36C24920Q0354.docx

36C24920Q0354

A.1 52.212-2 EVALUATION—COMMERCIAL ITEMS (OCT 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

The Government will award a contract resulting from this solicitation to the responsible quoter whose quote conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate quotes:

1. Price -The Government will award a contract resulting from this solicitation to the responsible offeror whose offeror will be the most advantageous to the Government base on price and other factors considered.

2. Technical Capabilities- The contractor must be able to provide and demonstrate their capability in according with the Performance Work Statement.

3. Past Performance- Evaluation of submitted past performance and CO review of the CPARS system. If Past Performance is unknown, the rating will be neutral.

This Request for Quote (RFQ) is issued in accordance with FAR 12 and in conjunction with Simplified Acquisition Procedures FAR 13.5. Evaluation of price and other factors will be performed in accordance with procedures outlined in FAR 13.106. A single award will be made to the lowest fair and reasonable priced quote that meets the acceptable past performance and technical capability criteria provided in this RFQ.

Service Disabled Veteran Owned Small Business Set-Aside VetBiz Status and Verification:

The quoter's VetBiz listing must appear at the time quotes are due (VAAR 819.7003(b)) AND at the time of award (rather than “prior to award”). Quoters should also be advised that the “fast-track” re-verification program ended September 30, 2012. Consequently, any quoter appearing in VetBiz at the time quotes are due AND at the time of award but only with the “re-verification” moniker will not be considered and will not be “fast-tracked” for re-verification."

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Provision)

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

DUNS:

DUNS+4:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

626-21-1-4148-0006 36C24920Q0354 08-10-2020 Michael Edwards 615-225-5506 08-24-2020

10AM

90C Department of Veterans Affairs Network Contracting Office 9 1639 Medical Center Parkway Suite 400 Murfreesboro

TN

37129 X X 811310 $8 Million N/A X Department of Veterans Affairs (Nashville & Murfreesboro) 1310 24th Avenue South Nashville

TN

37212 90C Department of Veterans Affairs Network Contracting Office - 9 1639 Medical Center Parkway Suite 400 Murfreesboro

TN

37129

90C FSC e-Invoice Payment http://www.fsc.va.gov/fsc/einvoice.asp Invoice Setup Information 1-877-489-6135 Invoice must be submitted electronically

Setup 1-877-489-6135 See CONTINUATION Page Maintenance, Inspection and Repair for Elevators, Dumbwaiter and Wheelchair lift at the Tennessee Valley Healthcare System, Murfreesboro and Nashville Campuses.

Base Period: 10/01/2020 through 09/30/2021 Option Year 1: 10/01/2021 through 09/30/2022 Option Year 2: 10/01/2022 through 09/30/2023 Option Year 3: 10/01/2023 through 09/30/2024 Option Year 4: 10/01/2024 through 09/30/2025 This solicitation will be setaside for a Service Disabled Veterans Owned Small Business.

Contractors MUST be registered in Vendor Information Page at the time quotes are received AND at time of contract award.

See CONTINUATION Page 626-3610162-4148-854100-2543 0100341U5 X x x Michael Edwards Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C249 Michael Edwards Department of Veterans Affairs Network Contracting Office 9 1639 Medical Center Parkway Suite 400 Murfreesboro TN 37129

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

FSC e-Invoice Payment http://www.fsc.va.gov/fsc/einvoice.asp Invoice Setup Information 1-877-489-6135 Invoice must be submitted electronically

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

PROVIDE FULL SERVICE MAINTENANCE, REPAIR AND INSPECTION SERVICES FOR ALL ELEVATORS, DUMBWAITERS AND WHEELCHAIR LIFT AT BOTH CAMPUSES OF TVHS AS OUTLINED IN THE SOW.

Contract Period: Base POP Begin: 10-01-2020 POP End: 09-30-2021

LOCAL STOCK NUMBER: SERVICE

PROVIDE FULL SERVICE MAINTENANCE, REPAIR AND INSPECTION SERVICES FOR ALL ELEVATORS, DUMBWAITERS AND WHEELCHAIR LIFT AT BOTH CAMPUSES OF TVHS AS OUTLINED IN THE SOW.

Contract Period: Option 1 POP Begin: 10-01-2021 POP End: 09-30-2022

PROVIDE FULL SERVICE MAINTENANCE, REPAIR AND INSPECTION SERVICES FOR ALL ELEVATORS, DUMBWAITERS AND WHEELCHAIR LIFT AT BOTH CAMPUSES OF TVHS AS OUTLINED IN THE SOW.

