36C24826Q0159 0001_1.docx
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- Solicitation number
- 36C24826Q0159
About this file
This is an amendment to a combined solicitation/Request for Quotation (RFQ) for replacement of supply and return fuel lines in Building 54 at James A. Haley Veterans Hospital in Tampa, Florida. The solicitation number is 36C24826Q0159, issued by the Department of Veterans Affairs Network Contracting Office 8 (NCO 8). The response deadline has been extended to January 28, 2026 at 3:00 PM Eastern Time. The procurement is set-aside as a 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) requirement under NAICS code 238220 (Plumbing, Heating, and Air-Conditioning Contractors), with a size standard of $19.0 Million. A Firm-Fixed Price purchase order is anticipated, and quotes must remain valid for 90 days. All offerors must be registered in SAM and verified as SDVOSB on the SBA VetCert page at time of proposal submission.
The scope includes complete replacement of fuel piping with welded (not threaded) connections using like materials and specifications. Key requirements confirmed through RFI responses include nitrogen pressure testing prior to fuel reintroduction, coating with Sherwin-Williams Macropoxy 646 primer and Acrolon topcoat, employment of a NACE Level 2 certified coating inspector, replacement of four actuators with functional testing of associated floats and sensors, full PLC I/O checkout, and no generator outages necessary due to available isolation valves. Extended work shifts are permitted at no additional cost to the Government. The prime SDVOSB contractor must self-perform at least 50% of total labor costs (not material costs) in compliance with VAAR 852.219-75. Hot work permits will be required, and a welding and fabrication staging area will be provided. The Point of Contact is Contracting Officer Katrina Tavares at katrina.tavares@va.gov or 813-729-3586.
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Other files
| File | Type | Posted |
|---|---|---|
| Final-SOW Building 54 Piping A.pdf | ||
| New Vendor Form VA10091.pdf | ||
| 36C24826Q0159_1.docx | DOCX document |
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Amendment to a Previous Combined Solicitation
Amendment to a Previous Combined Solicitation
| SUBJECT* |
| FY26 Replace Supply and Return Fuel Lines B54 Soliciation Amendment |
GENERAL INFORMATION
| CONTRACTING OFFICE’S ZIP CODE* |
| 33637 |
| SOLICITATION NUMBER* |
| 36C24826Q0159 |
| RESPONSE DATE/TIME/ZONE |
| 01-28-2026 3:00 EASTERN TIME, NEW YORK, USA |
| ARCHIVE |
| 90 DAYS AFTER THE RESPONSE DATE |
| RECOVERY ACT FUNDS |
| N |
| SET-ASIDE |
| SDVOSBC |
| PRODUCT SERVICE CODE* |
| Z2NA |
| NAICS CODE* |
| 238220 |
| CONTRACTING OFFICE ADDRESS |
| Department of Veterans Affairs |
Network Contracting Office 8 (NCO 8)
8875 Hidden River Pkwy Suite 525 Tampa FL 33637
POINT OF CONTACT*
Contracting Officer Katrina Tavares katrina.tavares@va.gov 813-729-3586
PLACE OF PERFORMANCE
| ADDRESS |
| James A Haley Veterans Hospital |
13000 Bruce B Downs Blvd
Tampa FL
| POSTAL CODE |
| 33610 |
| COUNTRY |
| USA |
ADDITIONAL INFORMATION
AGENCY’S URL
URL DESCRIPTION
AGENCY CONTACT’S EMAIL ADDRESS
EMAIL DESCRIPTION
DESCRIPTION
The solicitation has been extended to Wednesday, January 28th at 3:00 pm EST. There were questions presented and forwarded to the customer. I have the questions and the corresponding answers listed below as reference. Based on the answers, you can amend and resubmit your bid response.
Please see below for RFI’s pertaining to project 36C24826Q0159 RFQ Clarification Questions/RFI – Building 54 Fuel Piping Replacement James A. Haley VA Medical Center Piping Scope & Installation Method Please confirm that all replacement piping is required to be welded (not threaded) based on existing system configuration. All are welded Please confirm the pipe material, schedule, and wall thickness requirements. Replace with like Penetrations, Sleeves, and Containment Please confirm whether the existing pipe penetration beneath the generator room door threshold was intended as a containment or isolation feature. Containment If so, should the new piping be installed with a sleeve and mechanical seal system (e.g., Link-Seal or equivalent). This will isolate the rooms/containment and protect the piping from contact with the concrete (removing the corrosion point in the future). Replace with like Leak Testing and Purging Please confirm that all newly installed piping shall be pressure tested prior to reintroduction of fuel. Yes, Testing is required We recommend nitrogen pressure testing to safely detect leaks without introducing product and to purge oxygen from the system. Please confirm acceptance of this method. You may use this method Coating System and Corrosion Protection We recommend Sherwin-Williams Macropoxy 646 as the primer and Acrolon as the topcoat due to their suitability for fuel piping systems. Please confirm acceptance or provide an alternate approved system. We are good with the Sherwin-Williams Macropoxy 646 as the primer and Acrolon as the topcoat Coating Inspection and Quality Control To prevent corrosion issues in the future, we recommend that the Prime Contractor have on staff a NACE Level 2 certified coating inspector for surface prep, coating application, and final inspection. Please confirm whether this is acceptable. Yes Confirmed Fuel Handling and Product Management The SOW states that supply and return lines will be drained into existing tanks. Please confirm that all drained product is to be returned to the system. All long as it is not contaminated you can return to system.
Electrical, Controls, and Instrumentation Please confirm that scope includes replacement of four (4) actuators only, and not replacement of floats or level transmitters unless a defect is discovered. Confirmed Please confirm that scope includes functional testing of floats, sensors, probes, alarms, and PLC-to-HMI indication only. Confirmed Please confirm that a full I/O checkout is required for all devices associated with the fuel systems PLC, Confirmed Please confirm whether troubleshooting PLC-to-HMI communication issues is included in scope. Confirmed Drawings and Documentation Please confirm whether current mechanical as-built drawings are available for Building 54. Confirmed drawing as available Please confirm whether P&IDs, riser diagrams, or fuel system schematics are available. Confirmed Work Windows and Phasing Please confirm allowable outage windows for affected generators and fuel systems. No Outages will be necessary in affected generators Please confirm whether extended shifts, nights, weekends, or holidays will be permitted if required to minimize downtime. Confirmed, but at no additional cost to the Government Staging, Access, and Safety Please confirm whether a designated welding and fabrication staging area will be provided. We can provide an area Please confirm whether hot work permits will be required. Yes they will be required and we can get through our Safety office SDVOSB Self-Performance Requirements Please confirm this procurement is subject to VAAR 852.219-75 (Limitations on Subcontracting).
The Prime SDVOSB must self-perform at least 50% of total labor/personnel costs. Yes, VAAR 852.219-75 will apply to this requirement.
Please confirm that compliance will be measured based on labor cost, not material cost.
Compliance will be based on labor cost.
· Looking through this solicitation, are you wanting to have the fuel drained in order to change the pipe? Or is there isolation valves in place to lock-out system to complete the work?
a) We have isolation valves.
The solicitation has been extended to Wednesday, January 28th at 3:00 pm EST. There were questions presented and forwarded to the customer. I have the questions and responding answers listed below as reference. Based on the answers, you can amend and resubmit your bid response.
| *= Required Field |
| Amendment to a Previous Combined Solicitation |
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Amendment to a Previous Combined Solicitation
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