COR a contingency plan addressing back-up plans for collection, transportation, treatment and disposal of the VA’s waste in the event of any condition which impedes the ability to perform the services specified in this SOW. The Contractor shall incur all cost associated with fulfilling this contingency plan at no additional cost to the Government.

a. Provide the following information on the contractor's emergency response (ER) capabilities (or any changes to original submission):

i) Contractor's ER policies.

ii) ER capabilities and experience and limitations.

iii) Type of ER equipment maintained (specify if owned or subcontracted and from whom).

iv) Personnel availability, training, and experience.

v) Contractor's emergency response procedure shall describe:

(1) How to request an emergency response.

(2) How the contractor notifies personnel and initiates response action.

(3) Incident command procedures followed by the contractor.

(4) ER work practices.

(5) ER protection of health and safety practices.

(6) ER invoicing policy.

13. SPECIAL CONTRACT REQUIREMENTS

a. Qualifications:

i) Contractor shall have demonstrated at least three years’ experience servicing at least three similar size hospitals by submitting a list of references including telephone numbers, addresses, and contact names.

ii) Contractor shall provide a plan to demonstrate that they are capable of providing ongoing requirements and services in the event of service disruptions for any reason. Contractor shall provide information for primary and back-up sites for the following: regulated medical waste disposal services, reusable sharps container exchange services, solid waste disposal services, and recycling services.

iii) Contractor shall provide a complete background of their company as well as any company utilized to sustain this contract. Information will include but is not limited to: company’s full legal name, primary business address, all other office locations (city and state), and history, along with the number of years in business.

iv) Contractor shall demonstrate their ability to convert the VA locations to their services immediately after award of the contract.

v) Contractor shall have in place and maintain a valid contingency plan to meet the requirements of the contract. Contractor shall incur all cost associated with fulfilling this contingency plan at no additional expense to the Government. Contractor shall be liable for all expenses incurred by the Government due to the contractor's inability to perform in accordance with these requirements.

vi) Contractor is required to identify any subcontractors and suppliers. Contractor is responsible for supervision, contract compliance and obtaining any necessary documentation from their subcontractors or supplies performing under this contract. If the contractor intends to utilize subcontractors and suppliers other than those initially identified, operating licenses, permits, certificates and any other forms required by regulatory agencies for the new facility must be submitted to the Contracting Officer no later than thirty (30) days prior to change. All cost increases to meet additional regulatory requirements caused by such change of disposal facilities or any other contractor action relative to transport, storage, and/or disposal of regulated medical waste shall be borne by the contractor.

b. Contractor Personnel: The contractor shall provide a contract manager who is responsible for the performance/coordination of work defined in this contract. The name and phone numbers (during and after hours) of this person and alternate(s), who shall act for the contractor when the manager is absent, shall be designated in writing to the Contracting Officer no later than fifteen (15) days prior to the contract start date. The contract manager and alternate(s) shall be able to understand, read, fluently speak, and legibly write the English language. This person may perform services under this contract in addition to contract management duties. The contract manager or alternate shall have full authority to act for the contractor in all contractual matters relating to daily operation of this contract. All changes must be provided in writing to the Contracting Officer no later than forty-eight (48) hours prior to the implementation of such changes.

c. PERSONNEL POLICY: The Contractor shall assume full responsibility for protection of the personnel furnishing services under this contract. To carry out this responsibility, the Contractor shall provide the following for these personnel:

· Workers’ compensation

· General liability insurance in a minimum amount of $500,000.00.

· Income tax withholding, and

· Social security payments

14. PROTECTION OF GOVERNMENT PROPERTY: During work execution, the Contractor shall take special care to protect Government property including interior and exterior buildings, furniture, walls, baseboards, and other surfaces. Damage resulting from Contractor operations shall be repaired by the Contractor, including painting, refinishing, or replacement (if necessary), at no additional cost to the Government. Contractor shall be responsible to meet all OSHA/Safety requirements in the performance of the work. This shall include but not be limited to taking all the necessary precautions to protect the patients, visitors and/or staff at each location. Contractor shall be held responsible for any injuries and/or damage, which may be caused as a result of the Contractors failure to adhere to these requirements.

