Attachment 04 - instructions to offeror.pdf

INSTRUCTIONS TO OFFERORS AND EVALUATION FACTORS

I. GENERAL PROPOSAL INFORMATION

1. Solicitation, attachments, and any issued amendments will be posted at www.sam.gov. This is the only official location where these documents can be obtained and where updates are posted. No “hard copy” solicitation materials are available.

2. All references to “Bid” or “Bidder” shall be understood to mean “Offer” or “Offeror.”

3. MAGNITUDE OF THIS PROJECT: Between $2,000,000 and $5,000,000 in accordance with (IAW)

VAAR 836.204(2).

4. PROPOSAL DUE DATE: Standard Form (SF) 1442, block 13a (or as amended on SF 30), refers to proposals due date.

5. SITE VISIT: An organized site visit is scheduled for October 07, 2026 at 10:00 am EST. A subsequent amendment will be issued if the date, time, and/or location changes.

Participants are to meet at the Malcom Randall VA Medical Center, Gainesville, FL 32608 in front of the Engineering Office (Basement-Building1).

6. OFFER ACCEPTANCE PERIOD: Offers providing less than one-hundred and twenty (120) calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

7. VENDOR QUESTIONS: questions shall be submitted via email to calixte.saintil@va.gov by the Prime

Offeror SDVOSB. Prime offerors should consolidate questions from its team members and submit as one submission to the maximum extent practicable.

7.1. Offerors can submit questions via email to calixte.saintil@va.gov at any time; however, questions received after October 18, 2026 @ 3:00 PM (EST) may not be answered.

7.2. To easily identify all questions for this project, email subject line shall be titled using the following format: VENDOR QUESTIONS – SOLICITATION NUMBER – OFFEROR COMPANY NAME.

7.3. No telephone questions will be accepted.

8. SPECIFICATIONS AND DRAWINGS: All applicable specifications and drawings will be provided electronically along with the solicitation. No hard copies will be made available to offerors.

9. Any reference contained within contract specifications and/or drawings to the “VA Engineer,”

“Resident Engineer,” “Senior Resident Engineer,” “Project Manager,” Contracting Officer Technical Representative, or their abbreviations are to be replaced with “Contracting Officer Representative

(COR).”

10. SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESS VERIFICATION: This solicitation is 100% set asides for verified Service-Disabled Veteran-Owned Small Businesses (SDVOSBs). The award of this http://www.sam.gov/ mailto:calixte.saintil@va.gov requirement shall not be delayed due to loss of SDVOSB verification. Proposals submitted by non-verified SDVOSBs shall be excluded from award consideration.

11. SDVOSB Verification: The Government will review the Small Business Certification site https://search.certifications.sba.gov/ to confirm SDVOSB status verification for the submitted proposal. Evaluations will be performed on proposals submitted by verified SDVOSBs only.

Subsequent confirmation of SDVOSB verification status will be performed for the apparent awardee.

11.1. Joint Venture: The joint venture should be designated as a SDVOSB joint venture in SAM with the

SDVOSB-certified joint venture partner identified, and the SDVOSB joint venture partner must be certified and the majority owner of the Joint Venture must be certified in https://search.certifications.sba.gov/ For example, Company A is a certified SDVOSB but Company B is not when they form the Joint Venture - Company C, the majority owner 51% must be owned by the certified SDVOSB owner of Company A. The JV just has to be registered in SAM to do business with the government and the owner majority owner has to be the SDVOSB.

12. LIMITATIONS ON SUBCONTRACTING (LOS) (Reference Contract Clause FAR 52.219-14 for further information): By submission of an offer and execution of a contract, the Offeror agrees that in performance of the contract, the concern will perform at least fifteen (15) percent of the cost of the contract, not including the cost of materials, with its own employees.

12.1. Completed Mandatory LOS Certification form and VAAR 852.219-75 VA NOTICE OF LIMITATIONS

ON SUBCONTRACTING—CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN

2023) (DEVIATION) shall be submitted along with your price proposal. The completed Mandatory LOS Certification form and VAAR 852.219-75 Certification will be submitted in a separate PDF document (do not combine/save with other documents). The completed Mandatory LOS Certification form and VAAR 852.219-75 Certification shall be named “LOS Mandatory Certification –

SOLICITAITON NUMBER – OFFEROR COMPANY NAME.”

