36C24924B0006.docx

GENERAL INFORMATION

VA Medical Center

3400 Lebanon Road

Murfreesboro TN

CONTACT INFORMATION

Network Contracting Office 9 (90C)

NCO 9

1639 Medical Center Parkway, Suite 400 Murfreesboro TN 37129

POINT OF CONTACT*

Contract Specialist Alan Raulerson alan.raulerson@va.gov 615-225-6878

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

EMAIL DESCRIPTION

Presolicitation Notice

DESCRIPTION

Presolicitation Notice

PRODUCT/SERVICE CODE: Z1DA – Maintenance of Hospitals and Infirmaries

This will be a 100% set-aside for Service-Disabled Veteran-Owned Small Business concerns under the authority of 38 U.S.C. section 8127 (d).

NAICS code 238220 – Plumbing, Heating, and Air- Conditioning Contractors, applies to this requirement. The small business size standard is $19M.

The estimated range of construction is Between $500,000 - $1,000,000.

This requirement will be procured per Federal Acquisition Regulation (FAR) Part 14.101 - Sealed Bidding.

The solicitation is expected to be posted on or around December 15, 2023.

This requirement is a 100% set-aside for Service-Disabled Veteran Owned Small Business (SDVOSB) concerns under the authority of 38 U.S.C §8127 (d).Only those SDVOSB’s listed and viewable in the SBA database located at https://veterans.certify.sba.gov/. The database will be checked at the time of offer submission as well as prior to award. All offers must also have an active listing in the System for Award Management (SAM) database. The awarded contractor must also submit evidence of enrollment with VETS4212.

In addition to the requirements as set forth in the solicitation notice (to be issued), the proposed contractor must also be determined responsible in accordance with FAR Part 9. The Contracting Officer will determine responsibility prior to any award being made.

Questions related to this requirement will only be addressed in writing by way of email to the Contract Specialist at alan.raulerson@va.gov. The Project number, Project Name and Solicitation Number must be included in the subject line of all questions related to this requirement.

No questions will be considered until the actual solicitation is released.

See attached document: 626A4-24-301 Replace Faucets in Buildings 11, 17, 3 Specs.

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Presolicitation Notice

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STATEMENT OF WORK

Department of Veterans Affairs TVHS, Nashville & Murfreesboro Campus Project Number 626A4-24-301 Replace Faucets in Buildings 11, 17, 3

A. GENERAL INFORMATION

1. Title of Project: Project 626A4-24-301 “Replace Faucets in Buildings 11,17,3”.

I. Project 626A4-21-301 “Replace Faucets in Buildings 11, 17, 3”, II. Project Location: Murfreesboro, TN.

III. Period of Performance 110 calendar days from receipt of Notice to Proceed

2. Scope of Work: Provide construction services for the installation of select faucets and mixing valves at the Tennessee Valley Healthcare System York Campus at 3400 Lebanon Pike, Murfreesboro, TN 37129. The contractor shall furnish all labor, material, equipment, and supervision necessary to complete all work described in SOW. Work included in Project 626A4-24-301 “Replace Faucets in Buildings 11, 17, and 3” includes, but is not limited to, plumbing and general construction.

3. Performance Period: The contractor shall complete the work required under this SOW is 110 calendar days from date of Notice to Proceed, which includes submittals and lead times, unless otherwise stated in any written modifications required under the resulting contract and signed by the Contracting Officer (CO).

B. GENERAL REQUIREMENTS

1. All written deliverables shall be phrased in lay person language.

2. Where a written milestone deliverable is required, the VA will complete their review of the draft deliverable within _4_ business days from the date of receipt. The contractor shall have 4 business days to deliver the final, revised deliverable from the date of receipt of the Government’s response.

3. The Department of Veterans Affairs intends to have the contractor fully survey, investigate, and document the existing faucets and connections to gain the knowledge and insight necessary to prepare quality, accurate documents, and perform the construction in a professional and competent manner.

4. The Information Technology Certification and Accreditation requirements do not apply, and a Security Accreditation Package is not required.

5. The contractor will coordinate all work through the VA COR.

6. The contractor superintendent will always be on-site during the performance of the work associated with this contract.

7. All labor, materials, equipment to perform the job; When “furnish”, “provide”, “install” or similar term is used, it shall mean a complete installation, ready for use.

8. The contractor shall identify all employees that will be working under the awarded contract. Contractor personnel shall include employees, sub-contractors, suppliers, and delivery personnel entering the medical center. Those employees shall bring photo ID and social security card or passport to obtain a VA Contractor identification badge. The badge shall always be worn above the belt while on medical center property. Contractor’s employees shall return all I.D. badges to designated personnel at the end of the period of performance of the contract. Lost badges compromise security and will result in action, including a surcharge.

