36C24825Q0903.docx

SUBJECT*

Parking as a Service for the VA Caribbean Healthcare System

GENERAL INFORMATION

SET-ASIDE

Network Contracting Office 8 (NCO 8) VA Caribbean HCS (Admin Bldg) #10 Calle Casia Suite #4M440 San Juan PR 00921-3201

POINT OF CONTACT*

Contracting Officer Baryan Sierra baryan.sierrapierluissi@va.gov 787-641-7582 Ext. 134983

PLACE OF PERFORMANCE

10 Casia St.

San Juan, PR 00921

DESCRIPTION

INTRODUCTION

The Department of Veterans Affairs (VA), Network Contracting Office (NCO) 8 San Juan, Puerto Rico is issuing this sources-sought synopsis as a means of conducting market research to identify parties having an interest in and the resources to support the requirement for “Parking as a Service for the VA Caribbean Healthcare System (VACHS)”. The intent of this notice is to identify interested sources and their respective socio-economic group and to develop the Acquisition Strategy for this requirement.

Responses to this sources-sought notice/market research may be used to issue the requirement as set-aside for small businesses or procured through full and open competition.

PLACE OF PERFORMANCE: San Juan, PR

DISCLAIMER

“This sources-sought is for informational purposes only. This is not a “Request for Quote (RFQ)”. It does not constitute a solicitation and shall not be construed as a commitment by the government. Responses in any form are not quotes and the government is under no obligation to award a contract as a result of this announcement. No funds are available to pay for preparation of responses to this announcement. Any information submitted by respondents to this technical description is strictly voluntary. Responses will not be returned to the responder. Not responding to this notice does not preclude participation in any future solicitation, if any is issued. If a solicitation is released, it will be synopsized through the Contract Opportunities webpage at https://sam.gov/opportunities. It is the responsibility of potential offerors to monitor the Contract Opportunities website for additional information pertaining to this requirement.”

ELIGIBILITY

The applicable North American Industry Classification System (NAICS) code for this requirement is 812930, Parking Lots and Garages with a Small Business Size Standard of $47,000,000. The Product Service Code is X1LZ.

Responses to this notice shall include company/individual name, a service capability statement, examples of similar performances which you have provided services to, System for Award Management (SAM) Unique Entity ID (UEI), address, point of contact. Contractors should provide their size status for the above references NAICS code. (i.e., small, large). Standard company brochures will not be considered enough response to this Source Sought.

CONTRACTOR’S QUALIFICATIONS AND REQUIREMENTS:

The contractor shall provide “Parking as a Service for the VA Caribbean Healthcare System (VACHS). Below are the minimum contractor’s requirements for this acquisition. Interested vendors shall provide a statement certifying that they comply with the below requirements:

1. The parking facility shall be located up to ½ mile walking distance from VACHS and shall have a capacity of at least 685 parking spaces to accommodate personnel listed in PWS paragraph 1.1. The parking facility shall not be in a flood zone and properly draining during rain events.

2. Parking facility shall be paved, striped, and lighted. Lighting shall meet minimum lighting level requirements for parking lot or garage by authorities having jurisdiction. The minimum illuminance level for parking structures is 5 foot-candles as measured on the floor with a uniformity ratio of 10:1.

3. The parking facility shall be available for immediate use.

4. The parking perimeter shall be enclosed either by fence or garage. The parking facility shall have an access control system to prevent unauthorized entry.

See attached Draft Performance Work Statement for further details.

Responses will be evaluated based on their completeness and comprehensiveness. Only those submissions that address all six (6) paragraphs (including subparagraphs) below will be evaluated during this sources sought.

1. Responses shall address the following:

a. Please indicate if your company currently have, or have the ability to obtain, a parking facility with the following:

Note: Your response shall include evidence you’re your company complies with this requirement.

b. Do you plan on subcontracting this task? If so, which company are you contemplating and what is its socio-economic group (i.e., small, large, etc.)?

Yes ___No ___ If yes, please identify which company(ies) are you considering and provide a narrative explaining the scope of the proposed subcontracting services.