Contract Period: Option 2 POP Begin: 10-01-2022 POP End: 09-30-2023

PROVIDE FULL SERVICE MAINTENANCE, REPAIR AND INSPECTION SERVICES FOR ALL ELEVATORS, DUMBWAITERS AND WHEELCHAIR LIFT AT BOTH CAMPUSES OF TVHS AS OUTLINED IN THE SOW.

Contract Period: Option 3 POP Begin: 10-01-2023 POP End: 09-30-2024

PROVIDE FULL SERVICE MAINTENANCE, REPAIR AND INSPECTION SERVICES FOR ALL ELEVATORS, DUMBWAITERS AND WHEELCHAIR LIFT AT BOTH CAMPUSES OF TVHS AS OUTLINED IN THE SOW.

Contract Period: Option 4 POP Begin: 10-01-2024 POP End: 09-30-2025

B.3 STATEMENT OF WORK

Page 1 of Page 1 of Statement of Work Maintenance, Inspection and Repair Service for Elevators, Dumbwaiters and Wheelchair lift at Tennessee Valley Healthcare System, Murfreesboro and Nashville Campuses

PART I - GENERAL

A. Introduction

This base year + 4 option year requirement is for the full-service routine maintenance and inspections, ASME periodic testing and inspection, repairs and providing call back repair service of all traction, hydraulic, roped hydraulic elevators, dumbwaiters and wheelchair lift at TVHS, Murfreesboro Campus, 3400 Lebanon Pike, Murfreesboro TN, 37129 and the Nashville Campus, 1310 24th Avenue South, Nashville TN 37212.

B. Background

The elevators and wheelchair lift are used in the movement of patients, food, medical supplies and visitors; dumbwaiters are for the movement of laboratory samples at both facilities and stated equipment is required to be maintained by the requirements in AMSE A17 and the Joint Commission.

C. Scope of Work

The Contractor is to provide all supervision, transportation, qualified labor, tools, parts, materials, hydraulic fluid, lubricants and equipment to provide full routine maintenance, routine inspections, repair and ASME periodic inspection services, including all adjustments, tests, inspections, cleaning, parts replacement and repairs necessary to keep the elevators in continuous use at their initial performance ability (same speed, capacity, safety and efficiency) as originally specified by the equipment manufacturer or as modified thereafter. All adjustments, repairs and modifications, must conform to the manufacturer guidelines and/or the following industry standards, as applicable, whichever is more stringent:

· ASME A17.1 Safety Code for Elevators and Escalators, latest edition

· ASME A17.2 Inspectors’ Manual for Elevators and Escalators, latest edition

· ASME A17.3 Safety Code for Existing Elevators and Escalators, latest edition

· ANSI/NPA 70 National Electric Code, latest edition

· Manufacturer’s requirements and specifications on inspection, maintenance and

D. Scheduling

1. All contracted routine maintenance, inspections and cleaning shall be conducted during normal working hours 7am to 3:30pm on Wednesday for Nashville and Thursday for Murfreesboro of each week and will be conducted according to the following guidelines:

a. Weekly Inspections and routine maintenance of traction type passenger and service type elevators shall be made on each Wednesday for Nashville and Thursday for Murfreesboro. In the event this day falls on a Federal holiday, the required service shall be performed on the following workday.

b. Semi-monthly inspection and routine maintenance of hydraulic type elevator and dumbwaiters shall be made on the second and fourth Wednesday/Thursday of the month. In the event this day falls on a Federal holiday, the required service shall be performed on the following workday.

c. Monthly test of the fire recall feature on elevators will be conducted. Testing of the “in-car” emergency light shall be tested for 90 seconds. “In-car” lights refer to emergency lighting tied directly to the elevator controls and elevator control power. Facility personnel will perform repair and testing of the overhead car lighting.