13. FUNDS: Funds are not presently available for this acquisition. The Government does not compensate offerors for proposals’ development. Award is subject to availability of funds, in accordance with FAR 52.232-18 Availability of Funds.

14. BONDS: Performance Bonds (SF25) and Payment Bonds (SF25A) are required. Offeror must refer to

SF1442 Block 12a for Payment and Performance Bond requirements. Refer to FAR 52.228-15 for additional information on applicability.

15. OFFER GUARANTEE (BID BOND) (SUBMIT WITH PRICE PROPOSAL): Offeror must refer to SF1442

Block 13b (Bid Bond) requirement. Per FAR Clause 52.228-1 Bid Guarantee, the amount of the bid guarantee shall be 20 percent of the bid price or $3,000,000, whichever is less. NOTE: A legible electronic copy of the original is acceptable.

15.1. The bid bond (SF24) will be submitted with Price Proposal in a separate pdf document (do not combine/save with other documents) and shall be named “BID BOND – SOLICITATION NUMBER –

OFFEROR COMPANY NAME.”

16. SAFETY AND ENVIRONMENTAL RECORD (SUBMIT WITH PRICE PROPOSAL): Offerors shall submit with their proposal a completed Attachment 05 - Safety or Environmental Violations and Experience Modification Rate (EMR) Form, which supplies the Government information pertaining to your firm’s past Safety and Environmental record. A submitted Attachment 05 represents a certification of https://search.certifications.sba.gov/ https://search.certifications.sba.gov/ your firm’s past Safety and Environmental record identifying serious, willful, or repeat violations from OSHA or any EPA violations within the last 3 years. Please attach explanation for any violations.

16.1. All Offerors shall submit information regarding their current Experience Modification Rate (EMR) equal to or less than 1.0. This information shall be obtained from the offeror’s insurance company and be furnished on the insurance carrier’s letterhead and included with the completed Attachment 05.

16.2. Self-insured contractors or other contractors that cannot provide their EMR rating on insurance letterhead must obtain a rating from the National Council on Compensation Insurance, Inc. (N1CCI) by completing/submitting ERM-6 Form and providing the rating on letterhead from NCCI. Include this letter with the completed Attachment 05. Note: Self-insured contractors or other contractors that cannot provide EMR rating on insurance letterhead from the states or territories of CA, DE, MI, NJ, ND, OH, PA, WA, WY, and PR shall obtain their EMR rating from their state-run worker’s compensation insurance rating bureau and include this letter with the completed Attachment 05.

16.3. A Determination of Responsibility will be accomplished for the apparent awardee prior to processing the award. The information provided, along with other information obtained from Government systems, such as the OSHA and EPA online inspection history databases, will be used to make the Determination of Responsibility. Offerors with an EMR greater than 1.0 will be considered ineligible and will not be evaluated.

17. VETS-4212, Federal Contractor Veterans’ Employment Report (SUBMIT WITH PRICE PROPOSAL):

Offerors are required to provide verification of their submission of the annual form VETS-4212 (https://www.dol.gov/agencies/vets/programs/vets4212). This verification shall be the emailed confirmation of receipt notification sent to the offeror after successful submission of their report.

17.1. The verification will be submitted with the Price Proposal in a separate pdf document (do not combine/save with other documents) and shall be named “VETS 4212 – SOLICITATION NUMBER –

OFFEROR COMPANY NAME.”

18. Failure to comply with all submission requirements may result in the proposal being deemed unevaluable, a non-compliant proposal and eliminated from consideration for award.

19. PERFORMANCE PERIOD: Refer to SF1442, Block 11, for performance period. Performance period shall be commenced upon receipt of written Notice to Proceed (NTP) performed in concurrent or sequential phases as indicated or required.

20. E-VERIFY SYSTEM: Companies awarded a contract with the federal government shall enroll in E- Verify within 30 days of the contract award date. They shall also begin using the E-Verify system to confirm that all their new hires and their employees directly working on federal contracts are authorized to legally work in the United States. E-Verify is an Internet-based system that allows an employer, using information reported on an employee's Form I-9, to determine the eligibility of that employee to work in the United States. There is no charge to employers to use E-Verify. (FAR 52.222-54).