9. The contractor’s safety manager is responsible for safety inspections of all contract operations. All VA and OSHA safety regulations shall be observed during the performance of work identified on this contract. Provide signage and barricades, as required, to maintain safety and protection around the project work site.

10. The Contractor will have a designated parking location (See General Requirements 01 00 00). Drivers should be particularly concerned with Pedestrian traffic; yield to pedestrians in crosswalks. Seat Belt use is mandatory on all VA grounds.

11. The Contractor shall always keep the work area, including any areas where materials and/or equipment is being stored, free from accumulations of waste materials. Before completing the work, the Contractor shall remove from the work and premises any rubbish, tools, scaffolding, equipment, and materials that are not the property of the Government.

12. When items, equipment, or materials are shown to be demolished, remove all appurtenances and patch back as necessary using materials consistent with adjacent construction. Do not leave any abandoned components or utility feeds. Remove utilities feeds back to the source or an active line, main, or main branch. Electronic faucets shall be disconnected with power remaining at wall with cover/cover-plate/receptacle.

13. Normal duty hours will be 7:00 am - 4:30 pm Monday through Friday. No work shall be performed on federal holidays unless approved by COR. This project may require work to be performed outside of normal duty hours to minimize the impact on patients and Medical Center operations but must be coordinated with and approved by COR a week in advance.

14. Prior to submitting a bid, contractor shall fully survey the site / locations / conditions in order to determine all work, labor and materials necessary to submit a fully developed bid for the successful completion of the project.

15. Contractor shall not allow smoking in any building or vehicle (located on VA property) and shall ensure employees do not smoke on VA property. This is a smoke free facility.

16. Upon completing a segment of work (related to a location/task), the Contractor shall demonstrate a complete working replacement/installation and leave the work area in a clean, neat, and orderly condition satisfactory to the Contracting Officer or the Contracting Officer's Representative (COR).

B. SPECIFIC MANDATORY TASKS AND ASSOCIATED DELIVERABLES

Description of Tasks and Associated Deliverables: The contractor shall provide the specific deliverables described below within the time specified in the approved schedule that will be provided by the contractor.

Deliverable One: Construction in accordance with VA specifications including all closeout documentation, certifications, test reports, training, warranties, manuals, etc. specified in contract documents. Work includes but is not limited to:

1. The contractor shall thoroughly investigate each identified room (see attachment) and select/order the appropriate faucet for each application. See specification for description and facility standards. If there is an apparent leak, the contractor shall notify COR / M&O before proceeding with work. Other elements that shall be verified before proceeding with work should include the following items: stops work properly (test hot and cold), drain works properly, sink or surfaces around the fixture are free of damage (damage to be document).

2. Remove identified faucets completely including all actuating devices (handles, foot pedals, etc.). Thoroughly clean all surfaces exposed by fixture removal. If further rough work is required, coordinate with COR.

3. Clean the mounting area, removing all gasket material and water stains.

4. Faucet Replacement with Added Mixing Valve:

a. Remove and dispose of faucet and accessories, including any electronic automatic sensor faucets connections, foot controls, etc. Electrical power to remain at wall with cover/cover-plate.

b. Fill any screw penetrations with silicone. Match or complement wall color. Sealant and color selection shall be equal to Dow Corning 795 Silicone and 14 color selection charts.

c. Install appropriate mixing valve and faucet combination with supply lines in rooms identified. Refer to attachment and section C for the Basis of Design for selection guidance.

d. Provide and install stainless steel sink hole cover with bolt and wing nut where necessary.

e. Submit materials, accessories, sealant, and chart/samples to COR. Field verify each installation /lavatory prior to bid. Submittal shall indicate faucet and mixing valve combination suitable for each location.

5. Immediately after installation, fixtures shall be thermostatically tested with a calibrated thermometer. Provide calibration documentation to COR upon each installation, before moving on to the next site. Record location/room number, date and final temperature. Adjust the mixing valve and re-test as required to achieve the VA temperature target of 102 to105 degrees Fahrenheit.

6. Shower valve replacement. Coordinate work with COR. Work includes valve and all components listed in basis of design below.

a. All exposed components in Buildings 11 and 17 shall be completely anti-ligature, completely tamperproof, sealed, and assembled with tamper proof fasteners.

b. The shower valve and trim set should be installed to be tamper proof/ resistant and anti/ ligature or ligature resistant. Product should meet or exceed Acorn SV16 series with ADA compliant tri-lever ligature resistant handle. Basis of design is the Acorn SV16 shower valve series.

c. The contractor will solder or braze all necessary fittings to install the new valves and trim kits. Piping may need to be reworked at each location to accommodate the new valves. Any repairs to existing piping will be made at each location to provide a finished product. Currently there are “NO” known problems to existing piping.

d. Contractor shall replace/repair wall openings cut to accommodate shower valve install.

e. Showers shall be thermostatically tested and set to 105 degrees F.

