36C24923Q0326.docx
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- Solicitation number
- 36C24923Q0326
About this file
This is a solicitation for pharmacy staffing services. The Department of Veterans Affairs is seeking a minimum of one licensed pharmacist and one certified pharmacy technician, with the ability to increase staffing up to four pharmacists and eight technicians based on workload needs. Services will be provided on-site at VA medical centers in Nashville and Murfreesboro, Tennessee for an initial one-year base period starting October 1, 2023, with four optional one-year extensions. Pricing is fixed hourly rates for each position for a full-time workload annually. The solicitation includes detailed requirements for personnel qualifications and experience, work hours and coverage, performance standards, security protocols, and invoicing procedures.
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36C24923Q0326
PAGE 1 OF
1. REQUISITION NO.
2. CONTRACT NO.
3. AWARD/EFFECTIVE DATE
4. ORDER NO.
5. SOLICITATION NUMBER
6. SOLICITATION ISSUE DATE
a. NAME
b. TELEPHONE NO. (No Collect Calls)
8. OFFER DUE DATE/LOCAL
TIME
9. ISSUED BY
CODE
10. THIS ACQUISITION IS
UNRESTRICTED OR
SET ASIDE:
% FOR:
SMALL BUSINESS
HUBZONE SMALL
BUSINESS
SERVICE-DISABLED
VETERAN-OWNED
SMALL BUSINESS
WOMEN-OWNED SMALL BUSINESS
(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED
SMALL BUSINESS PROGRAM
EDWOSB
8(A)
NAICS:
SIZE STANDARD:
11. DELIVERY FOR FOB DESTINA-
TION UNLESS BLOCK IS
MARKED
SEE SCHEDULE
12. DISCOUNT TERMS
13a. THIS CONTRACT IS A
RATED ORDER UNDER
DPAS (15 CFR 700)
13b. RATING
14. METHOD OF SOLICITATION
RFQ
IFB
RFP
15. DELIVER TO
CODE
16. ADMINISTERED BY
CODE
17a. CONTRACTOR/OFFEROR
CODE
FACILITY CODE
18a. PAYMENT WILL BE MADE BY
CODE
TELEPHONE NO.
UEI:
EFT:
PHONE:
FAX:
17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED
SEE ADDENDUM
19.
20.
21.
22.
23.
24.
ITEM NO.
SCHEDULE OF SUPPLIES/SERVICES
QUANTITY
UNIT
UNIT PRICE
AMOUNT
(Use Reverse and/or Attach Additional Sheets as Necessary)
25. ACCOUNTING AND APPROPRIATION DATA
26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA
ARE
ARE NOT ATTACHED.
27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA
ARE
ARE NOT ATTACHED
28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________
29. AWARD OF CONTRACT: REF. ___________________________________ OFFER
COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND
DATED ________________________________. YOUR OFFER ON SOLICITATION
DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY
(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE
ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED
SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:
30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED
AUTHORIZED FOR LOCAL REPRODUCTION
(REV. NOV 2021)
PREVIOUS EDITION IS NOT USABLE
Prescribed by GSA - FAR (48 CFR) 53.212
7. FOR SOLICITATION
INFORMATION CALL:
STANDARD FORM 1449
SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES
OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30
36C24923Q0326 6-22-2023 Christina Witt 615-225-5739 07-24-2023 1:00 pm
CDT
Department of Veterans Affairs Network Contracting Office 9 (90C)
NCO 9
1639 Medical Center Parkway, Suite 400 Murfreesboro TN 37129 X X 621399 $9 Million N/A X Department of Veterans Affairs VA TN Valley HCS Nashville Campus 1310 24th Avenue South 37212 Nashville, TN 37212 90C Network Contracting Office 9 Department of Veterans Affairs Network Contracting Office (90C) 1639 Medical Center Parkway Suite 400 Murfreesboro TN 37129
90C FSC e-Invoicing Payment http://www.fsc.va.gov/fsc/einvoice.asp Invoice Setup Information 1-877-489-6135 Invoice must be submitted electronically
Setup 1-877-489-6135 See CONTINUATION Page Contractor shall provide all labor necessary to provide Licensed Pharmacist and Certified Pharmacy Technician Services for the TVHS Nashville and/or Murfreesboro VA campus in accordance with the Performance Work Statement.
See Price Schedule on Page 7 See Performance Work Statement on Page 2 See Instructions to Offerors for Quote Submission on Page See Evaluation Criteria on Page 6 Questions will be accepted for the RFQ by 10 July 2023 at 9:00 am CT. Questions received after this date will not be responded to. VA responses to questions will be provided by amendment to the RFQ on 12 July 2023.
Solicitation Competed under Authority: 38 U.S.C 8153 and VAAR Part 873 in conjunction with FAR Part 12.
