Question and Answer Document.docx

Question and Answer Document

1. Please clarify if a superintendent can be a dual hat to cover the requirements of SSHO?

0. This requirement is a commercial product acquisition under FAR Part 12 for the furnishing of automatic bi-fold sliding door assemblies with incidental installation services. The solicitation does not establish or require the positions of Superintendent or Site Safety and Health Officer (SSHO). Accordingly, this question is not applicable to this solicitation.

1. If no to the question above, will the SSHO need to be full-time for this project?

1. This requirement is a commercial product acquisition under FAR Part 12 for the furnishing of automatic bi-fold sliding door assemblies with incidental installation services. The solicitation does not require a Site Safety and Health Officer (SSHO). Accordingly, this question is not applicable to this solicitation.

1. Please clarify if a superintendent can be a dual hat to cover the requirements of QA/QC?

2. This requirement is a commercial product acquisition under FAR Part 12 for the furnishing of automatic bi-fold sliding door assemblies with incidental installation services. The solicitation does not establish or require the positions of Superintendent or QA/QC Manager. Accordingly, this question is not applicable to this solicitation.

1. If no to the question above, will the QA/QC need to be full time for this project?

3. This requirement is a commercial product acquisition under FAR Part 12 for the furnishing of automatic bi-fold sliding door assemblies with incidental installation services. The solicitation does not require a QA/QC Manager. Accordingly, this question is not applicable to this solicitation.

1. Can a superintendent be a triple hat to cover the requirements of SSHO and QA/QC?

4. This requirement is a commercial product acquisition under FAR Part 12 for the furnishing of automatic bi-fold sliding door assemblies with incidental installation services. The solicitation does not establish or require the positions of Superintendent, Site Safety and Health Officer (SSHO), or QA/QC Manager. Accordingly, this question is not applicable to this solicitation.

1. Please confirm the issued drawing set is the latest and complete set.

5. No drawings were issued with this solicitation. The Government's requirements are set forth in the Statement of Need. Vendors were provided the opportunity to inspect the installation locations during the site visit.

1. Please confirm the current design documents meet current VA TIL guidelines.

6. No design documents were issued with this solicitation. The Government's minimum requirements are identified in the Statement of Need. Accordingly, this question is not applicable to this solicitation.

1. Please provide the latest wage determination for this project’s county.

7. No wage determination applies to this procurement. This requirement is a commercial product acquisition under FAR Part 12 for the furnishing of automatic bi-fold sliding door assemblies with incidental installation services. Therefore, neither a Construction Wage Determination nor a Service Contract Labor Standards Wage Determination is incorporated into this solicitation.

1. Past Performance: If we have a PPQ, requested for another opportunity, that is less than 12 months old, can we use it within our proposal? Or will a new PPQ need to be requested?

8. The solicitation does not require offerors to submit Past Performance Questionnaires (PPQs). Accordingly, this question is not applicable to this solicitation.

1. Is the use of temporary plastic wall panels (such as STARC panels) acceptable?

9. Yes. The use of temporary plastic wall panel systems (e.g., STARC panels or equivalent) is acceptable, provided they are installed and maintained in a manner that adequately protects the work area and does not interfere with patient care, staff operations, or facility safety requirements.

1. Who is responsible for the terminal clean of the project area?

10. The Contractor shall be responsible for final cleaning of the work area upon completion of installation activities. The work area shall be left in a clean, orderly, and safe condition, free of debris, packaging materials, dust, and equipment associated with the Contractor's work.

1. Who is responsible for contracting the commissioning agent?

11. Formal commissioning services are not required under this solicitation. The Contractor shall perform functional testing of the installed door assemblies in accordance with the Statement of Need to verify proper operation. Government personnel will witness or otherwise verify successful operation as part of the Government's acceptance process. Please confirm order of precedence for the contract documents.

1. Does SOW prevail over the specifications and construction drawings?

12. The solicitation does not include construction drawings or a Statement of Work (SOW). The Government's requirements are set forth in the solicitation and the attached Statement of Need (SON). Offerors shall base their quotations on the solicitation, including all attachments and any amendments issued by the Contracting Officer.