21. Section 743(a)(3) of Division C of Public Law 111-117: Companies awarded a contract with the federal government shall comply with the annual reporting requirements of 52.204-14, Service https://www.dol.gov/agencies/vets/programs/vets4212

Contract Reporting Requirements and 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts. Note that the contracting officer shall make the contractor’s failure to comply with the reporting requirements a part of the contractor’s performance information under FAR Subpart 42.15.

22. WAGE DETERMINATION: Wages for all contractors and subcontractors must comply with Davis Bacon Act Wage Determinations. The current determination is DBA FL20260103, dated May 18, 2026. See Attachment 10. Be advised the determination that is current at the time of the Contract award is the determination that will apply for the project. Current determinations are always available at: https://sam.gov/wage-determinations.

23. System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations. Examples include 52.222-25, Affirmative Action Compliance, and paragraph (d) of 52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services. Contracting Officers will not consider these representations when making award decisions or enforce requirements. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.

https://sam.gov/wage-determinations

II. PROPOSAL PREPARATION AND EVALUATION INFORMATION

PROPOSAL PREPARATION INSTRUCTION

1. PROPOSAL PREPARATION INSTRUCTION:

1.1. The submission of the documentation specified below will constitute the Offeror’s acceptance of the terms and conditions of the RFP, including attachments and any issued amendments.

1.2. To ensure timely and equitable evaluation of proposals, offerors must follow the instructions contained herein.

1.3. In order for proposals to receive full consideration for award, offerors should ensure that the information furnished in support of the proposal is factual, accurate, and complete, and directly responds to the requirements of this solicitation.

1.4. These instructions prescribe the format for the proposal and describe the approach for the development of proposal data. Also, are designed to ensure the submission of necessary information to provide for the understanding and comprehensive evaluation of proposals.

PROPOSAL SUBMISSION

2. PROPOSAL SUBMISSION:

2.1. All proposals shall be submitted by the Prime Offeror SDVOSB no later than (NLT) closing date and time specified in SF1442, Block 13a. (or as amended on SF 30) via email at calixte.saintil@va.gov.

NO OTHER FORMS OF SUBMISSION WILL BE ACCEPTED.

2.2. Your proposal shall be submitted as portable data files (pdf), and documents submitted shall be no larger than 8 Mega Bytes (MB) in size. Send document in separate files as deem necessary. The offeror is responsible to verify that the Government has received the proposals.

2.3. Undeliverable emails due to an offeror’s proposal size, using wrong email address, or else, is not the responsibility of the Government.

2.4. To be considered and accepted as timely the proposal must be received in its entirety prior to the deadline. Failure to provide a proposal in its entirety prior to the deadline will render the proposal noncompliant.

CONTRACT AWARD

3. CONTRACT AWARD:

3.1. It is the Government’s intent to award one (1) firm-fixed price contract resulting from this solicitation to the responsible offeror whose proposal, conforming to the solicitation, is fair and reasonable, and has been determined to be the most advantageous to the Government, non-price, price, and other factors considered. The proposals must conform to the solicitation requirements and judged to represent the best value to the Government. The source selection process will utilize FAR 36 and FAR 15 to evaluate proposals and award the contract.

3.2. Intent for No Discussions: Offerors are hereby advised that the Government intends to evaluate proposals and award a contract without conducting discussions with offerors. Therefore, the offeror’s initial proposal should contain the offeror’s best terms from a cost or price and technical standpoint. The Government reserves the right to contact offerors and/or hold discussions if the Contracting Officer determines them to be necessary. Offerors are cautioned that discussions may not be conducted, and Offerors should not assume that they will have an opportunity to revise their proposals after submission.

3.3. All evaluation factors other than price, when combined, are approximately equal to price. As differences in factor ratings and relative advantages and disadvantages become less distinct, difference in price may become the discriminating factor in determining the most advantageous offer. Conversely, as differences in price become less distinct, differences in ratings and relative advantages and disadvantages between offers are determinative.

PROPOSAL REQUIREMENTS AND FORMATTING

4. PROPOSAL REQUIREMENTS AND FORMATTING:

4.1. Proposals shall be typewritten, with fonts no smaller than 10 points, with page layout no smaller than ½” top, bottom and ½” side margins, single space, paginated, portrait mode or letter size paper; except charts may be displayed in landscape mode.