2. Identify any other companies owned (wholly or in-part) by the owners of this business who provide goods or services under the same or a related NAICS codes.

3. Do you plan on responding to a solicitation for this requirement with a Joint Venture utilizing multiple owned companies as majority or non-majority owner?

Yes ___No ___ If yes, please identify which companies are considering a Joint Venture and the ownership of each company.

4. If you have a contract with GSA, please provide the schedule and contract number.

5. What type of work has your company performed in the past in support of the same or similar requirement? What was the awarded amount? Did your organization subcontract any portion of the services? If so, what percentage of the total work was subcontracted?

6. What specific technical skills does your company possess which ensure capability to perform the tasks?

The estimated period of performance consists of an ordering period of four (4) years.

The government anticipates awarding a Blanket Purchase Agreement for this service.

All data received in response to this Sources Sought that is marked or designated as corporate or proprietary will be fully protected from any release outside the Government.

Interested parties are requested to submit a capabilities statement, information requested and answers to all questions indicated above. The deadline for response to this request is no later than June 23, 2025, at 9:00 AM, Puerto Rico local time. All responses under this Sources Sought Notice must be e-mailed to baryan.sierrapierluissi@va.gov.

Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding their submissions.

The Government is not committed nor obligated to pay for the information provided, and no basis for claims against the Government shall arise as a result of a response to this Sources Sought.

Attached to this notice is a Draft Performance Work Statement. Interested vendors are encouraged to read the entire document to have a better understanding of the proposed acquisition and minimum requirements.

Sources Sought Notice Sources Sought Notice

Sources Sought Notice

PERFORMANCE WORK STATEMENT FOR PARKING AS A SERVICE FOR THE VA CARIBBEAN HEALTHCARE SYSTEM

1.0 Introduction. This is a non-personal services Blanket Purchase Agreement (BPA) to provide Parking as a Service for the Veterans Affairs (VA) Caribbean Healthcare Systems (VACHS). The government shall not exercise any supervision or control over the BPA service providers performing the services herein. Such BPA service providers shall be accountable solely to the BPA holder who, in turn is responsible to the Government. The BPA holder shall provide all necessary to perform the required service at in support of VACHS as defined in this Performance Work Statement (PWS), section three (3.0) except for those items specified as Government-furnished property and services.

1.1 Scope. The BPA holder shall perform these requirements in accordance with this PWS, federal, state, and local regulations, standards, and commonly accepted commercial practices. In the event of a conflict between regulatory guidance, the most stringent requirement shall apply. The work covered under this requirement includes providing parking as a service to be used by Veterans Affairs employees, students, volunteers, contractors, and other personnel assigned and/or attached to the VA Caribbean Healthcare System.

2.0 General Requirements. This section describes the general requirements for this effort. The following sub-sections provide details of various considerations on this effort.

2.1 Non-Personal Services. The Government shall neither supervise BPA holder employees nor control the method by which the BPA holder performs the required tasks. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual BPA holder employees. It shall be the responsibility of the BPA holder to manage its employees and to guard against any actions that are of the nature of personal services or give the perception of personal services. If the BPA holder believes that any actions constitute, or are perceived to constitute personal services, it shall be the BPA holder 's responsibility to notify the Contracting Officer (CO) immediately.

2.1.1 Type of Agreement. The Government will award a firm-fixed price BPA.

2.1.2 Period of Performance. The period of performance for this effort will be an ordering period of four (4) years. The ordering period effective date will be established upon BPA award. In addition, the resulting BPA will have an additional option to extend the services for up to six (6) months at the government’s discretion.

2.1.3 Location and Hours of Work. The BPA holder shall provide parking services from 6:00 AM to 7:00 PM Monday through Friday, except Federal Holidays. The parking facility shall be located up to ½ mile walking distance from VACHS. The area shall not be in a flood zone and properly draining during rain events.

2.1.4 Recognized Government Holidays. The BPA holder will not be required to work on the legal public holidays listed below and/or during weekends. Holidays occurring on weekends will be observed as directed by the published United States Office of Personnel Management (OPM) calendar.