See CONTINUATION Page X X X Christina Witt Contracting Officer Table of Contents
| SECTION A | 1 |
| A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES | 1 |
| SECTION B - CONTINUATION OF SF 1449 BLOCKS | 4 |
| B.1 CONTRACT ADMINISTRATION DATA | 4 |
| B.2 PRICE SCHEDULE | 7 |
| B.3 PERFORMANCE WORK STATEMENT | 20 |
| B.4 MANDATORY WRITTEN DISCLOSURES | 38 |
| SECTION C - CONTRACT CLAUSES | 39 |
| C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (DEC 2022) | 39 |
| C.2 52.216-18 ORDERING (AUG 2020) | 43 |
| C.3 52.216-19 ORDER LIMITATIONS (OCT 1995) | 43 |
| C.4 52.216-22 INDEFINITE QUANTITY (OCT 1995) | 43 |
| C.5 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999) | 44 |
| C.6 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) | 44 |
| C.7 SUPPLEMENTAL INSURANCE REQUIREMENTS | 44 |
| C.8 VAAR 852.201-70 CONTRACTING OFFICER'S REPRESENTATIVE (DEC 2022) | 44 |
| C.9 VAAR 852.209-70 ORGANIZATIONAL CONFLICTS OF INTEREST (OCT 2020) | 44 |
| C.10 VAAR 852.215-71 EVALUATION FACTOR COMMITMENTS (OCT 2019) | 45 |
| C.11 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR VERIFIED SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES (NOV 2022) | 45 |
| C.12 VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING--CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (NOV 2022) | 47 |
| C.13 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018) | 48 |
| C.14 VAAR 852.237-70 INDEMNIFICATION AND MEDICAL LIABILITY INSURANCE (OCT 2019) | 49 |
| C.15 VAAR 852.237-74 NON-DISCRIMINATION IN SERVICE DELIVERY (OCT 2019) | 50 |
| C.16 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020) | 50 |
| C.17 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998) | 50 |
| C.18 VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018) | 51 |
| C.19 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (MAR 2023) | 51 |
| SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS | 57 |
| ATTACHMENT 1 – QASP FY23 PHARMACY CONTRACTORS | 57 |
| ATTACHMENT 2 - CONTRACTOR CERTIFICATION IMMIGRATION AND NATIONALITY ACT OF 1952 AS AMENDED | 57 |
| ATTACHMENT 3 - CONFLICT OF INTEREST CERTIFICATION STATEMENT | 57 |
| ATTACHMENT 4 - SCA WD NO. 2015-4647 REV 22 | 57 |
| ATTACHMENT 5 - PAST PERFORMANCE QUESTIONNAIRE | 57 |
| SECTION E - SOLICITATION PROVISIONS | 58 |
| E.1 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (MAR 2023) | 58 |
| E.2 ADDENDUM TO 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS | 60 |
| E.2.1 VAAR 852.273-73 EVALUATION - HEALTH-CARE RESOURCES (JAN 2003) | 62 |
| E.3 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021) | 63 |
| E.4 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018) | 65 |
| E.5 52.216-1 TYPE OF CONTRACT (APR 1984) | 66 |
| E.6 52.217-5 EVALUATION OF OPTIONS (JUL 1990) | 66 |
| E.7 52.233-2 SERVICE OF PROTEST (SEP 2006) | 66 |
| E.8 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018) | 67 |
| E.9 VAAR 852.273-70 LATE OFFERS (NOV 2021) | 67 |
| E.10 VAAR 852.273-74 AWARD WITHOUT EXCHANGES (NOV 2021) | 67 |
| E.11 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998) | 67 |
| E.12 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (DEC 2022) | 68 |
SECTION B - CONTINUATION OF SF 1449 BLOCKS
| B.1 | CONTRACT ADMINISTRATION DATA |
| (Continuation from Standard Form 1449, block 18A.) |
1. Contract Administration: All contract administration matters will be handled by the following individuals:
a. CONTRACTOR:
Company Name:
Contact Person:
Title:
Address:
City/State/Zip: (9-digit zip) Overnight Mailing Address (if different from above):
(9-digit zip) Phone No.:
E-Mail:
Tax ID No.:
SAM UEID No.:
b. GOVERNMENT:
Christina Witt, Contract Specialist Department of Veterans Affairs Network Contract Activity - VISN 9 1639 Medical Center Parkway, Suite 400 Murfreesboro, TN 37129 Overnight Mailing Address: Same as above Phone: (615) 225-5739 E-Mail: christina.witt@va.gov
2. Contractor Remittance Address: All payments by the Government to the contractor will be made in accordance with FAR 52.232-33, Payment by Electronic Funds Transfer-System for Award Management
3. Invoices: Bi-weekly in arrears within two weeks after pay period end.
4. Government Invoice Address: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests. Invoicing shall be in accordance with the requirements of the Department of Veterans Affairs (VA) Financial Services Center (VAFSC). The latest information shall be used for invoicing and payments and may change during the Period of Performance of this acquisition. Current Invoicing information is located at http://www.fsc.va.gov/einvoice.asp
ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:
| AMENDMENT NO. | DATE | |
| ______________________________ | __________________________ | |
| ______________________________ | __________________________ | |
| ______________________________ | __________________________ |
(vi) This solicitation is for the following commercial service:
The Contractor shall provide the following services on 1 October 2023 for a base period of one-year with four (4) one-year option periods. A minimum of one (1) and up to four (4) Licensed Pharmacist(s) and a minimum of one (1) and up to eight (8) Certified Pharmacy Technician(s) as required by the Department of Veterans Affairs Healthcare System; hereinafter called VA, Tennessee Valley Healthcare System, Nashville/Murfreesboro, Tennessee, with the actual number of staff needed at any one time and the specific campus location needed directly dependent upon workload required by the Service. The VA will require a maximum of 4 contract Licensed Pharmacist(s) and 8 contract Certified Pharmacy Technician(s). The Pharmacists' and Technicians’ primary function is to provide professional expertise in the Inpatient/Outpatient Section as assigned by Pharmacy Management, Tennessee Valley Healthcare System (TVHS) Pharmacy Service, on a rotational basis, and be directly involved in all aspects of the preparation and dispensing of pharmaceuticals, monitoring the use of pharmaceuticals, and organizing and prioritizing this work.
Place of Performance: Services shall be provided on site:
The Tennessee Valley Healthcare System (TVHS) is a dual campus facility with locations in both Nashville and Murfreesboro, Tennessee. Services may be provided on-site at either site depending on contracted staff necessity and are located at:
Tennessee Valley Healthcare:
1310 24th Avenue South, Nashville, TN 37212 in the Pharmacy Service department
Or
Alvin C. York Campus:
3400 Lebanon Pike, Murfreesboro, TN 37129
5. Post Award Orientation: The Contracting Officer will schedule a post award orientation for contract orientation purposes as required by VA Acquisition Manual, Part M842.502-70
6. Secure Fax: VA Handbook 6500 requires the following statement on all fax cover sheets be included: “This fax is intended only for the use of the person or office to which it is addressed and may contain information that is privileged, confidential, or protected by law. All others are hereby notified that the receipt of this fax does not waive any applicable privilege or exemption for disclosure and that any dissemination, distribution, or copying of this communication is prohibited. If you have received this fax in error, please notify this office immediately at the telephone number listed above.”
7. Offeror's active SAM and VetCert (if applicable) listings must be active/listed at both time of offer and time of award. All offerors must submit proof of current (as of time of offer) SAM and VetCert registries with their offer and any offeror or bidder that fails to do so will be rendered technically unacceptable/non-responsive outright and will not be considered for award. Any vendor requiring re-verification will not be considered. Joint Ventures (JV) are subject to SDVOSB VetBiz requirements. Prime venture partner must be the SDVOSB used to create the JV.
B.2 PRICE SCHEDULE
Pricing Instructions:
The requirement is for a minimum of 1 and up to 4 Licensed Pharmacists and 1 and up to 8 Pharmacy Technicians at 2,080 hours per year. Offerors should propose the maximum amount of 4 candidates for Licensed Pharmacists and 8 candidates for Pharmacy Technicians for each Line Item Number (LIN).
