36C24922Q0277.docx

36C24922Q0277

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

DUNS:

DUNS+4:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

36C24922Q0277 04-26-2022 Robert Belisle 615-225-6337 05-24-2022 10:00

CDT

Department of Veterans Affairs Network Contracting Office 9 (90C)

NCO 9

1639 Medical Center Parkway, Suite 400 Murfreesboro TN 37129 X X N 562112 750 Employees N/A X Department of Veterans Affairs Memphis 1030 Jefferson Avenue Memphis TN 38104 90C Network Contracting Office 9 Department of Veterans Affairs Network Contracting Office (90C) 1639 Medical Center Parkway Suite 400 Murfreesboro TN 37129

90C FSC e-Invoicing Payment http://www.fsc.va.gov/fsc/einvoice.asp Invoice Setup Information 1-877-489-6135 Invoice must be submitted electronically

Setup 1-877-489-6135 Memphis VA Medical Center, requests for Quote IAW FAR Part 13 to provide Hazardous Material Response and Disposal as outlined in the Statement of Work (SOW).

All references within shall replace the term "offer" with "quote" and "offeror" with "quoter". Comparative evaluation of quotes will be performed IAW FAR 13.106-2 (b) (3) best value based on price and other factors. (see E.1 Addendum for FAR 52.212-1) This requirement is set aside to SDVOSB.

This RFQ will result in Blanket purchase agreement (BPA) with a period of performance of 07/01/2022 - 06/30/2027.

The BPA will consist of one 12 month ordering period and 4 (four) additional 1 (one) year optional ordering periods.

Wage Determination No. 2015-4673 (REV 17) dated 12/27/2021 Contractor must be registered in SAM when quote is received and at time of award.

X Shawn Hendricks

NCO915L2-4043

Table of Contents

A.2 PRICE/COST SCHEDULE

ITEM INFORMATION

Disposal of hazardous waste in accordance with Statement of Work (SOW). See price schedule for pricing.

Contract Period: Base POP Begin: 07-01-2022 POP End: 06-30-2023 PRINCIPAL NAICS CODE: 562112 - Hazardous Waste Collection PRODUCT/SERVICE CODE: S222 - Housekeeping - Waste Treatment/Storage

Environmental Fee. In accordance with Statement of Work (SOW).

POP Begin: 07-01-2022 POP End: 06-30-2023

Consulting during normal duty hours. 0700-1600 In accordance with Statement of Work (SOW).

POP Begin: 07-01-2022 POP End: 06-30-2023

Consulting during extended hours. 1601-0659 In accordance with Statement of Work (SOW).

POP Begin: 07-01-2022 POP End: 06-30-2023

TCLP Chemical Analysis. Price per sample as needed in accordance wit Statement of Work (SOW)

POP Begin: 07-01-2022 POP End: 06-30-2023

24 Hour Emergency Spill Response. As needed in accordance with Statement of Work (SOW).

POP Begin: 07-01-2022 POP End: 06-30-2023

Weekly separation consolidation, transportation to consolidation point, inspection of facility and report in accordance with Statement of Work (SOW).

POP Begin: 07-01-2022 POP End: 06-30-2023

Hazardous Waste and DOT Training (8 hours - 30 Students max) in accordance with Statement of Work (SOW). Cost is per student.

POP Begin: 07-01-2022 POP End: 06-30-2023

Disposal of hazardous waste in accordance with Statement of Work (SOW). See price schedule for pricing.

Contract Period: Option 1 POP Begin: 07-01-2023 POP End: 06-30-2024

Environmental Fee. In accordance with Statement of Work (SOW).

POP Begin: 07-01-2023 POP End: 06-30-2024

Consulting during normal duty hours. 0700-1600 In accordance with Statement of Work (SOW).

POP Begin: 07-01-2023 POP End: 06-30-2024

Consulting during extended hours. 1601-0659 In accordance with Statement of Work (SOW).

POP Begin: 07-01-2023 POP End: 06-30-2024

TCLP Chemical Analysis. Price per sample as needed in accordance wit Statement of Work (SOW)

POP Begin: 07-01-2023 POP End: 06-30-2024

24 Hour Emergency Spill Response. As needed in accordance with Statement of Work (SOW).

POP Begin: 07-01-2023 POP End: 06-30-2024

Weekly separation consolidation, transportation to consolidation point, inspection of facility and report in accordance with Statement of Work (SOW).

POP Begin: 07-01-2023 POP End: 06-30-2024

Disposal of hazardous waste in accordance with Statement of Work (SOW). See price schedule for pricing.