7. The contractor shall be prepared to provide and install 50 stop valves as a contingency if leaking valves are encountered. Any contingency stop valves not used after the project is complete must be turned over to the VA plumbing shop.

8. Provide an additional 10 (ea.) faucets and mixing valves for shelf stock.

9. In the case that a faucet/ valve has been replaced or is no longer needed, contractor will submit the material to the VA.

10. Provide and maintain infection control devices as required per VA specification. Contractor shall close room doors and maintain an air scrubber during work. Work area will be cleaned by the contractor before moving to next location.

11. All work must be scheduled and coordinated through the Contracting Officers Representative (COR). Each week, survey and coordinate future work with COR, providing a 2-week look-ahead review.

12. Request the final inspection in writing to the CO and COR.

13. All work shall be warranted for a 1 year.

C. BASIS OF DESIGN

TVHS has selected faucets, shower, and mixing valves as facility standards. These standards are enforced and are selected to meet the high-water temp requirements of system flushing for the prevention of Legionella. Any deviation must be approved in writing from the VA Project Manager.

1. T & S Bronze and Brass Works – Model B-1141-2VL15CR4

2. T & S Bronze and Brass Works – Model B-0890-CR-LF05 add outlet B-0199-08-LF15

D. STATEMENT OF BID ITEMS:

1. A. BID ITEM NO. I: Provide all work, materials, infection control, management and documentation per SOW.

B. BID ITEM NO. 2: Same as BID ITEM 1 except, remove all work associated with Building 3B.

C. BID ITEM NO. 3: Same as BID ITEM 2 except, remove all work associated with Building 3A.

D. BID ITEM NO. 4: Same as BID ITEM 3 except, remove all work associated with Building 3G.

E. BID ITEM NO. 5: Same as BID ITEM 4 except, remove all work associated with Building 11.

E. CHANGES TO THE STATEMENT OF WORK

Any changes to this SOW shall be authorized and approved only through written modifications to the contract by the CO. Costs incurred by the contractor through the actions of parties other than the CO shall be borne by the contractor.

E. REPORTING REQUIREMENTS

1. Prior to work commencing the contractor shall provide the COR with a performance schedule and a schedule of values. The performance schedule shall be updated and resubmitted with each pay application. The schedule of values (SOV) shall be a true representation of the work required. For this project, payment will be based on the number of faucet/mixing valve and shower valve units installed, therefore the (SOV) should reflect this.

2. The contractor shall provide a Daily Work Report (DWR). The report must contain forces by trade, equipment, locations and work performed, testing documentation and any issues encountered. Each DWR is due the following business day. DWR’s shall be submitted electronically in a format agreed upon by the contractor and COR.

F. CONTRACTOR EXPERIENCE REQUIREMENTS

1. The contractor must inform the COR and the CO when personnel are removed from the contract for any reason.

2. Master Plumber (licensed) is required for Plumbing installations.

3. If a key person becomes unavailable to complete the contract, the proposed substitutions of key personnel shall be made by the contractor to the COR and CO.

4. The COR may request contractor or contractor personnel to be removed from the site for violating VA Medical Center rules and regulations. The Contractor will provide a corrective action write-up on personnel removed that shall be approved by CO. Corrective action may include permanent removal of personnel from the premises.

4. If a key person becomes unavailable to complete the contract, the proposed substitutions of key personnel shall be made by the contractor to the COR and CO.

5. The COR may request contractor or contractor personnel to be removed from the site for violating VA Medical Center rules and regulations. The Contractor will provide a corrective action write-up on personnel removed that shall be approved by CO. Corrective action may include permanent removal of personnel from the premises.

G. CONFIDENTIALITY AND NONDISCLOSURE

1. The preliminary and final deliverables, and all associated working papers, application source code, and other material deemed relevant by VA which have been generated by the contractor in the performance of this contract, are the exclusive property of the U.S. Government and shall be submitted to the CO at the conclusion of the contract.

2. The CO will be the sole authorized official to release any data, draft deliverables, final deliverables, or any other written or printed materials pertaining to this contract. No information shall be released by the contractor. Any request for information relating to this contract, presented to the contractor, shall be submitted to the CO for a response.

3. Press releases, marketing material, or any other printed or electronic documentation related to this project, shall not be publicized without the written approval of the CO.

ATTACHMENT A – PROJECT 626A4-24-301 MURFREESBORO

PROJECT #626A4-24-301 Replace Faucets in Buildings 11, 17, 3