2. The Contractor will additionally to inspection and routine maintenance provide transportation, labor, equipment, tools and materials to perform periodic Category 1, Category 3 and Category 5 safety tests and inspections per ASME A17, latest editions, under the direction and observation of a third party QEI inspector as follows:

a. Semi-annual Periodic Inspections from a third-party inspector, the Contractor shall provide 1 Certified Journeyman Elevator Mechanic to perform testing directed and witnessed by the third-party inspector. These semi-annual inspections are conducted in September of each contract year.

b. Annual Periodic Category 1 and Category 3 inspections from a third-party inspector, the Contractor shall provide 1 Certified Journeyman Elevator Mechanic and 1 qualified helper to perform ASME periodic testing directed and witnessed by the third-party inspector. These inspections are completed in March of each contract year. These inspections may run into some minor overtime requirements to suite the needs of the hospital and the hospitals requirements to provide for patient care and shall not create any added costs to the ASME Periodic inspections.

c. 5-year Periodic Category 5 inspection and tests from a third-party inspector, the elevator servicing Contractor shall provide certified weights, labor and transportation to relocate the weights to each elevator, a Certified Journeyman Elevator Mechanic and qualified helper to perform the tests directed and witnessed by the third-party inspector. 5 Year inspection and testing accomplished March 2017.

3. The Contractor will provide prompt 24 hour, seven days a week call back services to repair any nonfunctioning elevator or to perform entrapment rescue and corrective action services for both TVHS campuses. The Contractor shall respond to either facility within 1 hour of telephone notification from the Contracting Officer, the VA COR or engineering designee for all passenger and freight elevators or wheelchair lift in the event of an elevator equipment failure. The cost of this call back service is to be included as a bid item in the contract with no other charges for overtime manhours or parts, the VA will only accept financial responsibility for call back service charges if the elevator failure is determined to be created by physical abuse. The Contractor will show proof of the issue creating the elevator failure to the VA COR or the engineering designee and submit to the VA COR a bill for the services within 7 working days after the incident or the Contractor shall except full responsibility of the cost of the repair. The Contractor shall provide Monday through Friday normal working hours call-back services for dumb waiters and complete corrective actions on the day of the call back request. After normal working hours or weekend emergency services for dumbwaiters is not included in this requirement.

4. The VA reserves the right to require the Contractor to perform some service and repair work after normal working hours or weekends to prevent interference with patient care or normal business operations. The VA shall pay the difference of the regular working hours labor rates to overtime hour labor rates on a separator Purchase Order when coordinated and approved by the VA COR. This section is referencing extended down times of the elevator equipment and/or the Contractors need to interfere with normal working conditions of either facility to accomplish a repair or extended maintenance task. This section does not include provisions for added cost to the government for After hour call backs and call back associated repairs or any overtime costs associated with periodic inspections listed above.

5. The elevator maintenance Contractor will be held financially responsible for charges of ASME 17 periodic re-inspection costs incurred by the government from the third-party elevator inspector in the event elevators fail annual inspections (Category 1) (Category 3) or 5-year load test (Category 5) under the following conditions:

a. When it is determined by the inspector that the maintenance Contractor is not fully prepared for the inspections, including not providing properly trained mechanics or not possessing the proper diagnostic equipment or tools.

b. The equipment fails any of the applicable periodic tests listed in ASME A17.1.8.6.

c. An imminent threat to life safety violation exists, listed in the table below.

d. An elevator is out of service or placed out of service during an inspection.

e. Evidence of lack of proper maintenance that has created the need for a re-inspection.

Table 1. Imminent Threat to Life Safety Violation Exists Requiring a Re-inspection

Door Reopening Device Inoperable

Stop Switch Inoperable

Elevator out of level more than 0.5 inches

Both Emergency Alarm

Door Restriction Inoperable

Repair of Drive Sheave

Repair of Deflector Sheave

Replace Flexible Hydraulic hose

Inspection Operation Not Working properly

Normal (directional) or Final Terminal Limits Not Working

Guide rail fastenings missing/need repair

Releasing carrier needs repair or ball out of carrier

Suspension member missing or ropes/means require replacement

Repair/reattach Compensation means

Hoist-way door interlock or car door gate switch require repair/replacement

Insufficient run-by

Repair/replace travel cable

Replace/repair damaged or rusted through conduit

Repair leaks in hydraulic supply line piping

Replace Jack Packing due to excessive leakage

Firefighters' Emergency Operation not functioning properly

Repair/Seal/Replace Governor, Governor Rope, Governor Overspeed Switch

The maintenance Contractor will be allowed the opportunity to correct any deficiencies or discrepancies determined by the inspector during the inspection visit, corrections will be performed by a mechanic other than the mechanic performing the testing, once corrected the elevator can be re-inspected during the initial visit prior to the inspector leaving the medical center with no addition charges incurred.

Any need of reinspection will be discussed with the elevator inspector, the maintenance Contractor, maintenance mechanic and the VA COR, the elevator inspection company and the COR will schedule a return date, the VA COR will inform the maintenance Contractor of the reinspection and if the maintenance Contractor needs to provide manpower for the reinspection.

