36C24922Q0018_1.docx

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2022-01.

This solicitation is set-aside for SDVOSB

The associated North American Industrial Classification System (NAICS) code for this procurement is 811219, with a small business size standard of $22 Million. The FSC/PSC is J061.

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:

1. FAR 52.212-1, “Instructions to Offerors–Commercial Items” Addendum:

Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The version of FAR 52.212-1 in the addendum is tailored for Simplified Acquisition Procedures and supersedes the current version of FAR 52.212-1 contained in the FAR.

The following provisions are incorporated into 52.212-1 as an addendum and applies to this solicitation.

(ix) 52.212-2 Evaluation -- Commercial Items (Oct 2014) – This provision is applicable to the solicitation.

The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Acceptability of equipment/services shall be established by review of each submitted quotation by the designated evaluator(s) and verification that any equal-to items meet the salient characteristics included in this solicitation. Submissions to this solicitation must show clear, compelling, and convincing evidence that equal-to items meet all the salient characteristics.

(End of Provision)

2. FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items” www.sam.gov registration is required to be active at time of submission of response.

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items.” If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:

· FAR 52.212-4, “Contract Terms and Conditions–Commercial Items” Nov 2021

· FAR 52.212-5, “Contract Terms and Conditions Required to Implement Statutes or Executive Orders” Jul Nov 2021 The following subparagraphs of FAR 52.212-5 are applicable:

· 52.203–6, Restrictions on Subcontractor Sales to the Government (JUN 2020), with Alternate I (OCT 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402).

· 52.204–10, Reporting Executive Compensation and First-Tier Subcontract Awards (JUN 2020) (Pub. L. 109–282) (31 U.S.C. 6101 note).

· 52.209–6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (Nov 2021) (31 U.S.C. 6101 note).

· 52.219-8, Utilization of Small Business Concerns (Oct 2018) (15 U.S.C. 637(d)(2) and (3)).

· 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (Sep 2021) (15 U.S.C. 657f).

· 52.219-28, Post Award Small Business Program Rerepresentation (Sep 2021) (15 U.S.C 632(a)(2)).

· 52.219-33, Nonmanufacturer Rule (Sep 2021) (15 U.S.C. 637(a)(17))

· 52.222–19, Child Labor—Cooperation with Authorities and Remedies (JUL 2020) (DEVIATION) (E.O. 13126).

· 52.222-21, Prohibition of Segregated Facilities (APR 2015).

· 52.222–26, Equal Opportunity (SEP 2016) (E.O. 11246).

· 52.222–35, Equal Opportunity for Veterans (JUN 2020) (38 U.S.C. 4212).

· 52.222–37, Employment Reports on Veterans (JUN 2020) (38 U.S.C. 4212).

· 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (DEC 2010) (E.O. 13496).

· 52.222-50, Combating Trafficking in Persons (Nov 2021) (22 U.S.C. chapter 78 and E.O. 13627).

· 52.225-1, Buy American—Supplies (Nov 2021) (41 U.S.C. chapter 83).

· 52.225-13, Restrictions on Certain Foreign Purchases (Feb 2021) (E.O.'s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).

· 52.232-33, Payment by Electronic Funds Transfer—System for Award Management (Oct 2018) (31 U.S.C. 3332).

· VAAR 852.212-70 Provisions and Clauses Applicable to VA Acquisition of Commercial Items (APR 2020)

The following subparagraphs of VAAR 852.212-70 are applicable:

· 852.203–70, Commercial Advertising.

· 852.219–10, VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside.

· 852.232–72, Electronic Submission of Payment Requests.

· 852.233–70, Protest Content/Alternative Dispute Resolution.

· 852.233–71, Alternate Protest Procedure.

· 852.246–71, Rejected Goods.

· VAAR 852.219-74 Limitations on Subcontracting—Monitoring and Compliance (JUL 2018)

· VAAR 852.232-72 Electronic submission of payment requests (NOV 2018)

· All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

· FSC e-Invoicing Payment http://www.fsc.va.gov/fsc/einvoice.asp Invoice Setup Information 1-877-489-6135 Invoice must be submitted electronically

All quoters shall submit the following:

a. quoter NACIS code

b. drawings, (shop drawings, typical etc.)

c. complete manufacturer’s product specifications

d. completed line-item spreadsheet

e. product literature

f. warranty

All quotes shall be sent to the Network Contracting Office 9, John.McDaniel1@va.gov.

Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government.

The following are the decision factors:

Lowest priced quotation that meets all salient characteristics and the following factors:

a. drawings, (shop drawings, typical etc.)

b. complete manufacturer’s product specifications

c. completed line-item spreadsheet

d. product literature

e. warranty

The award will be made to the response most advantageous to the Government. Responses should contain your best terms, conditions.

Acceptability of equipment/services shall be established by review of each submitted quotation by the designated evaluator(s) and verification that any equal-to items meet the characteristics included in this solicitation. Submissions to this solicitation must show clear, compelling, and convincing evidence that equal-to items meet all the characteristics. Offers that include any items that are not determined as Brand Name or Equal shall result in an unacceptable offer. See 52.211-6 Brand Name or Equal for additional information.

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoters shall list exception(s) and rationale for the exception(s), if any.

Submission of your response shall be received not later than 1:00pm CDT, December 20, 2021 at John.McDaniel1@va.gov.

Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

STATEMENT OF WORK

FOR

Maintenance, Inspection, and Testing of the Electrical Power Distribution System

1. Introduction:

A. This Statement of Work (SOW) describes the requirements for the maintenance, inspection, testing, operation and/or calibration of the Electrical Power Distribution System and all its components at the TVHS, Nashville VA Medical Center, 1310 24th Avenue South, Nashville TN 37212. These work items are referenced as “Maintenance and Testing” in this document, hereafter.

B. This SOW describes the requirements for the Qualified Electrical Contract Professionals – known as “Contractors” in this document, hereafter. Contractors who are contracted by VA Medical Center to perform maintenance and testing of the Electrical Power Distribution System, and all of its components shall meet all requirements stated in Section 2 of this SOW.

C. This SOW describes the requirements to establish maintenance and testing reports.

2. Qualifications of Contractors:

A. Contractors shall be experienced Electrical Contractors, having properly trained and licensed permanent staff required to perform the proposed work. Electrical Contracting (i.e., the construction, repair, testing and maintenance of industrial and commercial electrical distribution systems) shall be the primary interest/specialty of the Contractor’s business.

B. Contractors shall be certified by the Inter National Electrical Testing Association (NETA) or equivalent certifying organization as Certified Technicians with each having completed the appropriate Occupational Safety & Health Administration (OSHA) approved construction safety training.

C. Contractors shall have technical training and demonstrable track records of working experience in maintenance, inspection, and testing of the Electrical Power Distribution Systems and related components in healthcare, industrial, educational, and commercial facilities for a minimum of five (5) continuous years. Electrical components on which the Contractors have experience shall include, but not be limited to, switchboards & switchgear (low and medium voltage); low voltage controls; emergency and standby generators; automatic transfer switches, wiring, transformers, meters, and other electrical appurtenances.

D. Contractors shall have safety trainings – either on-the-job or class-room type - in electrical safety outlined in the OSHA Standard 29 Code of Federal Regulations (CFR) 1910 Subpart S – Electrical, and the NFPA 70E – Standard for Electrical Safety in the Workplace. Training certification shall be provided indicating each technician is a Qualified Person as defined by NFPA 70E. Training certifications shall be submitted to the VA Contracting Officer prior to work. If no training certifications are available, the contractor’ Employer shall certify that he/she has met this requirement in writing and submit it to the VA Contracting Officer prior to work.

E. Contractors shall have ready access to the latest versions of the following references:

1) NFPA 70, National Electrical Code.

2) NFPA 70B, Recommended Practice for Electrical Equipment Maintenance.

3) NFPA 70E, Standard for Electrical Safety for the Workplace.

4) NFPA 110, Standard for Emergency and Standby Power System.

5) OSHA Standard 29 CFR 1910, Subparts I & S.

6) Inter National Electrical Testing Association, Inc. (NETA) – Maintenance and Testing Specifications.

7) Operating /Maintenance manuals and specifications of the electrical equipment to be maintained and tested. These documents may be obtained from the VHA Medical Center, or the equipment manufacturers.

8) VHA Directive [2006-056] [1028], Electrical Power Distribution System

A. Contractors shall report deficiencies that are deemed critical or catastrophic immediately to the Contracting Officers Representative and or the Electric Shop Supervisor or the Maintenance and Operations Supervisor for immediate actions.

B. Work items, definitions, and references shall comply with the latest edition of the NETA – Maintenance Testing Specifications (MTS) and with the VHA Directive, Electrical Power Distribution System. Below [Attached] Inventory list and list of the type electrical equipment that shall be maintained and tested:

1. Switchgear and Switchboard Assemblies.

2. Transformers, Dry Type, Air-Cooled, Low-voltage, Small.

3. Transformers, Dry Type, Air-Cooled, Low-voltage, Large.

4. Transformers, Liquid-Filled.

5. Voltage regulators-single phase step type, medium voltage

· Calibration of medium voltage regulators is required to ensure proper voltages at building switchboards.

6. Metal–Enclosed Busways.

7. Switches, Air, Low-Voltage.

8. Switches, Air, Medium-Voltage, Metal-Enclosed.

9. Switches, Oil, Medium-Voltage.

10. Switches, Vacuum, Medium-Voltage.

11. Switches, SF6, Medium-Voltage.

12. Circuit Breakers, Air, Insulated-Case/ Molded-Case.

13. Circuit Breakers, Air, Low-Voltage Power.

14. Circuit Breakers, Air, Medium-Voltage.

15. Circuit Breakers, Vacuum, Medium-Voltage.

16. Protective Relays, Mechanical, and Solid State.

17. Protective Relays Microprocessor Based.

18. Grounding Systems.

19. Ground-fault Protection Systems.

20. Motor Control, Motor Starters, Low-Voltage.

21. Motor Control, Motor Starter, Medium-Voltage.

22. Emergency Systems, Engine Generators.

· Operational functional tests only, load bank test is completed under a service contract.

23. Emergency Systems, Automatic Transfer Switches.

· All maintenance, testing and functional tests of the transfer switches are to be performed by a manufacturer’s factory trained and authorized service technician.

24. Manholes and associated underground cables and connections.

25. Unit substation, battery charger, battery cleaning and battery load testing.

EQUIPMENT MAINTAINED

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