36C24826Q0936_2.docx
DOCX document 21 KB Posted
- Attached to
- J045--Drain and Grease Trap Maintenance Federal contract opportunity
- Solicitation number
- 36C24826Q0936
About this file
This is an amendment to a previous combined solicitation and questions and answers document for a Request for Quotation (RFQ) for drain and grease trap maintenance services at James A. Haley Veterans' Hospital (JAHVH) in Tampa, Florida. The solicitation number is 36C24826Q0936, issued by the Department of Veterans Affairs Network Contracting Office 8, with a response deadline of July 28, 2026 at 1:00 PM Eastern Time. The procurement is a 100% small business set-aside with preference for Service-Disabled Veteran Owned Small Businesses (SDVOSB) and Veteran Owned Small Businesses (VOSB) that are verified in the SBA database. All offerors must be registered in the System for Award Management (SAM) at the time of submission, and quotes must be valid for 90 days. The contract will be awarded as a firm-fixed price purchase order on an all-or-none basis with no partial submissions accepted.
The scope of services includes drain and grease trap maintenance using Product Service Code J045 (NAICS 562998 - All Other Miscellaneous Waste Management Services with a $16.5 million size standard). Required services encompass jetting of drain lines from grease interceptors to sources in Buildings 1 (approximately 75 linear feet), 38 (approximately 200 linear feet), and 100; routine quarterly maintenance of eight lift stations including wet-well pumping, cleaning, jetting of connected piping, pump inspection, float testing, control-panel inspection, electrical testing, and waste removal; CCTV inspection and cleaning of approximately 3,000 linear feet of sanitary lines and 1,000 linear feet of stormwater lines with recorded video and completion reports; and twenty emergency-service calls with a required two-hour onsite response time that include labor, equipment, travel, parts, pumping, jetting up to 3,000 linear feet, and disposal. All repair parts, replacement components, disposal costs, and corrective repairs identified during routine maintenance are included in the firm-fixed unit prices. Site maps for sanitary and storm sewers are available to prospective offerors.
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Other files for this federal contract opportunity
| File | Type | Posted |
|---|---|---|
| C01 AWARD NOTICE DESCRIPTION (002).docx | DOCX document | |
| S04 SITE-VISIT SIGN IN SHEET.pdf | ||
| Attachment 3 - Site Map SanitaryStorm.pdf | ||
| 36C24826Q0936_1.docx | DOCX document | |
| Attachment 1 - PWS.docx | DOCX document | |
| Attachment 2 - New Vendor Form.pdf |
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Text version
Drain & Grease Trap Maintenance - JAHVH
| SUBJECT* |
| Drain and Grease Trap Maintenance |
GENERAL INFORMATION
| CONTRACTING OFFICE’S ZIP CODE* |
| 33637 |
| SOLICITATION NUMBER* |
| 36C24826Q0936 |
| RESPONSE DATE/TIME/ZONE |
| 07-28-2026 1PM EASTERN TIME, NEW YORK, USA |
| ARCHIVE |
| 10 DAYS AFTER THE RESPONSE DATE |
| RECOVERY ACT FUNDS |
| N |
| SET-ASIDE |
| SBA |
| PRODUCT SERVICE CODE* |
| J045 |
| NAICS CODE* |
| 562998 |
| CONTRACTING OFFICE ADDRESS |
| Department of Veterans Affairs |
Network Contracting Office 8 (NCO 8)
8875 Hidden River Pkwy Ste 160A Tampa FL 33637
POINT OF CONTACT*
Senior Contracting Officer Jose E. Ortiz-Velez Jose.Ortiz-Velez@va.gov 813-938-0593
Department of Veterans Affairs
PLACE OF PERFORMANCE
| ADDRESS |
| James A. Haley Veterans' Hospital (JAHVH) |
13,000 Bruce B, Downs Blvd, Tampa FL
| POSTAL CODE |
| 33612 |
| COUNTRY |
| USA |
ADDITIONAL INFORMATION
| AGENCY’S URL |
| http://www.va.gov |
| URL DESCRIPTION |
| Department of Veterans Affairs |
| AGENCY CONTACT’S EMAIL ADDRESS |
| Jose.Ortiz-Velez@va.gov |
| EMAIL DESCRIPTION |
| Senior Contracting Officer |
Amendment to a Previous Combined Solicitation
Amendment to a Previous Combined Solicitation
DESCRIPTION
| *= Required Field |
| Amendment to a Previous Combined Solicitation |
Page 1 of
Amendment to a Previous Combined Solicitation
Questions and Answers for RFQ# 36C24826Q0936
1. The PWS states that the contractor is to “jet lines from the Interceptor/Trap to the source inside the building” for Buildings 1, 38, and 100. Please identify the specific lines to be jetted. Are these the kitchen drain lines leading to each grease interceptor, lift-station lines, or other piping? Please also provide the estimated linear footage for each building.
Answer: There are various styles of piping throughout JAHVH campus. Building 1 to grease interceptor is roughly 75ft. Building 38 to pump is roughly 200 ft. due to hose length and must be clean as this will be exposed throughout the building. Building 100 grease interceptors require confined entry and cleaning due to baffle system.
1. Please provide any available site maps, as-built drawings, or line diagrams identifying the locations, routes, pipe diameters, pipe materials, cleanouts, manholes, and other access points for the grease, sanitary, and stormwater lines.
Answer: Only available mapping we are able to retrieve are the Sanitary and Storm Sewers Sitemaps (Please see Attachment 3 – Site-Map Sanitary and Storm Sewers).
1. For the 1,000 linear feet of stormwater lines and 3,000 linear feet of sanitary lines, please identify the specific sections or locations included. Does “scope, clean, and maintain” require CCTV inspection both before and after cleaning, and is a recorded video or written inspection report required?
Answer: Please see Sitemap for Sanitary and Storm Sewer. Yes, “scope, clean, maintain” requires CCTV inspection, along with final report on completion.
1. Please clarify the quarterly routine services required for the eight lift stations. Does the service include wet-well pumping and cleaning, jetting of connected piping, pump inspection, float testing, control-panel inspection, electrical testing, and removal and disposal of accumulated waste?
Answer: Yes, while conducting routine services on the 8 lift stations, all required personnel are to be on site when conducting routine maintenance on the lift stations (pumping/service technicians/etc.).
1. Please clarify whether repair parts, replacement components, disposal costs, and corrective repairs identified during scheduled maintenance are included in the firm-fixed unit prices or are to be separately authorized and compensated. For the twenty emergency-service calls, please also identify the expected pricing basis and whether each call is to include labor, equipment, travel, parts, pumping, and disposal.
Answer: Yes, repair parts/components, disposal costs, and corrective repairs identified during a routine service are included in the firm-fixed price as this is to maintain OEM/Industry standards. Regarding Emergency/after hour calls, it is to include labor, equipment, travel, parts, pumping, jetting (up to 3000 linear ft.), and disposal of items as described in the PWS.
1. We are reviewing the Performance Work Statement and noted the requirement for contractors to arrive onsite within two (2) business hours of the original emergency service call. For planning purposes, can you please clarify whether offerors should demonstrate how they will consistently meet the required onsite response time throughout the contract period, particularly for emergency and after-hours service calls?
Answer: Yes, when dispatched an Emergency/after hour call, the Contractor need to arrive on-site withing two (2) hours due to patient care and environmental safety regulations. Demonstrations include live updates between dispatchers and JAHVH staff members when they are in-route to JAHVH, along with any additional personnel to address the emergency request.
See attached document: Attachment 3 - Site Map SanitaryStorm.
See attached document: S04 SITE-VISIT SIGN IN SHEET.
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