S02 Attachments B_C_D_E RFQ 36C24826Q0366_PM Chillers and AHUs_4 Nov 2026.docx

36C24826Q0366

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

36C24826Q0366 11-10-2026 Baryan Sierra 939-759-9790 01-12-2027 10:00

36C248 Department of Veterans Affairs Network Contracting Office 8 (NCO 8) VA Caribbean HCS (Admin Bldg) #10 Calle Casia Suite #4M440 San Juan PR 00921-3201

X

238220 $19 Million

N/A

See Delivery Schedule

36C248 Department of Veterans Affairs Network Contracting Office 8 (NCO 8) VA Caribbean HCS (Admin Bldg) #10 Calle Casia Suite #4M440 San Juan PR 00921-3201

Department of Veterans Affairs Financial Services Center

P.O. Box 149971 Austin TX 78714-9971

See CONTINUATION Page This is a non-personal services contract to provide Preventive Maintenance and Repair Services for HVAC Water Chillers and Air Handling Units (AHUs) at the VA Caribbean Healthcare System (VACHS). The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform the required service at VACHS as defined in the Performance Work Statement (PWS).

The resulting contract will be a single Requirements Type Firm-Fixed Contract with a 5-year ordering period.

The contractor is hereby notified that the government is currently undertaking a comprehensive overhaul of the Federal Acquisition Regulation (FAR). This solicitation and resulting contract are subject to the Revolutionary FAR Overhaul (RFO).

See CONTINUATION Page x x

Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR: TBD

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

TUNGSTEN ELECTRONIC INVOICE SUBMISSION

FSC e-INVOICE PROGRAM THRU AUSTIN PORTAL

FSC MANDATORY ELECTRONIC INVOICE SUBMISSION FOR AUSTIN PAYMENTS

1. Vendor Electronic Invoice Submission Methods: Facsimile, e-mail, and scanned documents are not acceptable forms of submission for payment requests. Electronic form means an automated system transmitting information electronically according to the accepted electronic data transmission methods below.

0. VA’s Electronic Invoice Presentment and Payment System – The FSC uses a third-party contractor, Tungsten, to transition vendors from paper to electronic invoice submission. Please go to this website: http://www.tungstennetwork.com/US/en/veterans-affairs/ to begin submitting electronic invoices, free of charge.

0. A system that conforms to the X12 electronic data interchange (EDI) formats established by the Accredited Standards Center (ASC) chartered by the American National Standards Institute (ANSI). The X12 EDI Web site (http://www.x12.org)

1. Vendor e-invoice Set-Up Information: Please contact Tungsten at the phone number or email address listed below to begin submitting your electronic invoices to the VA Financial Services Center for payment processing, free of charge. If you have questions about the e-invoicing program or Tungsten, please contact the FSC at the phone number or email address listed below.

1. Tungsten e-Invoice Setup Information: 1-877-489-6135

1. Tungsten e-Invoice email: VA.Registration@Tungsten-Network.com

1. FSC e-Invoice Contact Information: 1-877-353-9791; FSC e-invoice email: vafsccshd@va.gov

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

B.2 PRICE/COST SCHEDULE ITEM INFORMATION

Preventive Maintenance (PM) and Repair Service to the Heating, Ventilation, and Air Conditioning (HVAC) Water Chillers.

Contract Period: Base POP Begin: 03-01-2027 POP End: 02-29-2032 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors PRODUCT/SERVICE CODE: J041 - Maintenance, Repair, and Rebuilding of Equipment - Refrigeration, Air Conditioning, and Air Circulating Equipment

0001AA

The Contractor shall provide comprehensive monthly preventive maintenance (PM) services for all chillers, pumps, and associated equipment as defined in PWS section 3.1. Includes all services listed under PWS section 3.1, except those services that are included in a separate line item.

POP Begin: 03-01-2027 POP End: 02-29-2032

PRODUCT/SERVICE CODE: J041 - Maintenance, Repair, and Rebuilding of Equipment - Refrigeration, Air Conditioning, and Air Circulating Equipment

0001AB

The Contractor shall perform semi-annual mechanical cleaning of water-cooled chillers' condensers per PWS 3.1.3.3.1. This involves two (2) cleaning events per year for each water-cooled chiller.

POP Begin: 03-01-2027 POP End: 02-29-2032

PRODUCT/SERVICE CODE: J041 - Maintenance, Repair, and Rebuilding of Equipment - Refrigeration, Air Conditioning, and Air Circulating Equipment

0001AC

The Contractor shall perform annual mechanical cleaning of evaporators per PWS 3.1.3.3.2. This involves one (1) cleaning event per year for each chiller.

POP Begin: 03-01-2027 POP End: 02-29-2032

PRODUCT/SERVICE CODE: J041 - Maintenance, Repair, and Rebuilding of Equipment - Refrigeration, Air Conditioning, and Air Circulating Equipment

0001AD

Annual Oil Analysis and Related Maintenance per PWS 3.1.3.2 (d and e). This involves one (1) event per year for each chiller.

