36C24827Q0043.docx

DOCX document 240 KB Posted Oct 13, 2026

Attached to: J045--FY 27 Grease Trap and Lift Station Maintenance
Solicitation number: 36C24827Q0043
Issued by: Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 8

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Written by GovTribe AI · Oct 13, 2026

This is a Standard Form 1449 Solicitation/Contract/Order for Commercial Products and Services issued by the Department of Veterans Affairs Network Contracting Office 8 (NCO 8) for grease trap and lift station maintenance services at the C.W. Bill Young VA Medical Center in Bay Pines, Florida. The solicitation number is 36C24827Q0043, with an issue date of October 13, 2026, and a response due date of October 23, 2026, at 2:00 PM EDT. This is a small business set-aside requirement with a small business size standard of $16.5 million under NAICS code 562998 (All Other Miscellaneous Waste Management Services). The contract is a firm fixed-price award with a base year running from the date of award through September 30, 2027, followed by four optional one-year extensions through September 30, 2031.

The contractor must provide all labor, materials, equipment, and supervision to pump and remove grease, garbage, and sewage from seven grease traps and six sewage lift stations located on the Bay Pines campus. Services are scheduled monthly for five locations, quarterly for three locations, and semi-annually for five locations, with all pumping occurring between 4:00 AM and 6:00 AM on Tuesday through Thursday during the first ten calendar days of each month. The contractor must coordinate all pumping on a single day from a single source (prime contractor or one subvendor only) and is responsible for waste disposal with proper Pinellas County, Florida permits and documentation. Emergency/unscheduled services require acknowledgment within two hours and on-site arrival within four hours, with costs above the firm fixed-price requiring prior written approval. Invoices are due monthly upon completion and government acceptance through the VA's Invoice Processing Platform. All contractor personnel must comply with VA facility access, badging, parking, and infection-control requirements. Responses should include company permits and certifications, subcontractor information if applicable, and primary and alternate points of contact.

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36C24827Q0043

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

516-27-1-5105-0003 36C24827Q0043 10-13-2026 William Penhallegon 7273177152 10-23-2026 2:00pm

EDT

36C248 Department of Veterans Affairs Network Contracting Office 8 (NCO 8) 10,000 Bay Pines Blvd Bay Pines FL 33744 X X 562998 $16.5 Million Net 30 days N/A X

MCC: 90D

Department Of Veteran Affairs C.W. Bill Young VA Medical Center 10,000 Bay Pines Blvd.

Bay Pines FL 33744 36C248 Department of Veterans Affairs Network Contracting Office 8 (NCO 8) C.W. Bill Young VA Medical Center 10000 Bay Pines Blvd.

Bay Pines FL 33744

Department of Veterans Affairs

FMS-VA-2(101)

Financial Services Center PO Box 149971 Austin TX 78714-9971 See CONTINUATION Page The United States Department of Veteran Affairs Healthcare System C.W. Bill Young VAMC anticipates awarding a Firm Fixed Price Contract for Grease Trap Maintenance as identified below.

This RFQ is a Small Business set-aside requirement.

See Statement of Work (SOW) B.3 PRICE/COST SCHEDULE must be filled out.

Period Of Performance Base year: Date of award - 09/30/2027 Option Year 1: 10/01/2027 - 09/30/2028 Option Year 2: 10/01/2028 - 09/30/2029 Option Year 3: 10/01/2029 - 09/30/2030 Option Year 4: 10/01/2030 - 09/30/2031 See CONTINUATION Page 516-3670162-5105-854100-2580 010050192 x X William Penhallegon Contracting Officer Table of Contents

