36C24924B0003 0003.docx

626A4-20-102 Replace Flooring & Abatement Bldg 3 & 117 RFIs and Responses

5. PROJECT NUMBER (if applicable)

CODE

7.

ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF

PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE

OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERE

D CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendmen t, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED

STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF

CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF

SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 626-24-1-4209-0001 626A4-20-102 Department of Veterans Affairs Network Contracting Office 9 (90C)

NCO 9

1639 Medical Center Parkway, Suite 204 Murfreesboro TN 37129 90C Network Contracting Office 9 Department of Veterans Affairs Network Contracting Office (90C) 1639 Medical Center Parkway Suite 204 Murfreesboro TN 37129 To all Offerors/Bidders

36C24924B0003 11-06-2023

X x

626-3640162-4209-854200-3223 23NRNR000

x The purpose of this amendment is to provide the RFIs and responses. The site visit sign in sheet is also attached.

Jeannette Morphew Contracting Officer

1. Please send the full-size drawings with a scale as soon as you can so we will be able to do accurate take offs.

Can the CO send a CAD file? Square footage has been provided.

2. Can the Superintendent also be the Prime Contractor’s Commissioning Manager during commissioning?

No commissioning on this project.

3. Can the Superintendent also be the site quality control manager?

Yes

4. Can the Superintendent also be the site safety supervisor?

Yes

5. As is typical for most VA projects can the QC plan be implemented by the onsite superintendent and administrated by the PM without additional staff (other than what is required for commissioning) as call for in 01 45 00.

Yes

6. Is there any reason to believe the slab has moisture in it and moisture remediation will be needed?

No

7. Have other areas on this floor needed moisture remediation on the concrete slab?

No

8. Will any of this work have to be performed after hours or weekends?

As stated in project this is a nights and weekend job.

9. How many rooms will we be given at a time?

The Contractor will be given as many rooms as can be completed in the time allotted of nights 16:30 to 06:00 or weekends from Friday 16:30 until Monday 06:00.

All rooms shall be refurnished and functional during normally working hours Monday through Friday.

10. Will we have access to all the rooms at the same time?

See question 9.

11. Will this project be done in phases?

See question 9.

12. Will the contractor be required to remove the existing furniture?

Yes, the Contractor will be responsible for moving existing Furniture and equipment out of and back into the rooms. As well as covering all furniture or equipment that is not moved for protection from dirt, debris, or damage. Computers, monitors, and printers will be removed by VA.

13. If contractor is required to remove the existing furniture, please provide a list of what furniture is in each room so we can calculate how much manpower and time it will take?

Estimate an exam table, desk, and chairs in each exam room. Pact Team rooms will have 4 desk and associated chairs. Approximately 4 tables and associated chairs. PACU will have beds and medical equipment removed.

14. If contractor is required to remove the existing furniture, where and how does it need to be stored?

Existing furniture and equipment can be moved into adjacent rooms or corridors and placed back in once the work is completed as this is nights and weekends work.

a. Will a climate-controlled storage container have to be rented? No

b. Will the VA provide power or propane for the storage container? No.

c. Provide a site map showing where storage containers can be placed? Not needed

15. Can plastic sheeting over the room’s doorway be acceptable for infection control in rooms that do not contain asbestos?

Yes.

16. If negative air machines are required for rooms that do not contain asbestos, and the room does not have a window, where should we exhaust the air?

Above ceiling or just scrub the air.

17. For bidding purposes can the VA provide a set quantity of patching and painting so that all bids will be equal?

On this project you will be required to patch and paint corner to corner if you damage it. Otherwise, there will be no patching and painting.

18. For bidding purposes, the VA needs to set a standard rate of floor level compound to be assumed will be required for all contractors to bid equally. Assume 1 bag of floor level for every 100 sq. ft of flooring replaced. Any changes to that amount during construction can then be worked out with a modification for credit or additional funds whichever it is.Have a line item per bag cost so the cost is known for any modification.

19. Will the contractor be required to purchase and use Procore for this project?

No.