4.2. Solicitation forms requiring to be completed shall be typewritten with fonts no smaller than 9 points.

4.3. No hyperlinks or electronic media will be allowed or considered.

4.4. Any conceptual drawings, one-line diagrams, etc. included in your proposal shall be submitted as portable data files (pdf).

4.5. Strongly recommend formatting your technical proposal factor by factor, as listed in the solicitation. Stick to the page limits.

4.6. Proposals which merely restate the requirement or state that the requirement will be met, without providing supporting rationale, are not sufficient and will not be considered an appropriate response. It is the offeror’s responsibility to ensure the completeness of the proposal.

4.7. Offers that do not propose to perform all the work required by the solicitation will not be considered.

4.8. Proprietary Data: Each page of the offeror’s proposals must be reviewed and marked as to proprietary data content by the offeror in strict compliance with FAR 52.215-1. Also, see FAR 3.104-4. A single blanket statement at the front of the proposal is not acceptable. Failure to mark every page will subject the proposal to public release through Freedom of Information Act (FOIA) requests.

4.9. Proposals submitted in response to this solicitation shall be signed by the SDVOSB 51% owner and dated.

TECHNICAL PROPOSAL PREPARATION INSTRUCTIONS

5. TECHNICAL PROPOSAL PREPARATION INSTRUCTIONS: The following must be included in the offeror’s technical proposal:

TECHNICAL PROPOSAL:

(a) Cover Page with: Solicitation Number, Project Title and Project Number, Company Information (company name, principal point of contact, email, address, phone numbers (including area code), Unique Entity Identifier (UEI) number, Cage code, etc.)

(b) Table of Contents

(c) Required Submittals for Factor 1 – Relevant and Recent Past Performance

(d) Required Submittals for Factor 2 – Technical Approach

(e) Required Submittals for Factor 3 – Project Planning/Safety/Infection Control/Quality Control

(f) Required Submittals for Factor 4 – Project Schedule

*** TECHNICAL PROPOSAL SHALL NOT INCLUDE PRICING DATA ***

PRICE PROPOSAL PREPARATION INSTRUCTIONS

6. PRICE PROPOSAL PREPARATION INSTRUCTIONS: The following must be included in the offeror’s Price Proposal:

(a) Cover Page with: Solicitation Number, Project Title and Project Number, Company

Information (company name, principal points of contact, email, address, phone numbers (including area code), Unique Entity Identifier (UEI) number, Cage code, etc.).

(b) Table of Contents.

(c) Signed SF 1442 by the SDVOSB, with Blocks 14-20C completed including acknowledgement of any Amendments issued.

(d) Completed Price Schedule.

(e) Price Proposal Breakdown to support price proposed.

(f) Verification of the annual form VETS-4212, Federal Contractor Veterans’ Employment Report.

(Refer to General Information Section, paragraph 17 for details).

(g) Copy of current SDVOSB certification.

(h) Completed Experience Modification Rate (EMR) Form shall be submitted in a separate PDF document (do not combine/save with other documents).

(i) Bid Bond-SF24 “legible scan copy in pdf format” The bid bond will be submitted in a separate PDF document (do not combine/save with other documents) and shall be named “BID BOND SOLICITATION NUMBER – OFFEROR COMPANY NAME”. (Refer to General Information Section, paragraph 15 for details).

(j) Completed Mandatory (LOS) Certification: Completed Mandatory (LOS) Certification Form and VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (SEP 2021) (DEVIATION) shall be submitted in a separate PDF document (do not combine/save with other documents). (Refer to General Information Section, paragraph 12.1 for details).

7. The proposed prices will be analyzed for fairness and reasonableness. The Government may use various price analysis techniques and procedures to make a price reasonableness determination.

Include copy of the Pricing Schedule of the solicitation. Provide a detailed price breakdown for the purpose of evaluating price. The breakdown shall separately at a minimum but not limited to (this is not an all-inclusive breakdown list, DO NOT limit your breakdown to this list) include the following cost elements: Labor (Direct & Indirect), Materials, Material Markups, Material Overhead, Equipment, Subcontractor Cost, Other Direct Costs, Overhead Expenses, Indirect Cost, General & Administrative (G&A) expenses, and Profit. While developing your price proposal please make sure to include all applicable taxes, and government stamps cost.