The government reserves the right to deduct any re-inspection fees incurred from the maintenance Contractor’s invoices.

E. Warranty

All contract work shall be warranted against defects in material, equipment and workmanship for a period of one (1) year from date of acceptance unless otherwise noted.

Part II – Requirements

A. Safety

1. The Contractor shall adhere to all OSHA, ASME, EPA, NFPA Life Safety Codes, and all other regulatory requirements.

2. In performance of this contract, the Contractor shall follow VAMC safety policy and standard for safe work practices and take such safety precautions as the Safety Officer or designee may determine to be reasonably necessary to protect the lives and health of occupants of the building. The Contractor shall comply with VAMC smoking policy, which designates all interior space as nonsmoking areas.

3. Patient, employee, visitors, and Contractor personnel safety shall be maintained at all times. The Contractor is responsible for the occupation safety and health of his/her employees. The Contractor shall comply with all applicable OSHA safety and health standards. The Contractor shall replace all safety guards, equipment, devices, etc. removed to service or repair the elevator immediately after completion of work or when leaving the job unattended.

4. The Contractor is responsible to identify, provide and maintain all personal protective equipment required to perform the duties outlined in the contract. In addition, the Contractor is responsible for identifying and providing all applicable safety programs (i.e. lockout/tag out, confined space entry, universal precautions, etc.) required to perform the work. Training on required safety programs and the proper use of PPE’s shall be provided, and documentation maintained by the Contractor.

5. The Contractor shall obtain a Hot Work Permit from the Safety Office or Electrical Supervisor whenever soldering, welding, using a cutting torch, or other open flame, spark, or heat producing equipment. The Contractor is required to follow ALL requirements outlined for the issuance of the Hot Work Permit.

6. The Contractor is responsible for the supervision of all their employees while on government property. It is the Contractor’s responsibility to assure compliance with the scope of work and requirements referenced in this contract. Provisions provided in the scope of work are not intended to relieve the Contractor of this responsibility.

B. Qualifications

1. The Contractor awarded this contract shall perform this work as a primary business interest with a minimum of 5 years’ experience in elevator maintenance, inspection, repair and installation. The Contractor and service technicians must have vast working knowledge of the ASME A17 codes for elevator safety, maintenance and inspections. The Contractor and service technicians shall have technical training and demonstratable track records of working experience in maintenance, inspection, repairs and installations of elevator equipment.

2. The Contractor shall provide a primary Certified Journeyman Elevator Mechanic to perform routine maintenance and inspections. All other maintenance personnel directly engaged in the work to be accomplished under the contract shall possess, at least 4 (four) years of recent (within the last 6 years) experience in the operations and maintenance of the kind of elevators to be maintained under this contract.

3. In addition to the above requirements, the Contractor shall have a minimum of 5 (five) years' successful experience in maintaining equipment identical or similar to the equipment covered by this contract. Each offeror shall submit, as part of his offer, references for the previous 5 (five) years’ experience. The written references shall include, as a minimum, the name, address and telephone numbers of the specific companies and key personnel contacts of businesses they have performed work at.

4. The Contractor shall require all employees, including supervisors, to wear distinctive uniform clothing for ready identification and assure that every employee is in a company uniform no later than 10 working days from the date an employee first enters on duty. The uniform shall have the Contractor’s business name, easily identifiable, affixed thereon in a permanent manner.

C. Maintenance (PMI’s)

1. Regular routine maintenance, inspections shall be performed at a frequency of not less than weekly for all traction and roped hydraulic equipment, biweekly on all hydraulic elevator equipment and wheelchair lift, monthly on dumbwaiters.

2. Preventative Maintenance and Inspections should ensure a safe and efficient level of operation, and all work relative to cleaning, lubricating, adjustment or parts replacement of equipment that is necessary for the desired level of operation shall be performed by the Contractor. Each contract year, all items which rely on cleaning, lubrication, or routine part replacement shall receive such service at least once as indicated by service report. Any PMI required by the Equipment Manufacturer, and/or applicable laws, regulations, rules, ordinances, codes, etc. but not specifically identified by the Government, shall be performed by the Contractor at no additional cost to the Government. In addition, the Contractor shall perform preventive maintenance and all necessary cleaning, lubricating, and adjusting pursuant to such maintenance at the frequencies identified.