The contract guaranteed minimum amount is $400,000.00 and the maximum combined contract amount shall not exceed $8,500,000.00.
All quantities are estimates and all unit prices must be quoted as ALL INCLUSIVE fixed prices including per diem, housing, and costs of all required security clearances.
ITEM INFORMATION
| ITEM NUMBER |
| DESCRIPTION OF SERVICES |
| QUANTITY |
| UNIT |
| UNIT PRICE |
| AMOUNT |
| 0.00 |
| HR |
| _________________ |
| _________________ |
PROVIDE LICENSED PHARMACIST(S) TO WORK FOR THE TVHS PHARMACY LOCATION IN MURFREESBORO OR NASHVILLE AS NEEDED Contract Period: Base POP Begin: 10-01-2023 POP End: 09-30-2024 PRINCIPAL NAICS CODE: 621399 - Offices of All Other Miscellaneous Health Practitioners PRODUCT/SERVICE CODE: Q517 - Medical - Pharmacology
0001AA
| 2,080.00 |
| HR |
| _________________ |
| _________________ |
Licensed Pharmacist (POSITION #1)
POP Begin: 10-01-2023 POP End: 09-30-2024
0001AB
| 2,080.00 |
| HR |
| _________________ |
| _________________ |
Licensed Pharmacist (POSITION #2)
POP Begin: 10-01-2023 POP End: 09-30-2024
0001AC
| 2,080.00 |
| HR |
| _________________ |
| _________________ |
Licensed Pharmacist (POSITION #3)
POP Begin: 10-01-2023 POP End: 09-30-2024
0001AD
| 2,080.00 |
| HR |
| _________________ |
| _________________ |
Licensed Pharmacist (POSITION #4)
POP Begin: 10-01-2023 POP End: 09-30-2024
PRODUCT/SERVICE CODE: Q517 - Medical – Pharmacology
| 0.00 |
| HR |
| _________________ |
| _________________ |
PROVIDE CERTIFIED PHARMACY TECHNICIAN(S) TO WORK FOR THE TVHS PHARMACY LOCATION IN MURFREESBORO OR NASHVILLE AS NEEDED
POP Begin: 10-01-2023 POP End: 09-30-2024
0002AA
| 2,080.00 |
| HR |
| _________________ |
| _________________ |
Certified Pharmacy Technician (#1)
POP Begin: 10-01-2023 POP End: 09-30-2024
0002AB
| 2,080.00 |
| HR |
| _________________ |
| _________________ |
Certified Pharmacy Technician (#2)
POP Begin: 10-01-2023 POP End: 09-30-2024
0002AC
| 2,080.00 |
| HR |
| _________________ |
| _________________ |
Certified Pharmacy Technician (#3)
POP Begin: 10-01-2023 POP End: 09-30-2024
0002AD
| 2,080.00 |
| HR |
| _________________ |
| _________________ |
Certified Pharmacy Technician (#4)
POP Begin: 10-01-2023 POP End: 09-30-2024
0002AE
| 2,080.00 |
| HR |
| _________________ |
| _________________ |
Certified Pharmacy Technician (#5)
POP Begin: 10-01-2023 POP End: 09-30-2024
PRODUCT/SERVICE CODE: Q517 - Medical – Pharmacology
0002AF
| 2,080.00 |
| HR |
| _________________ |
| _________________ |
Certified Pharmacy Technician (#6)
POP Begin: 10-01-2023 POP End: 09-30-2024
0002AG
| 2,080.00 |
| HR |
| _________________ |
| _________________ |
Certified Pharmacy Technician (#7)
POP Begin: 10-01-2023 POP End: 09-30-2024
0002AH
| 2,080.00 |
| HR |
| _________________ |
| _________________ |
Certified Pharmacy Technician (#8)
POP Begin: 10-01-2023 POP End: 09-30-2024
Total Base Period:
ITEM NUMBER
DESCRIPTION OF SERVICES
| QUANTITY |
| UNIT |
| UNIT PRICE |
| AMOUNT |
| 0.00 |
| HR |
| _________________ |
| _________________ |
PROVIDE LICENSED PHARMACIST(S) TO WORK FOR THE TVHS PHARMACY LOCATION IN MURFREESBORO OR NASHVILLE AS NEEDED
POP Begin: 10-01-2024 POP End: 09-30-2025
1001AA
| 2,080.00 |
| HR |
| _________________ |
| _________________ |
Licensed Pharmacist (POSITION #1)
POP Begin: 10-01-2024 POP End: 09-30-2025
1001AB
| 2,080.00 |
| HR |
| _________________ |
| _________________ |
Licensed Pharmacist (POSITION #2)
POP Begin: 10-01-2024 POP End: 09-30-2025
1001AC
| 2,080.00 |
| HR |
| _________________ |
| _________________ |
Licensed Pharmacist (POSITION #3)
POP Begin: 10-01-2024 POP End: 09-30-2025
1001AD
| 2,080.00 |
| HR |
| _________________ |
| _________________ |
Licensed Pharmacist (POSITION #4)
POP Begin: 10-01-2024 POP End: 09-30-2025
| 0.00 |
| HR |
| _________________ |
| _________________ |
PROVIDE CERTIFIED PHARMACY TECHNICIAN(S) TO WORK FOR THE TVHS PHARMACY LOCATION IN MURFREESBORO OR NASHVILLE AS NEEDED
POP Begin: 10-01-2024 POP End: 09-30-2025
1002AA
| 2,080.00 |
| HR |
| __________________ |
| __________________ |
Certified Pharmacy Technician (#1)
POP Begin: 10-01-2024 POP End: 09-30-2025
1002AB
| 2,080.00 |
| HR |
| __________________ |
| __________________ |
Certified Pharmacy Technician (#2)
POP Begin: 10-01-2024 POP End: 09-30-2025
1002AC
| 2,080.00 |
| HR |
| __________________ |
| __________________ |
Certified Pharmacy Technician (#3)
POP Begin: 10-01-2024 POP End: 09-30-2025
1002AD
| 2,080.00 |
| HR |
| __________________ |
| __________________ |
Certified Pharmacy Technician (#4)
POP Begin: 10-01-2024 POP End: 09-30-2025
1002AE
| 2,080.00 |
| HR |
| __________________ |
| __________________ |
Certified Pharmacy Technician (#5)
POP Begin: 10-01-2024 POP End: 09-30-2025
1002AF
| 2,080.00 |
| HR |
| __________________ |
| __________________ |
Certified Pharmacy Technician (#6)
POP Begin: 10-01-2024 POP End: 09-30-2025
1002AG
| 2,080.00 |
| HR |
| __________________ |
| __________________ |
Certified Pharmacy Technician (#7)
POP Begin: 10-01-2024 POP End: 09-30-2025
1002AH
| 2,080.00 |
| HR |
| __________________ |
| __________________ |
Certified Pharmacy Technician (#8)
POP Begin: 10-01-2024 POP End: 09-30-2025
Total Option Period 1:
ITEM NUMBER
| QUANTITY |
| UNIT |
| UNIT PRICE |
| AMOUNT |
| 0.00 |
| HR |
| __________________ |
| __________________ |
PROVIDE LICENSED PHARMACIST(S) TO WORK FOR THE TVHS PHARMACY LOCATION IN MURFREESBORO OR NASHVILLE AS NEEDED
POP Begin: 10-01-2025 POP End: 09-30-2026
2001AA
| 2,080.00 |
| HR |
| __________________ |
| __________________ |
Licensed Pharmacist (POSITION #1)
POP Begin: 10-01-2025 POP End: 09-30-2026
2001AB
| 2,080.00 |
| HR |
| __________________ |
| __________________ |
Licensed Pharmacist (POSITION #2)
POP Begin: 10-01-2025 POP End: 09-30-2026
2001AC
| 2,080.00 |
| HR |