8. NOTE: Price breakdown shall be indicative of showing at least 15 percent of the cost of the contract performance incurred for personnel will be spent on the concern's employees or the employees of other eligible service-disabled veteran-owned small business concerns in accordance with VAAR 852.219-73.

9. PRICE EVALUATION: The Government will initially review pricing independently from the factor evaluation. Price is not rated but will be analyzed for fairness and reasonableness.

III. EVALUATION FACTORS FOR AWARD AND PRICE EVALUATION

The evaluation factors consist of Factor 1 – Relevant and Recent Past Performance, Factors 2 – Technical Approach, Factor 3 – Project Planning/Safety/Infection Control/Quality Control, and Factor 4 – Project Schedule. All factors other than price, when combined, are approximately equal to price. Factors will be rated using an adjectival rating system. The Government will initially review pricing independently from the factor evaluation. Price is not rated but will be analyzed for fairness and reasonableness. The Government may use various price analysis techniques and procedures to make a price reasonableness determination.

FACTOR 1: RELEVANT AND RECENT PAST PERFORMANCE

(No page limit)

Past Performance Submission Requirements

Guidelines for Project Documentation and Evaluation

Submission of Past Performance Projects

The offeror is required to submit a minimum of three (3) and a maximum of five (5) past performance projects. These projects involve work of a similar size and scope as the current project and should have been completed or substantially completed (at least 50% finished) within the past five (5) years from the date this solicitation was issued.

Project Qualifications

Of the projects submitted, two (2) must have been performed in an active healthcare environment. At least one (1) of the projects must have a value greater than $1,000,000. Additionally, at least two (2) projects should each be valued at more than $500,000.

Required Documentation for Each Project

• Completed Past Performance Survey Sheet, which can be found in Attachment 07.

• Completed Past Performance Questionnaire (PPQ), included in Attachment 08.

Use of CPARS Submission

If a Contractor Performance Assessment Reporting System (CPARS) submission is provided to validate past performance, it must be the most recent evaluation in the system. For completed projects, the final CPARS reflecting 100% completion must be included. The Government reserves the right to verify the accuracy of the submitted CPARS through the Past Performance Information Retrieval System (PPIRS).

Evaluation of Past Performance

Past performance will be evaluated based on the information submitted by the offeror as well as any other relevant past performance data obtained by the Government. Such information may include, but is not limited to, records from PPIRS, CPARS, and the Federal Awardee Performance and Integrity Information System (FAPIIS). The Government may also contact customers not identified by the offeror to further assess past performance.

1) The offeror shall submit a minimum of three (3) and a maximum of five (5) past performance projects that required same or similar work in size and scope of this project and have been completed or substantially complete (at least 50% completed), within the past five (5) years of the issuance date of this solicitation.

2) Two (2) projects must have been performed in an active healthcare environment. At least (1) one of the projects submitted must be valued at greater than $1,000,000. At least two (2) shall be greater than $500,000.

3) Provide the following information for each project:

a) Completed Past Performance Survey Sheet, included at Attachment 07.

b) **Completed Past Performance Questionnaire (PPQ), include at Attachment 08.

**If Contractor Performance Assessment Reporting System (CPARS) submission is used to validate past performance, it will be the most recent evaluation in the system (i.e., for projects submitted as completed, the final 100% completed CPARS will be provided). The Government reserves the right to check the Past Performance Information Retrieval System (PPIRS) to verify the accuracy of the CPARS submitted.

4) Past Performance will be evaluated based on information provided and any other past performance information obtained by the Government such as but are not limited to past performance information retrieved through the Past Performance Information Retrieval System (PPIRS), including Contractor Performance Assessment Reporting System (CPARS), including Federal Awardee Performance and Integrity Information System (FAPIIS), and may contact customers other than those identified by the Offeror when evaluating past performance.

5) While the Government may elect to consider data from other sources, the burden of providing detailed, current, accurate and complete past performance information rests with the Offeror and the government is under no obligation to check other sources and/or may not contact all the identified POCs.

6) If the Offeror is unable to obtain a completed PPQ from a client for a project(s) before proposal closing date, the Offeror shall complete and submit with the proposal the first page of the PPQ, which will provide contract and client information for the respective project(s). (Past Performance Questionnaire (PPQ) – Attachment 08).