Contract Period: Option 2 POP Begin: 07-01-2024 POP End: 06-30-2025

Environmental Fee. In accordance with Statement of Work (SOW).

POP Begin: 07-01-2024 POP End: 06-30-2025

Consulting during normal duty hours. 0700-1600 In accordance with Statement of Work (SOW).

POP Begin: 07-01-2024 POP End: 06-30-2025

Consulting during extended hours. 1601-0659 In accordance with Statement of Work (SOW).

POP Begin: 07-01-2024 POP End: 06-30-2025

TCLP Chemical Analysis. Price per sample as needed in accordance wit Statement of Work (SOW)

POP Begin: 07-01-2024 POP End: 06-30-2025

24 Hour Emergency Spill Response. As needed in accordance with Statement of Work (SOW).

POP Begin: 07-01-2024 POP End: 06-30-2025

Weekly separation consolidation, transportation to consolidation point, inspection of facility and report in accordance with Statement of Work (SOW).

POP Begin: 07-01-2024 POP End: 06-30-2025

Hazardous Waste and DOT Training (8 hours - 30 Students max) in accordance with Statement of Work (SOW). Cost is per student.

POP Begin: 07-01-2024 POP End: 06-30-2025

Disposal of hazardous waste in accordance with Statement of Work (SOW). See price schedule for pricing.

Contract Period: Option 3 POP Begin: 07-01-2025 POP End: 06-30-2026

Environmental Fee. In accordance with Statement of Work (SOW).

POP Begin: 07-01-2025 POP End: 06-30-2026

Consulting during normal duty hours. 0700-1600 In accordance with Statement of Work (SOW).

POP Begin: 07-01-2025 POP End: 06-30-2026

Consulting during extended hours. 1601-0659 In accordance with Statement of Work (SOW).

POP Begin: 07-01-2025 POP End: 06-30-2026

TCLP Chemical Analysis. Price per sample as needed in accordance wit Statement of Work (SOW)

POP Begin: 07-01-2025 POP End: 06-30-2026

24 Hour Emergency Spill Response. As needed in accordance with Statement of Work (SOW).

POP Begin: 07-01-2025 POP End: 06-30-2026

Weekly separation consolidation, transportation to consolidation point, inspection of facility and report in accordance with Statement of Work (SOW).

POP Begin: 07-01-2025 POP End: 06-30-2026

Hazardous Waste and DOT Training (8 hours - 30 Students max) in accordance with Statement of Work (SOW). Cost is per student.

POP Begin: 07-01-2025 POP End: 06-30-2026

Disposal of hazardous waste in accordance with Statement of Work (SOW). See price schedule for pricing.

Contract Period: Option 4 POP Begin: 07-01-2026 POP End: 06-30-2027

Environmental Fee. In accordance with Statement of Work (SOW).

POP Begin: 07-01-2026 POP End: 06-30-2027

Consulting during normal duty hours. 0700-1600 In accordance with Statement of Work (SOW).

POP Begin: 07-01-2026 POP End: 06-30-2027

Consulting during extended hours. 1601-0659 In accordance with Statement of Work (SOW).

POP Begin: 07-01-2026 POP End: 06-30-2027

TCLP Chemical Analysis. Price per sample as needed in accordance wit Statement of Work (SOW)

POP Begin: 07-01-2026 POP End: 06-30-2027

24 Hour Emergency Spill Response. As needed in accordance with Statement of Work (SOW).

POP Begin: 07-01-2026 POP End: 06-30-2027

Weekly separation consolidation, transportation to consolidation point, inspection of facility and report in accordance with Statement of Work (SOW).

POP Begin: 07-01-2026 POP End: 06-30-2027

Hazardous Waste and DOT Training (8 hours - 30 Students max) in accordance with Statement of Work (SOW). Cost is per student.

POP Begin: 07-01-2026 POP End: 06-30-2027

A.3 DELIVERY SCHEDULE

1.00

6.00

1.00

1.00

1.00

1.00

50.00

1.00

1.00

6.00

1.00

1.00

1.00

1.00

50.00

1.00

6.00

1.00

1.00

1.00

1.00

50.00

1.00

1.00

6.00

1.00

1.00

1.00

1.00

50.00

1.00

1.00

6.00

1.00

1.00

1.00

1.00

50.00

1.00

A.4 STATEMENT OF WORK

STATEMENT OF WORK

HAZARDOUS MATERIAL RESPONSE & DISPOSAL

VA MEMPHIS MEDICAL CENTER

· Introduction / Scope of Work The VA Memphis, Green Environmental Manager System (GEMS) Program Manager, manages the hazardous and universal wastes generated in its research and clinical labs, patient care areas and maintenance operations, in accordance with an approved Hazardous Waste Management program developed by the VA.

