516-24-114 Statement of Work Con rev 20240507.pdf

Statement of Work May 08, 2024

Repair & Replace Walls & Floors from Fire Sprinkler Leak 516-24-114

Bay Pines VA Health Care System (516)

B.1 INTRODUCTION:

This requirement is for Construction Services for Project 516-24-114 “Repairs from Water Damage B111 3A mental Health” at VA Medical Center, in accordance with items specified herein. The contractor shall utilize the construction documents and specifications as prepared by FMS.

B.2 BACKGROUND / DESCRIPTION OF WORK:

A. A visual assessment was conducted throughout the 3rd Floor West Mental

Health Ward where the flooding event occurred. A moisture meter was used to assess the moisture content of surfaces as well as an infrared camera.

There were several areas that indicate water damaged building material and possible presumptive fungal growth.

• This project shall remove water damaged building materials and possible presumptive fungal growth from a recent flood. This will include removing Fiberglass reinforced plastic board (FRP) and Gypsum Wallboard (GWBS) walls 4ft up from the floor the entire length of the hallway (3A-C3-16 and 3A- C3-17).

• The contractor shall treat all VPFG as mold remediation under full containment and negative pressure enclosure. Limited to the Toilet/Shower rooms only. Contractor shall comply with 02 85 16 Mold remediation.

02 85 16 Mold Remediation.docx

B. The contractor shall include the following but not limited:

• Shall comply with SPEC 02 85 16 regarding mold remediation and submit a mold remediation plan for VPIH approval. Limited to Toilet/Shower rooms only.

• Remove and dispose of room furniture in patient rooms.

• Remove and replace Fiberglass reinforced plastic board (FRP) hallway area.

• Remove and replace Gypsum Wallboard (GWBS) 4 feet up from the floor the length of the hallway starting from rooms 3A-176 and 3A-183 to the west stairwell as per “111-3A Building 111 third Floor Plan rev”.

111-3A BUILDING

111 THIRD FLOOR P

• Remove and replace:

o Cove base in corridors o Cove base in rooms o Corner guards in corridors o Corner guards in rooms

• Remove and reinstall:

o Handrails in corridors o Bumper guards in corridors

• Remove welded sheet vinyl flooring and replace flooring with Resinous flooring in all Toilet/Shower rooms in accordance with PG18-12 Inpatient Mental Health. Contractor shall comply with SPEC 09 67 23 20 Resinous (Epoxy Base) RES-2.

09672320 Resinous (Epoxy Base) With Vi o Toilet /Shower Rooms:

3A-176A 3A-177A 3A-178A 3A-179A 3A-179A 3A-181A 3A-182A 3A-183A

Shall remove and reinstall any fixtures require for floor installation.

• Remove and replaced welded sheet vinyl flooring as per “1_Mental_Health_Addition_VOL1.2 Finishes”.

o Patient Rooms:

3A-176

3A-177 3A-178 3A-179 3A-180 3A-181 3A-182 3A-183 o Corridors:

3A-C3-16 3A-C3-17

Solid Surface Shower Base All Inpatient Mental Health (IPMH) Patient Toilet/ Shower rooms, resinous flooring, and base, coordinated with the continuous shower drain, shall provide a seamless and waterproof finish. Resinous epoxy integral cove base shall be installed in toilets and shower rooms. Contractor shall comply with SPEC 09 67 23 20 Resinous (Epoxy Base) RES-2.

Wall Finish Including Paint and Vinyl Wallcovering A level 4 finish for drywall is required along with one coat of primer and two topcoats of paint.

ICRA Level IV requirement:

Refer to VHA Infection Control Risk Assessment for Construction, Renovation and Maintenance. Nonporous materials should be use as barriers.

VHA ICRA

2023_1.0_Final Temp

B.3 CONSTRUCTION DOCUMENT:

Contractor shall furnish all labor, equipment, certification, supervision, and materials necessary to perform all operations in connection with this contract.

Contractor shall perform work in strict accordance with the General Specifications, Statement of Work, and all other supporting documents.

B.4 SPECIFICATIONS:

The VA Master Construction Specifications contain work procedures and material requirements designed to meet regulatory compliance requirements.

A. A complete list of these specifications can be viewed at the following website:

http://www.cfm.va.gov. Please refer to supplied SPEC’s.

B. In the case of any differences, the specifications will govern over the drawings.

Any discrepancies should be brought to the immediate attention of the Contracting Officer and COR for clarification. Any errors or omissions in the http://www.cfm.va.gov/ contract drawings or specifications must be provided promptly by the Contractor to the COR, but in no case later than the start of related work.