SECTION A	1
A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES	1
SECTION B - CONTINUATION OF SF 1449 BLOCKS	3
B.1 CONTRACT ADMINISTRATION DATA	3
B.2 STATEMENT OF WORK	4
B.3 PRICE/COST SCHEDULE	7
ITEM INFORMATION	7
B.4 DELIVERY SCHEDULE	29
SECTION C - CONTRACT CLAUSES	46
C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (OCT 2025) (DEVIATION)	46
C.2 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)	51
C.3 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)	51
C.4 52.222-90 ADDRESSING DEI DISCRIMINATION BY FEDERAL CONTRACTORS (DEVIATION APR 2026)	51
C.5 52.240-91 SECURITY PROHIBITIONS AND EXCLUSIONS (NOV 2025) (DEVIATION)	52
C.6 52.240-93 BASIC SAFEGUARDING OF COVERED CONTRACTOR INFORMATION SYSTEMS (DEVIATION) (NOV 2025)	62
C.7 VAAR 852.204-72 PERSONNEL VETTING AND CREDENTIALING (DEVIATION) (MAR 2026)	63
C.8 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)	67
SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS	69
SECTION E - SOLICITATION PROVISIONS	70
E.1 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (OCT 2025) (DEVIATION)	70
E.2 ADDENDUM TO FAR 52.212-1 INSTRUCTIONS TO OFFERORS-COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES	71
E.3 52.219-1 SMALL BUSINESS PROGRAM REPRESENTATIONS (NOV 2025) (DEVIATION)	72
E.4 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)	75
E.5 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (OCT 2025) (DEVIATION)	76

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C248 William Penhallegon Department of Veterans Affairs Network Contracting Office 8 (NCO 8)

10,000 Bay Pines Blvd Bay Pines FL 33744

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[x]

52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or

[]

52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly	[]
b. Semi-Annually	[]
c. Other	[x] Upon Completion and Government Acceptance

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO

DATE

B.2 STATEMENT OF WORK

1. Background There are grease traps and sewage lift stations on the Bay Pines Campus that need periodic service to ensure they stay functional.

2. Scope Contractor shall provide all equipment, personnel and supervision to remove grease, garbage and sewage from (7) grease traps and (6) sewage lift stations located at the CW Young VA Medical Center, Bay Pines Healthcare Systems located at 10000 Bay Pines Blvd, Bay Pines, Fl. 33744. This work will be done in accordance with the following schedule. Distances from where the truck can sit to each unit is provided. Trucks must be able to pump from these distances.

Period Of Performance

Base year	Date of award – 09/30/2027
Option Year 1	10/01/2027 – 09/30/2028
Option Year 2	10/01/2028 – 09/30/2029
Option Year 3	10/01/2029 – 09/30/2030
Option Year 4	10/01/2030 –09/30/2030

3. Locations, Schedule and Equipment

MONTHLY

Building 37 – (1) 400 gallon lift station - 10 ‘ distance Building 101 – (1) 2,000 gallon grease trap – 30’ distance Building 1 – (1) 2,000 gallon grease trap – 20’ distance Building 100 – (1) 3,500 gallon grease trap – 80’ distance Building 100 – (1) 3,500 gallon secondary grease trap – 80’ distance

QUARTERLY

Building 102 – (1) 400 gallon lift station – 80’ distance Building 46 – (1) 2000 gallon grease trap – 10’ distance Building 111 – (1) 1,000 gallon grease trap – 10’ distance

SEMI ANNUALLY

Building 1001 NCA Admin. Building (1) 400 gallon lift station – 10” distance Building NCA Manit. (1) 400 gallon lift station – 10’ distance Building 102 – (1) 1500 gallon grease trap – 20’ distance Fisher Houses – (1) 400 gallon lift station – 100’ distance Building 107 – (1) 400 gallon lift station – 10’ distance

UNSCHEDULED / EMERGENCY CALL IN

Entire Campus – Any size tank -

Schedule details:

· Pumping of all locations (grease traps and lift stations) shall take place on either a Tuesday, Wednesday or Thursday during the first ten (10) calendar days of each month.

· Quarterly pumping of grease traps shall take place during the months of October, January, April and July.

· ALL PUMPING MUST TAKE PLACE ON THE SAME DAY BETWEEN THE HRS OF 0400 AND 0600.

· This means that the vendor needs to supply enough trucks and people from only one source (themselves or one sub vendor, not multiple sub vendors) to pump out all off the tanks that need to be pumped that day.

· On the monthly pumping days all 5 locations need to be pumped on the same day between 0400 and 0600.

· On the quarterly pumping days both the quarterly and the monthly locations (8 total locations) will need to be pumped out on the same day between 0400 and 0600.

· The semi annual pumping day can be off set from the quarterly pumping day to lessen the burden. i.e. the quarterly months for pumping are January, April, July and October. The semi annual months can be offset by a month from these months. For example the semi annual pumping days can be March and September. In this case the semi annual days would require 10 locations being pumped versus all 13.