The GEMS Program Manager also serves as a resource for the VA Memphis Medical Center staff training and information regarding waste and recycling management collection activities. The activities may include agents or compounds which are EPA RCRA wastes, biological, infectious and/or radioactive in nature, rendering them hazardous.

· Services to be Provided.

a. The Contractor is also to provide service, equipment and transportation for the disposal of hazardous chemical waste (not including radioactive wastes) on a periodic basis (not to exceed 90-days) for the VA Memphis Medical Center in accordance with all EPA, OSHA, NFPA, JCAHO and VA regulations. In the event an episodic event triggers additional Hazardous waste disposal requirement, the Contractor shall be required to provide for disposal requirements. No more than two events per year can be expected.

b. The spill response agreement is for the VA Memphis Medical Center (which includes an active Research Service) and off-site CBOC locations. Service is required on a per-call basis to abate chemical spills, hazardous material spills, medical waste spills, etc.

The activities that the vendor must be capable of handling include, but are not exclusive to, the following:

· Packaging and labelling RCRA Hazardous and Reactive Wastes (Lab Packs)

· Emergency Response Services with first responder and full team on site within a reasonable amount of time to protect lives and property.

· Weekly transport of hazardous and universal waste from Satellite Accumulation areas to the Central Hazardous Waste storage locations on campus.

· Transport/Disposal of hazardous waste off site for disposal at least every 90-days;

· Transport of Universal Wastes off site for recycling at least every 90-days;

· Ensure Certificates of Disposal (COD) are forwarded to the GEMS Manager within 60 days after pick-up of all manifested waste.

· Inspect all satellite accumulation sites throughout the campus and submit an inspection report to the GEMS Manager weekly,

· Proper labelling of Chemical and Hazardous Waste Accumulation sites throughout the campus, to include CBOC’s.

· Provide mandated Packaging and Shipping training to facility personnel to satisfy DOT Hazmat Shipping requirements. Such training shall be presented either in-person or online.

General Contractor must be able to supply one or more trained and qualified person one day a week for waste pickups. These person/persons should be duly familiar with EPA and State of Tennessee Hazardous Waste protocols, including characterization, and labelling of waste.

This activity shall include going to appointed labs/generation points and collecting wastes and transporting them to a designated Central Accumulation staging area. Special projects, such as large-scale laboratory cleanouts or relocations, may require two qualified personnel and additional days.

Waste Packaging, Surveying, Inspection, Inventory

1. This activity shall include physical entry into designated areas of the medical center, such as labs, and collecting generated wastes in containers furnished by Contractor and transporting them to a central hazardous waste storage location for packing (Lab Packs) or future disposal shipment within 90 days.

2. Contractor will be responsible for closing and securing drums after full, moving to designated storage area, and replacing the full drums that were removed with empty drums and affixed with related Hazardous Waste signage / labelling.

3. Other responsibilities shall include the periodic pick up of waste medications in appropriate containers, and other various containers filled with regulated and non-regulated wastes and replacing with empty drums/containers. Medicine containers shall be prepared before delivering by lining with plastic bag. Contractor shall periodically go to locations where waste medicines and other various hazardous waste containers are currently being filled to survey and document status.

4. Contractor shall be responsible for the survey of specified areas for RCRA hazardous materials (including universal wastes), segregating and repackaging these into appropriate containers for transportation and disposal.

5. Contractor personnel shall conduct weekly documented inspections of satellite and 90-day accumulation sites for compliance with EPA and State of Tennessee Hazardous waste storage regulations, and routinely report documented findings to the GEMS/Safety manager before leaving campus.

6. Contractor shall immediately clean any material spills incurred during packaging or relocation of containers. All spills are to be characterized and reported to the GEMS/Safety manager before leaving campus.

Collection and Packaging of RCRA Hazardous and Reactive Waste

1. Contractor shall be responsible for the collection of solvent/petroleum wastes from specified labs/areas and transporting to designated flammable storage area. A list of the substances scheduled for pickup is supplied to the Contractor for review. It shall be the Contractors responsibility to determine what can be consolidated to ensure safety and the most cost-effective disposal option.