1. Please provide the latest abatement survey for the facility and/or confirm that no abatement is necessary.

13. No abatement survey is being provided as part of this solicitation. The contractor's work is limited to the requirements identified in the Statement of Need, which do not include demolition or alteration of existing building materials.

1. Please provide anticipated work hours.

14. Normal work hours are Monday through Friday, 8:00 a.m. to 4:30 p.m. local time, excluding Federal holidays. Any work outside of these hours must be coordinated in advance with and approved by the Contracting Officer and the VA Facility.

1. Please clarify Contractor responsibility for ensuring connections to transmitters and receivers.

15. The Contractor shall install the contractor-supplied transmitter push button(s) and receiver components, surface-mount those components at Government-designated locations, and connect them to the automatic bi-fold sliding door assemblies in accordance with the Statement of Need. The Government will provide all required wiring and infrastructure to the connection point. The Contractor is not responsible for electrical wiring, conduit installation, or integration into Government access control, security, or building systems. Upon completion of installation, the Contractor shall perform functional testing to verify proper operation in the presence of Government personnel.

1. Will door installation precede government furnished conduit and wiring systems? If not, please provide an anticipated phasing schedule or estimated time of completion for government-proportioned items.

16. No. The Government will complete the required conduit and wiring to the designated connection points prior to the Contractor's installation activities. The Government anticipates that these items will be completed on or about one week before installation of the automatic bi-fold sliding door assemblies.

1. Please confirm how many doors can be worked on concurrently.

17. The Contractor may work on a maximum of two (2) door locations per floor concurrently. Work shall be coordinated to ensure that access through the remaining corridors is maintained at all times. For example, if work is being performed in the Southeast (SE) and Southwest (SW) corridors, the Northeast (NE) and Northwest (NW) corridors shall remain open and unobstructed. Likewise, if work is being performed in the NE and NW corridors, the SE and SW corridors shall remain open and unobstructed.

1. Please clarify if work can be done on multiple floors concurrently.

18. Yes. The Contractor may perform work concurrently on the 2nd, 3rd, and 4th floors. Work shall be coordinated to maintain continuous access to the elevators and stairwell doors on each floor at all times. Additionally, the Contractor shall comply with the limitations identified in the Government's response to Question 18 regarding the maximum number of door locations that may be worked on concurrently on each floor.

1. Please confirm that existing conflicts with lighting, sprinklers, sensors, alarms, and exit signs will not be the contractor's responsibility.

19. Yes. The Contractor shall not be responsible for relocating or modifying existing lighting, sprinkler systems, fire alarm devices, sensors, exit signs, or other Government building systems. However, the Contractor shall exercise due care during performance and shall be responsible for any damage to Government property resulting from its operations.

1. Will manual locking be required? The basis of design for the bi-folds can be manufactured with standard hook locks or with no locking at all.

20. No. Manual locking is not required. As identified in the Statement of Need, the offered door assembly shall include an internal or built-in automatic locking system. Offerors proposing an equal product shall demonstrate compliance with this salient characteristic.

1. Existing door opening on 2nd floor west side corridor is a fire rated door, do we need to maintain the fire rating on this opening?

21. No. The Government confirms that the replacement door assembly at the existing opening on the 2nd floor west side corridor is not required to be a fire-rated door assembly for purposes of this solicitation.

1. Please note that due to its aluminum composition, the basis of design bi-folding doors are not offered with a fire-rating. If fire rating is needed, will the VA consider alternates for this door?

22. A fire-rated door assembly is not required for this procurement. Offerors shall provide a door assembly that meets the requirements and salient characteristics identified in the Statement of Need.

1. VA personnel indicated having an air gap at top of door header for air flow purposes, is there a minimum gap required for proper air flow? Please verify the dimensions of the needed airgap.

23. No minimum air gap is required above the door assembly. The door assembly may extend to a height near the ceiling, provided it is suitable for installation within the Government-prepared opening and complies with the manufacturer's installation requirements. Ceiling anchorage is not required.