05 SOW 573-24-110.pdf

VA 573-24-110 Expand Cardiology Service - GC Bid Scope

SCOPE OF WORK / BID SUMMARY FOR GENERAL CONTRACTOR

VA Project 573-24-110 - Gainesville VAMC Expand Cardiology Service

Project / Facility Expand Cardiology Service, Malcom Randall VAMC Project No. 573-24-110

Location 1601 S.W. Archer Road, Gainesville, FL 32608 COR Joel Latimer

Bid Documents 100% Bid Set / Construction Documents dated 04/15/2026

Building / Area Bldg. 1, 3rd Floor

1. General Statement of Project The Contractor shall furnish all labor, supervision, qualified subcontractors, materials, equipment, temporary protections, permits, submittals, testing, commissioning support, and closeout documentation necessary to renovate and expand the existing Cardiology administrative service area on the third floor. The completed work shall provide a coordinated, code-compliant, fully operational renovation including private and shared offices, conference rooms, open office area, break room, staff restrooms, waiting area, support spaces, and associated MEP, fire protection, electrical, and technology systems.

This two-page scope summary is for bid planning and scope communication only. The full drawings, specifications, contract clauses, amendments, and approved modifications govern. The Contractor shall field verify existing conditions before bidding, coordinate site visits through the COR, and include all incidental work required for complete and functional systems.

2. Major Scope of Work

• General conditions and project controls: Mobilization, superintendent, third-party scheduling, cost-loaded schedule, submittal register, coordination meetings, quality control plan, daily reports, as-builts, and closeout.

• Safety, security, and infection control: Site-specific Accident Prevention Plan, Activity Hazard Analyses, competent persons, ICRA/PCRA controls, dust control, temporary barriers, PPE, VA badging/security procedures, TB screening, hot-work permits, fire watch when required, and work-area access control.

• Selective demolition and hazardous materials: Remove designated partitions, doors/frames, ceilings, flooring, casework, lockers, plumbing fixtures, wall protection, fire extinguisher cabinets, MEP components, and abandoned materials. Perform asbestos/lead-related work only by qualified personnel and in accordance with the project specifications and regulatory requirements.

• Architectural and interiors: Construct new and infill partitions, smoke/fire stopping, gypsum board, acoustical ceilings, soffits, doors, hardware, aluminum storefront systems, expansion joint covers, LVT/resinous flooring, rubber base, paint, wall protection, corner/end guards, casework, solid-surface counters/wall panels, signage, toilet accessories, and finish restoration to match adjacent existing areas.

• Structural and exterior work: Provide cold-formed metal framing, exterior infill and wall panel work, mechanical duct opening/support framing, non-penetrating duct supports, post-installed anchors, GPR scanning before new slab penetrations, structural coordination, delegated design items, and sealed calculations/shop drawings where required.

• Plumbing, HVAC, fire protection, and controls: Provide demolition, rerouting, new piping, fixtures, drainage, domestic water, HVAC ductwork, hydronic piping, terminal devices, exhaust/return/supply modifications, controls, TAB, sprinkler modifications, and fire protection impairment coordination as shown and specified.

• Electrical, fire alarm, and technology: Provide lighting demolition/new work, receptacles, power, panelboard/breaker work, grounding/bonding, lighting controls, fire alarm devices/interfaces, communications cabling, data, access control, SSTV/security, public address, nurse call/code blue related infrastructure and testing as shown and specified.

• Commissioning, testing, training, and warranty: Support commissioning of designated systems, pre-functional checklists, start-up, testing, TAB reports, functional performance testing, owner training, O&M manuals, warranty tags, punch-list correction, final cleaning, and turnover documents.

SCOPE OF WORK / BID SUMMARY - CONTINUED

3. Statement of Bid Items / Bid Summary

1.3 STATEMENT OF BID ITEM(S)

A. ITEM I, BASE BID: Work includes general construction, alterations, and necessary removal of existing structures and construction and certain other items. All work to be completed within 540 calendar days after receipt of the Notice To Proceed.

B. ALTERNATE NO.1: BASE BID except delete Demo work, new work, and alterations of offices in north corridor as shown on the drawings. All work to be completed within 540 calendar days after receipt of the Notice To Proceed.