| __________________ |
| __________________ |
Licensed Pharmacist (POSITION #3)
POP Begin: 10-01-2025 POP End: 09-30-2026
2001AD
| 2,080.00 |
| HR |
| __________________ |
| __________________ |
Licensed Pharmacist (POSITION #4)
POP Begin: 10-01-2025 POP End: 09-30-2026
| 0.00 |
| HR |
| __________________ |
| __________________ |
PROVIDE CERTIFIED PHARMACY TECHNICIAN(S) TO WORK FOR THE TVHS PHARMACY LOCATION IN MURFREESBORO OR NASHVILLE AS NEEDED
POP Begin: 10-01-2025 POP End: 09-30-2026
2002AA
| 2,080.00 |
| HR |
| __________________ |
| __________________ |
Certified Pharmacy Technician (#1)
POP Begin: 10-01-2025 POP End: 09-30-2026
2002AB
| 2,080.00 |
| HR |
| __________________ |
| __________________ |
Certified Pharmacy Technician (#2)
POP Begin: 10-01-2025 POP End: 09-30-2026
2002AC
| 2,080.00 |
| HR |
| __________________ |
| __________________ |
Certified Pharmacy Technician (#3)
POP Begin: 10-01-2025 POP End: 09-30-2026
2002AD
| 2,080.00 |
| HR |
| __________________ |
| __________________ |
Certified Pharmacy Technician (#4)
POP Begin: 10-01-2025 POP End: 09-30-2026
2002AE
| 2,080.00 |
| HR |
| __________________ |
| __________________ |
Certified Pharmacy Technician (#5)
POP Begin: 10-01-2025 POP End: 09-30-2026
2002AF
| 2,080.00 |
| HR |
| __________________ |
| __________________ |
Certified Pharmacy Technician (#6)
POP Begin: 10-01-2025 POP End: 09-30-2026
2002AG
| 2,080.00 |
| HR |
| __________________ |
| __________________ |
Certified Pharmacy Technician (#7)
POP Begin: 10-01-2025 POP End: 09-30-2026
2002AH
| 2,080.00 |
| HR |
| __________________ |
| __________________ |
Certified Pharmacy Technician (#8)
POP Begin: 10-01-2025 POP End: 09-30-2026
Total Option Period 2:
ITEM NUMBER
| QUANTITY |
| UNIT |
| UNIT PRICE |
| AMOUNT |
| 0.00 |
| HR |
| __________________ |
| __________________ |
PROVIDE LICENSED PHARMACIST(S) TO WORK FOR THE TVHS PHARMACY LOCATION IN MURFREESBORO OR NASHVILLE AS NEEDED
POP Begin: 10-01-2026 POP End: 09-30-2027
3001AA
| 2,080.00 |
| HR |
| __________________ |
| __________________ |
Licensed Pharmacist (POSITION #1)
POP Begin: 10-01-2026 POP End: 09-30-2027
3001AB
| 2,080.00 |
| HR |
| __________________ |
| __________________ |
Licensed Pharmacist (POSITION #2)
POP Begin: 10-01-2026 POP End: 09-30-2027
3001AC
| 2,080.00 |
| HR |
| __________________ |
| __________________ |
Licensed Pharmacist (POSITION #3)
POP Begin: 10-01-2026 POP End: 09-30-2027
3001AD
| 2,080.00 |
| HR |
| __________________ |
| __________________ |
Licensed Pharmacist (POSITION #4)
POP Begin: 10-01-2026 POP End: 09-30-2027
| 0.00 |
| HR |
| __________________ |
| __________________ |
PROVIDE CERTIFIED PHARMACY TECHNICIAN(S) TO WORK FOR THE TVHS PHARMACY LOCATION IN MURFREESBORO OR NASHVILLE AS NEEDED
POP Begin: 10-01-2026 POP End: 09-30-2027
3002AA
| 2,080.00 |
| HR |
| __________________ |
| __________________ |
Certified Pharmacy Technician (#1)
POP Begin: 10-01-2026 POP End: 09-30-2027
3002AB
| 2,080.00 |
| HR |
| __________________ |
| __________________ |
Certified Pharmacy Technician (#2)
POP Begin: 10-01-2026 POP End: 09-30-2027
3002AC
| 2,080.00 |
| HR |
| __________________ |
| __________________ |
Certified Pharmacy Technician (#3)
POP Begin: 10-01-2026 POP End: 09-30-2027
3002AD
| 2,080.00 |
| HR |
| __________________ |
| __________________ |
Certified Pharmacy Technician (#4)
POP Begin: 10-01-2026 POP End: 09-30-2027
3002AE
| 2,080.00 |
| HR |
| __________________ |
| __________________ |
Certified Pharmacy Technician (#5)
POP Begin: 10-01-2026 POP End: 09-30-2027
3002AF
| 2,080.00 |
| HR |
| __________________ |
| __________________ |
Certified Pharmacy Technician (#6)
POP Begin: 10-01-2026 POP End: 09-30-2027
3002AG
| 2,080.00 |
| HR |
| __________________ |
| __________________ |
Certified Pharmacy Technician (#7)
POP Begin: 10-01-2026 POP End: 09-30-2027
3002AH
| 2,080.00 |
| HR |
| __________________ |
| __________________ |
Certified Pharmacy Technician (#8)
POP Begin: 10-01-2026 POP End: 09-30-2027
Total Option Period 3:
ITEM NUMBER
| QUANTITY |
| UNIT |
| UNIT PRICE |
| AMOUNT |
| 0.00 |
| HR |
| __________________ |
| __________________ |
PROVIDE LICENSED PHARMACIST(S) TO WORK FOR THE TVHS PHARMACY LOCATION IN MURFREESBORO OR NASHVILLE AS NEEDED
POP Begin: 10-01-2027 POP End: 09-30-2028
4001AA
| 2,080.00 |
| HR |
| __________________ |
| __________________ |
Licensed Pharmacist (POSITION #1)
POP Begin: 10-01-2027 POP End: 09-30-2028
4001AB
| 2,080.00 |
| HR |
| __________________ |
| __________________ |
Licensed Pharmacist (POSITION #2)
POP Begin: 10-01-2027 POP End: 09-30-2028
4001AC
| 2,080.00 |
| HR |
| __________________ |
| __________________ |
Licensed Pharmacist (POSITION #3)
POP Begin: 10-01-2027 POP End: 09-30-2028
4001AD
| 2,080.00 |
| HR |
| __________________ |
| __________________ |
Licensed Pharmacist (POSITION #4)
POP Begin: 10-01-2027 POP End: 09-30-2028
| 0.00 |
| HR |
| __________________ |
| __________________ |
PROVIDE CERTIFIED PHARMACY TECHNICIAN(S) TO WORK FOR THE TVHS PHARMACY LOCATION IN MURFREESBORO OR NASHVILLE AS NEEDED
POP Begin: 10-01-2027 POP End: 09-30-2028
4002AA
| 2,080.00 |
| HR |
| __________________ |
| __________________ |
Certified Pharmacy Technician (#1)
POP Begin: 10-01-2027 POP End: 09-30-2028
4002AB
| 2,080.00 |
| HR |
| __________________ |
| __________________ |
Certified Pharmacy Technician (#2)
POP Begin: 10-01-2027 POP End: 09-30-2028
4002AC
| 2,080.00 |
| HR |
| __________________ |
| __________________ |
Certified Pharmacy Technician (#3)
POP Begin: 10-01-2027 POP End: 09-30-2028
4002AD
| 2,080.00 |
| HR |
| __________________ |
| __________________ |
Certified Pharmacy Technician (#4)
POP Begin: 10-01-2027 POP End: 09-30-2028
4002AE
| 2,080.00 |
| HR |
| __________________ |
| __________________ |
Certified Pharmacy Technician (#5)