2. Contractor shall assist, under direction of VA Memphis GEMS Program Manager or Safety Officer, with inventory, documentation, and number of containers of waste that cannot be consolidated. After a list is completed, Contractor will segregate chemicals by hazard classes and compatibility, per EPA & DOT guidelines, and lab- packing into appropriate containers supplied by contractor for transportation and disposal.

3. Contractor will utilize a data management system and VA Memphis Practice Green health Tracker capable of monitoring and tracking the handling and quantity of hazardous waste that the contractor manages.

The system must be acceptable to the VA Memphis.

Identification, Inventorying, and Packaging of Unknown Chemical Waste Contractor will be required to determine hazards of unknown chemical waste initially by performing on the scene hazardous characteristics analysis, followed by outside lab analysis if required, for the purposes of transportation and disposal.

Consulting Contractor will be required to provide consulting services to determine current State or Federal guidelines in the disposition of wastes which are mixed or do not have clear RCRA standards.

Emergency Response Services

1. Contractor must be able to provide 24 hours/7 days a week Emergency Response Services, to include Emergency Response to road accidents involving waste transporters in transit with VA Memphis waste within a 2-hour travel radius of Memphis.

2. In case of an emergency involving the spill or release of a hazardous material (chemical or biological), Contractor shall have a response team on site at the Memphis Campus within a two-hour time frame after notification. Contractor will arrange for the proper disposal of any wastes which may be generated as the result of an emergency response.

Estimated Level of Effort Weekly transport of hazardous and universal waste from Satellite Accumulation areas to the Central Hazardous Waste storage locations on campus estimates 50 weekly assignments requiring an average of 1.5 persons for 6 hours per week will be required under this agreement.

Requirements

a. Upon notification by VA personnel, contractor will respond immediately to safely abate any spills outside the control of facility personnel.

Response service is required seven (7) days per week, 24 hours per day including holidays. The contractor will be provided information on the type of chemical spilled at the time of notification by VA personnel. VA personnel will meet with the contractor personnel and direct the team to the affected area.

b. Contractor is required to dispose of all hazardous material (clean up materials and waste material) associated with the spill in compliance with all applicable Federal, State and Municipal regulations.

c. If hazardous spill has any probability of entering the sewer system; appropriate action is to be taken to abate the problem.

d. Contractor shall have acceptable back-up capability to ensure response if called when already abating a prior spill and handling hazardous waste materials. The minimal qualifications for personnel who respond to work assignments under this agreement in addition to those items indicated in the bid specifications will be required to have the following experience and education.

Hazardous Materials Team Leader:

The person must have significant knowledge of Chemistry, Environmental Health or Industrial Hygiene as it relates to chemical or other Hazardous Waste spills, combined with multi-year experience working with hazardous materials; experience in safe identification, handling, consolidation, and packaging of hazardous materials, the person must be capable of supervising subordinate workers, as well as performing cleanup and hazardous material activities themselves, and must have current expert level knowledge of DOT, EPA and State of Tennessee Hazardous Waste Regulations.

Hazardous Materials Technician:

The person must have relevant experience working with Hazardous materials; Experience in safe identification, handling, consolidation, and packaging of hazardous materials; The person must be capable of performing cleanup and hazardous material activities themselves; Must have current working knowledge of DOT, EPA and State of Tennessee Hazardous Waste Regulations.

e. Contractor to dispose of hazardous chemical wastes as needed upon the request of the Contracting Officer's Representative (COR).

f. Contractor response includes provision of personal protective equipment, clothing, and disposal containers.

g. Manifests and certificates of disposal are required to be submitted to the VA Safety Officer or the Green Environmental Manager within 45 days. This can be submitted in Electronic or hard-copy format.

Training and Certification for Emergency Response:

Contractor must supply personnel that are, at minimum, experienced and currently trained and certified in the following categories:

• 40Hour Hazardous Waste Operations and Emergency Response (HAZWOPER)

• OSHA 1910.120

• OSHA 1910.l30

• DOT Incidental Material Handlers 172.700

• DOT Dangerous Goods Training Contractor must supply documentary evidence that personnel have received the required training.

Contractor must supply evidence that personnel have undergone routine medical monitoring, annual physicals, and maintain respiratory fit testing if required.

Staff Training:

Contractor must provide training in person and be 8 hours in length to Memphis facility personnel on an annual basis or as required. Such training must be documented, and certifications must be provided. Training no more then 30 students per year. Payment will be provided on a per student basis.

Toxicity Characteristics Leaching Procedure (TCLP):

Toxicity Characteristic Leaching Procedure is a chemical analysis process used to determine whether there are hazardous elements present in a waste. The test involves a simulation of leaching through a landfill and can provide a rating that can prove if the waste is dangerous to the environment or not. This gives the vendor methods to dispose of unknown waste.