2.2 BPA Administration and Management

2.2.1 Contracting Officer (CO). The CO is the only person authorized to direct changes in any of the requirements under this BPA, and, notwithstanding any provisions contained elsewhere in this BPA, said authority remains solely in the CO. In the event the BPA holder effects any such change at the direction of any person other than the CO, the change will be considered to have been made without authority and solely at the risk of the BPA holder. All BPA administration will be affected by the CO. Communications pertaining to BPA administrative matters shall be addressed to the CO. No changes in or deviation from the terms and conditions shall be effected, without a written modification to the BPA, executed by the CO authorizing such changes.

2.2.2 Qualifications. The BPA holder’s parking facility shall be located up to ½ mile walking distance from VACHS and shall have a capacity of at least 685 parking spaces to accommodate personnel listed in PWS paragraph 1.1. The parking facility shall not be in a flood zone and properly draining during rain events.

2.2.2.1 All work in performance of this BPA shall be done by skilled workers or mechanics and shall be acceptable to the CO. The CO may reject the BPA holder’s workers 1) if such are unlicensed, unskilled, or otherwise incompetent, or 2) if such have demonstrated a history of either untimely or otherwise unacceptable performance in connection with work carried out in conjunction with either this BPA or other government or private contracts.

2.2.3 Health and Safety. The BPA holder shall adhere to all applicable safety standards and regulations to ensure the safety of all users of the parking facility. This includes, but is not limited to, maintaining clear and visible signage, proper lighting, and swift removal of any hazardous materials or obstructions.

2.2.4 Liability and Responsibility for Damaged Property.

2.2.4.1 Damage to Privately-Owned Property. The BPA holder shall be held liable for damage or destruction of privately owned property (e.g., privately owned vehicles), as defined in this PWS, caused by the BPA holder, BPA holder personnel or representatives of the BPA holder in the performance of services in this BPA. The BPA holder shall take corrective action within 5 working days to repair damages or replace destroyed property. BPA holder shall purchase and always maintain a general third-party liability insurance policy of not less than $500,000 per event coverage (See FAR Clause 52.228-5).

2.2.4.2 Damage Reports. The BPA holder shall submit a damage report to the CO and designated representative within 24 hours of damage or destruction to government property or privately owned property caused by the BPA holder, BPA holder personnel or representatives of the BPA holder. The damage report shall detail the facts and the extent of damages or destruction, and the corrective action taken by the BPA holder to repair damages or replace destroyed property.

2.2.5 Addition and/or removal of work areas and services. VA reserves the right to add, change specifications, and/or remove services within this BPA. In the event of an emergency, additional parking may be necessary. All changes, if any, will be made via a supplemental agreement to the BPA.

3.0 Performance Requirements. The following section specifies the Performance Objectives and Performance Elements for this BPA.

3.1 Parking as a service. The BPA holder shall ensure that all parking spaces are used exclusively by the government. Parking spaces shall not be assigned to specific employees or personnel and must be filled on a first-come, first-served basis. The BPA holder shall maintain all parking spaces to be free from obstructions and ensure unobstructed entry and exit during the service hours. The BPA holder shall immediately notify the Program Point of Contact and/or VA Police if any vehicles remain in the parking area after the designated service hours.

3.2 Safety and Security.

3.2.1 The BPA holder shall have/keep the parking facility paved, striped and lighted. Lighting shall meet minimum lighting level requirements for parking lot or garage by authorities having jurisdiction. The minimum illuminance level for parking structures is 5 foot-candles as measured on the floor with a uniformity ratio of 10:1.

3.2.2 The parking perimeter shall be enclosed either by fence or garage. The parking facility shall have an access control system to prevent unauthorized entry.

3.2.3 Proximity cards, gate(s) remote wireless key, or other method for access shall be issued to the VACHS once a BPA Call is issued.