POP Begin: 10-01-2027 POP End: 09-30-2028
4002AF
| 2,080.00 |
| HR |
| __________________ |
| __________________ |
Certified Pharmacy Technician (#6)
POP Begin: 10-01-2027 POP End: 09-30-2028
4002AG
| 2,080.00 |
| HR |
| __________________ |
| __________________ |
Certified Pharmacy Technician (#7)
POP Begin: 10-01-2027 POP End: 09-30-2028
4002AH
| 2,080.00 |
| HR |
| __________________ |
| __________________ |
Certified Pharmacy Technician (#8)
POP Begin: 10-01-2027 POP End: 09-30-2028
Total Option Period 4:
GRAND TOTAL:
36C24923Q0326
Page 1 of
B.3 PERFORMANCE WORK STATEMENT
1. GENERAL:
Services Provided:
The contractor shall provide a minimum of:
one (1) and up to four (4) Licensed Pharmacist(s) one (1) and up to eight (8) Certified Pharmacy Technician(s) shall be provided on October 1, 2023 for a base period of one-year with four (4) one-year option periods as required by the Department of Veterans Affairs Healthcare System; hereinafter called VA, Tennessee Valley Healthcare System, Nashville/Murfreesboro, Tennessee, with the actual number of staff needed at any one time and the specific campus location needed directly dependent upon workload required by the Tennessee Valley Healthcare System (TVHS) Pharmacy Service. The VA will require a maximum of 4 contract Licensed Pharmacist(s) and 8 contract Certified Pharmacy Technician(s). The Pharmacists' and Technicians’ primary function is to provide professional expertise in the Inpatient/Outpatient Section as assigned by Pharmacy Management, TVHS Pharmacy Service, on a rotational basis, and be directly involved in all aspects of the preparation and dispensing of pharmaceuticals, monitoring the use of pharmaceuticals, and organizing and prioritizing this work. The Contractor shall provide as a minimum, but not limited to, the following services when requested:
A. SPECIFIC DUTIES AND RESPONSIBILITIES: (as assigned):
Licensed Pharmacist:
| 1. | Verifying physician's orders to be complete and appropriate for dose, route, and frequency. |
| 2. | Screening orders for incompatibilities, patient allergies, and drug interactions. |
| 3. | Provides basic consultant information concerning drug therapy to physicians, nurses, and health care professionals. |
| 4. | Evaluates patient's ability to understand medication instructions and provides oral and written counseling on their drug therapy. |
| 5. | Clarifies and resolves all identified problems relating to patient drug therapy. Refers to all matters requiring administrative action to the supervisor. |
| 6. | Monitors patients for and documents all pharmaceutical problems. |
| 7. | Performs final professional review of medication to be dispensed to inpatient areas (unit dose carts) and/or fills unit dose carts independently without secondary review. |
| 8. | Appropriately restocks and/or oversees restocking of all medication/pharmacy items in automated medication dispensing system throughout healthcare system. |
| 9. | Manufactures uncomplicated and/or complicated parenteral admixtures to be delivered in the form of large volume, small volume, infusion syringe or other modalities as required. |
| 10. | Correctly selects and measures appropriate ingredients, mixes ingredients in a safe and effective manner, inspects the final product for accuracy, suitability and elegance, labels the product, maintains records of the manufacturing process and supplies the product for final delivery to the patient. |
| 11. | Accurately dispenses prescriptions and medication orders by selecting correct product based on label requirements and assures each item is dispensed and labeled according to all applicable standards. |
| 12. | Operates ScriptPro® automated prescription filling system and Pharmacy Service Portal® queuing system to process patient medication orders. |
| 13. | Operates automated pharmacy technology system to ensure appropriate repackaging and bar-coding of inpatient unit-dose medications. |
| 14. | Actively participates in the quality assurance program. |
| 15. | Ensures that appropriate records are kept for the pharmacy-related activities of the Pharmacy Service. |
| 16. | Assumes responsibility for compliance with Joint Commission and other departmental and facility-wide quality assurance reviews and monitors. |
| 17. | Conforms to existing VA regulations and policies. |
| 18. | Demonstrates effective interpersonal communications with patients, their families and staff. |
| 19. | Keep up with all the training and competency per the VA policies |
Certified Pharmacy Technician:
| 1. | Performs final review of medication (prepared by another technician) to be dispensed to inpatient areas (unit dose carts) and/or fills unit dose carts independently without secondary review. |
| 2. | Appropriately restocks all medication/pharmacy items in automated medication dispensing system throughout healthcare system. |
| 3. | Manufactures uncomplicated and/or complicated parenteral admixtures to be delivered in the form of large volume, small volume, infusion syringe or other modality as required and in full compliance with USP797. |
| 4. | Correctly selects and measures appropriate ingredients, mixes ingredients in a safe and effective manner, inspects the final product for accuracy, suitability and elegance, labels the product, maintains records of the manufacturing process and supplies the product for delivery. |
| 5. | Accurately fills prescriptions orders for final pharmacist check by selecting correct product based on label requirements and assures each item is filled and labeled according to all applicable standards. |
| 6. | Operates ScriptPro® automated prescription filling system to process patient medication orders. |
| 7. | Operates automated pharmacy technology system to ensure appropriate repackaging and barcoding of inpatient unit-dose medications. |
