36C24920Q0069-Sources Sought Notice - Memphis Installation of Fiber Optic Cable.pdf

Contract Opportunity Sources Sought Notice

CLASSIFICATION CODE

SUBJECT

CONTRACTING OFFICE'S

ZIP-CODE

SOLICITATION NUMBER

RESPONSE DATE (MM-DD-YYYY)

ARCHIVE DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS

SET-ASIDE

NAICS CODE

CONTRACTING OFFICE

ADDRESS

POINT OF CONTACT

(POC Information Automatically Filled from User Profile Unless Entered)

DESCRIPTION See Attachment

AGENCY'S URL

URL DESCRIPTION

AGENCY CONTACT'S EMAIL

ADDRESS

EMAIL DESCRIPTION

ADDRESS

POSTAL CODE

COUNTRY

ADDITIONAL INFORMATION

GENERAL INFORMATION

PLACE OF PERFORMANCE

* = Required Field Contract Opportunity Sources Sought Notice

N

Installation of Fiber Optic Cable ST Memphis VAMC

37129

36C24920Q0069

01-17-2020

N

238210

Department of Veterans Affairs Network Contracting Office 9 (90C)

NCO 9

1639 Medical Center Parkway, Suite 400 Murfreesboro TN 37129

Olonzo Haynes Contract Specialist 615-225-6959

Department of Veterans Affairs Memphis VA Medical Center

1030 Jefferson Ave Memphis, TN

38104-2127

USA

www.va.gov

Department of Veterans Affairs olonzo.haynes@va.gov

Contract Specialist Email Address

Sources Sought 36C24920Q0069

This is a Sources Sought notice. This is NOT a solicitation for proposals, proposal abstracts, or quotations. The purpose of this notice is to obtain information regarding the availability and capability of all qualified sources (small and other than small) to perform a potential requirement. The Department of Veterans Affairs, Network Contracting Office 9, hereby provides notice of its anticipated award of a firm fixed price contract to a qualified source. The contract is expected to be awarded under FAR 13. The period of performance shall be seven (7) days beginning upon receipt of award through completion.

The contract will provide the installation of new fiber optic cable from Building 6 (telephone room) to room E108 located in Building 1A in order to consolidate server rooms and correct network deficiencies.

This requirement is for the Memphis Veterans Affairs Medical Center (VAMC) located at 1030 Jefferson Ave, Memphis, TN 38104-2127.

THIS SOURCES SOUGHT NOTICE IS NOT A REQUEST FOR COMPETITIVE QUOTES. However, interested parties may identify their interest and capabilities by responding to this requirement no later than January 17, 2020 at 1:00PM, Central Standard Time (CST).

Purpose and Objectives: Your responses to the information requested will assist the Government in determining the appropriate acquisition method. A determination not to compete this requirement, based upon responses to this notice, is solely within the discretion of the Government. Information received will normally be considered solely for determining whether to conduct a competitive procurement.

The Department of Veterans Affairs will NOT be responsible for any costs incurred by interested parties in responding to this notice. Only written responses will be considered. All responses from responsible sources will be fully considered. As a result of analyzing responses to this notice, the Government shall determine if a solicitation will be issued. Any prospective contractor must be registered in the System for Award Management (SAM) to be eligible for award.

Interested parties are encouraged to furnish information by email only with “RESPONSE TO SOURCES SOUGHT NOTICE “INSTALL FIBER OPTICS” in the subject line. All documents submitted, will not be returned. All interested parties shall submit clear and convincing documentation demonstrating their capabilities to satisfy the requirements listed within this notice to Contract Specialist, Olonzo Haynes by email at Olonzo.Haynes@va.gov . The capability documentation should include general information and technical background describing in detail, the prospective contractor's capabilities and experience that will demonstrate their ability to successfully perform this requirement, and the company’s business size.

Point of Contact: Olonzo Haynes, Contract Specialist e-mail above.

NAICS code: 238210 and SBA Sized Standard is $ $16.5M. PSC N060

NOTE: Any respondent claiming SDVOSB and VOSB status must be registered and CVE verified in VetBiz Registry https://www.vip.vetbiz.va.gov/.