POP Begin: 03-01-2027 POP End: 02-29-2032

PRODUCT/SERVICE CODE: J041 - Maintenance, Repair, and Rebuilding of Equipment - Refrigeration, Air Conditioning, and Air Circulating Equipment

0001AE

Annual Instrument Calibration (Gauges & Thermometers) per PWS 3.1.3.2(l). This involves one (1) event per year for each chiller.

POP Begin: 03-01-2027 POP End: 02-29-2032

PRODUCT/SERVICE CODE: J041 - Maintenance, Repair, and Rebuilding of Equipment - Refrigeration, Air Conditioning, and Air Circulating Equipment

0001AF

0.00

Major Overhaul Centrifugal Compressors

The Contractor shall provide fully loaded pricing (labor, materials, consumables, tools, testing, rigging, commissioning, and documentation) for performing a major overhaul of each centrifugal compressor assembly listed below, in accordance with OEM requirements and PWS 3.1.4.

Quantities are unknown and services will be ordered on an as-needed basis during the ordering/contract period.

Unit pricing shall apply per overhaul event for each specific unit.

Centrifugal Chillers — Unit Price Per Overhaul Event:

CVHE500 (VAPM 65205051) : $____________________

CVHE500 (VAPM 65205052) : $____________________

CVHE570 (VAPM: 65227457): $____________________

CVHE570 (VAPM: 65227458): $____________________

CVHF1470NA4L0GS0316E (VAPM: 65220473): $____________________

CVHF1470NA4L0GS0316E (VAPM: 65222793): $____________________

CVHF1470NA4L0GS0316E (VAPM: 65222794): $____________________

CVHF360: $____________________

YKESESQ6-CNGS (VAPM: 65218635): $____________________

YKESESQ6-CNGS (VAPM: 65218636 ): $____________________

Contract Period: Base POP Begin: 03-01-2027 POP End: 02-29-2032

PRODUCT/SERVICE CODE: J041 - Maintenance, Repair, and Rebuilding of Equipment - Refrigeration, Air Conditioning, and Air Circulating Equipment

0001AG

0.00

Repair Work Beyond Standard PM Tasks - Chillers

The Contractor shall provide fully loaded hourly labor rates for repair services performed under PWS 3.1.5.

The Contractor shall provide separate labor rates for each labor category listed below, which may be subject to further negotiations at the time of task order issuance, if any. These rates shall be firm for the duration of each contract year.

Quantities are unknown, and services will be ordered on an as-needed basis during the ordering period.

Labor Categories and Required Unit Pricing:

Mechanical Engineer: $_____________ per hour HVAC/Chiller Technician: $_____________ per hour Controls Technician: $_____________ per hour Electricians: $_____________ per hour Additional categories may be negotiated on a case by case basis.

Parts, Materials, and Equipment:

Fixed Markup Percentage: ________ % Contract Period: Base POP Begin: 03-01-2027 POP End: 02-29-2032

PRODUCT/SERVICE CODE: J041 - Maintenance, Repair, and Rebuilding of Equipment - Refrigeration, Air Conditioning, and Air Circulating Equipment

Preventive Maintenance (PM) and Repair Service to Air Handling Units (AHUs).

POP Begin: 03-01-2027 POP End: 02-29-2032

PRODUCT/SERVICE CODE: J041 - Maintenance, Repair, and Rebuilding of Equipment - Refrigeration, Air Conditioning, and Air Circulating Equipment

0002AA

The Contractor shall provide preventive maintenance (PM) services for all Air Handling Units (AHUs) and associated equipment as defined in PWS section 3.2. Includes all services listed under PWS section 3.2, except those services that are included in a separate line item.

POP Begin: 03-01-2027 POP End: 02-29-2032

PRODUCT/SERVICE CODE: J041 - Maintenance, Repair, and Rebuilding of Equipment - Refrigeration, Air Conditioning, and Air Circulating Equipment

0002AB

0.00

Repair Work Beyond Standard PM Tasks - AHUs

The Contractor shall provide fully loaded hourly labor rates for repair services performed under PWS 3.2.5.

The Contractor shall provide separate labor rates for each labor category listed below, which may be subject to further negotiations at the time of task order issuance, if any.

Quantities are unknown, and services will be ordered on an as-needed basis during the ordering period.

Labor Categories and Required Unit Pricing:

Mechanical Engineer: $_____________ per hour HVAC/Chiller Technician: $_____________ per hour Controls Technician: $_____________ per hour Electricians: $_____________ per hour Additional categories may be negotiated on a case-by-case basis.

Parts, Materials, and Equipment:

Fixed Markup Percentage: ________ % Contract Period: Base POP Begin: 03-01-2027 POP End: 02-29-2032

PRODUCT/SERVICE CODE: J041 - Maintenance, Repair, and Rebuilding of Equipment - Refrigeration, Air Conditioning, and Air Circulating Equipment

0002AC

0.00

Replacement of Supply/Return Fan Assemblies in accordance with PWS 3.2.3.3.6.