3. Frequencies shall be modified if deemed necessary by the COR or designee.

4. The Contractor must maintain the efficiency, safety, speeds and cleanliness specified in the contract or as designated by the manufacturer of the elevators at all times; including acceleration, retardation, contract speed in feet per minute, with or without full load, floor to floor time and door opening and closing time and force.

D. Parts, Materials and Tools

1. The Contractor shall have in possession throughout the terms of the contract all diagnostic equipment, computers and updated software necessary to fully maintain, test, repair, adjust or reprogram the elevator systems.

2. The Contractor shall furnish all lubricants, hydraulic fluids, cleaning supplies, and tools necessary to perform the work described above. All lubricants and fluids shall be recommended by the manufacturer of the equipment.

3. The Contractor shall furnish and install, replace or repair when and as necessary all electronic boards including control and communication boards, machines, motors, hoisting ropes, hydraulic pumps, plungers, hydraulic lines and valves, motor generators, controllers, selectors, worms, gears, thrusts, windings, commutators, rotating elements, contacts, coils, relays shunts, resistances for operating and motor circuits, magnet, frames, cams, car doors, hoist-way door hangers, tracks and guides, door operating devices, governors and governor ropes, push buttons, annunciators, hall lanterns and indicators, lamp replacements in signal systems and all other elevator signal and accessory equipment and any other elevator related parts not included above. All parts shall be of the original manufacturer's design and specification. The Contractor shall always maintain a sufficient stock of these parts to ensure the proper maintenance and uninterrupted operation of elevators. The VA reserves the right to inspect the Contractor's facility to confirm the parts are available.

4. The Contractor shall maintain a complete set of current, legible schematic wiring diagrams in each elevator machine room for each elevator contained therein. To the extent that any of the required schematic wiring diagrams is not available at the time of contract award, it will be the responsibility of the Contractor to provide same at no cost to the Medical Center. Schematics are to remain with the VA upon the conclusion of the contract.

E. Cleaning

1. Weekly all accumulated dust and debris shall be removed from the pits and guide grooves in hoist-way and car door sills, hangers and rails for all hall doors and car doors or gates.

2. Monthly and as determined by the VA COR or third-party inspections, the elevator machinery rooms, the machines, brakes, motors, generators, controllers, relay panels, selectors, leveling devices, operating devices, switches on car and in hoist-way, hoist-way door and car door or gate operating device, interlocks and contact, guide shoes, roller guides, signal system, car safety device, governors, tension frames and sheaves in pit shall be cleaned, lubricated, and adjusted, elevator pits, guide rails, overhead sheaves and beams, counterweight frames, top of the cars, bottoms of platforms, and machine room floors shall be brushed clean.

3. Cleaning and refinishing of the interior of car and exterior of hoist-way doors and frames are excluded.

F. Lubrication

All sheave bearings and hoisting ropes shall be lubricated; machine stuffing box and bearing on motor operated brakes shall be repacked and gear cases and guide lubricators shall be refilled when required.

G. Adjustment – Maintenance – Services

1. All hoisting ropes shall be examined, and the tension equalized and, whenever necessary to ensure maintenance of adequate safety factors, all hoisting compensating and governor ropes shall be replaced. The exterior of the machinery and any other parts of the equipment, subject to rust, shall be kept properly painted and presentable at all times. The motor windings shall be periodically treated with proper insulation compound. The guide rails shall be kept free of rust where roller guides are used and properly lubricated where sliding guides are used. Guide show rollers and gibs shall be renewed as required to ensure smooth and satisfactory operation. All electrical wiring and conductors extending to elevators and dumbwaiters from circuit breakers or main line switches in machine rooms and from outlets in the hoist-ways shall be repaired and/or replaced when required. Circuit breakers or main line disconnect switches together with fuses for same are excluded.

2. The Contractor shall post a maintenance record and check chart for each elevator in each machine room in a conspicuous place. This maintenance record and check chart shall list each elevator component-showing schedule of manufacturer’s recommended frequency of inspection of each component on a weekly, semi-annually, annually or other frequency. Entries shall be to indicate the status of schedule items of maintenance work performed as well as a chronological record of repairs. The check chart shall be kept up to date at all times and must be legibly initialed and dated by the Contractor’s employee to indicate that the work has been accomplished. Check chart shall be available for review at the COR’s request and the Contractor will physically show the COR the completed work on request. The maintenance record shall be a chronological file that includes the following information:

a. Date.

b. Nature of work (i.e. PMI or call back).

c. Description of work performed (Contractor should be brief and concise).

d. Any indication of problems experienced.

e. Initial or signature of mechanics performing work.