STATEMENT OF WORK

Installation of New Fiber Optic Cable

STATEMENT OF WORK PART A

GENERAL INFORMATION

A.1 INTRODUCTION –

The Memphis Veterans Affairs Medical Center (VAMC) has a requirement to consolidate server rooms and address network deficiencies.

A.2 BACKGROUND –

The Memphis VAMC serves veterans in Memphis, Tennessee and surrounding Mid-South areas. It is a 24 hour / 365-day medical facility which provides various services to veterans. As a result, this facility requires the installation of new fiber optic cables in the telephone room of Building 6 and room E108 located in Building 1A in order to consolidate server rooms and correct network deficiencies.

A.3 SCOPE OF WORK –

Contractor to purchase and install 24 Strand Single -Mode Fiber from room E108 located in the Building 1A (bed tower) to the Building 6 (telephone building).

Contractor to purchase and install a Rack or Wall Mount Lightguide Interconnect Units (LIU’s) (Adapter Panels) in E108 and Building 6.

Contractor to purchase and install Single-Mode 12 Fiber Adapter Panel and, LC -MODE Connectors.

Contractor to Test and Label Fiber Optic Cables.

STATEMENT OF WORK PART C

SUPPORTING INFORMATION

C.1 PLACE OF PERFORMANCE –

Memphis VAMC, 1030 Jefferson Ave., Memphis, TN, 38104.

C.2 PERIOD OF PERFORMANCE –

Period of Performance shall be seven (7) days from contract award date.

C.3 SPECIAL CONSIDERATIONS –

Fiber can be indoor non armored cabling.

C.3.1 Work Hours 0700 to 1630 Monday through Friday, work can be done during or after normal working hours, but must be scheduled and approved with the COR.

C.3.2 Site Regulations - All work shall be performed in accordance with VAMC Memphis rules and regulations. All contractor/vendor personnel shall display a VAMC Memphis issued identification badge while performing work on site. Identification will be issued by VA Police per item 4 of section C.3.3.

C.3.3 Working Conditions/Safety - The contractor is solely responsible for working conditions on the jobsite. This includes work place safety of all persons and accountability of property during the performance of work and compliance with all applicable OSHA regulations.

1. In order for contractor employees to engage in work at the Memphis VAMC, they are required to ensure all contractors who will be working on the contract complete a mandatory training program titled VA Privacy Training for Personnel without Access to VA Computer Systems or VA Sensitive Information (VA20939). This training is offered through the VA Talent Management System (TMS), a system that offers web-based training to VA employees and its partners.

You must ensure each contract employee self-enrolls for a profile on the VA TMS by visiting https://www.tms.va.gov/plateau/user/login.jsp. Once there, employees should follow the steps below to create a profile, launch the mandatory training, and complete the content prior to their next day at VA.

Upon completion by all employees, the contractor shall provide their Contracting Officer Representative with each employee’s printed certificate of completion from the TMS. This certificate displays the employee’s TMS User ID.

Managed Self-Enrollment (MSE) enhances VA’s training and reporting compliance and is another step toward establishing VA as a 21st century organization built on providing the best care and service possible for our Veterans!

2. Taking any Photographs is prohibited while on VA premises. All employees are always required to wear an approved ID badge facing forward above the waist while on VA premises.

Employee must report to the VA Police located on the ground floor building (1) room CEG 5 to obtain an approved badge.

VA INFORMATION CUSTODIAL LANGUAGE

The following standard Items relate to records generated in executing this contract:

1. Citations to pertinent laws, codes and regulations such as 44 U.S.C. Chapter 21, 29, 31 and 33;

Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228.

2. Contractor shall treat all deliverables under the contract as the property of the U.S. Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.

3. Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government ‘IT’ equipment and/or Government records.

4. Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act.

5. Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract.

6. The Government Agency owns the rights to all data/records produced as part of this contract.

7. The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data.

8. Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.].

9. No disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules.

10. Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under or relating to this contract. The Contractor (and any sub-contractor) is required to abide by Government and Agency guidance for protecting sensitive and proprietary information.

END OF SOURCES SOUGHT NOTICE