36C24826Q0435.docx

Sources Sought Notice Sources Sought Notice

GENERAL INFORMATION

SET-ASIDE

Network Contracting Office 8 (NCO 8) VISN 8 North Tampa Tampa FL 33125

POINT OF CONTACT*

Contracting Specialist Timothy Felix timothy.felix@va.gov 904-228-0645

PLACE OF PERFORMANCE

Bay Pines VA Healthcare System

Building 107, Radiation Oncology Center

10000, Bay Pines FL

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

This is a Sources Sought Notice issued solely for market research to identify all qualified and capable sources for the requirement described below. This notice is not a solicitation, and no proposals are being requested at this time. The Government will use responses to determine the appropriate acquisition strategy, including whether the requirement can be set aside for identify qualified and capable sources (all business sizes, including SDVOSB, VOSB, and other small business categories) for the requirements described herein.

The Bay Pines VAHCS requires a contractor shall deliver, install, configure, calibrate, integrate, and train users on a fully functional AlignRT and DoseRT system. The system must be fully compatible with:

· simRT system

· GE Discovery RT CT Scanner

· Varian Edge Linear Accelerator

· MMI Interface, DICOM workflows, and Single Sign-On (SSO)

Required Equipment and Software The contractor shall provide all labor, tools, equipment, materials, software and supervision necessary to perform:

· AlignRT Camera System

· Three (3) VisionRT Camera Units

· AlignRT Workstation and Offline Workstation

· AlignRT Software (3-camera support)

· AlignRT Patient Tracking Software

· DICOM RT Import Module

· Physical Calibration Plate

· Portable Remote Device

· Real-Time Coach

· Couch-Mounted Wireless Device with Clamp

· 6DoF Couch Control License (Varian Perfect Pitch)

· DoseRT System with Two (2) Cherenkov Cameras

· Perpetual Software Licenses for Cherenkov Imaging

4. Required Services The contractor shall provide all labor, tools, equipment, materials, and supervision necessary to perform:

· Full installation and implementation

· Optical setup, calibration, and optimization (three-camera vault)

· Integration with oncology workflow and VistA/CPRS

· Clinician and HTM/Clinical Engineering training

· Go-Live support

· Joint inspection and acceptance with the COR

· One-year manufacturer warranty on parts and labor, including travel

· Removal and disposal of packing materials/trade-in equipment (if applicable) Performance Timeline

· Delivery must not occur more than 20 days before installation

· Full integration with VistA/CPRS must be completed within 90 days of award

· If system downtime exceeds 24 hours, warranty must be extended equal to downtime

5. Contractor Qualifications Respondents must demonstrate the following:

· Experience installing AlignRT/DoseRT or equivalent SGRT and Cherenkov systems

· Experience integrating with Varian Edge, GE Discovery RT CT, and simRT systems

· Ability to provide all required software modules and perpetual licenses

· Ability to provide onsite clinical and HTM training

· Prior compliance with VA cybersecurity requirements (VA Handbook 6500.6)

6. Required Response Content (5–8 pages) Interested vendors shall submit a capability statement including the following sections:

A. Company Information

· UEI, CAGE Code, Business Size

· Confirmation of NAICS 334510

· Applicable contract vehicles B. Technical Capability

· Relevant project experience from the last 5 years

· Details of integration capabilities with Varian/GE/simRT

· Calibration and optical setup methodology

· Training and Go‑Live support plan C. Staffing

· Manufacturer-trained installation personnel

· Key personnel qualifications D. Security Compliance

· Ability to comply with VA Handbook 6500.6 cybersecurity requirements E. Schedule

· Ability to meet required timelines, including 90-day full implementation

Potential candidates having the capabilities necessary to provide the above stated supplies at a fair and reasonable price are invited to respond to this Sources Sought Notice via e-mail to Timothy Felix at timothy.felix@va.gov no later than April 20, 2026, at 1:00PM (EST).

RESPONSES SHOULD INCLUDE THE FOLLOWING INFORMATION: Company name, address, SAM Unique Entity Identifier and business size; point of contact name, phone number, and e-mail address, whether services are presently offered on a current GSA Federal Supply Schedule contract. NAICS Code 334510, Size Standard: 1,250 employees are applicable to determine business size standard. Any questions or concerns may also be directed via email to Timothy Felix at timothy.felix@va.gov. No question accepted after no later than April 20, 2026, at 1:00PM (EST).

Disclaimer and Important Notes: This Sources Sought Notice does not obligate the Government to award a contract or otherwise pay for the information provided in response. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. The Government will treat any information received as proprietary and will not share such information with other companies. Any organization responding to this Sources Sought Notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization's qualifications to perform the work. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. The Government may or may not issue a solicitation as a result of this announcement. There is no solicitation available at this time.

Sources Sought Notice