H. Safety Testing and Inspections

1. Safety tests, other tests, inspections and periodic inspections shall be performed by the Contractor. The Contractor shall perform all safety tests, other tests and inspections as recommended and required by ASME A17. LATEST EDITION.

2. Examine periodically all safety devices and governors and conduct an annual no load safety test and each fifth year perform a full load, full speed test of safety mechanism, overhead speed governors, car and counterweight buffers. If required, the governor will be calibrated and sealed for proper tripping speed.

3. Contractor shall be required to attach tags after testing as specified by Code, such as at the governor-releasing carrier, and oil buffer, etc.

4. Any repairs or adjustments necessary to complete a test and return the elevator to service shall be performed by the Contractor at no additional expense to the Medical Center.

5. All elevators provided with firefighters’ service shall be subjected monthly to Phase I recall and a minimum of one floor operation on Phase II to assure the system is maintained in proper operating order in accordance with A17.1 Code. A written record of findings on the operation shall be made by the Contractor and kept on the premises of said operation. (See Attachment C for firefighters’ test log). Testing shall be done during normal service visits per Scheduling Section A. c.

I. Progress and Compliance

At the start of elevator services and upon completion of the services, the Contractor shall report to the Electrical Supervisor or his designee and a written report of services performed shall be furnished. Such reports shall advise of any repairs or repair parts not required to be furnished under the contract that are necessary to maintain the equipment in perfect operating condition. Monthly documented tests of the fire recall feature on elevators will be submitted to the Electrical Supervisor.

J. Notes and Other Information

1. There are no known security issues with this Statement of Work.

2. For Contract bid purposes, a walk-through of each facility to inspect the elevator equipment listed in the contract requirement for perspective Contractors will be coordinated through the CO/COR prior to the bid due date. Contractors will be required to notify the CO of their intent to attend the walk-through.

3. Schedules of elevators attached.

4. Contractors are responsible for finding their own parking. Currently, Contractors cannot park at the VAMC Nashville Campus. Contractors may park temporarily to drop off tools and supplies only.

5. Contractors are required to possess on their person a company picture identification card to positively identify the company and their employee, the card is to be worn above the waist and outwardly facing as to permit individuals to read the card.

6. Upon contract award, the Contractor accepts "as is" all elevator equipment specified in the contract. Failure to inspect the elevators, prior to contract award, will not relieve the Contractor from performing services/repairs in accordance with the strict intent and meaning of the specifications at no additional cost to the VA. Offerors should inspect the premises prior to submitting their offers in order to be fully aware of the scope of services required.

7. The Contractor shall provide the COR with pertinent emergency telephone numbers, in order to summon assistance in case an emergency develops. At least one of the emergency telephone numbers shall be manned twenty-four (24) hours per day. This information shall be provided in writing to the COR, prior to the contract start date.

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SECTION C - CONTRACT CLAUSES

C.1 52.204-21 BASIC SAFEGUARDING OF COVERED CONTRACTOR INFORMATION SYSTEMS (JUN 2016)

(a) Definitions. As used in this clause— Covered contractor information system means an information system that is owned or operated by a contractor that processes, stores, or transmits Federal contract information.

Federal contract information means information, not intended for public release, that is provided by or generated for the Government under a contract to develop or deliver a product or service to the Government, but not including information provided by the Government to the public (such as on public Web sites) or simple transactional information, such as necessary to process payments.

Information means any communication or representation of knowledge such as facts, data, or opinions, in any medium or form, including textual, numerical, graphic, cartographic, narrative, or audiovisual (Committee on National Security Systems Instruction (CNSSI) 4009).

Information system means a discrete set of information resources organized for the collection, processing, maintenance, use, sharing, dissemination, or disposition of information (44 U.S.C. 3502).

Safeguarding means measures or controls that are prescribed to protect information systems.

(b) Safeguarding requirements and procedures. (1) The Contractor shall apply the following basic safeguarding requirements and procedures to protect covered contractor information systems. Requirements and procedures for basic safeguarding of covered contractor information systems shall include, at a minimum, the following security controls:

(i) Limit information system access to authorized users, processes acting on behalf of authorized users, or devices (including other information systems).

(ii) Limit information system access to the types of transactions and functions that authorized users are permitted to execute.

(iii) Verify and control/limit connections to and use of external information systems.

(iv) Control information posted or processed on publicly accessible information systems.

(v) Identify information system users, processes acting on behalf of users, or devices.