B.5 SPECIFIC REQUIREMENTS: General requirement spec section 01 00 00 A. The contractor shall provide constructions services in accordance with the attached specifications and construction documents as prepared by FMS.

B. This requirement will include but will not be limited to preparation and/or performance for, submittals, change orders, field investigations, site visits, meetings and providing construction meeting minutes to the VA COR scheduling, infection control measures, and other related information and services.

B.6 CONFORMANCE STANDARDS:

All construction accomplished pursuant to this contract shall comply with the latest edition of the following documents unless the contractor is directed otherwise by the Contracting Officer. Any exceptions shall be approved in writing by the Contracting Officer prior to construction startup.

1. VA Master Construction Specifications – VA Technical Information Library link: https://www.cfm.va.gov/til/spec.asp#01

2. VA Construction Standards

3. NFPA 101, Life Safety Code

4. NFPA 70, National Electric Code

5. NFPA 99, Health Care Facilities

6. International Building Codes

7. State and Local codes and guidelines (as applicable)

B.7 HOURS OF COVERAGE:

Normal hours of operation are Monday through Friday from 7:00 am to 5:00 pm EST time. All work is expected to be performed generally on normal hours of coverage unless requested or approved by the COR or his/her designee.

A. Before commencement of work, the Contractor shall confer with the VHA COR and Contracting Office to agree on a sequence of procedures; means of access to premises and building. All work performed, to include delivery of materials and equipment, shall be made with minimal interference to Government operations and personnel.

B. Federal Holidays observed by Veterans Health Administration are:

1. Federal Holidays are as follows:

https://www.cfm.va.gov/til/spec.asp#01

New Year’s Day Independence Day

Birthday of Martin Luther King, Jr. Labor Day

Inauguration Day Columbus Day

Washington’s Birthday Veterans Day

Memorial Day Thanksgiving Day

Juneteenth National Independence Day Christmas Day

For actual dates observed, see the following link:

https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/

B.8 IDENTIFICATION, PARKING, NO SMOKING, & VA REGULATIONS:

The Contractor's FSEs shall wear visible badge identification issued by VAHCS Police Section at all times while on the premises of VAHCS. It is the responsibility of the Contractor to park in the appropriate designated parking areas. Information on parking is available from the VA Police Section.

VAHCS shall not invalidate or make reimbursement for parking violations of the Contractor under any conditions. Smoking is strictly prohibited anywhere on the Veterans Affairs Health Care Facilities, to include main facility, and any other buildings at or on the premises. Possession of weapons is prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state, or municipal court.

B.9 INFORMATION SECURITY:

In accordance with Appendix A, Handbook 6500.6 Checklist blocks 7, the C&A requirements do not apply to this requirement, and Security Accreditation Package is not required. The nature of this requirement is technical; however, there is no information to be protected.

B.10 POINTS OF CONTACT AND PHYSICAL LOCATION:

Access to worksite shall be coordinated through COR.

CC.W. Bill Young VAMC Bay Pines VAHCS 10000 Bay Pines Blvd, Bldg. 24 3rd Floor Bay Pines, FL 33744 COR will be appointed at time of award via COR Delegation Memo.

https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/

B.11 PERIOD OF PERFORMANCE:

Commencement of work shall begin within 10 days of receipt of written Notice to Proceed (NTP) and should last no longer than a duration of 120 calendar days after date NTP is issued.

B.12 SUBMITTALS:

A. Contractor shall submit all required material/shop drawing submittals to the

Contracting Officer within 10 calendar days of award, or as agreed to by the Contracting Officer for approval. No materials shall be installed prior to approval via submittal exchange or other electronic transfer method.

Approval by COR is required.

B. All material submittals and shop drawings shall have the Project Title, Project Number, and Contract number clearly indicated.

C. Material submittals and shop drawings shall be checked and signed by the Contractor’s Quality Control Manager prior to submission to the Government.

D. Submittals shall be legible and shall include all technical data needed to verify that the item meets requirements of listed specifications, and applicable codes.

E. Contractors shall utilize Material Approval Submittal (or similar template) for use as cover sheet when submitting to Government for approval.

Forms shall be provided to contractor at post-award, pre-construction conference.

B.13 COMMENCEMENT, COMPLETION, AND PAYMENT FOR WORK: The Contractor shall be required to commence work required at the time specified on the Notice to Proceed (NTP), execute the work, and complete the entire work not later than the completion time specified on the NTP. The time stated for completion shall include final cleanup of the premises. At the government’s option, it may choose to specify a two-stage performance period. For example, separating material lead-time from construction days can considerably decrease the length of time occupied buildings are inconvenienced by construction.

