36C24922Q0409 0001.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) Department of Veterans Affairs Network Contracting Office 9 (90C)

NCO 9

1639 Medical Center Parkway, Suite 400 Murfreesboro TN 37129 90C Network Contracting Office 9 Department of Veterans Affairs Network Contracting Office (90C) 1639 Medical Center Parkway Suite 400 Murfreesboro TN 37129 To all Offerors/Bidders

36C24922Q0409 07-06-2022

X X

See CONTINUATION Page X The purpose of this amendment is to provide answer to questions for this solicitation.

1. General Duties: E. Based on the layout of locations, the team members shall conduct inventories daily until completion at each location. Will Floorplans be made available to the winning vendor?

Answer: Yes

1. General Duties F. Team members shall record the following data per equipment: room location, EE number, brief description, manufacturer, model number, serial number, physical inventory date, and use status. It is our understanding that the primary intent is for the vender to update and verify the existing information provided on the vendor Spreadsheet which was initially entered by VA staff. Is that correct?

Answer: Yes

1. General Duties G. If equipment does not have a bare code ID, team members shall apply a generic bar code and record all necessary and available information. Would this be a circumstance where the bar code has fallen off (or been damaged) a previously inventoried item and the item information is already listed in the spreadsheet? If no, please clarify additional circumstances that might lead to equipment not having a bar code?

Answer: In the case of a missing barcode all other information will be gathered in order to conduct the inventory as well as a replacement barcode that is assigned to the product will be replaced as soon as possible.

1. General Duties I: All items requiring further attention from each facility shall have a barcode. The stickers shall be in accordance with the facility’s regulations, not exceeding ½ inch in size and excluding previous years’ colors. Please provide examples of circumstances that would require additional attention.

Answer: Yes, in most cases a barcode will be present and legible to be scanned. Certain items that do not permit a label such as endo scopes will be verified by the serial #, make, model, etc.

1. Un-Tagged Equipment: All equipment that is un-tagged and requires new entry into the master file shall receive a barcode. The barcode will be used to identify equipment in rooms needing follow-up attention and entry into AEMS/MERS by VA facility personnel. Contractor shall provide the Supply Chain Management staff with the un-tagged listing daily to ensure equipment is found quickly. With the focus on the VA provided inventory list, how would the vendor identify items that are not inventoried but should be? Please clarify and provide examples.

Answer: Yes, the NX staff should provide EIL's per location in order to properly track equipment per location (Main Hospital/CBOC/etc.).

1. Are doorframes tagged with a barcode to help with location entry?

Answer: Yes, in most cases. In instances where a barcode may not be available, work with your VA team member to identify the proper label or they may obtain one for you.

1. What is the physical location in paragraph 5 of the SOW associated with the codes in the Location Indicator column of the “Copy of Equipment not Inventoried” spreadsheet?

Answer: Paragraph 5-Physical location coincides Location and Service Pointer of Equipment Not Inventoried excel spreadsheet.

1. What is the format and content of the contractor response? Is it acknowledgement of modifications, a quote and limitation on subcontracting certification if the respondent’s reps and certs are current in SAM?

Answer: Please refer to Instructor to offerors 52. 212-1 Instructors to offers – Addendum, in section E. This information should be included in this section.

1. What are the facility’s regulations on barcodes? (SOW paragraph 2i)

Answer: All items requiring further attention from each facility shall have a barcode. The stickers shall be in accordance with the facility’s regulations, not exceeding ½ inch in size and excluding previous years’ colors.

1. What are the previous year’s colors? (SOW paragraph 2i)

Answer: All barcodes are on white background general label with the standard size of 1/2 inch by 3 inch.

1. How can we obtain access to the references in paragraph 3 pf the SOW?

Answer: References can be obtained upon and delivered upon request if not already acquired.

1. Do all (or most) of the items to be inventoried have barcodes? Are these barcodes recorded in an online database? Will the barcodes be reflected in the inventory spreadsheets that will be given to the contractor?

1. Answer: All/most items should have barcodes to exclude example noted previously in question 5. All items are recorded in an online database called AEMS/MERS or Above PAR. Items will be reflected on the inventory provided to the contractors.

1. What kind of software was used to inventory items previously and what kind of spreadsheet will be given for the contractor to fill out? Is it an excel spreadsheet?

Answer: AEMS/MERS will be used to record all items. Spread sheet will be provided to contractors.

1. Will the Government extend the due date until ten days after the questions have been answered?

Answer: The due date will be extended until 7/15/2022 8AM CST.

1. Do all of the items to be inventoried have barcodes? Are these barcodes recorded in an on line database? Will the barcodes be reflected in the inventory spreadsheets that will be given to the contractor?

Answer: Duplicate. See Question #12 for answer.

1. Which system was used to create and read the barcodes?

Answer: AEMS/MERS

1. Will the Government extend the due date until ten days after the questions have been answered?

Answer: Duplicate. See Question #15 for answer.

1. What is the physical location in paragraph 5 of the SOW associated with the codes in the Location Indicator column of the “Copy of Equipment not Inventoried” spreadsheet?

Answer: Duplicate. See Question #7 for answer.

1. What is the format and content of the contractor response? Is it acknowledgement pf modifications, a quote and limitation on subcontracting certification if the respondent’s reps and certs are current in SAM?

Answer: Duplicate. See Question #8 for answer.

1. What are the facility’s regulations on barcodes? (SOW paragraph 2i)

Answer: Duplicate. See Question #9 for answer.

1. What are the previous year’s colors? (SOW paragraph 2i)

Answer: Duplicate. See Question #10 for answer.

1. How can we obtain access to the references in paragraph 3 pf the SOW?

Answer: Duplicate. See Question #11 for answer.

1. In the documentation there is reference to a specific Data Locker encrypted drive SENTRY30 82520172 DATA LOCKER 3A208-77 I work for a company called iStorage. We are world leader in TAA complaint and FIPS accredited encrypted drives. We are US government approved and sell in the US. I was interested that you specifically listed the Data Locker product. The Data Locker product is a very good one so I’m not trying to sell you and alternative, I was just wandering what the reason was for specifically asking for this. Is this the VA approved product? If it is how would iStorage try and get on this list?

Answer: We did further research and cannot find where the device was mentioned in this requirement.