Bid pricing shall identify the Base Bid and Alternate No. 1 separately as required by the solicitation. The Base Bid includes all trades, coordination, safety, testing, commissioning support, closeout, and work shown or reasonably implied by the bid set. Alternate No. 1 is a deduct alternate for the drawing-defined north corridor office scope and associated downstream work.

4. Critical Site Logistics and COR Coordination

• Staging area: Coordinate the staging area, access routes, laydown, material deliveries, debris routes, and any temporary enclosures with the COR before mobilization. Do not occupy or store materials outside areas approved by the COR/Contracting Officer.

• Parking availability: No more than two on-site parking spaces will be authorized for the Contractor. Vehicle access is limited to approved loading, unloading, and emergency response activities and must be coordinated in advance with the COR/Facility Manager.

• Dumpster limit: Only one 18-yard dumpster will be allowed on site at a time. Dumpster location must be approved by the COR and kept clear of fire lanes, roads, sidewalks, entrances, utilities, and emergency access.

• Dumpster identification: Contractor shall label the dumpster on visible sides with Project No. 573-24-110, COR

Name: Joel Latimer, and the on-site Contractor POC name and phone number.

• Clean, locked, and caged tools: Maintain all work, staging, and debris areas clean, orderly, locked, and secure at all times. Tools shall be locked in a cage, gang box, or approved secure enclosure when not in active use. Secure ladders, carts, lifts, consumables, and materials at the end of each shift.

• Deliveries and storage: Schedule deliveries in small quantities suitable for immediate installation; materials inside occupied buildings are limited to what can be installed within approximately two work days unless otherwise approved by the COR.

• Debris management: Remove debris from the building daily, keep egress clear, segregate recyclable and regulated waste, maintain waste records, and submit waste diversion/disposal documentation with pay applications as required.

• Utilities Shutdown: The contractor must submit a shutdown request to the COR at least three weeks in advance of any utility interruption. Most utility shutdowns require a bulletin communication process that must be authorized by the ELT. The contractor should also plan for shutdowns to occur outside regular working hours, including evenings and weekends.

• Construction Schedule: The contractor must comply with all FAR and specification requirements related to the project’s construction schedule. The contractor is also required to participate in all mandatory monthly schedule update reviews and meetings to ensure the construction schedule remains current and accurate.

5. Occupied Hospital, Safety, and Utility Requirements

• The Medical Center remains operational 24 hours per day, 7 days per week. Execute work to minimize interference with patient care, staff operations, public circulation, emergency access, fire protection, utilities, equipment, and adjacent contractors.

• Coordinate phasing and start dates with the COR. Immediate work areas may be vacated; adjoining areas and circulation routes may remain occupied and must be isolated with approved temporary partitions, dust control, safe walking surfaces, lighting, signage, and maintained egress.

• No utility, fire protection, communications, security, HVAC, plumbing, or electrical interruption may occur without written approval. Include outage plans, interim life safety measures, and after-hours/premium time where needed.

Electrical work shall be de-energized unless written energized-work approval is obtained.

• No photography of VA premises, patients, or staff is permitted without written Contracting Officer approval. All

Contractor and subcontractor personnel must comply with VA security, badging, access, and conduct requirements.

• Restore damaged surfaces, utilities, finishes, roads, sidewalks, equipment, and adjacent work to pre-construction condition or better at no additional cost to the Government.

6. Required Bid Assumptions and Closeout Deliverables

• Include coordination drawings, shop drawings, product data, samples, calculations, delegated designs, inspections, permits, and corrective work needed to satisfy the contract documents and the COR/VA review process.

• Include all testing, start-up, balancing, special inspections, manufacturer certifications, fire alarm/fire sprinkler testing, electrical and technology testing, commissioning checklists, punch-list corrections, training, O&M manuals, record/as-built drawings, warranties, attic stock/spare parts if specified, and final cleaning.

• Contractor shall not rely on this summary as a substitute for reviewing the complete bid set. Conflicts or ambiguities must be submitted in writing through the RFI process before bid or construction as applicable.

END SCOPE SUMMARY