A. Before commencement of work, the Contractor shall confer with the VA COR and Contracting Office to agree on a sequence of procedures; means of access to premises and building; space for storage of materials and equipment; delivery of materials and use of approaches; use of corridors, stairways, elevators, and similar means of communications; location of partitions, eating spaces, and restrooms for the Contractor employees; and the like. Delivery of materials and equipment shall be made with minimal interference to Government operations and personnel.

B. The Contractor shall be paid monthly upon submission of proper invoices for work completed. If the performance period exceeds 30 days and a progress schedule (approved by the Government) has been submitted, partial payment(s) may be authorized. Final payment shall be withheld until all discrepancies are corrected and as-built drawings are approved by the Government.

C. The contractor shall coordinate no less than weekly progress meetings with the COR and/or Contracting Officer to discuss at a minimum;

progression of work, projected progress versus actual progress, action items due from the contractor, submittals, invoicing, payroll submission and associated 1413’s, change order request, RFI’s, safety action items due from the government, and any other significant issues that require attention. The contractor also shall document the meeting minutes and forward a signed copy to the COR for concurrence of the documentation.

Copies of all minutes shall be forwarded to the Contracting Officer and COR. In the event of any discrepancies, the Contracting Officer or COR shall be notified immediately for clarification. Contractor shall use the Meeting Minutes form (or similar template) provided for use at the post-award, pre-construction conference.

B.15 MODIFICATIONS:

Modifications for this project shall be submitted to the assigned COR who shall then submit a formal request to the Contracting Officer (CO). Work, time, cost, or scope changes are not allowed to commence prior to Contracting Officer’s signed and/or written approval via fully executed Standard Form (SF) 30 modification.

GENERAL REQUIREMENTS FOR PRIVIACY INFORMATION:

a. Information Systems Officer, Information Protection: The contractor will not have access to VA Desktop computers, nor will they have access to online resources belonging to the government while conducting services.

b. Privacy Officer: The contractor will not have access to Patient Health Information (PHI) nor will they have the capability of accessing patient information during the services provided to the VA.

c. Records Manager: There will be no federal records created, maintained, used or dispositioned with this contract; regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.].

RECORD MANAGEMENT OBLIGATIONS LANGUAGE

A. Applicability

This clause applies to all Contractors whose employees create, work with, or otherwise handle Federal records, as defined in Section B, regardless of the medium in which the record exists.

B. Definitions

“Federal record” as defined in 44 U.S.C. § 3301, includes all recorded information, regardless of form or characteristics, made or received by a Federal agency under Federal law or in connection with the transaction of public business and preserved or appropriate for preservation by that agency or its legitimate successor as evidence of the organization, functions, policies, decisions, procedures, operations, or other activities of the United States Government or because of the informational value of data in them.

The term Federal record: includes Bay Pines VA Healthcare System records. Does not include personal materials. Applies to records created, received, or maintained by Contractors pursuant to their Bay Pines VA Healthcare System contract. may include deliverables and documentation associated with deliverables.

C. Requirements

1. Contractor shall comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C.

chs. 21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C. 552a). These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion.

2. In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, and 33, the Freedom of Information Act (FOIA) (5 U.S.C. 552), as amended, and the Privacy Act of 1974 (5 U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation.

3. In accordance with 36 CFR 1222.32, Contractor shall maintain all records created for Government use or created in the course of performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with Federal law. Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data.

4. Bay Pines VA Healthcare System and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Records may not be removed from the legal custody of Bay Pines VA Healthcare System or destroyed except for in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting Activity. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701.

In the event of any unlawful or accidental removal, defacing, alteration, or destruction of records, Contractor must report to Bay Pines VA Healthcare System.

The agency must report promptly to NARA in accordance with 36 CFR 1230.

5. The Contractor shall immediately notify the appropriate Contracting Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records or equipment. Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in the contract. The Contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records and/or equipment is properly protected. The Contractor shall not remove material from Government facilities or systems, or facilities or systems operated or maintained on the Government’s behalf, without the express written permission of the Head of the Contracting Activity. When information, data, documentary material, records and/or equipment is no longer required, it shall be returned to Bay Pines VA Healthcare System control, or the Contractor must hold it until otherwise directed. Items returned to the Government shall be hand carried, mailed, emailed, or securely electronically transmitted to the Contracting Officer or address prescribed in the contract. Destruction of records is EXPRESSLY PROHIBITED unless in accordance with Paragraph (4).