(vi) Authenticate (or verify) the identities of those users, processes, or devices, as a prerequisite to allowing access to organizational information systems.

(vii) Sanitize or destroy information system media containing Federal Contract Information before disposal or release for reuse.

(viii) Limit physical access to organizational information systems, equipment, and the respective operating environments to authorized individuals.

(ix) Escort visitors and monitor visitor activity; maintain audit logs of physical access; and control and manage physical access devices.

(x) Monitor, control, and protect organizational communications (i.e., information transmitted or received by organizational information systems) at the external boundaries and key internal boundaries of the information systems.

(xi) Implement subnetworks for publicly accessible system components that are physically or logically separated from internal networks.

(xii) Identify, report, and correct information and information system flaws in a timely manner.

(xiii) Provide protection from malicious code at appropriate locations within organizational information systems.

(xiv) Update malicious code protection mechanisms when new releases are available.

(xv) Perform periodic scans of the information system and real-time scans of files from external sources as files are downloaded, opened, or executed.

(2) Other requirements. This clause does not relieve the Contractor of any other specific safeguarding requirements specified by Federal agencies and departments relating to covered contractor information systems generally or other Federal safeguarding requirements for controlled unclassified information (CUI) as established by Executive Order 13556.

(c) Subcontracts. The Contractor shall include the substance of this clause, including this paragraph (c), in subcontracts under this contract (including subcontracts for the acquisition of commercial items, other than commercially available off-the-shelf items), in which the subcontractor may have Federal contract information residing in or transiting through its information system.

(End of Clause)

C.2 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days.

For purposes of award of this Contract, the Government intends to evaluate the option to extend services under FAR 52.217-8 as follows: The evaluation will consider the possibility that the option can be exercised at any time and can be exercised in increments of one to six months, but not for more than a total of six months during the life of the contract. The evaluation will assume that the prices for any option exercised under FAR 52.217-8 will be those rates in effect under the contract each time an option is exercised under this clause. The evaluation will therefore assume that the addition of the price or prices of any possible extension or extensions under FAR 52.217-8 to the total price for the basic requirement and the total price for the priced options has the same effect on the total price of all proposals relative to each other, and will not affect the ranking of proposals based on price, unless, after reviewing the proposals, the Government determines that there is a basis for finding otherwise. This evaluation will not obligate the Government to exercise any option under FAR 52.217-8.

(End of Clause)

C.3 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five (5) years.

(End of Clause) C.4 52.219-27 NOTICE OF SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESS SET-ASIDE (MAR 2020)

(a) Definition. "Service-disabled veteran-owned small business concern"—

(1) Means a small business concern—

(i) Not less than 51 percent of which is owned by one or more service-disabled veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled veterans; and

(ii) The management and daily business operations of which are controlled by one or more service-disabled veterans or, in the case of a service-disabled veteran with permanent and severe disability, the spouse or permanent caregiver of such veteran.

(2) "Service-disabled veteran" means a veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16).

(b) Applicability. This clause applies only to—

(1) Contracts that have been set aside or for service-disabled veteran-owned small business concerns;

(2) Part or parts of a multiple-award contract that have been set aside for service-disabled veteran-owned small business concerns;

(3) Orders set aside for service-disabled veteran-owned small business concerns under multiple-award contracts as described in 8.405-5 and 16.505(b)(2)(i)(F); and

(4) Orders issued directly to service-disabled veteran-owned small business concerns under multiple-award contracts as described in 19.504(c)(1)(ii).

(c) General.

(1) Offers are solicited only from service-disabled veteran-owned small business concerns. Offers received from concerns that are not service-disabled veteran-owned small business concerns shall not be considered.

(2) Any award resulting from this solicitation will be made to a service-disabled veteran-owned small business concern.

(d) Limitations on subcontracting. A service-disabled veteran-owned small business concern agrees that in the performance of the contract, in the case of a contract for—

(1) Services (except construction), at least 50 percent of the cost of personnel for contract performance will be spent for employees of the concern or employees of other service-disabled veteran-owned small business concerns;

(2) Supplies (other than acquisition from a nonmanufacturer of the supplies), at least 50 percent of the cost of manufacturing, excluding the cost of materials, will be performed by the concern or other service-disabled veteran-owned small business concerns;

(3) General construction, at least 15 percent of the cost of the contract performance incurred for personnel will be spent on the concern's employees or the employees of other service-disabled veteran-owned small business concerns; or

(4) Construction by special trade contractors, at least 25 percent of the cost of the contract performance incurred for personnel will be spent on the concern's employees or the employees of other service-disabled veteran-owned small business concerns.