7) Offerors should follow-up with clients/references to ensure timely submittal of questionnaires. If the client requests, questionnaires may be submitted directly to the Government’s point of contact calixte.saintil@va.gov. Offerors shall specify which PPQ if any will be submitted by client with a valid and accurate email and telephone number information.

8) In the case of an Offeror without a record of relevant past performance or for whom information on past performance is not available, the Offeror may not be evaluated favorably or unfavorably on past performance.

NOTE: The Government will perform an independent determination of relevancy of the data provided or obtained. The Government will consider the currency and relevance of the information, source of the information, context of the data, and general trends in contractor performance. The rating for this factor will be expressed as a degree of confidence in the Offeror’s ability to successfully accomplish the contract requirements.

• The Government may place greater importance on projects that most closely resemble the project identified in this solicitation, depending upon overall role and relevancy considerations.

• The Government may place greater importance on projects performed as a prime contractor than as a subcontractor, depending upon overall role and relevancy considerations.

• The Government may place greater importance on projects that were performed at an active VA hospital, depending upon overall role and relevancy considerations.

FACTOR 2 – TECHNICAL APPROACH

1. In a narrative format, diagrams and/or drawing, describe in detail how the offeror intends to meet or exceed all performance areas stated in the solicitation/statement of work/attachments that are related to Project 573-24-110, Expand Cardiology Service. Provide technical methods and procedures that reflect a construction approach unique to the site and facility.

NOTE: Vague, general narratives that include the restatement of the Statement of Work will be rated less favorably.

2. Schedule and minimizing downtime are crucial. Describe a plan to complete the project in a timely manner without causing disruptions to facility operations, especially during normal business hours. Also, describe actions to be taken by the offeror if completion of work is anticipated to fall behind schedule. It is critical to the VA mission that services remain intact with minimal disruption.

3. Describe your approach to the exterior ductwork and precast panel work, including the rigging/hoisting or crane concept (subject to Section 01 35 26 Article 1.22 and the S-001 rigging and hoisting requirements), non-penetrating duct supports, protection of the occupied spaces below, and how materials will be moved and stored given that no staging area is designated in the drawings (the COR will assign staging, one dumpster and two parking spaces).

4. Describe how weekend/after-hours work, the weekend-only above-ceiling work (drawing AD121 note 1.05), and utility shutdowns (3 weeks' advance notice, SOW 4.8) will be sequenced and staffed to protect hospital operations.

5. Describe any technical difficulties that may be encountered in a project of this type. Provide a narrative of preventative measures or potential solutions to overcome these issues that are included in the offeror’s proposal.

Page limit: 20 pages maximum for the complete Factor 2 submission (including diagrams, drawings and tables); within that total, the text narrative is limited to 10 pages.

Evaluator guidance: Look for site-specific methods (not a restatement of the SOW): occupied-hospital sequencing, Corridor CC301-1 and Cardiology Pre-Op Clinic protection, precast panel removal and infill, exterior duct routing and roof supports, utility shutdown planning, coordination with concurrent projects (573-18-602, EHRM 573-21-106), and realistic recovery actions if the schedule slips.

FACTOR 3 – PROJECT PLANNING/SAFETY/INFECTION CONTROL/QUALITY CONTROL

(10-page maximum)

1. Describe your plan for phasing this project in addition to the phasing indicated in the contract documents, to minimize interruptions to Corridor CC301-1 (the only access to the operating Pre- Op Clinic) and the other main corridors during regular work hours, including how weekend and after-hours work will be sequenced.

2. Describe your approach to controlling airborne dust and noise and to infection control (barriers, negative air, ICRA/ILSM measures per Section 01 35 26), including determination of the infection control risk assessment for work outside the project area.

3. Submit Quality Control (QC) monitoring procedures that will ensure a high level of construction quality that is applicable to the Specific and General requirements of the project.

4. Develop and include procedures involving key subcontractors in the quality of the construction processes.

5. Describe the commissioning process throughout the project.

6. Provide the precautions the contractor will take to avoid damage to the facility (include how pre-existing conditions will be documented) and the proposed remediation that will take place if any damage is done to existing elements.

