36C24921Q0530 0001.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 09/03/2021 Department of Veterans Affairs Network Contracting Office 9 (90C)

NCO 9

1639 Medical Center Parkway, Suite 400 Murfreesboro TN 37129 90C Network Contracting Office 9 Department of Veterans Affairs Network Contracting Office (90C) 1639 Medical Center Parkway Suite 400 Murfreesboro TN 37129 To all Offerors/Bidders

36C24921Q0530 09-03-2021

X

See CONTINUATION Page x This modification is to answer questions, revised the bid schedule and change clause.

Please submit the revised bid schedule with your quote.

CONTINUATION PAGE

A.1 PRICE/COST SCHEDULE

ITEM INFORMATION

Community Hoptel Service to lodge Veterans and their families who lives outside the 50 miles radius.

All quotes must be all inclusive pricing. The daily estimate is up to 15 rooms per day. The monthly estimate up to 450 rooms per month. A yearly estimate of rooms is 5400 per year.

Base Period: October 1, 2021 through September 30, 2022

Contract Period: Base POP Begin: 10-01-2021 POP End: 09-30-2022

Community Hoptel Service to lodge Veterans and their families who lives outside the 50 miles radius.

All quotes must be all inclusive pricing. The daily estimate is up to 15 rooms per day. The monthly estimate up to 450 rooms per month. A yearly estimate of rooms is 5,400 per year.

Option Period 1: October 1, 2022 through September 30, 2023

Contract Period: Base POP Begin: 10-01-2022 POP End: 09-30-2023

Questions & Answers

1. I hope you are well. In one part of the SOW, it reads 1-25 rooms per night are needed, and in another part, it says 10 rooms per night re needed. Please clarify. Thank you. Mike

Answer: These are only estimated amount of rooms, the number changes on a daily basis.

2. I have a question about the Presolicitation posted under solicitation number 36C24921Q0530.

I am hoping to find out if there is an incumbent contractor currently performing these services, if similar services have been performed in the past, or if this is a new requirement.

If this is a follow-on requirement, could you please provide the previous contract or task order number?

Answer: There is a current contract in place, the number is 36C24919D0034

3. I just received this email concerning the requirement for Hoptel Services, at the Mountain Home, Tennessee, Department of Veterans Affairs.

I am a Veteran minority-owned small business located in Murfreesboro, TN and would like more details on how to apply for this specific contract.

Any feedback would be greatly appreciated!

Answer: This solicitation is posted on Federal Business Opportunities website, beta.SAM.gov

4.

There are contradictions in the SOW for the above:

0. Each room shall be on the ground floor or be elevator serviced. Access to rooms shall be from exterior hallways that are easily accessed from the front desk/elevator lobby area. The interior of the room shall not have any stairs.

5.1.0 Each room shall comply with the following general room requirements:

(1) Each room shall double occupancy and be handicapped accessible, or be American Disability Act compliant. Access to rooms shall be from interior hallways that are accessed directly from the front desk/elevator lobby area. There shall be no physical barriers. Rooms shall be in a reasonably quiet or tranquil part of the hotel/motel. .

My question: Is it interior room access or exterior room access please?

Answer: It relates to both interior and external entry to the rooms.

1.0 INTRODUCTION

The U.S. Department of Veterans Affairs requires the use of furnished hotel or motel rooms an average of 1-25 rooms per night ( the amount of hotel/motel rooms requested will vary based on VA lodging needs daily) each month.

CLIN 0001: The daily estimate is up to 10 rooms per day.

My Question: Why is the request for up to 25 rooms per night when the CLIN is 10?

Answer: These are only estimated amount of rooms, the number changes on a daily basis.

Also: 2.2 It is agreed by the Contractor that reserved rooms will be held until 11:00 pm each day.

If rooms are held until 11 pm they should be paid for by the VA. The hotel cannot sell the rooms for the night, especially in Mountain Home, when they become available at 11 pm. The VA has essentially prevented the hotel from selling the room for the night and the hotel should be compensated. No other VA HOPTEL location holds rooms this late. Our hotels hold the rooms until the administration office personnel leave at 4 or 5 no problem but not 11 pm. I suggest a 5 pm release of all but 1 room and release that room at 11. Can you provide any history for late night arrivals?

Answer: We do not have any documentation of what times the Veterans check in with the hotel, this is in hotel records and not ours. We asked the hotel/motel to be flexible, due to some of our veterans are coming after work hours, or when their family gets off work to travel with them.

A.2 52.216-19 ORDER LIMITATIONS (OCT 1995)

(a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than 1, the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract.

(b) Maximum order. The Contractor is not obligated to honor—

(1) Any order for a single item in excess of 5400;

(2) Any order for a combination of items in excess of 16,200; or

(3) A series of orders from the same ordering office within 30 days that together call for quantities exceeding the limitation in paragraph (b)(1) or (2) of this section.

(c) If this is a requirements contract (i.e., includes the Requirements clause at subsection 52.216-21 of the Federal Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph (b) of this section.

(d) Notwithstanding paragraphs (b) and (c) of this section, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within 30 days after issuance, with written notice stating the Contractor's intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source.

(End of Clause)