15. PRE-AWARD SURVEY: Prior to the beginning of the performance of this contract, the VA may conduct a pre-award survey to assess the Contractor on the following conditions:

a. Overall safety and sanitation of processing facility

b. Evidence of applicable licenses

c. Manifest tracking techniques and storage

d. Ability to provide continuous, uninterrupted service.

Failure of adequate performance of any of the above pre-award aspects may be taken into consideration during the Technical Evaluation process in determining the offeror’s ability to successfully perform the services.

16. PERMITS AND RESPONSIBILITIES: The Contractor shall, without additional expense to the Government, be responsible for obtaining any necessary licenses and permits, and for complying with any applicable Federal, State, and Municipal laws, codes, and regulations in connection with the prosecution of the work. This includes acquiring any installation listed in this contract. He shall be similarly responsible for all damages to persons or property. He shall take proper safety and health precautions to protect the work, the workers, the public and the property of others. He shall also be responsible for all materials delivered and work per-formed until completion and acceptance of the entire work.

17. QUALITY ASSURANCE PLAN: The contractor shall have a Quality Control Program to ensure the requirements of this contract are provided as specified. The Contractor shall be liable for all expenses incurred by the Government due to the Contractor’s inability to perform in accordance with these requirements. The contractor will be expected to meet all the needs of the contract and required to provide a Quality plan describing how they will meet the needs of this contract. The program shall include, but will not be limited to, the following:

a. An inspection system covering the services listed in the Statement of Work. It must specify areas of work to be inspected on a scheduled basis.

b. A method of identifying deficiencies in the quality of services performed before the level of performance becomes unacceptable.

c. A record of all inspections conducted by the contractor and any corrective action taken. The documented Quality Control Program and records of inspections shall be made available to the Government upon request.

18. COMMUNICATION: The contractor shall explain the communication plan for employees and subcontractors. Highly functional and efficient data and voice communications are critical for successfully performing the contract requirements. The Contractor must be capable of sending and receiving e-mails and faxes, communicate with the Project Manager, communicate with service vehicles regularly to determine locations and relay service-related messages, and send/receive electronic data files. Communication shall be critical in ensuring no interruption of services. Communication shall include how waste will be collected, manifested, and treated. It is important that the biomedical waste be collected every 28 days, and the “incinerate only” waste is properly handled. The communication shall be very important to ensure compliance.

19. PROJECT MANAGEMENT: Contractor shall provide a highly qualified project manager with strong support from corporate management as this shall be essential to successfully performing these requirements day to day over an extended period of time. This plan shall identify the organizational structure proposed to direct these operations. The management team members shall be identified along with a description of qualifications and relative experience. The methods and procedures used to carry out this plan shall be specified, including the problem resolution procedures to be used in the event of service related or personnel problems. The Contractor shall identify the types of employee incentives used to encourage quality performance by Contractor staff. The plan shall specify the manager that shall be designated to meet with the Contracting Officer, at the Government’s convenience, for scheduled and impromptu meetings to discuss contractual issues. Resumes shall be provided for all members of the project management team and other key personnel requiring special skills. Contractors should not view this as simply a trash disposal service. This requirement is broad and diverse and requires an integrated, involved management approach to deliver these services successfully.

20. CONTRACTOR FURNISHED EQUIPMENT, MATERIALS, AND INFORMATION: Contractor shall, at no additional cost to the Government, provide and maintain licenses, permits, vehicles, operators, equipment, and materials to properly handle, package, label, transport, and dispose of medical sharps waste generated at VAMC-TVHS. Contractor is responsible for maintaining liability insurance for the duration of the contract.

21. HEALTH & SAFETY: The Health and Safety plan shall demonstrate a good working knowledge of the US DOT, US Occupational Health and Safety (OSHA), State of Louisiana Department of Health and other applicable regulations that govern the health and safety risks involved in the handling and shipping of regulated medical waste. All tasks with potential health and safety risks shall be identified along with the proposed control measures to ensure minimal exposure to minimize risk. The Contractor agrees that his personnel and equipment are subject to safety inspections by Government personnel while on Federal property.