The Contractor shall provide fixed unit pricing for the replacement of supply and return fan assemblies for the following AHU and RAF configurations. Pricing shall be per AHU or RAF unit, inclusive of all labor, tools, supervision, equipment, testing, documentation, and disposal required to complete the service under an issued task order.

AHUs with four (4) motors of 10 HP: $_______________ per AHU AHUs with four (4) motors of 15 HP: $_______________ per AHU AHUs with four (4) motors of 20 HP: $_______________ per AHU RAF units with 20 HP motors: $_______________ per RAF RAF units with 25 HP motors: $_______________ per RAF Contract Period: Base POP Begin: 03-01-2027 POP End: 02-29-2032

PRODUCT/SERVICE CODE: J041 - Maintenance, Repair, and Rebuilding of Equipment - Refrigeration, Air Conditioning, and Air Circulating Equipment

Sheet Metal and Ductwork Services

This informational line item covers all task order-based sheet metal and ductwork services as described in PWS section 3.3. Any additional work related to sheet metal and ductwork beyond the initial 50 feet from AHUs will be ordered via the following sub-line items. Quantities are unknown, and services will be ordered on an as-needed basis during the ordering period. The items listed below will be used on an as-needed basis through individual task orders, or by modifying existing ones, issued by the contracting officer.

No minimum or maximum guarantees are provided for these specific items to the awarded contractor.

Contract Period: Base POP Begin: 03-01-2027 POP End: 02-29-2032

PRODUCT/SERVICE CODE: J041 - Maintenance, Repair, and Rebuilding of Equipment - Refrigeration, Air Conditioning, and Air Circulating Equipment

0003AA

Ductwork Inspection and Leak Detection

The Contractor shall conduct inspections to identify leaks, damage, and insulation integrity in the ductwork beyond the initial 50 feet from AHUs. Services under this line item will be ordered in increments of 50 linear feet. If the government needs to inspect ductwork less than or equal to 50 linear feet, 50 linear feet will be ordered.

Unit of Measure: Per linear foot Order Increments: 50 linear feet Scope: Includes visual inspection, smoke testing, and diagnostic evaluations as required.

Applicable PWS Paragraph: 3.3.2.a Contract Period: Base POP Begin: 03-01-2027 POP End: 02-29-2032

PRODUCT/SERVICE CODE: J041 - Maintenance, Repair, and Rebuilding of Equipment - Refrigeration, Air Conditioning, and Air Circulating Equipment

0003AB

Sealing Duct Leaks

The Contractor shall detect and seal duct leaks promptly to ensure optimal system performance beyond the initial 50 feet from AHUs. Services under this line item will be ordered in increments of 50 linear feet. If the government needs to seal duct leaks for less than or equal to 50 linear feet, 50 linear feet will be ordered.

Unit of Measure: Per linear foot Order Increments: 50 linear feet Scope: Includes applying appropriate sealing materials to identified leaks.

Applicable PWS Paragraph: 3.3.2.b Contract Period: Base POP Begin: 03-01-2027 POP End: 02-29-2032

PRODUCT/SERVICE CODE: J041 - Maintenance, Repair, and Rebuilding of Equipment - Refrigeration, Air Conditioning, and Air Circulating Equipment

0003AC

Insulation Maintenance

The Contractor shall inspect, repair, and replace insulation to maintain energy efficiency and system performance beyond the initial 50 feet from AHUs. Services under this line item will be ordered in increments of 50 linear feet. If the government needs to perform insulation maintenance for less than or equal to 50 linear feet, 50 linear feet will be ordered.

Unit of Measure: Per linear foot Order Increments: 50 linear feet Scope: Includes removal of old insulation, surface preparation, and installation of new insulation as specified.

Applicable PWS Paragraph: 3.3.2.c Contract Period: Base POP Begin: 03-01-2027 POP End: 02-29-2032

PRODUCT/SERVICE CODE: J041 - Maintenance, Repair, and Rebuilding of Equipment - Refrigeration, Air Conditioning, and Air Circulating Equipment

0003AD

Ductwork Repairs and Section Replacement

The Contractor shall perform repairs and replace sections of ductwork as required beyond the initial 50 feet from AHUs. Services under this line item will be ordered in increments of 50 linear feet. If the government needs to replace ductwork sections less than or equal to 50 linear feet, 50 linear feet will be ordered.

Unit of Measure: Per linear foot Order Increments: 50 linear feet Scope: Includes removal of damaged sections, fabrication, and installation of new duct sections that meet OEM specifications.

Applicable PWS Paragraph: 3.3.4.2 Contract Period: Base POP Begin: 03-01-2027 POP End: 02-29-2032

PRODUCT/SERVICE CODE: J041 - Maintenance, Repair, and Rebuilding of Equipment - Refrigeration, Air Conditioning, and Air Circulating Equipment

0003AE

System Upgrades (Ductwork Materials and Design)

The Contractor shall upgrade ductwork materials or design to improve airflow, reduce noise, and enhance overall system efficiency beyond the initial 50 feet from AHUs. Services under this line item will be ordered in increments of 50 linear feet. If the government needs to upgrade ductwork materials or design for less than or equal to 50 linear feet, 50 linear feet will be ordered.