(e) A service-disabled veteran-owned small business concern shall comply with the limitations on subcontracting as follows:

(1) For contracts, in accordance with paragraphs (b)(1) and (2) of this clause— [Contracting Officer check as appropriate.] _ By the end of the base term of the contract and then by the end of each subsequent option period; or _ By the end of the performance period for each order issued under the contract.

(2) For orders, in accordance with paragraphs (b)(3) and (4) of this clause, by the end of the performance period for the order.

(f) A joint venture may be considered a service-disabled veteran owned small business concern if—

(1) At least one member of the joint venture is a service-disabled veteran-owned small business concern, and makes the following representations: That it is a service-disabled veteran-owned small business concern, and that it is a small business concern under the North American Industry Classification Systems (NAICS) code assigned to the procurement;

(2) Each other concern is small under the size standard corresponding to the NAICS code assigned to the procurement; and

(3) The joint venture meets the requirements of 13 CFR 121.103(h).

(4) The joint venture meets the requirements of 13 CFR 125.15(b) (End of Clause)

C.5 SUPPLEMENTAL INSURANCE REQUIREMENTS

In accordance with FAR 28.307-2 and FAR 52.228-5, the following minimum coverage shall apply to this contract:

(a) Workers' compensation and employers liability: Contractors are required to comply with applicable Federal and State workers' compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer's liability section of the insurance policy, except when contract operations are so commingled with a Contractor's commercial operations that it would not be practical to require this coverage. Employer's liability coverage of at least $100,000 is required, except in States with exclusive or monopolistic funds that do not permit workers' compensation to be written by private carriers.

(b) General Liability: $500,000.00 per occurrences.

(c) Automobile liability: $200,000.00 per person; $500,000.00 per occurrence and $20,000.00 property damage.

(d) The successful bidder must present to the Contracting Officer, prior to award, evidence of general liability insurance without any exclusionary clauses for asbestos that would void the general liability coverage.

(End of Clause) C.6 VAAR 852.212-70 PROVISIONS AND CLAUSES APPLICABLE TO VA ACQUISITION OF COMMERCIAL ITEMS (APR 2020)

(a) The Contractor agrees to comply with any provision or clause that is incorporated herein by reference to implement agency policy applicable to acquisition of commercial items or components. The following provisions and clauses that have been checked by the Contracting Officer are incorporated by reference.

[X] 852.203–70, Commercial Advertising.

[] 852.209–70, Organizational Conflicts of Interest.

[] 852.211–70, Equipment Operation and Maintenance Manuals.

[] 852.214–71, Restrictions on Alternate Item(s).

[] 852.214–72, Alternate Item(s). [Note: this is a fillable clause.] [] 852.214–73, Alternate Packaging and Packing.

[] 852.214–74, Marking of Bid Samples.

[] 852.215–70, Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors.

[] 852.215–71, Evaluation Factor Commitments.

[] 852.216–71, Economic Price Adjustment of Contract Price(s) Based on a Price Index.

[] 852.216–72, Proportional Economic Price Adjustment of Contract Price(s) Based on a Price Index.

[] 852.216–73, Economic Price Adjustment—State Nursing Home Care for Veterans.

[] 852.216–74, Economic Price Adjustment—Medicaid Labor Rates.

[] 852.216–75, Economic Price Adjustment—Fuel Surcharge.

[] 852.219–9, VA Small Business Subcontracting Plan Minimum Requirements.

[X] 852.219–10, VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside.

[] 852.219–11, VA Notice of Total Veteran-Owned Small Business Set-Aside.

[] 852.222–70, Contract Work Hours and Safety Standards—Nursing Home Care for Veterans.

[] 852.228–70, Bond Premium Adjustment.

[] 852.228–71, Indemnification and Insurance.

[] 852.228–72, Assisting Service-Disabled Veteran-Owned and Veteran-Owned Small Businesses in Obtaining Bonds.

[X] 852.232–72, Electronic Submission of Payment Requests.

[X] 852.233–70, Protest Content/Alternative Dispute Resolution.

[X] 852.233–71, Alternate Protest Procedure.

[] 852.237–70, Indemnification and Medical Liability Insurance.

[] 852.246–71, Rejected Goods.

[] 852.246–72, Frozen Processed Foods.

[] 852.246–73, Noncompliance with Packaging, Packing, and/or Marking Requirements.

[] 852.270–1, Representatives of Contracting…