Sources Sought 36C24826Q0902.pdf

DISCLAIMER

This Sources Sought is issued solely for information and planning purposes only and does not constitute a solicitation. In accordance with FAR 5.201(c), this Sources Sought Notice is being issued for an Lumenis Digital Trio Laser System OR EQUAL. The purpose of this notice is to conduct market research to determine the availability of capable sources and to support acquisition planning consistent with FAR Part

5. Responders are solely responsible for all expenses associated with responding to this Sources Sought.

Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract.

Sources Sought 36C24826Q0902

This is a Sources Sought in support of the James A. Haley Veterans’ Hospital (JAHVH) located at 13000 Bruce B. Downs Blvd., Tampa, FL 33612. Information collected during this Sources Sought may be used to identify potential sources of supply and determine the socio-economic small business set-aside best suited for this requirement. If a solicitation is issued, the Government will do so in accordance with Federal Acquisition Circular (FAC) 2026‑01, effective March 13, 2026 and the Veterans Affairs Acquisition Regulation (VAAR), effective March 20, 2024. The North American Industry Classification System (NAICS) number is 334510 (Electromedical and Electrotherapeutic Apparatus Manufacturing).

The NAICS size is 1,250 Employees.

This is not a request for quotes. All interested parties shall respond no later than 07/10/2026 at 12:00PM EST. Submit responses via email titled ‘Sources Sought Notice 36C24826Q0902 – Lumenis Digital Trio Laser System OR EQUAL - COMPANY NAME’ to LeTray Womble; letray.womble@va.gov.

Telephone responses will not be accepted.

FOB: Destination

Delivery Address:

Department of Veterans’ Affairs James A. Haley Veterans’ Hospital 13000 Bruce B. Downs Blvd.

Tampa, FL 33612

GENERAL: All capable Vendors are welcome to respond to this notice and provide a brief capability statement addressing the information in this Notice. Your response must address salient characteristics specific to the required Lumenis Digital Trio Laser System OR EQUAL (SLT/YAG/retinal photocoagulator all-in-one system) identified below in the Statement of Need (DRAFT) and must include the following:

mailto:letray.womble@va.gov

REQUEST COMPANY INFORMATION TO INCLUDE:

a. Company Name:

b. SAM CAGE & Unique Entity ID:

c. Company Address:

d. POC Name:

e. POC Phone:

f. Email:

g. Socioeconomic Status:

h. Company Business Size Status and Representations of Business:

i. If your company is a Non-Manufacturer, you must submit an Original Equipment Manufacturer Authorized Distributor Letter

j. Names and types of current federal contracts and/or contract vehicles that can be utilized for the “scope” of the requirements (i.e. GSA, NASA SEWP, etc.):

NOTE: See attached Statement of Need DRAFT

STATEMENT OF NEED

Lumenis Digital Trio Laser OR EQUAL

James A. Haley Veterans Hospital

GENERAL: The Lakeland Community Based Outpatient Clinic (CBOC) located at 2080 Meadowland Park Blvd, Lakeland, Florida 33803 and the New Port Richey CBOC located at 7347 Ridge Rd., Port Richey, FL 34668 requires the Lumenis Digital Trio Laser System OR EQUAL for veteran care in each of their respective Eye Clinics.

BACKGROUND: The current laser systems at both the Lakeland and New Port Richey CBOC Eye Clinics have reached the end of their usable life and are considered obsolete. These outdated devices no longer meet the clinical standards required for modern ophthalmic procedures and are unable to support the advanced diagnostic and therapeutic functions necessary for comprehensive veteran care. As part of the upgrade, the existing equipment will be traded in to offset the cost of acquiring the new Laser Systems, ensuring a cost-effective transition to state-of-the-art technology. Also, the new Laser System must optimize workflow through seamless report generation, eliminating the need for logs and allows quicker communication with clinic staff.