20. Please Clarify where this job is taking place. On Page 1 of the Solicitation and the drawings it says TVHS Murfreesboro, TN but in Section A.4 Project Information it says the project location is at the James H. Quillen VA Medical Center Mountain Home, TN.

Correct address for place of performance is Tennessee Valley Healthcare System, VA Medical Center 3400 Lebanon Road, Murfreesboro, TN 37129. Omit location on page 6 under Project Information.

21. Could the asbestos testing report for the asbestos-containing areas for Buildings 3A-C be provided?

There is 9x9 tile and mastic. SF have been provided.

22. Would equal to or better products be considered for the specified Armstrong LVT and Mannington Resilient Sheet Vinyl and LVT? Specifically, would Tarkett or Mohawk be approved manufacturers to provide equal to materials?

No these are facility standards.

23. On, page. 1, section 11. of the 1442, it states "The Contractor shall begin performance within 10 calendar days and complete it within 180 calendar days after receiving the NTP", but on page 13. Section C., states "Performance Period: The contractor shall complete the work required under this SOW in 120 calendar days from date of Notice to Proceed, unless otherwise stated in any written modifications required under the resulting contract and signed by the Contracting Officer." Can you please clarify the Period of Performance?

The correct period of performance should be 120 days after Notice to Proceed.

24. Room G34A-Check In area of building 117 clinics is listed to be done in the drawing notes, however it is not shaded on the drawings. Can you confirm is Check In G34A is getting done?

No, this area is not included in this project.

25. On the drawings in the PACU area there is an office that is only partly shaded next to ANTE. Can you confirm if this area is getting done or not?

The office and Ante room next will not be apart of this project as the flooring has already been replaced in those areas.

26. What is the expected phasing for this project? Specifically in the building 117 area, how many rooms/corridors are we going to get at one time?

All rooms must be functional during normal business hour Monday through Friday.

Under no circumstance can patient care be affected by this project.

The Contractor will be given as many rooms as can be completed in the time allotted of nights 16:30 to 06:00 or weekends from Friday 16:30 until Monday 06:00.

27. I saw where approximate square footages were provided in an amendment; however it does not list any linear footage for the wall base. Could scaled drawings be provided in order to accurately get dimensions? We were told at the site visit we weren’t going to be able to shoot measurements of each individual room since they were occupied.

1000LF Johnsonite base. 2000LF of Mannington base for heat welding.

28. Where will we be able to place a dumpster(s)?

You will be given a laydown area for the dumpster near your area of work.

29. Will an elevator be available to use during this project?

Yes

30. Will the Wall Guard installed in various locations in the PACU need to be removed in order to install the 6.25" wall base?

If it is in the way of installing the base. It will need to be trimmed and reinstalled.

31. In the 117 clinics areas to receive LVT the drawings specify the same cove base and installation method to be used for the resilient sheet vinyl. Is this correct?

No, the LVT in Bldg. 117 hallway area will be the same base as Bldg. 3 stairwell.

32. In regard to solicitations 36C24724Q0109 and 36C24924B0003. Will there be a site visit sign in sheet posted for these projects?

Sign in sheet will be included with this amendment.

33. Please clarify that all abatement work is contained in Bldg. 3 for this project. Specification 13.b mentions it in both buildings.

Yes, stairwells of Bldg. 3 only.

34. Provide asbestos management plans for the buildings where ACM is known to be present. Provide other asbestos reports as available.

SF is given in asbestos spec for bldg. 3 stairwells.

35. Is it possible to obtain closure of one stairwell at a time for abatement to minimize set up and take down as well as possible safety issues with having pedestrian traffic in an area where the floor will not be finished.

Yes from Friday evenings 1630- Monday mornings 0600.

36. Clarify that painting required in this project will be limited to the touch up of scuffs etc… created by replacing the flooring in this project.

See question 17.

37. Is historical preservation approval required for the flooring products in Bldg. 117?

No

38. Clarify the laydown area for materials and for waste dumpsters on site?

Laydown for Conex and stuff will be on the back of the property with the other contractors. Space in the facility will be utilized to climatize product before it is placed.

39. Will the warranty periods start upon final acceptance by the VA COR? Yes See attached document: Site Visit Sign In Sheet.