7. Describe your approach to construction safety, including staffing of the Site Safety and Health Officer (full-time, separate from the Superintendent and QC Manager per Section 01 35 26 Article 1.9) and your accident-prevention approach in an occupied hospital.

Eligibility (not rated): the offeror's current Experience Modification Rate (EMR), on insurance-carrier letterhead, is submitted with Attachment 05 in the price proposal (General

Information para. 16). An EMR greater than 1.0, or failure to provide it, makes the offeror ineligible and the proposal will not be evaluated.

Page limit: 10 pages maximum for the complete Factor 3 submission (including figures and tables); within that total, the text narrative is limited to 5 pages.

Evaluator guidance: Look for a concrete plan to keep Corridor CC301-1 and other main corridors usable during business hours, ICRA/ILSM and dust/noise controls tied to the actual work areas, a QC plan with definable features and three-phase control, a commissioning approach consistent with the contract (Section 01 91 00), pre-existing-condition documentation (Section 01 00 00 Article 1.7), and safety staffing that meets Section 01 35 26.

FACTOR 4 – PROJECT SCHEDULE

Submit a preliminary Critical Path Method (CPM) schedule for the construction satisfying the requirements of this project. A practicable schedule showing the order in which the Contractor proposes to perform the work and the dates on which the Contractor contemplates starting and completing the several salient features of the work (acquiring materials and equipment, submittals, mobilization, demolition, installation, commissioning, etc.). The schedule shall be a progress chart (Gantt chart) of suitable scale to indicate the percentage of work scheduled for completion by any given point during the period. Most importantly, indicate the length of downtime required for any utilities affecting the operation of other parts of the facility, and show key milestone dates and the switchover and start-up of equipment. Use calendar days and assume Notice to Proceed on 12/18/2026 (Price/Cost Schedule). An 11x17 landscape format is acceptable and is not counted in the page limit. To be considered technically acceptable, the proposed draft project schedule shall not exceed the project duration stated in the solicitation (540 calendar days for the Base Bid; 480 calendar days if an Alternate No. 1 schedule is required) and shall include the divisions of work required to successfully complete the project:

Identify the tasks required to execute the project, being as detailed as possible using a work breakdown structure to break down the tasks into manageable elements in the logical order of execution.

Identify the time for each task.

Set start and finish times.

Calculate the slack.

Determine intermediate phases and total project duration.

Clearly identify the critical path

Narrative: 5 pages maximum (the draft schedule is excluded from the page limit).

Evaluator guidance: The schedule must not exceed the stated duration to be technically acceptable.

Look for a logical work breakdown, a clearly identified critical path with slack, realistic durations for submittals, long-lead items and commissioning, and explicit utility downtime and equipment switchover windows consistent with weekend-only above-ceiling work and 3-week shutdown notice.

PRICE EVALUATION - PERFORMED BY THE CONTRACTING OFFICER (NOT RATED)

BASIS OF AWARD:

All evaluation factors other than price, when combined, are significantly more important than price (solicitation Section I.3.3 and Section III). Non-price factors are rated adjectivally; price is not rated https://www.levelset.com/blog/work-breakdown-structure/ but is analyzed for fairness and reasonableness. As differences in ratings and relative advantages and disadvantages become less distinct, differences in price may become the discriminating factor;

as differences in price become less distinct, differences in ratings are determinative. Relative importance of non-price factors: Factors 1 through 4 are of equal importance. A higher rating in one non-price factor may offset a lower rating in another as part of the best-value tradeoff.

PRICE EVALUATION

(No page limit)

PRICE EVALUATION: The Government will initially review pricing independently from the factor evaluation. Price is not rated but will be analyzed for fairness and reasonableness. The Government may use various price analysis techniques and procedures to make a price reasonableness determination.

The proposed prices will be analyzed for fairness and reasonableness. Include a copy of the Pricing Schedule of the solicitation. Provide a detailed price breakdown for the purpose of evaluating price.

The breakdown shall separately at a minimum but not limited to (this is not an all-inclusive breakdown list) include the following cost elements: Labor (Direct & Indirect), Materials, Material Markups, Material Overhead, Equipment, Subcontractor Cost, Other Direct Costs, Overhead Expenses, Indirect Cost, General & Administrative (G&A) expenses, and Profit. While developing your price proposal please make sure to include all applicable taxes, and government stamps cost.

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