| 8. | Functions as a Patient Relations Assistant in Telephone Care Call Center as required. |
| 9. | Actively participates in the quality assurance program. |
| 10. | Any other activities within the technician scope |
| 11. | Keep up with all the training and competency per the VA policies |
B. QUALIFICATIONS:
Personnel assigned by the contractor to perform the services covered by this task order must have a current and unrestricted license in a State, Territory, or Commonwealth of the United States or the District of Columbia (Licensed Pharmacist) or a current certification by the Pharmacy Technician Certification Board (PTCB) (Certified Pharmacy Technician). All required licensing will be submitted at time offers are due, offerors that do not contain the required licensing at the time of offers due shall automatically be rendered technically unacceptable and will not be eligible for award.
Personnel assigned by the contractor to perform the services covered by this task order shall be proficient in written and spoken English (38 USC 7402). Contractor’s assigned personnel must be computer literate as patient documentation is directly processed in the patient’s electronic medical record.
The qualifications of such personnel shall also be subject to review by the VA Chief of Pharmacy or designee and approved by the VA Facility Director if required. The Contracting Officer will be notified prior to any changes in personnel. VA reserves the right to approve or disapprove the assignment of individual personnel furnished by the contractor to perform the functions specified in the task order. The personnel assigned by the Contractor must complete VA credentialing process as required.
Services shall be provided within two (2) weeks of notice of contract award, if required. The Healthcare System will make every attempt to notify the Contractor at least two weeks prior to the time needed or prior to the time needed to release the contract employee. In the event of an emergency or unanticipated absence, the notification period will be less, and the contractor will be expected to provide coverage within two days of notification. Contractor will make every effort to maintain consistency of assigned staff at the VA at all times for training, security and continuity purposes. Contractor’s employee:
1. Must be a U.S. Citizen and have current licensure/certification in good standing with a U.S. Board of Pharmacy as a Licensed Pharmacist or the PTCB as a Certified Pharmacy Technician.
2. Must possess malpractice coverage (Licensed Pharmacist).
The contracted individual will be required to show two proofs of identification as requested. Acceptable proof of identification is listed below:
Acceptable PICTURE IDs:
· State-Issued Driver’s License
· State DMV-Issued ID Card
· US Passport
· Military ID/Dependents Card
· Foreign Passport
· Permanent Resident Card/Alien
· Registration Card w/Photo Acceptable NON-PICTURE IDs:
· Social Security Card
· Certified Birth Certificate
· State Voter Registration Card
· Native American Tribal Document
· Certificate of US Citizenship
· Certificate of Birth Abroad Issued by Dept of State
Physical Requirements: The contractor must provide documentation as requested that demonstrates that the contractor employee has a current physical that demonstrates ability to perform all aspects of the position, including standing and sitting for extended periods of time, ability to speak English, optimal customer service skills, visual and auditory acuity, etc.
Credentials Requested: Contract Staff will be required to complete credentialing during this assignment. An application package will be provided by the VA to be completed by the candidate. This includes curriculum vitae, current references, signed release of information from candidate, and statement that candidate does not have any physical or mental health condition that would adversely affect his/her ability to carry out assigned duties, and additional credentialing forms. Candidate will also be required to make application through the VETPRO Internet process. Candidate shall need to be enrolled in VETPRO by VA personnel. The website address is: https://fcp.vetpro.org. Our facility ID number is: 0626
National Practitioner Identification (Licensed Pharmacist): Contractor shall provide the VA with the contracted individual's National Practitioner Identification (NPI) number. If the contracted individual does not have a NPI number he/she must make application and receive the number prior to beginning work at the VA. The website for an on-line application is: https://nppes.cms.hhs.gov/NPPES/Welcome.do. It may take a few weeks to receive the NPI number so early application is advised.
C. WORK HOURS/NATIONAL HOLIDAYS:
All work hours referenced are in Central Time (CT). Regular operating hours for the Pharmacy at the two local VAMCs are:
| Nashville: 08:30am – 05:00pm Monday - Sunday |
| Murfreesboro: 08:30am – 05:00pm Monday – Sunday |
Different tour hours that may be utilized on an as needed basis but not to be considered overtime:
| Nashville: 08:00am – 04:30pm Monday – Sunday |
| Nashville: 09:30am – 06:00pm Monday – Sunday |
| Murfreesboro: 08:00am – 04:30pm Monday – Sunday |
| Murfreesboro: 09:30am – 06:00pm Monday – Sunday |
The services covered by this contract shall be furnished by the contractor as defined herein. The contractor will be required, as requested, except in case of emergency, to furnish such services on holidays and off-duty hours as described below. The payments for any leave, including sick leave, holiday, or vacation time, are the responsibility of the contractor and are to be fully negotiated in advance, where possible, with the VA as to time scheduled away from the work assignment.