Insurance:

Contractor must procure and maintain for the duration of the agreement, at the contractor's cost and expense, insurance coverage against claims for injuries to persons or damages to property which may arise in connection with the performance of the work performed by the Contractor. The insurance carriers must be licensed in the State of Tennessee. The insurance must be evident by certificate of insurance.

References and Experience:

As a requirement for submitting a proposal to provide services called for herein, the proposer must submit documentation that allows the VA Memphis to determine if the minimum requirements for training and experience have been met. The determination of those qualifications is at the discretion of the VA Memphis and its decision will be final.

Contractor must supply a list of references and an explanation of experience in providing the above described or similar services for a minimum of two years at an institution comparable in size and scope to the VA Memphis.

References:

OSHA, EPA, JCAHO, NFPA, and VA regulations/codes regarding environmental safety and industrial hygiene.

Delivery

- Service is required on a per-call basis.

a. Upon notification by VA personnel, contractor will respond immediately to safely abate spill.

Response service is required seven (7) days per week, 24 hours per day including holidays. The contractor will be provided information on the type of chemical spilled at the time of notification by VA personnel. VA personnel will meet with the contractor personnel and direct the team to the impacted area.

b. The Contracting Officer's Technical Representative (COR) will notify the Contractor when hazardous chemical waste has been collected and is ready for removal from the facility at Memphis. Response service is required within three (3) workdays from request by COR.

c. The following VA Memphis employees are authorized to call the contractor to request service:

Ashok Singh, GEMS Program Manager – COR Ms. Genia Hall, Safety Manager The GEMS Program Manager is the COR for this contracted service and can be reached by telephone:

901-523-8990 x5847 or Cell phone 901-493-7046.

Price Schedule:

Has estimated quantities.

Attached Price schedule:

· Hazardous waste consolidation and inspection from satellite sites is a Firm Fixed price per week amount.

· Payment for disposal will be by type of waste and container size per 90 days. (See schedule)

· Memphis facility personnel training. Payment is per student trained

· Emergency Response. Payment is an hourly rate as needed.

· Toxicity Characteristic Leaching Procedure (TCLP) as needed

· Consulting payment will be on an as needed bases.

- 0700-1600 (normal duty time hours) rate:

- 1601-0655 (Extended duty hours) rate:

A.5 WEEKLY INSPECTION SHEET

Memphis VA Medical Center Weekly Hazardous Waste Bldg. & Satellite Accumulation Area (SAA) Inspections Employee Name: ______________, Date: ______________ Check In Process Sign for Hazardous Waste Bldg. Key - Time: ________ Initial as Completed: _________ SAA/CAA Inspections All SAA Inspection forms must be kept at the Satellite Accumulation Area (SAA) location and initialed weekly that they were inspected. All wastes stored at the SAA must be moved to the Main Hazardous Waste Storage Location (Hazardous Waste Bldg. 14) weekly. Every container must be replaced.

Inspect Hazardous Waste SAAs - Time: ________________ Initial as Completed: _______________

Complete other tasks as assigned by GEMS/Safety Manager (notate if not a contract list item): Description:________________________________________________________________________________________________________________________________________________________________Time:________________ Sign as Completed:_______________ Main Storage Location Inspection Main Storage Room (Hazardous Waste Bldg.) Inspection forms must be kept in Hazardous Waste Bldg. Binder and initialed weekly that they were inspected.

Check Out Process

I certify that the above information is correct:

___________________ ____________ ___________________ ____________ Technician Date GEMS Manager/Safety Manger Date

Note: All supplies, drums, containers or labels for the month should be delivered on First Friday of each month during the regular onsite Friday visit and not on separate trips to the medical center. No other visits.

Page 1 of Page 1 of

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C249 Shawn Hendricks Department of Veterans Affairs Network Contracting Office 9 (90C)

NCO 9

1639 Medical Center Parkway, Suite 400 Murfreesboro TN 37129

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

FSC e-Invoicing Payment http://www.fsc.va.gov/fsc/einvoice.asp Invoice Setup Information 1-877-489-6135 Invoice must be submitted electronically

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

B.2 TERMS AND CONDITIONS

The Contractor agrees to the following terms of a Blanket Purchase Agreement (BPA) EXCLUSIVELY WITH the Department of Veterans Affairs:

B.3 ADMINISTRATIVE DATA

A Blanket Purchase Agreement (BPA) is hereby established between and the Department of Veterans Affairs under the following terms and conditions incorporated in this BPA:

Primary Point of Contact:

Alternate Point of Contact:

DUNS NUMBER:

Cognizant Office (Include complete address):

Department of Veterans Affairs Network Contracting Office 9 (90C)

NCO 9

1639 Medical Center Parkway, Suite 400 Murfreesboro TN 37129

B.4 OPTION TO EXTEND THE TERM OF THE BPA

a. The Government may extend the term of this BPA by written notice to the Contractor at any time prior to the expiration of the BPA, provided that the Government shall give the Contractor a preliminary written notice of its intent to extend at least 30 days before the BPA expires. The preliminary notice does not commit the Government to an extension.

b. If the Government exercises this option, the extended BPA shall be considered to include this option provision.

B.5 GENERAL SERVICES ORDERS

a. The BPA holder shall furnish all the necessary qualified personnel, materials, facilities and management resources to furnish the services set forth in the Statement of Objectives (SOO) or the Performance Work Statement (PWS) within the terms specified and at the price(s) stated.

b. It is understood and agreed that the BPA holder shall provide Fixed-Price proposals when requested by the Contracting Officer (CO). The contractor's proposal shall be priced using labor rates and labor categories here in provided. The CO will issue Fixed Priced Orders upon completion of negotiations of contractor proposals.

B.6 NONPERSONAL SERVICES

a. In performance of this contract, the BPA holder will provide services as required by program offices to support management of their overall mission. This will be based upon the order's performance work statement for the specific effort. Orders will be formally issued to the BPA holder as opposed to individual BPA holder employees.

b. The services required under the Agreement constitute professional and management services within the definition provided by FAR 37.201. Under this Agreement the Government will obtain professional services, which are essential to the Department of Veterans Affairs mission but not otherwise available within Department of Veterans Affairs.

c. The Government will neither supervise BPA holder employees nor control the method by which the BPA holder performs the required tasks. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual BPA holder employees. It shall be the responsibility of the BPA holder to manage their employees and to guard against any actions that are of the nature of personal services, or give the perception of personal services. If the BPA holder feels that any actions constitute, or are perceived to constitute personal services, it shall be the BPA holder's further responsibility to notify the Contracting Officer immediately.

d. These services shall not be used to perform work of a policy/ decision making or management nature. All decisions relative to programs supported by BPA holders will be the sole responsibility of the Government. Support services will not be ordered to circumvent personnel ceilings, pay limitations, or competitive employment procedures.

B.7 AUTHORIZED LIMITS

The Government estimates, but does not guarantee, that individual BPA Orders placed against this Agreement may reach /per Order. This Order Limit may be increased by mutual agreement of the parties as necessary, in whole or part. The authorized Ceiling Limit of the Agreement is set at over the period covered by the Agreement; this ceiling is also not a guarantee. The Ceiling Limit may also be raised in association with Order Limit increases or other conditions which, by mutual agreement of the parties, maybe considered necessary. Authorization for individual orders above the stated order and/or Ceiling Limits must be coordinated through the Contracting Officer before larger valued orders can be issued and prior to commencement of work. All unauthorized work, regardless of amount, will be processed through the ratification process.

B.8 OBLIGATION OF FUNDS

This BPA does not obligate any funds. The Government is obligated only to the extent of authorized orders actually issued under the BPA by the Contracting Officer.

B.9 PERIOD OF PERFORMANCE

This BPA expires on 09-30-2026 or such later ending date as determined by the exercise of any option.

B.10 AUTHORIZED INDIVIDUALS

Individuals Authorized to Place Orders:

DVA authorizes the following entities to place orders:

B.11 ORDER FORMAT

Orders will be placed against this BPA via e-mail, Electronic Data Interchange (EDI), FAX, or in hardcopy format. Each individual BPA Order will describe the tasks, services and deliverables required.

B.12 AUTHORIZED REPRESENTATIVES

The primary Contracting Officer (CO) for this Agreement is:

The Primary Contracting Officer's Representative (COR) for projects under this Agreement is:

The Secondary Contracting Officer's Representative (COR) for projects under this Agreement is:

The Primary and/or Secondary COR will be responsible for technical monitoring of the contractor's performance and deliveries. The COR and the Contractor's Representative shall work together to ensure that all contractual requirements are being met. The COR will interpret specifications or technical portions of the work. The COR is not authorized to perform, formally or informally, any of the following actions:

(1) Promise, award, agree to award, or execute any contract, contract modification, or notice of intent that changes or may change this contract;

(2) Waive or agree to modification of the delivery schedule;

(3) Make any final decision on any contract matter subject to the Disputes Clause;

(4) Terminate, for any reason, the contractor's right to proceed;

(5) Obligate in any way, the payment of money by the Government. Only a warranted Contracting Officer is authorized to obligate funds on this or any other contract action.

