36C24919R0129 0002.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO:

Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 06-03-2020

NONE

90C Department of Veterans Affairs Network Contracting Office 9 1639 Medical Center Parkway Suite 400 Murfreesboro TN 37129 90C Department of Veterans Affairs Network Contracting Office - 9 1639 Medical Center Parkway Suite 400 Murfreesboro TN 37129 To all Offerors/Bidders

36C24919R0129 05-05-2020

X X X June 18, 2020 4:00 pm central The purpose of this amendment is to answer potential offeror questions and to extend the due date for offers to June 18, 2020.

Carol Franklin Contracting Officer

CONTINUATION PAGE

AMENDMENT 0002 QUESTIONS AND ANSWERS RFP 36C24919R0129

1. Must we propose candidates specific to the assignment? Will substitutions be allowed if the provider is no longer available at the time of potential award?

ANSWER: Contractor must submit no less than three candidates with the proposal. Substitutions that meet all the requirements in the solicitation will be allowed if the proposed provider is no longer available at the time of award.

2. Do we need to include licenses and documentation for candidates (if required)?

ANSWER: Yes, licenses and documentation must be included for candidates.

3. 2.9.3 (Page 30): Can this requirement (2 hour replacement) be amended? Or removed?

ANSWER: Section 2.9.3. is replaced with the following:

The contractor shall be responsible for providing coverage to the VA during periods of vacancies of the contractor’s personnel due to sick leave, personal leave, vacations and additional coverage as required.

4. How many providers are you willing to credential/privilege in order to have a pool to maintain 5.0 FTE?

ANSWER: Five to ten providers will be credentialed.

5. Can the workers compensation requirement be removed?

ANSWER: The workers compensation requirement CANNOT be removed.

6. Would you consider $1/3 insurance limits?

ANSWER: Only the insurance limits detailed in solicitation 36C24919R0129 will be considered.

7. Do you have the ability to apply the recent Mass Modification 0010 effective as of 4/10/20 allows a market differential to be utilized, at the Contracting Officer’s discretion, which would enable the VAMC Memphis to accept a rate higher than J&C’s current NTE rate of $178.00 per hour (base) not including travel if a contract is issued during the modification effective dates?

ANSWER: This is not a GSA schedule solicitation. Refer to solicitation 36C24919R0129 for all requirements. All quantities are estimates and all unit prices must be quoted as ALL INCLUSIVE firm-fixed prices including per diem, housing, and costs of all required security clearances.

8. Please clarify if there is any “on call” requirement for the Psychiatrists. Paragraph 2.9.1 states, “…the contractor will not be responsible for night or weekend “call” coverage.” However, paragraph 4.5.2.4 states, “Contractor and VA Chief of Mental Health shall prepare monthly call schedules for coverage of Mental Health emergencies.” Will the Contractor’s Psychiatrist(s) be on the referenced “call schedule”? If so, please provide relevant details of the call schedule as applicable to the Contractor’s Psychiatrist(s).

ANSWER: There are NO on call requirements.

9. The instructions for Factor I, Subfactor a on page 95 indicate that Transcripts are required to be submitted for each Psychiatrist. We note that requesting transcripts will slow down and impair recruiting because most Psychiatrists do not have transcripts readily available. Furthermore, Psychiatrists obtain a subsequent residency and licensure as a physician. Therefore, transcripts are typically not relevant for providers at this level. In addition, the process for obtaining transcripts from universities is currently significantly delayed due to the Covid-19 pandemic. Therefore, we respectfully request that this requirement for transcripts be deleted.

ANSWER: The requirement for transcripts is removed. Transcripts are NOT required to be submitted for each Psychiatrist.

10. The instructions for Factor I, Subfactor a on page 95 indicate that “three (3) current references” are required to be submitted for each Psychiatrist. We note that completed references will slow down and impair recruiting because most Psychiatrists will not have references on hand and there may be a delay in receiving formal references due to the Covid-19 pandemic. We respectfully request the requirement for references to be deleted.

ANSWER: Three (3) current references must me submitted for each Psychiatrist.

11. Please advise if there is an incumbent contract for this requirement. If so, who is the current incumbent contractor and are all positions filled?

ANSWER: Millbrook Support Services, Inc. was awarded a short-term contract for this requirement with a period of performance from December 1, 2019 through November 30, 2020.

12. Is this a new opportunity?

ANSWER: There is currently a short-term contract in place from December 1, 2019 through November 30, 2020. The short-term contract only requires two FTE.

13. If not, who is the incumbent contractor?

ANSWER: Millbrook Support Services, Inc.

14. Is the incumbent contractor eligible to rebid this follow-on contract?

ANSWER: Solicitation number 36C24919R0129 was released as unrestricted.

15. Under what contract number# are they providing you these services?

ANSWER: The short-term contract to Millbrook Support Services, Inc. was awarded under contract number 36C24920D0025.

16. What is the value of the current contract and for what period of performance?

ANSWER: Contract 36C24920D0025 was awarded for $1,086,300.80. Period of performance is from December 1, 2019 through November 30, 2020.

17. Is this position currently filled?

ANSWER: Solicitation number 36C24919R0129 is still open. Refer to Contract Opportunities for any amendments.

18. Do the current provider meet the posted position qualifications.

ANSWER: Award information for contract 36C24920D0025 can be found on Contract Opportunities.

19. On page 89, item #7, e. is it indicated we would be required to submit the Background Investigation Security Documents for each candidate. This could be problematic since Personally Identifiable Information (PII) is required on this paperwork and our e-mail system does not have encryption capabilities. Many candidates will be unwilling to submit personal information such as this for a proposal. Will you consider requesting this information via fax upon award notification? If not, what is the fax # we should submit these forms to by proposal deadline for each candidate? If you have other suggestions, we are open to those or possibly mailing that section to you directly via FedEx to arrive by proposal deadline.

ANSWER: Background investigation documents are NOT required with the offer. Background investigations are only required upon contract award where further instructions would be given on how to securely submit the documents.

20. We have had a high number of Psychiatrists interested only in Telehealth work. They are not interested in on-site coverage which has been a challenge due to the Pandemic we are all experiencing. Therefore, my question would be: Could Telehealth Psych coverage be considered for this opportunity or is clinical only interested in 5 Psychiatrists to work on-site? (I do understand how important it is for Mental Health services to be provided in person and we have been pushing back on our Psychiatrist providers that are asking for Telework only. Please know we are doing all we can to entice Psychiatry providers to perform on-site evaluations according to the SOW requirements.)

ANSWER: Two (2) providers are required for inpatient care. Those two providers will not be considered for telework. Three (3) providers are required for outpatient care. Two of these providers will be accepted for telework. The third candidate must be available onsite.

21. Will all providers need to be able to do Outpatient and Inpatient work? For example, what if a provider does Outpatient only, could we still present them?

ANSWER: Contractor must present applicants who are available to provide both inpatient and outpatient care.