Attachment_SOW for Construction Period Services (2 pages).pdf

A. Construction Period Services:

CPS Services shall begin after the award of the construction contract and include, but are not limited to, generation of baseline submittal schedule, review and approval of construction submittals covering products that have been listed within the contract documents, and contractor substitutions, manufacturer’s data/performance sheets, samples, shop drawings, schedules, phasing plans. Compatibility analyses of different materials and recommendations associated with acceptance or rejection of alternate materials and products. Responses to Request for Information (RFI); change order review and recommendations; preparation of cost estimates to Request for Proposal (RFP);

cost/time/impact estimates and recommendations relevant to design omissions and construction plan deviations. The VA reserves the right for final approval/disapproval on all RFIs, submittals, change orders, and contractor estimates.

1. Review of Submittals and RFI: A/E shall review all required material submittals, shop drawings, and test reports, etc. A/E shall maintain submittals utilizing an electronic submittal service like “Submittal Exchange” or “Procore”. Reviews shall be completed, and submittals returned to Engineering Service within 5 working days. The A/E shall maintain a submittal register as work progresses;

design omissions are subject to a 72-hour turnaround from omission notification.

2. Review Analysis of Change Orders and Costs: A/E shall provide a prompt response when contacted by the Contracting Officers Representative (COR) to review and provide a detailed analysis of Change Orders and Costs. A written response will be received by the VA within 5 working days of the request. The analysis will include, as a minimum, a determination if the Change Order is legitimate and necessary if any additional costs should be borne by the government, and an independent estimate of the costs.

3. Site Visits: A/E shall provide site visits including the pre-bid conference, preconstruction conference, and final inspection when requested by Engineering Service. Include price for additional site visits during the site investigation process by discipline limited to a maximum of 10 including all disciplines. The A/E will also provide conference minutes and make a written inspection report within two (2) workdays after each meeting and/or site inspection including the final inspection punch list.

4. Construction Administration: A/E shall provide construction administration services which include but are not limited to performing surveillance & inspection of this project; reviewing plans & specifications, shop drawings & requests for changes to determine site compatibility, applicability of terrain, soils, feasibility of structure to anticipate problems; performing inspections of construction, deviations from schedules, substitution of materials and resolution of disputes;

monitors contractor’s quality control measure and safety practices. A workstation area will be provided to the A/E by the VA for the A/E professional(s) performing these activities. These services are expected to reduce the A/E’s office staff hours normally allocated to these services. The A/E professional(s) provided for the onsite services is to be well qualified to perform these services and the VA’s preference is that this professional had significant participation in the preparation of the Contract Documents.

5. Record Drawing Requirements: A/E shall provide three (3) complete sets of Record Documents (As-Built) drawings and specifications reflecting all changes incorporated during the construction. These Record Document drawings are to be created in REVIT and exported in AutoCAD *dwg format for each drawing, with all changes from the Construction Documents clouded. The complete set will be dated the same with “RECORD (AS-BUILT) DRAWINGS” on each page’s title block. The A/E shall include in the Contract Documents a requirement note for the contractor to provide marked-up prints to the VA to furnish to the A/E showing actual construction and any changes, which occurred during construction. These changes indicated by the Contractor are to be verified by the A/E based on their field observations and records. A/E shall also provide a complete updated set of record as-built drawing files produced in REVIT (*.rvt files) and AutoCAD (*.dwg) and Paper Document Format (*.pdf) on CD-ROM to the VA.