Unit of Measure: Per linear foot Order Increments: 50 linear feet Scope: Includes replacement or upgrading to higher-grade duct materials and redesigning duct layouts to optimize performance.

Applicable PWS Paragraph: 3.3.5.1 Contract Period: Base POP Begin: 03-01-2027 POP End: 02-29-2032

PRODUCT/SERVICE CODE: J041 - Maintenance, Repair, and Rebuilding of Equipment - Refrigeration, Air Conditioning, and Air Circulating Equipment

0003AF

New Installations (Duct Runs, Branches, and Components)

The Contractor shall add new duct runs, branches, or components to accommodate facility expansions or layout changes beyond the initial 50 feet from AHUs. Services under this line item will be ordered in increments of 50 linear feet. If the government needs to install new duct runs, branches, or components for less than or equal to 50 linear feet, 50 linear feet will be ordered.

Unit of Measure: Per linear foot Order Increments: 50 linear feet Scope: Includes measuring, fabricating, and installing new duct runs and branches as specified.

Applicable PWS Paragraph: 3.3.5.2 Contract Period: Base POP Begin: 03-01-2027 POP End: 02-29-2032

PRODUCT/SERVICE CODE: J041 - Maintenance, Repair, and Rebuilding of Equipment - Refrigeration, Air Conditioning, and Air Circulating Equipment

0003AG

Dampers and Controls Installation

The Contractor shall install new or upgraded dampers and control systems to improve airflow management and system responsiveness beyond the initial 50 feet from AHUs. Quantities are unknown and will be ordered on an as-needed basis during the contract period.

Unit of Measure: Per unit Order Increments: To be determined based on task order specifics Scope: Includes removing old dampers, installing new components, and calibrating control systems.

Applicable PWS Paragraph: 3.3.5.3 Contract Period: Base POP Begin: 03-01-2027 POP End: 02-29-2032

PRODUCT/SERVICE CODE: J041 - Maintenance, Repair, and Rebuilding of Equipment - Refrigeration, Air Conditioning, and Air Circulating Equipment

Trailer-Mounted Chiller Contingency Support

This line item is informational only. Pricing is not required at award. In the event the Government requests a trailer-mounted chiller under PWS 3.4, the Contractor shall provide a quote, and a supplemental agreement and separate task order will be executed Contract Period: Base POP Begin: 03-01-2027 POP End: 02-29-2032

PRODUCT/SERVICE CODE: J041 - Maintenance, Repair, and Rebuilding of Equipment - Refrigeration, Air Conditioning, and Air Circulating Equipment

HEPA and V-Bank Air Filters

The Contractor shall deliver the filters identified under SLINs 0005AA–0005AG upon issuance of a delivery order to the designated warehouse/location. These line items constitute supply-only requirements, are not considered services, and are not subject to the Service Contract Act. No installation or disposal is required, as these filters support equipment outside the PM services under this contract.

Quantities listed for Sub-Line Items under item 0005 are for evaluation purposes only and shall not be construed as minimums or maximums to be purchased by the Government.

Contract Period: Base POP Begin: 03-01-2027 POP End: 02-29-2032 PRINCIPAL NAICS CODE: 333415 - Air-Conditioning and Warm Air Heating Equipment and Commercial and Industrial Refrigeration Equipment Manufacturing PRODUCT/SERVICE CODE: 4130 - Refrigeration and Air Conditioning Components

0005AA

Terminal HEPA Filter 12” x 24” x 12”

UoM: EA Estimated Qty: 310 (For evaluation only; not a guarantee) Delivery: As required

Contract Period: Base POP Begin: 03-01-2027 POP End: 02-29-2032 PRINCIPAL NAICS CODE: 333415 - Air-Conditioning and Warm Air Heating Equipment and Commercial and Industrial Refrigeration Equipment Manufacturing

0005AB

Terminal HEPA Filter 24” x 30” x 12”

Estimated Qty: 430 (For evaluation only; not a guarantee) Delivery: As required

Contract Period: Base POP Begin: 03-01-2027 POP End: 02-29-2032 PRINCIPAL NAICS CODE: 333415 - Air-Conditioning and Warm Air Heating Equipment and Commercial and Industrial Refrigeration Equipment Manufacturing

0005AC

V Bank Air Filter 24” x 24” x 12”

Estimated Qty: 1,240 (For evaluation only; not a guarantee) Delivery: As required

Contract Period: Base POP Begin: 03-01-2027 POP End: 02-29-2032 PRINCIPAL NAICS CODE: 333415 - Air-Conditioning and Warm Air Heating Equipment and Commercial and Industrial Refrigeration Equipment Manufacturing