Work hours as assigned by Pharmacy Management may include: Monday through Sunday, rotating shifts (8.5 hour shift includes ½ hour for lunch) for a total of 40 hours per week, including Federal government holidays that the assigned area of Pharmacy is open for service. However, personnel may be required to work additional hours in an emergency, non-call basis.
Contractor will be responsible for the overall provision of coverage within the timeframes annotated above without exception.
The 11 holidays observed by the Federal Government are:
New Year’s Day (January 1st) Martin Luther King’s Birthday (3rd Monday in January) Presidents’ Day (3rd Monday in February) Memorial Day (last Monday in May) Juneteenth (June 19th) Independence Day (July 4th) Labor Day (1st Monday in September) Columbus Day (2nd Monday in October) Veterans Day (November 11) Thanksgiving Day (4th Thursday in November) Christmas Day (December 25th) Any other day specifically declared by the President of the United States to be a national holiday.
When one of the above designated legal holidays falls on a Sunday, the following Monday will be observed as a legal holiday. When a legal holiday falls on a Saturday, the preceding Friday is observed as a holiday by U.S. Government agencies.
*If contractor works a federal holiday, no premium pay will be offered.*
D. SERVICES:
1. The services specified may be changed by written modification to this task order. The VA contracting officer will prepare the modification.
2. This is a non-personnel services task order. There is no employer-employee relationship between the VA and the contractor or the contractor’s employee(s).
3. The services to be performed by the contractor will be performed in accordance with VA policies and procedures and the regulations of the pharmacy staff policies of the VA facility.
4. Other necessary personnel for the operation of the services contracted for at the VA will be provided by the VA at levels mutually agreed upon which are compatible with the safety of the patient and personnel and with quality medical care programming.
5. Contractor is required to maintain medical liability insurance for the duration of this task order. Contractor must indemnify the Government for any liability producing act or omission by the contractor, its employees and agents occurring during contract performance.
6. The services to be performed by the contractor will be under the direction of the Chief, Pharmacy Service and/or his/her designee. The contractor will function under the general direction of a Pharmacy Manager or his/her designee.
7. The Government may evaluate the quality of professional and administrative services provided, but retains no control over the medical, professional aspects of services rendered.
E. TERM OF THE TASK ORDER:
The contract is subject to the availability of VA funds. The Contractor shall perform no service after September 30th, each year until the contracting office authorizes such services in writing.
F. JOINT COMMISSION STANDARDS:
Whereas the task order does not require Joint Commission accreditation or other regulatory requirements regarding work competency, the Contractor must perform the required work in accordance with Joint Commission standards. The contractor is required to develop and maintain the following documents for each contractor employee working on the task order; credentials and qualifications for the job; a current competence assessment checklist (an assessment of knowledge, skills, abilities and behaviors to perform a job correctly and skillfully; includes knowledge and skills required to provide care for certain patient populations, as appropriate); and a current performance evaluation supporting ability of the contractor employee to successfully perform the work required in this solicitation. The contractor will provide current copies of these records at the time of task order award and annually on the anniversary date of task order award to the VA COR, or upon request, for each Contractor employee working on the task order.
G. HHS/OIG:
To ensure that the individuals providing services under the task order have not engaged in fraud or abuse regarding Sections 1128 and 1128A of the Social Security Act regarding federal health care programs, the contractor is required to check the Health and Human Services - Office of Inspector General (HHS/OIG), List of Excluded Individuals/Entities on the OIG Website (www.hhs.gov/oig) for each person providing services under this task order. Further the Contractor is required to certify in its proposal that all persons listed in the contractor’s proposal have been compared against the OIG list and are NOT listed. During the performance of this task order the Contractor is prohibited from using any individual or business listed on the List of Excluded Individuals/Entities.
H. HEALTH INSURANCE PORTABILITY AND ACCOUNTABILITY ACT OF 1996 (HIPAA):
Contractor must adhere to the provisions of Public Law 104-191, Health Insurance Portability and Accountability Act (HIPAA) of 1996 and the National Standards to Protect the Privacy and Security of Protected Health Information (PHI). As required by HIPAA, the Department of Health and Human Services (HHS) has promulgated rules governing the security and use and disclosure of PHI by covered entities, including the Department of Veterans Affairs (VA). In accordance with HIPAA, the Contractor may be required to enter into a Business Associate Agreement (BAA) with VA. VA has recognized Locum Providers as entities that do not require a BAA with their contractors as long as they are conducting health care on VA’s behalf – Pharmacist qualifies as a medical service – therefore, no BAA is required.
I. CONFIDENTIALITY OF PATIENT RECORDS:
· The Contractor, as a VA provider, will assist in the provision of health care to patients seeking such care from or through VA. As such, the Contractor is considered as being part of the Department health care activity. Contractor is considered to be a VA provider for purposes of the Privacy Act, Title 5 U.S.C. 552a. Further, for the purpose of VA records access and patient confidentiality, Contractor is considered to be a VA contractor for the following provisions: Title 38 U.S.C. 5701, 5705, and 7362. Therefore, Contractor may have access, as would other appropriate components of VA, to patient medical records including patient treatment records pertaining to drug and alcohol abuse, HIV, and sickle cell anemia, to the extent necessary to perform its contractual responsibilities. However, like other components of the Department, and not withstanding any other provisions of the task order, the Contractor is restricted from making disclosures of VA records, or information contained in such records, to which it may have access, except to the extent that explicit disclosure authority from VA has been received. The Contractor is subject to the same penalties and liabilities for unauthorized disclosures of such records as VA.
· The records referred to above shall be and remain the property of VA and shall not be removed or transferred from VA except in accordance with U.S.C.551a (Privacy Act), 38 U.S.C. 5701 (Confidentiality of claimants records), 5 U.S.C. 552 (FOIA), 38 U.S.C. 5705 (Confidentiality of Medical Quality Assurance Records) 38 U.S.C. 7332 (Confidentiality of certain medical records) and federal laws, rules and regulations. Subject to applicable federal confidentiality or privacy laws, the Contractor, or their designated representatives, and designated representatives of federal regulatory agencies having jurisdiction over Contractor, may have access to VA ‘s records, at VA’s place of business on request during normal business hours, to inspect and review and make copies of such records.