22. REPORTS: The Contractor must demonstrate the reports that shall be provided to measure the reductions that are achieved in the volumes of waste. The Contractor shall provide this/these report(s) monthly.

a. The report(s) must demonstrate the objectives that are being met, and action plans for the objectives that have not been achieved. The Contractor must explain how this shall be measured to ensure tracking that is consistent and accurate. This report shall identify opportunities for reduction, health & safety risks, equipment reviews, and training requirements to achieve opportunities identified in the audit.

b. Contractor will be required to supply monthly data to the COR. This data will include (1) weight of waste picked up at TVHS for the prior month, (2) the cost that TVHS paid to the contractor for the prior month, and (3) the amount of waste diverted toward recycling. All data will be broken down by campus (and satellite locations as applicable). All data will be broken down by disposed/recycled items (eg. Solid Waste, Cardboard, Metal, Yard Waste, etc.) and shall be reported in pounds or tons along with the credit or cost for that category of materials. All data shall be submitted to the COR by the 7th day of the following month.

23. CAPABILITIES AND RELEVANT CORPORATE EXPERIENCE: The contractor shall describe the abilities of the contractor and any subcontractors to perform this work plus relevant experience. References to current or previous clients to whom similar services were or are being provided shall be included. Experience most relevant to this solicitation would be managing and providing a comprehensive waste and services program, including the required training and compliance services, like this requirement. Experience providing a comprehensive waste management program for an industrial generator, or a residential area is less relevant; the services should be specific to a hospital due to the unique needs and training requirements that face these facilities.

Capabilities shall be described in terms of equipment, management experience, qualified personnel, knowledge of the business and an organizational structure that is flexible and responsive enough to direct and support the services required herein. Strong capabilities would consist of demonstrating the available corporate financial resources, equipment, experienced management team and demonstrated experience of successfully managing a contract with complexities of service.

24. ADMINISTRATION:

a. Facility Orientation: An initial orientation of the facilities will be conducted by the COR at the start of the contract. The contractor shall be responsible for conducting orientation for new employees thereafter.

b. Accident Reporting: In the event an accident occurs on the Department of Veterans Affairs property or involving Government personnel or property, the contractor shall contact the VA Police immediately. A report shall be provided to the Contracting Officer and COR in writing that shall include the following: (1) the time and date of occurrence; (2) the place of occurrence; (3) a list of personnel directly involved; and (4) a narrative or description of the accident to include chronological order of the accident and circumstances; (5) corrective action to prevent future occurrences.

c. Locations: The government reserves the right to modify the contract as needed to add or delete VA Locations.

d. Contractor is to provide a documented back up plan in the event circumstances disrupt s his ability to provide pick up services. Services will be provided within 24 hours of a failure to meet scheduled pick-up times.

e. Invoice: Payment will be made upon receipt of a properly prepared, itemized invoice, validated by the COR, and submitted through the Tungstun System.

i) A properly prepared invoice will contain:

1. Invoice Number and Date

1. Contractor’s Name and Address

1. Accurate Purchase Order Number

1. Itemization of pounds recycled and disposed

1. Price per pound

1. Dates service performed

1. Location of service performed

1. Total amount due

ii) A separate invoice will be prepared for each facility.

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

10/01/2023 - 9/30/2028 TVHS Municipal Solid Waste and Recycling Services. NASHVILLE LOADING DOCK MON/TUES/THUR/FRI 40 YD COMPACTOR Contract Period:

POP Begin: 10-01-2023 POP End: 09-30-2024 PRINCIPAL NAICS CODE: 562111 - Solid Waste Collection PRODUCT/SERVICE CODE: S205 - Housekeeping - Trash/Garbage Collection

NASHVILLE LOADING DOCK WEDNESDAY RECYCLING 40YD COMPACTOR

POP Begin: 10-01-2023 POP End: 09-30-2024

NASHVILLE LOADING DOCK /TUES/FRI 30 YD COMPACTOR

POP Begin: 10-01-2023 POP End: 09-30-2024

NASHVILLE LOADING DOCK ON CALL 30 YD COMPACTOR

POP Begin: 10-01-2023 POP End: 09-30-2024

LOADING DOCK 40 YD COMPACTOR NASHVILLE

POP Begin: 10-01-2023 POP End: 09-30-2024

YORK BLD 2 LOADING DOCK ON…