The contractor shall immediately notify the Contracting Officer in writing if the COR has taken an action (or fails to take action) or issues directions (written or oral) that the contractor considers to exceed the above limitations.

The contractor shall provide the Contracting Officer information copies of all correspondence to the COR.

B.13 FEDERAL HOLIDAYS

Unless specifically authorized in writing by the Contracting Officer, no services will be provided and no charges will be incurred and/or billed to any order on this contract on any of the Federal Holidays listed below.

Independence Day

B.14 PROHIBIT ACTIVITIES

The BPA holder shall not perform tasks under any resultant order which involve the following:

(a) preparation of any statement of requirements, objectives, or needs to be procured by the Government for Grounds Maintenance and Landscape services, whether to be acquired by future orders under the current program, or by any other contract action at Department of Veterans Affairs;

(b) evaluation of the qualifications of a potential source or any proposal for a contract or order by the Government for Grounds Maintenance and Landscape services or any other supplies or services;

(c) formulation of "best value" criteria, acquisition plans, solicitations or strategies for the purchase of Grounds Maintenance and Landscape-like services;

(d) preparation of documentation for future orders for Grounds Maintenance and Landscape services.

B.15 INVOICES

a. Inspection and acceptance shall be accomplished as follows: The Government, for all services furnished under any resulting order, hereby designates the COR in the program office as the point of final inspection and acceptance. The BPA holder will submit each invoice, including all back-up data, to the Contracting Officer (CO) for review and signature. When the CO receives an accurate and complete invoice, he/she will return a signed copy to the BPA holder within five (5) working days. If the invoice is incomplete or inaccurate, the CO will return the unsigned invoice to the BPA holder for correction. The Contracting Officer will then forward the signed invoice to the Chief Financial Officer (CFO) for payment. Final payment for each order will be accomplished by final invoice accompanied by a receiving report.

b. An itemized invoice shall be submitted to the CO at least monthly or upon expiration of this BPA, whichever occurs first, for all deliveries made during a billing period and for which payment has not been received. Copies of delivery tickets shall support these invoices. "Approved-for-payment" invoices will be submitted to the payment address specified on each individual order issued under this BPA.

B.16 PRECEDENCE

36C24922Q0277 The Terms and conditions included in this BPA apply to all purchases made pursuant to it. In the event of an inconsistency between the provisions of this BPA and the Contractor's invoice, the provisions of this BPA will take precedence.

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SECTION C - CONTRACT CLAUSES

C.1 IT CONTRACT SECURITY

VA INFORMATION AND INFORMATION SYSTEM SECURITY/PRIVACY

1. GENERAL

Contractors, contractor personnel, subcontractors, and subcontractor personnel shall be subject to the same Federal laws, regulations, standards, and VA Directives and Handbooks as VA and VA personnel regarding information and information system security.

2. ACCESS TO VA INFORMATION AND VA INFORMATION SYSTEMS

a. A contractor/subcontractor shall request logical (technical) or physical access to VA information and VA information systems for their employees, subcontractors, and affiliates only to the extent necessary to perform the services specified in the contract, agreement, or task order.

b. All contractors, subcontractors, and third-party servicers and associates working with VA information are subject to the same investigative requirements as those of VA appointees or employees who have access to the same types of information. The level and process of background security investigations for contractors must be in accordance with VA Directive and Handbook 0710, Personnel Suitability and Security Program. The Office for Operations, Security, and Preparedness is responsible for these policies and procedures.

c. Contract personnel who require access to national security programs must have a valid security clearance. National Industrial Security Program (NISP) was established by Executive Order 12829 to ensure that cleared U.S. defense industry contract personnel safeguard the classified information in their possession while performing work on contracts, programs, bids, or research and development efforts. The Department of Veterans Affairs does not have a Memorandum of Agreement with Defense Security Service (DSS). Verification of a Security Clearance must be processed through the Special Security Officer located in the Planning and National Security Service within the Office of Operations, Security, and Preparedness.

d. Custom software development and outsourced operations must be located in the U.S. to the maximum extent practical. If such services are proposed to be performed abroad and are not disallowed by other VA policy or mandates, the contractor/subcontractor must state where all non-U.S. services are provided and detail a security plan, deemed to be acceptable by VA, specifically to address mitigation of the resulting problems of communication, control, data protection, and so forth. Location within the U.S. may be an evaluation factor.

e. The contractor or subcontractor must notify the Contracting Officer immediately when an employee working on a VA system or with access to VA information is reassigned or leaves the contractor or subcontractor's employ. The Contracting Officer must also be notified immediately by the contractor or subcontractor prior to an unfriendly termination.

