36C24827D0011_1.docx

Attachment 1: Request for SDVOSB Sole Source Justification Format IAW VAAR 819.7008

GENERAL INFORMATION

SOLICITATION NUMBER*

BASE NOTICE TYPE

Network Contracting Office 8 (NCO 8) 8875 Hidden River Pkwy Ste 160A Tampa FL 33637

POINT OF CONTACT*

Contracting Officer Camille Alderman Camille.Alderman@va.gov

AWARD INFORMATION

MODIFICATION NUMBER

AWARDEE NAME*

CONTRACTOR’S UEI

MEDICAL EQUIPMENT & SUPPLIES OF AMERICA LLC

VQAANUUCGBP9

AWARDEE ADDRESS LINE 1*

AWARDEE ADDRESS LINE 2*

ADDITIONAL INFORMATION

Justification and Approval Notice Justification and Approval Notice

DESCRIPTION

Justification and Approval Notice

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval (J&A) For Other Than Full and Open Competition

Acquisition Plan Action ID: 36C248-27-AP-0647

1. Contracting Activity: Department of Veterans Affairs, VISN 08, James A. Haley Veterans Hospital (JAHVH) located at 13000 Bruce B. Downs Blvd. Tampa, FL.

Nature and/or Description of the Action Being Approved: The Network Contracting Office (NCO) 8 currently has a contract 36C24825D0063 for Tampa Home Oxygen ending on 09/30/2026. The incumbent contractor is Medical Equipment and Supplies of America (MESA), a Service-Disabled Veteran-Owned Small Business (SDVOSB). This is a follow-on short term bridge acquisition to continue to provide home oxygen delivery to Veteran patients participating in the home oxygen program in the Tampa area. This action will be awarded as a firm-fixed price contract for 6 months. This bridge will allow time to work on a new long-term contract. This is not a bundled requirement, and no known Organizational Conflicts of interest exist. Payment will be made by a new 1358 obligation number.

2. Description of Supplies/Services Required to Meet the Agency’s Needs: The JAHVH Tampa Veterans Affairs Medical Clinic (VAMC) Pulmonary Critical Care & Sleep Medicine Service Home Respiratory Care Program requires liquid and gas oxygen to support home oxygen patients located across 11 counties within the catchment area. Contractor will provide home oxygen supplies and services to include oxygen tanks, concentrators, portable oxygen concentrators, liquid bases, liquid portables ventilators, oxygen cylinder refills/replacements, and cough assists. Includes delivery and quarterly/monthly equipment rental/home visit safety assessments. Estimated 6-month bridge total $391,483.76.

3. Statutory Authority Permitting Other than Full and Open Competition: 41 USC §3304(a)(5), 38 U.S. Code § 8127(c), as implemented by RFO 6.103-5 (Authorized or Required by Statute). COs may use the non-competitive (sole source) procedures authorized in VAAR 819.7008 (DEVIATION) or VAAR 819.7009 (DEVIATION)- up to $5,000,000. Check the specific VAAR clause used below:

(X) 819.7008 Sole source awards to a certified service-disabled veteran-owned small business; or ( ) 819.7009 Sole source awards to a certified veteran-owned small business

4. Demonstration that the Contractor’s Unique Qualifications and/or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority): This requirement will be an SDVOSB sole source to incumbent MESA, under authority 38 U.S.C. 8127(c) to continue providing services, supplies, and support for existing equipment issued to Veteran patients. This will prevent any disruptions in services and care to Veteran patients requiring essential home oxygen. MESA, SDVSOB has been determined to be a responsible source with respect to performance under existing contract 36C24825D0063. MESA (UEI # VQAANUUCGBP9) is SDVOSB verified in Small Business Administration (SBA) search database, has an active SAM record, no exclusions, satisfactory past performance in CPARS, and the business meets eligibility requirements per 819.7003(DEVIATION).

5. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable, including whether a notice was or will be publicized as required by RFO 6.301 and, if not, which exemption under RFO 5.101(b)(1) applies: Query contract database www.contractdirectory.gov and other government databases: SBA NAICS SDVOSB search, National Acquisition Service (NAC), General Service Administration (GSA) E-Buy, Ability One, and SAM. MESA meets the eligibility criteria outlined in VAAR 819.7003 and VAAR 819.7008. MESA is certified in SBA as SDVOSB, has active SAM registration with no exclusions, a responsible contractor with respect to performance, an award can be made at a fair and reasonable price that offers best value to the Government.

6. Determination by the CO that the Anticipated Cost to the Government will be Fair and Reasonable: CO requested incumbent to honor existing option year four prices. However, the anticipated cost will be determined fair and reasonable by evaluating the quoted price against historical purchases and current market prices.

7. Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted: Results of market research produced adequate small business sources. However, this requirement is for a short-term bridge to continue care, avoid potential financial and logistical complications, and the established maintenance and support systems all contribute to importance of maintaining the status quo with incumbent. A review of the SBA database confirmed that MESA is SDVOSB certified, a review of SAM provided no exclusions for this vendor, a review of CPARs produced satisfactory performance records, and the data supports a sole-source award. In addition, the home oxygen beneficiaries have an established relationship with incumbent and current equipment and supplies meet the need of the VA. Changing contractors, equipment without enough time for proper transition could cause disruption in therapy, financial burden, and potential health risks.

8. Any Other Facts Supporting the Use of Other than Full and Open Competition: Authority under 38 USC 8127(c). Per Legal we will maintain status quo and keep existing Contractor for this short-term bridge contract. Introducing new Contractors during a temporary bridge window would create a high risk of service friction, logistical delays, and training inconsistencies for life-sustaining equipment, and not in the best interest of the Government. The bridge award will maintain the exact operational status quo to protect veteran patient’s health.

9. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition: MESA.

10. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required: Prosthetic Service will submit a new long term competitive acquisition package early FY27.

11. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Tampa Home oxygen short term bridge VHAPG Part 819.7008/7009 Sole Source Awards to SDVOSB/VOSB Page 4 of 4 Revision: 05 Effective Date: 12/15/2025 Acquisition Plan: 36C24827AP0647