4. Tasks and Performance Requirements

REMOVAL OF GREASE AND GARBAGE

The contractor is required to pump out and remove all water, grease, garbage, sewage and any other matter that has accumulated since the last service in accordance with the schedule. The contractor shall pressure clean traps and lift stations and expose all four sides and the bottom completely.

DISPOSAL OR GREASE AND SEWAGE

The Contractor shall be responsible for the removal and disposal of all grease, sewage and other debris from VA property. Grease and Waste hauler must be permitted in Pinellas County Florida and provide documentation of disposal to include the following: Disposal site location and amount in gallons disposed of for every truck of material hauled from the site.

PERMITS AND CERTIFICATIONS

Contractor must submit all appropriate permits and licenses in the proposal documents for the company that will be hauling the waste . If a subcontractor will be used the prime must submit the name and all applicable permits and licenses of subcontractor in proposal.

INSPECTION AND ACCEPTANCE

Contractor shall notify the Bay Pines Pipe Shop supervisor at least 2 weeks prior to each pumping date. At the writing of this contract that is Stephen Moore, and his contact information is Stephen.moore3@va.gov or 727-297-1054 (cell phone). The Contracting Officer Representative or his designee will accompany the contractor to the site of work to be preformed. Upon completion of each service, the contractor will obtain the signature of the Facilities Management Services (FMS) designee on their work order to show acceptance /rejection of the service. A clear and legible copy of this work order will be given to the FMS designee.

SITE VISIT

Site visit can be by the prime or sub contractor.

UNSCHEDULED / EMERGENCY SERVICE

The Contractor shall respond to Government-initiated service calls for emergency pump outs as follows:

1. Acknowledge service requests within [2] hours of notification.

1. Arrive on-site within [4] hours for all sewage lift stations and grease trap tanks, or any other location the COR designates as mission-critical.

1. Furnish all labor and equipment necessary to pump and clean the tanks

1. Any costs above the firm-fixed annual price shall be quoted and approved by the COR/CO in advance via a separate contract.

5. Period of Performance Base Year Date of award – 09/30/2027], plus four (4) one-year option periods through [09/30/2031].

6. Place of Performance and Access C.W. Bill Young VA Medical Center, 10000 Bay Pines Blvd, Bay Pines, FL 33744. Contractor personnel shall comply with VA facility access, badging/PIV, parking, and escort requirements, and applicable infection-control precautions.

7. Quality Assurance Performance will be monitored by the COR through a Quality Assurance Surveillance Plan (QASP) using service reports, periodic inspection, and feedback from COR representative. Performance standards include: (i) monthly PM completed within the scheduled month for each unit; (ii) Cleanliness of each location after effluent is pumped and sidewalls cleaned (iii) documentation supplied in a complete and timely manner.

8. Government-Furnished Property/Information The Government will provide access to the tanks to perform Preventive Maintenance and will designate a COR as the scheduling and escort point of contact.

9. Invoicing The Contractor shall submit invoices monthly, by CLIN, through the VA's designated electronic invoicing system (currently the Invoice Processing Platform (IPP) or successor system identified by the CO), referencing the contract number, CLIN, and period of service.

10. Vendor Contacts Vendor shall provide a Primary and alternate point of Contact for this contract. Email address and work phone number (preferred cellular) shall be provided.

Vendor shall provide a phone number for response to emergency service if separate from POC. .

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM NUMBER

DESCRIPTION OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

12.00

__________________

PROVIDE ALL LABOR, MATERIALS, AND EQUIPMENT NECESSARY TO REMOVE GREASE MONTHLY AND GARBAGE FROM ONE (1) 400 GALLON LIFT STATION AT BUILDING 37.

Contract Period: Base POP Begin: Date of award POP End: 09-30-2027 PRINCIPAL NAICS CODE: 562998 - All Other Miscellaneous Waste Management Services PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

4.00

__________________

PROVIDE ALL LABOR, MATERIALS, AND EQUIPMENT NECESSARY TO REMOVE GREASE QUARTERLY AND GARBAGE FROM ONE (1) 400 GALLON LIFT STATION AT BUILDING 102.

POP Begin: Date of award POP End: 09-30-2027