0005AD

V-Bank Air Filter 20” x 24” x 12”

Estimated Qty: 500 (For evaluation only; not a guarantee) Delivery: As required

Contract Period: Base POP Begin: 03-01-2027 POP End: 02-29-2032 PRINCIPAL NAICS CODE: 333415 - Air-Conditioning and Warm Air Heating Equipment and Commercial and Industrial Refrigeration Equipment Manufacturing

0005AE

V-Bank Air Filter 20” x 20” x 12”

Estimated Qty: 280 (For evaluation only; not a guarantee) Delivery: As required

Contract Period: Base POP Begin: 03-01-2027 POP End: 02-29-2032 PRINCIPAL NAICS CODE: 333415 - Air-Conditioning and Warm Air Heating Equipment and Commercial and Industrial Refrigeration Equipment Manufacturing

0005AF

V Bank Air Filter 12” x 24” x 12”

Estimated Qty: 540 (For evaluation only; not a guarantee) Delivery: As required

Contract Period: Base POP Begin: 03-01-2027 POP End: 02-29-2032 PRINCIPAL NAICS CODE: 333415 - Air-Conditioning and Warm Air Heating Equipment and Commercial and Industrial Refrigeration Equipment Manufacturing

0005AG

2" thick pleated media for 48x24 TLF or Radia Tec diffuser (Meet or exceed Titus HF4824T)

Estimated Qty: 120 (For evaluation only; not a guarantee) Delivery: As required

Contract Period: Base POP Begin: 03-01-2027 POP End: 02-29-2032 PRINCIPAL NAICS CODE: 333415 - Air-Conditioning and Warm Air Heating Equipment and Commercial and Industrial Refrigeration Equipment Manufacturing

0005AH

2" thick pleated media for 24x24 TLF or Radia Tec diffuser (Meet or exceed Titus HF2424T)

Estimated Qty: 60 (For evaluation only; not a guarantee) Delivery: As required

Contract Period: Base POP Begin: 03-01-2027 POP End: 02-29-2032 PRINCIPAL NAICS CODE: 333415 - Air-Conditioning and Warm Air Heating Equipment and Commercial and Industrial Refrigeration Equipment Manufacturing

B.3 PERFORMANCE WORK STATEMENT (PWS)

PREVENTIVE MAINTENANCE AND REPAIR SERVICES FOR HVAC WATER CHILLERS AND AIR HANDLING UNITS AT THE VA CARIBBEAN HEALTHCARE SYSTEM

1.0 Introduction. This is a non-personal services contract to provide Preventive Maintenance and Repair Services for HVAC Water Chillers and Air Handling Units (AHUs) at the VA Caribbean Healthcare System (VACHS). The government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the contractor who, in turn, is responsible to the government. The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform the required service at VACHS as defined in this Performance Work Statement (PWS), section three (3.0), except for those items specified as Government-furnished property and services. The contractor shall perform to the standards of this PWS.

1.1 Scope. The Contractor shall perform all services in accordance with this PWS, Original Equipment Manufacturer (OEM) requirements, manufacturer manuals, and all applicable local, state, and federal laws and regulations, including Department of Veterans Affairs (VA) requirements. In the event of a conflict between regulatory guidance, the most stringent requirement shall apply. The scope includes, but is not limited to, providing preventive maintenance, inspections, adjustments, testing, and repair services for HVAC water chillers and air handling units (AHUs). See performance requirements in Section 3.0.

2.0 General Requirements. This section defines the general performance, administrative, and compliance requirements the Contractor shall follow throughout the performance of this contract. These requirements apply to all tasks described in this Performance Work Statement (PWS) unless otherwise specified.

2.1 Non-Personal Services. The Government shall neither supervise contractor employees nor control the method by which the contractor performs the required tasks. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual contractor employees. It shall be the responsibility of the contractor to manage its employees and to guard against any actions that are of the nature of personal services or give the perception of personal services. If the contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the contractor's responsibility to notify the Contracting Officer (CO) immediately.

2.1.1 Type of Contract. The Government will award a firm-fixed price requirements type contract.

2.1.2 Period of Performance. The period of performance for this effort will be an ordering period of five (5) years. In addition, the resulting contract will have an additional option to extend the services for up to six (6) months at the government’s discretion.

2.1.3 Location and Hours of Work. The contractor shall perform services at VACHS during the core hours of operation, 7:00 AM to 4:00 PM, Monday through Friday, excluding Federal Holidays and any period when the facility is closed due to local or national emergencies, administrative directives, or other government‑ordered closures. The contractor shall maintain an adequate workforce to ensure uninterrupted performance of all tasks within this PWS during core hours, except when the facility is officially closed as noted above.

2.1.3.1 Certain tasks under this contract shall be performed during non‑core hours when required to avoid interference with patient care, clinical operations, or critical hospital functions. See Section 3.0 for additional requirements governing non‑core or after‑hours work.