J. CONTRACTOR PERSONNEL SECURITY REQUIREMENTS - BACKGROUND INVESTIGATION:
SAC (if order is less than 180 days and low risk)
All Contractor Employees who require access to the Department of Veterans Affairs computer systems or who have access to sensitive information shall be required to have, at a minimum, a Special Agreement Check (SAC) which includes electronic fingerprinting. A Contractor Employee shall not perform any contract work (except for any other required orientation and training that does not require access to a VA computer system) until fingerprinting is completed by the local Human Resource Management Service.
Fingerprinting should take place on the first day that a Contractor Employee enters on duty. The Contracting Officer’s Technical Representative shall facilitate the SAC process for the Contractor and Contractor Employee. If the SAC identifies “potentially actionable issues” in connection with a Contractor Employee and it is determined that the Contractor Employee needs to be removed, the Contracting Officer shall notify the Contractor and the Contractor shall immediately remove that Employee from contract work. The removal of the Employee shall not excuse any failure to meet contract requirements.
SACs and fingerprinting of Contractor Employees will be required even when an Employee will not be working on site at a VA Facility. The Contracting Officer can identify other options for accomplishing these SACs.
NACI (required if order exceeds 180 days)
All contractor employees who require access to the Department of Veterans Affairs' computer systems or have access to sensitive information shall be the subject of a background investigation. The contractor is encouraged to have its employee immediately download the background investigation packet from http://www.va.gov/vabackground_investigations upon notification of task order award. A contractor’s employee shall not commence working at VA under contract until the Contracting Officer receives notification from the VA Office of Security and Law Enforcement that the contract employee’s application was received complete. A favorable adjudication from the VA Office of Security and Law Enforcement must be received in order for a contractor employee to continue contract performance. This requirement is applicable to all subcontractor personnel.
· Position Sensitivity - The position sensitivity has been designated as low risk.
· Background Investigation - The level of background investigation commensurate with the required level of access is National Agency Check with Written Inquiries (NACI).
· Contractor Responsibilities
a. The contractor shall bear the expense of obtaining background investigations. If the Office of Personnel Management (OPM) conducts the investigation, the contractor shall reimburse VA within 30 days. If timely payment is not made within 30 days from date of bill for collection, then VA shall deduct the cost incurred from the contractor’s 1st month’s invoice(s) for services rendered.
b. It is imperative for the contractor to provide, at the request of VA, a listing of contractor personnel performing services under the task order in order for the background investigation process to commence. This list will include name (first, middle, last) social security number; date of birth; city, state, and country of birth.
c. The contractor or their employees shall submit a complete background investigation packet. Additional guidance and information in completing the required forms, and examples of the forms, can be found at Security (sharepoint.com).
The following required forms must be submitted to the VA Office of Security and Law Enforcement before task order performance begins:
(ii) Optional Form 306, Declaration for Federal Employment
(iii) Standard Form 86A (EG), Continuation Sheet for Questionnaire
(iv) Electronic Fingerprint Form
Fingerprinting is required with the background investigation. Fingerprinting can be done at the local VA Facility. The Electronic Fingerprint Verification Form must be submitted with the above required forms.
d. The contractor, when notified of an unfavorable determination by the Government, shall withdraw the employee from consideration from working under the task order, and at the request of the VA, submit another employee for consideration.
e. The contractor may utilize a private investigating agency if such agency possesses an OPM and Defense Security Service certification. A Cage Code number must be provided to the VA Office of Security and Law Enforcement. VA Office of Security and Law Enforcement will verify the information and advise the contracting officer whether contractor’s access to the computer systems can be authorized.
f. All contractor employees and subcontractors are required to complete VA’s Privacy training annually. All Contractor employees and subcontractors requiring access to VA computer network are required to complete Cyber Security training courses annually either on-line or hard copy. Documented proof must be provided to the Contracting Officer.
g. The contractor will notify the COR immediately when their employee(s) no longer require access to VA computer systems.
4. Government Responsibilities
a. The contracting officer will request the contractor employee’s background investigation by the Office of Security and Law Enforcement.
b. The Office of Security and Law Enforcement will notify the contractor with instructions for the contractor's employees, coordinate the background investigations, and notify the contracting officer and contractor of the results of the investigations.
c. The VA facility will pay for requested investigations in advance. A bill for collection will be sent to the contractor to reimburse the VA facility. The contractor will reimburse the VA facility within 30 days. If timely payment is not made within 30 days from date of bill for collection, then VA shall deduct the cost incurred from the contractor’s 1st month’s invoice(s) for services rendered.
5. The current fees associated with background investigations will be paid by the contracted vendor for their candidates.
K. SECURITY TRAINING:
Due to the increased emphasis on privacy and information security, the following special task order requirements are established and hereby made part of the task order entered into with the Department of Veterans Affairs.
1. Privacy Training: Contractor and their sub-contractors assigned work under the task order are required to receive annual training on patient privacy as established by HIPAA statues. Training must meet VHA’s and the Department of Health and Human Services Standards for Privacy of Individually identifiable health information. Contractor shall provide documented proof of completion of Talent Management System (TMS) training titled, “Privacy and HIPAA Training”, course number VA 10203, and “VA Privacy and Information Security Awareness Training and Rules of Behavior”, course number VA 10176, to the VA upon request for all contract employees with access to PHI, prior to starting as a contractor and annually thereafter. Options for taking the course include the web-based training or text version. Information on fulfilling the training requirement as stated in this paragraph can be found at https://www.ees-learning.net. For contractors and sub-contractors who do not have access to VHA computer systems, this requirement is met by receiving VHA National Privacy Training, other VHA approved privacy training or contractor furnished training that meets the requirements of the HHS standards.
2. Rules of Behavior for Automated Information Systems: Contractor personnel having access to VA Information Systems are required to read and sign a Rules of Behavior statement, which outline rules of behavior related to VA Automated Information Systems. The COR will provide, through the facility ISO, the Rules of Behavior to the Contractor for the respective facility.
3. VA Cyber Security Awareness Training: Each contractor assigned work under the task order is required to receive and document completion of VA training on Cyber Security. The requirements for fulfilling this provision can be found at https://www.ees-learning.net. Contractor shall provide documented proof to the VA upon request that all contractor employees servicing a VA task order have received annual training.
As VA routinely reviews and updates policies and procedures covering contractor computer access, security requirements may change during the term of these contact and new policies and procedures may be implemented unilaterally during the term of this agreement.
L. PERSONNEL POLICY:
The contractor shall be responsible for protecting the personnel furnishing services under this task order. To carry out this responsibility, the contractor shall provide the following for these personnel:
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