PURPOSE: The purpose of acquiring the Lumenis Digital Trio Laser System OR EQUAL is to enhance the diagnostic and therapeutic capabilities of the Eye Clinic by providing advanced laser technology for the treatment of various ocular conditions. This equipment will support the clinic in delivering comprehensive eye care services, including precise laser procedures for glaucoma, retinal diseases, and post-cataract complications, while facilitating accurate documentation and workflow optimization. The integration of imaging and video capture will further improve patient outcomes and support clinical decision-making, ensuring high-quality care for veterans.

SCOPE: The scope of this requirement includes the procurement, installation, and integration of two Lumenis Digital Trio Laser System OR EQUAL for the Lakeland and New Port Richey CBOC Eye Clinics. It encompasses all necessary accessories, training for clinical staff, and ongoing technical support. The project covers ensuring full compatibility with existing electronic medical record systems and network infrastructure, as well as compliance with all applicable VA regulations and standards. The systems will be used for a range of ophthalmic procedures, including but not limited to glaucoma treatment, retinal photocoagulation, and post-cataract care, supporting comprehensive veteran eye health services.

PHYSICAL CHARACTERISTICS: The Lumenis Digital Trio Laser System OR EQUAL shall feature a compact, tabletop configuration designed for clinical environments, with height-adjustable components and integrated workspace or storage to facilitate efficient use. The system must be ergonomically constructed to allow easy access and maneuverability for clinicians during procedures, ensuring patient comfort and safety. All equipment should be constructed from durable materials suitable for frequent use in a medical setting and must comply with applicable electrical and safety standards.

FUNCTIONAL AND PERFORMANCE CHARACTERISTICS: The Lumenis Digital Trio Laser System OR EQUAL shall deliver reliable performance across a broad range of ophthalmic procedures, including glaucoma treatments, retinal photocoagulation, and post-cataract care. Contractor shall deliver and install a Lumenis Digital Trio Laser System OR EQUAL. An EQUAL Laser System is defined by the following salient characteristics:

• Integrated SLT and YAG Laser: SLT and YAG laser shall be capable of performing trabeculoplasty, capsulotomy, and iridotomy using 1064 nm and/or frequency-doubled 532 nm wavelengths.

• Integrated 532nm Retinal Photocoagulator: Capable of performing standard and advanced retinal photocoagulation procedures and ability to deliver with variable energy output and optional subthreshold capabilities. Photocoagulator shall be compatible with slit-lamp delivery and appropriate aiming beam alignment.

• Digital Imaging and Video Capture System: Shall possess ability to save images/video and interface with EMR or network-based storage for treatment documentation and training.

• On-axis/off-axis titratable illumination (or equivalent illumination enhancement technology) to improve visualization for SLT, YAG, and retinal procedures.

• Adjustable Modes: Energy, pulse, and burst modes for YAG and SLT treatments, including Q-switched operations and variable pulse configurations.

• Compact tabletop configuration: Height adjustable and integrated workspace or storage designed for clinical use.

• System Health Monitoring: Integrated remote support/diagnostics or equivalent system health monitoring.

• ADP Peripherals: Advanced peripheral connectivity options, including USB ports, Wi-Fi, and LAN interfaces. These features enable secure and efficient data transfer, allowing clinicians to save treatment records and imaging files either to external USB storage devices or designated folders on the local network. All peripherals must comply with applicable healthcare IT standards to ensure data integrity and patient privacy.

SOFTWARE: The Contractor shall be responsible for ensuring that all system software is properly installed and fully configured to support these functionalities prior to acceptance by the VA.

TRAINING: The VA requires on-site equipment and software training.

WARRANTY OF EQUIPMENT: Government requires commercial standard manufacturer warranty term. The government does not accept an extended warranty, which requires advance payment.

DELIVERY SCHEDULE: All items shall be delivered and installed within 30 days After Receipt of Order (ARO).

NOTE: All deliveries shall occur during normal business hours Monday - Friday 8:00AM to 4:30PM with the exception of Federal Holidays. Delivery during Federal Holidays will not be accepted.

PLACE OF DELIVERY AND PERFORMANCE:

James A. Haley Veterans’ Hospital 13000 Bruce B. Downs Blvd.

Tampa, FL 33612

POC: Provided at time of award.

*All deliveries shall be coordinated with POC prior to delivery 48-72 hours in advance.

DISCLAIMER