2.1.4 Recognized Government Holidays. The Contractor may not be required to work on the legal public holidays listed below. Holidays occurring on weekends will be observed as directed by the published United States Office of Personnel Management (OPM) calendar.

2.2 Business Relations. The contractor shall successfully integrate and coordinate all activities needed to execute the requirement. The contractor shall manage the timeliness, completeness, and quality of problem identification. The contractor shall provide corrective action plans, submittals, timely identification of issues, and effective management of subcontractors, if any. The contractor shall seek to ensure customer satisfaction and professional and ethical behavior of all contractor personnel. Within the bounds of acquisition policy, the VACHS intends to work to find solutions that will be beneficial to both the Government and its Contractors.

2.3 Contract Administration and Management

2.3.1 Post Award Conference/Performance Evaluation Meetings. Post Award Conference / Performance Evaluation Meetings. The Contractor may be required to attend a post‑award conference held by the contracting activity in accordance with RFO Part 42. This meeting may occur virtually or in writing.

2.3.1.1 Performance/Progress Meetings. Performance or progress meetings will be held as needed. Either party may request additional meetings to reconfirm expectations or address any Quality Control (QC) deficiencies that require corrective action. The Contractor Representative shall meet with the PPOC and/or Contracting Officer as required. Both parties will work together to resolve identified issues. The Contractor shall record, prepare, and distribute meeting minutes within three (3) business days after each meeting.

2.3.1.2 Contracting Officer (CO). The CO is the only person authorized to direct changes in any of the requirements under this contract, and, notwithstanding any provisions contained elsewhere in this contract, said authority remains solely in the CO. In the event the contractor effects any such change at the direction of any person other than the CO, the change will be considered to have been made without authority and solely at the risk of the contractor. All contract administration will be effected by the CO. Communications pertaining to contractual administrative matters shall be addressed to the CO. No changes in or deviation from the terms and conditions shall be effected without a written modification to the contract, executed by the CO authorizing such changes.

2.3.1.3 Program Point of Contact (PPOC). The Program Point of Contact (PPOC) is the Government’s primary representative responsible for day‑to‑day program oversight and coordination for this contract. The PPOC serves as the functional equivalent of a COR and also fulfills the duties of the Government Program Manager. The PPOC monitors and assesses contractor performance, verifies that services are delivered in accordance with contract requirements, facilitates the exchange of technical information, and provides program‑level guidance to support successful contract execution. The PPOC is not authorized to change the terms or conditions of the contract. One or more Alternate PPOCs may be designated to perform these duties in the PPOC’s absence.

2.3.2 Contractor Employees. The contractor shall accomplish the assigned work by employing and utilizing qualified and certified personnel with appropriate combinations of education, training, and experience. The contractor shall match personnel skills to the work specified herein. The contractor shall ensure the labor categories/occupation code as defined by the Department of Labor are aligned with those tasks delineated in this PWS. The contractor shall comply with the minimum rates established in the applicable wage determination for this service. The Contractor shall provide the necessary resources and infrastructure to manage, perform, and administer the contract.

2.3.2.1 Contractor Identification. All contract personnel shall be clearly identified as Contractor personnel (e.g., badge, company logo, or uniform). Contract personnel must identify themselves in a manner that prevents any impression that they are Government employees. All correspondence, documents, emails, and reports produced by the Contractor shall be appropriately labeled as Contractor products or shall clearly disclose Contractor participation.

2.3.2.2 Contractor personnel performing work under this contract may be issued a PIV card, Non‑PIV badge, and/or Flash badge as required by the VA Caribbean Healthcare System (VACHS). These identification credentials are Government property and shall be worn and visibly displayed at all times while performing work within VACHS facilities. The Contractor shall ensure that all issued badges are returned immediately to the issuing office when no longer required, upon contract completion, or whenever a change in affiliation occurs.

2.3.2.3 The Contractor shall immediately notify the assigned VA sponsor and the VACHS Badging Office if any PIV, Non‑PIV, or Flash badge is lost, stolen, or damaged.

2.3.2.4 Contractor and subcontractor personnel may be required to complete mandatory VA training, including but not limited to information security, privacy, and facility‑specific safety or security courses. Mandatory annual training shall be completed as directed by VACHS, and all required online training will be provided at no cost to the contractor.

2.3.3 Key Personnel. The contractor shall provide a single point of contact to administer this contract. All key personnel shall have means of verbal and e-mail communication with the PPOC. Key personnel and alternates must be able to communicate fluently in English both verbally and in writing.

2.3.4 Contractor Qualifications. The Contractor shall have at least five (5) years of experience in the maintenance of centrifugal, screw, scroll chillers, and AHUs.

2.3.5 Personnel Qualification:

2.3.5.1 Qualified Healthcare HVAC/Refrigeration Technician Lead. The Contractor shall designate a qualified healthcare HVAC/Refrigeration technician lead responsible for implementing ANSI/ASHRAE/ACCA Standard 180 maintenance procedures and ensuring alignment with the facility’s Ventilation Management Program in accordance with ASHRAE/ASHE Guideline 43. The lead shall oversee and verify completion of all HVAC and refrigeration tasks required under this PWS. The lead shall be present whenever the Contractor is performing services, except for call‑back services.