3.2.4 Spaces shall meet accessibility requirements for pedestrian access to city sidewalks.

3.3 Maintenance. The BPA holder is responsible for the continuous parking facility maintenance. Maintenance to be provided to includes, but is not limited to, re-striping as needed, updating of lighting fixtures, paving and potholes repair, cleaning/sweeping loose gravel as needed.

3.3.1 The BPA holder shall ensure that the parking facility is consistently maintained in a clean and orderly condition. This includes being free of debris, fallen tree branches, and any other materials that may pose hazards or impede use.

3.3.2 The BPA holder shall conduct regular inspections and re-striping as needed to maintain clear visibility and compliance with industry standards. This shall include re-striping schedules to address wear and tear, weather effects, and any other factors that impact the visibility and functionality of the parking space markings.

3.3.3 Landscaping/Grounds maintenance. The BPA holder shall maintain grass areas within the parking facility and sidewalk areas to ensure a consistently neat, clean, and professionally presented appearance, promoting a safe and aesthetically pleasing environment for facility users. Landscaping shall not obstruct the views of security guards.

3.3.3.1 All tree branches within the Parking Facility shall be maintained to provide a minimum vertical clearance of eight (8) feet above ground level.

3.3.4 The BPA holder shall perform regular inspections of the parking facility to promptly identify and address any issues related to maintenance. Records of these inspections shall be maintained and made available upon request by the contracting officer.

3.3.5 The BPA holder shall ensure that the parking facility is free of pests and rodents.

3.4 Shuttle Services. The BPA holder shall allow free access to government-owned and/or VA-contracted shuttle services for the transportation of all personnel listed in paragraph 1.1 of this PWS. These shuttle services will be provided and covered by the government, not the BPA holder. Parking facility shall include a turn-around area for the buses to safely enter and exit the parking facility. The BPA holder shall designate an area for the installation of tents, which will be provided by the government, to be used as shuttle stops (drop-off and pick-up). The shuttles shall be allowed to operate/access the parking facilities per the hours stated in paragraph 2.1.3.

3.5 VA Police and/or Contracted Security Guards. The BPA holder shall allow the government to have VA police and/or contracted security guards present at the parking facility. These security services will be provided and covered by the government, not the BPA holder. In the event of a safety or security incident, the BPA holder shall allow and permit VA police to conduct an investigation.

4.0 Performance Requirements Summary (PRS) Matrix

4.1 The BPA holder service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success. The government expects the BPA holder to perform at a minimum, the identified acceptable levels throughout the life of the BPA, and the BPA holder’s performance shall be given significant consideration when evaluating recommendations for future government BPA, contracts, and/or awards.

4.2 Method of Surveillance: The Government performs surveillance to determine if the BPA holder exceeds, meets, or does not meet these standards. The Government shall use these standards to determine BPA holder performance and shall compare BPA holder performance to the Acceptable Quality Level (AQL). Acceptable surveillance methods include: 100% inspection, random inspections, joint inspections, customer’s complaints, or any other appropriate method typically used in this industry. The government may use one or a combination of any of these surveillance methods.

acceptable level

acceptable level

acceptable level

4.3 Quality Assurance. The Government will evaluate the BPA holder’s performance under the BPA, IAW the PRS Matrix. The Government retains the right to inspect and test all services called for by the BPA. The Government will perform inspections and tests in a manner that will not unduly delay the work. If any of the services performed do not conform to BPA requirements, the Government may require the BPA holder to perform the services again in conformity with BPA requirements, at no increase in BPA amount.

4.4 Whenever the Government Technical Representative notifies the BPA holder of any deficiencies detected in the work performed, the BPA holder shall correct cited deficiencies within seventy-two (72) hours, or as otherwise authorized by the CO, after been notified without affecting the regularly scheduled work.

4.5 Upon satisfactory completion by the BPA holder and acceptance of the work completed by the BPA holder in accordance with this Performance Work Statement, payment will be approved. Failure to complete the work stated in this PWS may result in unfavorable Contractor Performance Assessment Reporting System (CPARS) ratings.

5.0 Government Furnish Items. None

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