36C24921Q0615.docx

SUBJECT*

36C249-21-AP-3595 - FUEL POLISHING/FILTRATION

GENERAL INFORMATION

Network Contracting Office 9 (90C)

NCO 9

1639 Medical Center Parkway, Suite 400 Murfreesboro TN 37129

POINT OF CONTACT*

Contracting Specialist Darrin J Nicholson Darrin.Nicholson@va.gov 615-225-6641

PLACE OF PERFORMANCE

ADDRESS

POSTAL CODE

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

DESCRIPTION

Combined Synopsis/Solicitation Notice

Description This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2021-06, effective 07/12/2021

This is a 100% Veteran-Owned Small Business Set-Aside

The associated North American Industrial Classification System (NAICS) code for this procurement is 333132 – Oil and Gas Field Machinery and Equipment Manufacturing, with a small business size standard of 1250 employees. The FSC/PSC is 3835 Petroleum Production and Distribution Equipment.

The Alvin C. York VA Medical Center at 3400 Lebanon Pike, Murfreesboro, TN 37129 is seeking to purchase two AXI International manufactured mobile fuel polishing systems, accessories, and consumables or equivalent equipment, accessories, and consumables conforming to the Salient Characteristics provided. Items will be installed by the VA in an enclosed trailer purchased separately by the VA.

All interested companies shall provide BRAND NAME or EQUAL quotations for the following:

Supplies/Services

AXI International – Fuel filtration/polishing system, Mfg. Part No. MTC HC-90

1/EA

Physical/Functional Characteristics:

- Adj. flow rate from 10 to 90 GPM

- Primary filter asy w/1-800 micron replaceable filter bags (consumable)

- Sec filter asy w/2-30 micron replaceable cartridges, with water blocking capabilities (consumable)

- Mechanical water separator with a drain and air vent

- Magnetic fuel conditioner - to remove suspended metals

- 208/240-volt single phase 20-amp power system

- Fully automated sys controller, programmable, text read-out VFD

- Min 3hp pump, sliding vane, internal relief, positive displacement w/Viton seals

- Connection ports w/2” cam and groove fittings w/covers

- Hoses to be provided with couplers to the filtration system and each hose to tank stinger, 2 each – 25’ of 2” clear suction hose and 2 each – 25’ discharge hose

Accessories:

- 72” floor mounted storage cabinet

- 46” wide toolbox with a stainless-steel workbench top

- 1 55-gallon steel drum, closed top – 2 openings, drum mounting base for securing to trailer floor (Trailer purchased separately)

- Rotary hand barrel pump

- Fuel oil emergency spill kit

- Hose containment box – for floor mounting/securing

- 32-gallon metal portable trash can, floor mounted/secured

- 100’ 208v-240v single phase 4 wire electrical cord

AXI International – Portable/compact filtration/polishing system, Mfg. Part No. TK-240 XT

1/EA

Physical/Functional Characteristics:

- Nominal flow rate – 4GPM

- Primary filtration – 3-10micron with water block filtration

- Mesh strainer for larger debris

- Magnetic conditioner to remove suspended metals

- “Spin on” particulate and water separator filter

- 12-volt dc, 10-amp gear driven pump

- ½” hose barb in/out connections

- Accessory - 12’ - ½” clear flexible suction line and clamps

- Accessory - 12’ – ½” flexible return line and clamps

AXI International – Consumable filter bags, Mfg. Part No. PFB-30-100

50/EA

Physical/Functional Characteristics:

- 100 Micron filtration

AXI International – Consumable filter bags, Mfg. Part No. PFB-30-25

50/EA

Physical/Functional Characteristics:

- 25 Micron filtration

AXI International – Consumable filter bags, Mfg. Part No. PFB-30-1

50/EA

Physical/Functional Characteristics:

- 1 Micron filtration

AXI International – Consumable cellulose filter cartridge, Mfg. Part No. JPMWA 618-10--W

12/EA

Physical/Functional Characteristics:

- 10 Micron filtration w/water block

AXI International – Consumable cellulose filter cartridge, Mfg. Part No. JPM 618-2-W

12/EA

Physical/Functional Characteristics:

- 2 Micron filtration w/water block

AXI International – Consumable Micro glass filter cartridge, Mfg. Part No. JPMG 618-3-SRR

12/EA

Physical/Functional Characteristics:

- 3 Micron high performance filtration

AXI International – Consumable spin-on filter particulate, Mfg. Part No. FFS-10

12/EA

Physical/Functional Characteristics:

- 10 Micron filtration

AXI International – Consumable spin-on filter particulate, Mfg. Part No. WBS-3

12/EA

Physical/Functional Characteristics:

- 3 Micron filtration w/water block

AXI International – Equipment training seminar, Mfg. Part No. TRAINING

1/JB

Physical/Functional Characteristics:

- Onsite hands-on/live/active

Delivery shall be provided no later than 30 days after receipt of order (ARO). Delivery Terms: NET 30. Invoices shall be submitted in arrears upon acceptance and installation of all products.

Place of Delivery: Items are to be delivered to the following location:

Alvin C York VA Medical Center 3400 Lebanon Pike Murfreesboro, TN 37129

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:

1. FAR 52.212-1, Instructions to Offerors–Commercial Items [Jul 2021] with the following addenda: FAR 52.204-24, 52.204-25, 52.204-26, 52.211-6

2. FAR 52.212-3, Offerors Representations and Certifications–Commercial Items [Feb 2021]

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items.” If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:

· FAR 52.212-4, Contract Terms and Conditions Commercial Items [October 2018] with the following addenda: FAR 52.219-28, and 52.232-40; VAAR 852.203-70, 852.211-70, 852.212-72, 852.219-74, 852.232-72, and 852.246-71

· FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders [Jul 2021]. The following FAR clauses identified at paragraph b of FAR 52.212-5 are considered checked and are applicable to this acquisition: 52.204-10, 52.209-6, 52.219-8, 52.219-9, 52.219-16, 52.222-3, 52.222-19, 52.222-21, 52.222-26, 52.222-36, 52.222-50, 52.223-18, 52.225-5, 52.225-13, 52.232-33.

· FAR 52.212-2, Evaluation - Commercial Items [October 2014] with the following addenda:

Addendum to 52.212-2 EVALUATION – SIMPLIFIED ACQUISITION PROCEDURES

1. a) Basis for award. The Government will issue a purchase order to the responsible vendor whose quotation conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

1. b) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

c) Evaluation Approach. In accordance with FAR 13.106-2(b)(3), the government will evaluate information based on the COMPARATIVE EVALUATION process, by comparing one quotation with another in a uniform and fair manner to determine which quote provides the government what it needs, where and when as identified herein. Once one quote has been determine better overall using rationale supporting the “better than” decision on a factor by factor basis. The “better than” quote will then be compared against the remaining quotes in a successive manner until an overall “best” quote is chosen. The evaluation will consider the following:

1.

1. 1. Technical – The Physical/Functional (salient) characteristics associated with item listed herein will be used as “go/no-go” criteria to determine technical acceptability of the patient scales. Vendors offering items considered “equal”, shall include descriptive detail and product literature that fully demonstrates product equality. The government will evaluate only that information that is provided with the quotes; any vendor that fails to provide sufficient technical detail regarding products considered “equal” runs the risk of having their quote rejected as nonresponsive to the solicitation.

1.

2. Date of Delivery – An evaluation will assess the final delivery date for all products quoted, to include installation, for the quotes depicting a firm date that is most advantageous to the Government.

3. Price - The Government will evaluate price by adding the total of all line item prices, including delivery, installation, and extended warranty, which will become the Total Evaluated Price. Vendor’s shall provide the unit price and extended price for each item listed above. The evaluation will serve to select the offer considered most advantageous to the Government.

Responses should contain your best terms, conditions.

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoter shall list exception(s) and rationale for the exception(s).

Submission of your response shall be received not later than 12:00 PM, on 09/15/2021 via email at Darrin.nicholson@va.gov. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail not later than 12:00 PM, 09/14/2021 via the same email address. Questions received later than this time/date may not receive a response.

Point of Contact Darrin Nicholson Contracting Officer, NCO 9 Darrin.nicholson@va.gov