3. VA INFORMATION CUSTODIAL LANGUAGE

a. Information made available to the contractor or subcontractor by VA for the performance or administration of this contract or information developed by the contractor/subcontractor in performance or administration of the contract shall be used only for those purposes and shall not be used in any other way without the prior written agreement of the VA. This clause expressly limits the contractor/subcontractor's rights to use data as described in Rights in Data - General, FAR 52.227-14(d) (1).

b. VA information should not be co-mingled, if possible, with any other data on the contractors/subcontractor's information systems or media storage systems in order to ensure VA requirements related to data protection and media sanitization can be met. If co-mingling must be allowed to meet the requirements of the business need, the contractor must ensure that VA's information is returned to the VA or destroyed in accordance with VA's sanitization requirements. VA reserves the right to conduct on site inspections of contractor and subcontractor IT resources to ensure data security controls, separation of data and job duties, and destruction/media sanitization procedures are in compliance with VA directive requirements.

c. Prior to termination or completion of this contract, contractor/ subcontractor must not destroy information received from VA, or gathered/ created by the contractor in the course of performing this contract without prior written approval by the VA. Any data destruction done on behalf of VA by a contractor/subcontractor must be done in accordance with National Archives and Records Administration (NARA) requirements as outlined in VA Directive 6300, Records and Information Management and its Handbook 6300.1 Records Management Procedures, applicable VA Records Control Schedules, and VA Handbook 6500.1, Electronic Media Sanitization. Self-certification by the contractor that the data destruction requirements above have been met must be sent to the VA Contracting Officer within 30 days of termination of the contract.

d. The contractor/subcontractor must receive, gather, store, back up, maintain, use, disclose and dispose of VA information only in compliance with the terms of the contract and applicable Federal and VA information confidentiality and security laws, regulations and policies. If Federal or VA information confidentiality and security laws, regulations and policies become applicable to the VA information or information systems after execution of the contract, or if NIST issues or updates applicable FIPS or Special Publications (SP) after execution of this contract, the parties agree to negotiate in good faith to implement the information confidentiality and security laws, regulations and policies in this contract.

e. The contractor/subcontractor shall not make copies of VA information except as authorized and necessary to perform the terms of the agreement or to preserve electronic information stored on contractor/subcontractor electronic storage media for restoration in case any electronic equipment or data used by the contractor/subcontractor needs to be restored to an operating state. If copies are made for restoration purposes, after the restoration is complete, the copies must be appropriately destroyed.

f. If VA determines that the contractor has violated any of the information confidentiality, privacy, and security provisions of the contract, it shall be sufficient grounds for VA to withhold payment to the contractor or third party or terminate the contract for default or terminate for cause under Federal Acquisition Regulation (FAR) part 12.

g. If a VHA contract is terminated for cause, the associated BAA must also be terminated and appropriate actions taken in accordance with VHA Handbook 1600.01, Business Associate Agreements. Absent an agreement to use or disclose protected health information, there is no business associate relationship.

h. The contractor/subcontractor must store, transport, or transmit VA sensitive information in an encrypted form, using VA-approved encryption tools that are, at a minimum, FIPS 140-2 validated.

i. The contractor/subcontractor's firewall and Web services security controls, if applicable, shall meet or exceed VA's minimum requirements. VA Configuration Guidelines are available upon request.

j. Except for uses and disclosures of VA information authorized by this contract for performance of the contract, the contractor/subcontractor may use and disclose VA information only in two other situations: (i) in response to a qualifying order of a court of competent jurisdiction, or (ii) with VA's prior written approval. The contractor/subcontractor must refer all requests for, demands for production of, or inquiries about, VA information and information systems to the VA contracting officer for response.

k. Notwithstanding the provision above, the contractor/subcontractor shall not release VA records protected by Title 38 U.S.C. 5705, confidentiality of medical quality assurance records and/or Title 38 U.S.C. 7332, confidentiality of certain health records pertaining to drug addiction, sickle cell anemia, alcoholism or alcohol abuse, or infection with human immunodeficiency virus.