2.3.5.2 Mechanical Engineer. A licensed Mechanical Engineer (PE) is not required for routine, daily, or standard preventive maintenance tasks performed under this contract. Oversight by a Mechanical Engineer is required only when the proposed work:

a. Involves engineering calculations, design changes, or modifications that may affect ventilation parameters governed by ANSI/ASHRAE/ASHE Standard 170 (e.g., pressure differentials, air changes per hour, filtration levels); or

b. Constitutes overhaul work or a major repair activity that may impact chiller capacity, AHU performance, system balance, or any HVAC parameter affecting clinical environmental conditions; or

c. Requires system shutdowns, reconfigurations, or controls changes that may influence compliance with regulatory requirements or Joint Commission Environment of Care standards; or

d. Involves a new installation or major modification that, by VA policy or applicable codes, must be reviewed, stamped, or supervised by a licensed Mechanical Engineer.

e. Routine preventive maintenance (PM), minor repairs, and daily operational HVAC tasks do not require a mechanical engineer's involvement

2.3.5.2.1 The Contractor shall ensure that a Mechanical Engineer provides technical oversight, documentation, and professional certification only for the activities listed in 2.3.5.2.

2.3.5.3 Qualified Healthcare HVAC/Refrigeration Technicians. Personnel providing services to the HVAC systems shall be licensed by the “Colegio de Técnicos de Refrigeración y Aire Acondicionado de Puerto Rico (CTRAPR)” or hold a refrigeration and air‑conditioning technician license formally recognized for practice within Puerto Rico. Contractor personnel responsible for dismantling, repairing, relocating, modifying, maintaining, aligning, adjusting, lubricating, welding, or performing preventive maintenance and repair services on equipment covered under this contract shall possess a technical degree in Air Conditioning and Refrigeration and shall be experienced in the maintenance and repair of centrifugal, screw, scroll water chillers, and AHUs, as well as healthcare-specific HVAC components.

2.3.5.3.1 Technicians shall also be knowledgeable of ventilation requirements applicable to healthcare facilities, including those related to infection control, pressure relationships, and environmental support for clinically sensitive spaces.

2.3.5.4 Electricians. Contractor personnel responsible for the electrical installation, maintenance, troubleshooting, or repair of any electrical or electronic components associated with the equipment covered under this contract shall possess a technical degree in electrical or electromechanical technology and shall be licensed by the Colegio de Peritos Electricistas de Puerto Rico (CPEPR). A license issued by another U.S. jurisdiction is acceptable only if formally recognized for practice in Puerto Rico under applicable reciprocity provisions. All electrical work shall be performed exclusively by licensed electricians.

2.3.5.5 Sheet Metal / Duct Mechanic. The Contractor shall provide personnel qualified to perform installation, maintenance, modification, and repair of ductwork and sheet‑metal components associated with the HVAC systems covered under this contract. Personnel performing ductwork services shall possess documented training and experience in commercial or institutional sheet‑metal fabrication and installation, including work on air‑handling units, supply and return air ducts, plenums, access panels, and related components. Duct mechanics shall be capable of installing and sealing duct sections, fabricating transitions, repairing or replacing damaged sheet‑metal assemblies, and verifying proper airflow integrity in accordance with applicable mechanical codes, SMACNA standards, and VA Medical Center requirements. All ductwork modifications shall be performed in a manner that maintains required pressure relationships and supports infection control measures in healthcare environments.

2.3.5.6 OSHA Training. The contractor’s Qualified Healthcare HVAC/Refrigeration Technician Lead shall have a valid 30 Hrs. OSHA training course in Construction Safety & Health. All other personnel shall have OSHA 10 Training for General Industry & Construction.

2.3.6 Standards of Conduct. Contractor personnel’s conduct shall not reflect discredit upon the Government. The Contractor shall ensure that personnel present a professional appearance. The Contractor's employees shall observe and comply with all local policies and procedures concerning fire, safety, environmental protection, sanitation, security, and possession of firearms or other lethal or illegal weapons or substances. The Contractor is responsible for ensuring that any contractor employees providing services under this contract conduct themselves and perform services in a professional, safe, and responsible manner. The contractor shall remove, from the job site, any employee for reasons of misconduct or security. The contractor shall ensure employee conduct complies with 41 U.S.C. 423, Procurement Integrity. The contractor shall also ensure that no contractor employees conduct politically related activities or events on VACHS facilities.

2.3.7 Contractor personnel and property shall be subject to search and seizure upon entering and leaving the confines of VACHS facilities. The Contractor shall be responsible for assuring that all personnel authorized to perform work under this contract obtain facilities’ access as required. The Contractor shall provide a personnel roster listing all employees who will work under this contract. The roster listing shall be provided within 14 days of contract award. Access to the VACHS facilities will be exclusively for work in connection with this contract.

