HCA Signed NCO 8 LSJ OVER SAT_36C248-26-AP-1631 Wayfinding Signage_Redacted.pdf

VHAPG Part 808.405-6 Limiting Sources Page 1 of 5 Revision: 02 Effective Date: 03/02/2026 Acquisition ID#: 36C248-26-AP-1631

SOLE SOURCE JUSTIFICATION

ORDER >SAT

GSAR 538.7104-3

Acquisition Plan Action ID: 36C248-26-AP-1631

(1) Contracting Activity: Department of Veterans Affairs (VA), Network Contracting Office (NCO) 08, located at 8875 Hidden River Parkway, Tampa, FL 33637, in support of C.W. Bill Young Department of Veterans Affairs Medical Center at 10000 Bay Pines Blvd, Bay Pines, FL 33744 and Lee County VA Healthcare Clinic at 2489 Diplomat Parkway, Cape Coral, FL 33909.

2237: 516-26-1-5107-0014

(2) Description of Action: This acquisition is conducted under the authority of the Multiple- Award Schedule Program (41 U.S.C. 152(3) and 40 U.S.C. 501). The Bay Pines VA Health Care System has a requirement for Wayfinding Signage which includes updating and replacing interior and exterior signage throughout the C.W. Bill Young Department of Veterans Affairs Medical Center and Lee County Healthcare Clinic. The Government anticipates awarding a new firm-fixed price (FFP) delivery order (DO).

Order against: FSS Contract Number: 47QSMA18D08QQ

Name of Proposed Contractor: SDV Office Systems LLC

Street Address: 34 Redmond Drive, Unit C

City, State, Zip: Fletcher, NC 28732

Phone: 844-968-9500

(3) Description of Supplies or Services:

The estimated value of the proposed action is

This procurement will provide interior and exterior signage upgrades, updating room names, sign inserts, converting screen-printed panels into pockets, adjusting and reprinting maps, replacing damaged posts, replacing sign faces, adding new signs due to renovations or relocations, new policy and informational signs, artwork preparation, and installation. The current wayfinding system is out of date and deficient due to renovations, relocations, policy changes, and deferred maintenance. Several sign deficiencies involve life safety, policy postings for proper enforcement, code required signs, damaged signs due to vehicular accidents, and

VHAPG Part 808.405-6 Limiting Sources Page 2 of 5

Acquisition ID#: 36C248-26-AP-1631 contact pre-caution/infection control displays for in-patient care. Signage is a critical component of facility communication, wayfinding, and life safety. An effective signage system enables veterans, staff, and visitors to confidently navigate the campuses, reducing confusion, stress, and inefficiency. This requirement also addresses significant physical changes on the campus including flood damage and relocation of Primary Care services. Anticipated award date will be April 10, 2026. All signage must be delivered and installed within one year of award.

(4) Identify the Authority and Supporting Rationale (see below and if applicable, a demonstration of the proposed contractor’s unique qualifications to provide the required supply or service).

GSAR 538.7104-3(b)(1)(i): The need is of such unusual urgency that following the procedures would result in unacceptable delays in fulfilling that need;

GSAR 538.7104-3(b)(1)(ii): Only one source is capable of providing the products, services, or solution required at the level of quality required because the products, services, or solutions are unique or highly specialized;

GSAR 538.7104-3(b)(1)(iii): The order should be issued on a sole source basis in the interest of economy and efficiency because it is a logical follow-on to an FSS order already issued on a competitive basis;

GSAR 538.7104-3(b)(1)(iv): It is necessary to place the order with a particular FSS contractor to satisfy a minimum guarantee established in the FSS BPA; or

GSAR 538.7104-3(b)(1)(v): A law expressly authorizes or requires that the purchase be made from a specified source;

Per the authority 38 U.S.C. 8127(c). The Contracting Officer may award a sole source contract per 38 U.S.C. 8127(c) if he/she has identified a Service-Disabled Veteran-Owned Small Business (SDVOSB) capable of providing the products and/or services at fair and reasonable prices, and is in the best interest of the government.

GSAR 538.7104-4: Items peculiar to one manufacturer:

A patent, copyright or proprietary data limits competition. The proprietary data is:

These are “direct replacements” parts/components for existing equipment.

The material/service must be compatible in all aspects (form, fit and function) with existing systems presently installed/performing.

VHAPG Part 808.405-6 Limiting Sources Page 3 of 5

Acquisition ID#: 36C248-26-AP-1631

(5) Describe Why You Believe the Order Represents the Best Value to aid the contracting officer in making this best value determination: In accordance with GSAR 538.7102-2(d)(2), ordering activities are not required to make a fair and reasonable price determination for FSS products, services, or solutions at the order level or BPA level as FSS contract pricing has been determined fair and reasonable.

(6) Describe the Market Research Conducted among schedule holders and the results or a statement of the reason market research was not conducted.

Market research was conducted utilizing VA Analytics, Data and Decision Support Unified Platform (ADDSUP), General Services Administration (GSA) eLibrary and Advantage, NASA Solutions for Enterprise-Wide Procurement (SEWP), System for Award Management (SAM), and the National Acquisition Center Catalog.

Small Business Administration (SBA) Small Business Search (SBS) was queried under the North American Industry Classification System (NAICS) 339950 and yielded 315 SDVOSBs and 358 VOSBs that could possibly fulfill this requirement.

GSA was queried utilizing keywords, “Signs” and “Signage” which resulted in numerous SDVOSBs that may provide signage under the Multiple Award Schedule (MAS) Category 339950.

ADDSUP and SAM were queried utilizing keywords “Wayfinding” and “Signage.” Search results identified at least nine historical awards to SDVOSBs and a small business that were procured for Veterans Integrated Service Network (VISN) 8.

The procurement history shows that a delivery order for BPVAHCS was awarded under 36C24821F0428 to SDV Office Systems, LLC on 21 SEP 2021 in the amount of for a similar requirement to update wayfinding signage within BPVAHCS. This historical DO was competed as a SDVOSB set-aside on GSA. Contractor Performance Assessment Reporting System (CPARS) was queried for this historical DO, and the Contractor received overall “Very Good” past performance ratings.

SAM and SBA SBS queries for the manufacturer, Creative Sign Systems, Inc, indicated that this manufacturer is a small business, and required signage is manufactured in the United States.

Additionally, SDV Office Systems LLC is verified to have an active SAM with no exclusions as well as a certified SDVOSB in SBA.

(7) Any Other Facts Supporting the Justification: This requirement is currently available through SDV Office Systems LLC on their FSS Contract, 47QSMA18D08QQ. Therefore, this requirement will be sole sourced to SDV Office Systems pursuant to 38 U.S.C. §8127(c).

(8) A Statement of the Actions, if any, the agency may take to remove or overcome any barriers that led to the restricted consideration before any subsequent acquisition for the supplies or services is made: Per the authority 38 U.S.C. 8127(c), the Contracting Officer may