2.3.8 The contractor is responsible for the supervision of all their employees while on government property. It is the Contractor's responsibility to ensure compliance with this PWS and the requirements referenced in this contract. Provisions provided in the PWS are not intended to relieve the Contractor of this responsibility.

2.4 Equipment Condition and Acceptance “as is”. The Contractor acknowledges that all Government‑owned HVAC equipment covered under this contract, including chillers, air‑handling units, pumps, controls, and associated components, is accepted “as is” at the start of the contract. The Contractor shall not claim additional compensation for pre‑existing conditions, age, deterioration, or prior maintenance history of the equipment. Any deficiencies discovered during initial inspection shall be reported to the Contracting Officer; however, such reporting does not relieve the Contractor of its responsibility to perform all preventive maintenance and repair services required under this PWS.

2.5 Vehicles. The contractor's vehicles shall be utilized solely for their designated purpose, maintained in operable condition, and comply with all local, state, and federal safety regulations. The vehicles shall be operated in accordance with all medical center traffic regulations and identified with the company name and logo. The contractor may have a maximum of two (2) vehicles at any given time on VACHS premises due to limited space.

2.6 Health and Safety. The Contractor and its subcontractors shall comply with Public Law 91‑596 (OSHA) and 29 CFR 1910 and 29 CFR 1926, and all applicable federal, state, and local regulations protecting employees, building occupants, and the environment. The Contractor shall provide, within 14 calendar days of contract award, a job‑specific written Health and Safety Plan that includes:

a. A Hazard Communication (HAZCOM) Program, compliant with 29 CFR 1910.1200, including chemical inventory, labeling, SDS access, and employee training.

b. Lockout/Tagout (Energy Control) Program in accordance with 29 CFR 1910.147.

c. Confined Space Entry Program, if applicable under 29 CFR 1910.146.

d. Any additional written safety programs required by OSHA for the performance of this contract.

2.6.1 The plan shall be tailored to the specific HVAC tasks performed under this contract. The Government reserves the right to review and reject the plan if it is not compliant with applicable safety codes and regulations.

2.6.2 Occupants' Safety. The contractor shall take all safety precautions and safety measurements necessary to protect the lives and health of occupants of the building and users of the equipment. No process or materials shall be employed in such a manner that they will introduce additional hazards into occupied space. In addition, shall have in place and be responsible for enforcing it, a safety program/procedure, which shall be followed by their employees in the performance of their duties. The contractor shall maintain the premises in a safe and healthful condition according to applicable OSHA standards and all other requirements of this contract, including standards governing indoor air quality, the existence of mold and other biological hazards, and the presence of hazardous materials.

2.6.3 The Contractor shall comply with all applicable safety standards and codes for HVAC chiller and AHU maintenance and repairs, including:

a. NFPA 70, National Electrical Code for fire and electrical safety in equipment design, installation, and inspection

b. NFPA 99, Health Care Facilities Code to ensure safety of HVAC systems in a medical environment

c. NFPA 101, Life Safety Code for fire protection measures and means of egress during emergencies

d. OSHA standards covering electrical hazards, confined spaces, lockout/tagout, PPE, and fall protection relevant to HVAC work

e. The Joint Commission’s Environment of Care criteria, ensuring safe utility systems, fire barriers, and HVAC safety procedures in healthcare facilities

2.6.4 In the performance of this contract, the Contractor shall follow Veterans Affairs Central Office (VACO) Directive 7710, Occupational Safety and Health, for safe work practices and take such safety precautions as the Safety Officer or designee may determine to be reasonably necessary to protect the lives and health of occupants of the building. The Contractor shall comply with VACHS smoking policy, which designates all spaces as non-smoking areas.

2.6.5 The Contractor is responsible for identifying, providing, and maintaining, if required, all personal protective equipment (PPE) needed to perform the duties outlined in the contract. In addition, the contractor is responsible for identifying and providing all applicable safety programs (i.e., lockout/tag out, universal precautions, etc.) required to perform the work. Training on required safety programs and the proper use of PPE shall be provided, and documentation shall be maintained by the contractor.

2.6.6 Hot Work Permit. The Contractor shall obtain a Hot Work Permit from the Safety Office whenever soldering, welding, using a cutting torch, or other open flame, spark, or heat-producing equipment. The contractor is required to follow ALL requirements outlined for the issuance of the Hot Work Permit.

2.7 Injury or Accident Reporting. The Contractor shall maintain an accurate record of accidents resulting in injury or death and accidents resulting in damage to government property, supplies, and equipment.

2.7.1 As defined by OSHA, EPA, ANSI, and all other regulatory requirements, any incident of a major malfunction, accident, or injury, a written report shall be submitted by the Contractor to VACHS within five (5) working days following the incident. The report shall state the cause, what, where, and when, and why the incident happened, and the repairs and tests that were or are to be made to correct the cause of the incident.

2.7.2 Environmental Compliance. The contractor shall comply with all…