6. The Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, contracts. The Contractor (and any sub-contractor) is required to abide by Government and Bay Pines VA Healthcare System guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information.

7. The Contractor shall only use Government IT equipment for purposes specifically tied to or authorized by the contract and in accordance with Bay Pines VA Healthcare System policy.

8. The Contractor shall not create or maintain any records containing any non-public Bay Pines VA Healthcare System information that are not specifically tied to or authorized by the contract.

9. The Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected from public disclosure by an exemption to the Freedom of Information Act.

10. The Bay Pines VA Healthcare System owns the rights to all data and records produced as part of this contract. All deliverables under the contract are the property of the U.S. Government for which Bay Pines VA Healthcare System shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Any Contractor rights in the data or deliverables must be identified as required by FAR 52.227-11 through FAR 52.227- 20.

11. Training. All Contractor employees assigned to this contract who create, work with, or otherwise handle records are required to take [Agency]-provided records management training. The Contractor is responsible for confirming training has been completed according to agency policies, including initial training and any annual or refresher training.

Note: To the extent an agency requires contractors to complete records management training, the agency must provide the training to the contractor.]

D. Flow down of requirements to subcontractors

1. The Contractor shall incorporate the substance of this clause, its terms and requirements including this paragraph, in all subcontracts under this [contract vehicle], and require written subcontractor acknowledgment of same.

2. Violation by a subcontractor of any provision set forth in this clause will be attributed to the Contractor.

VA INFORMATION AND INFORMATION SYSTEM SECURITY/PRIVACY LANGUAGE

VA INFORMATION CUSTODIAL LANGUAGE:

a. Contractors, contractor personnel, subcontractors, and subcontractor personnel shall be subject to the same Federal laws, regulations, standards, and VA Directives and Handbooks as VA and VA personnel regarding information and information system security.

b. If VA determines that the contractor has violated any of the information confidentiality , privacy, and security provisions of the contract, it shall be sufficient grounds for VA to withhold payment to the contractor or third party or terminate the contract for default or terminate for cause under Federal Acquisition Regulation (FAR) part 12.

c. A contractor/subcontractor shall request logical (technical) or physical access to VA information and VA information systems for their employees, subcontractors, and affiliates only to the extent necessary to perform the services specified in the contract, agreement, or task order.

d. All contractors, subcontractors, and third-party servicers and associates working with VA information are subject to the same investigative requirements as those of VA appointees or employees who have access to the same types of information. The level and process of background security investigations for contractors must be in accordance with VA Directive and Handbook 0710, Personnel Suitability and Security Program. The Office for Operations, Security, and Preparedness is responsible for these policies and procedures.

SECURITY INCIDENT INVESTIGATION:

a. The term “security incident” means an event that has, or could have, resulted in unauthorized access to, loss or damage to VA assets, or sensitive information, or an action that breaches VA security procedures. The contractor/subcontractor shall immediately notify the COR and simultaneously, the designated ISO and Privacy Officer for the contract of any known or suspected security/privacy incidents, or any unauthorized disclosure of sensitive information, including that contained in system(s) to which the contractor/subcontractor has access.

b. To the extent known by the contractor/subcontractor, the contractor/subcontractor’s notice to VA shall identify the information involved, the circumstances surrounding the incident (including to whom, how, when, and where the VA information or assets were placed at risk or compromised), and any other information that the contractor/subcontractor considers relevant.

c. With respect to unsecured protected health information, the business associate is deemed to have discovered a data breach when the business associate knew or should have known of a breach of such information. Upon discovery, the business associate must notify the covered entity of the breach. Notifications need to be made in accordance with the executed business associate agreement.

d. In instances of theft or break-in or other criminal activity, the contractor/subcontractor must concurrently report the incident to the appropriate law enforcement entity (or entities) of jurisdiction, including the VA OIG and Security and Law Enforcement. The contractor, its employees, and its subcontractors and their employees shall cooperate with VA and any law.

enforcement authority responsible for the investigation and prosecution of any possible criminal law violation(s) associated with any incident. The contractor/subcontractor shall cooperate with VA in any civil litigation to recover VA information, obtain monetary or other compensation from a third party for damages arising from any incident, or obtain injunctive relief against any third party arising from, or related to, the incident.

LIQUIDATED DAMAGES FOR DATA BREACH:

a. Consistent with the requirements of 38 U.S.C. §5725, a contract may require access to sensitive personal information. If so, the contractor is liable to VA for liquidated damages in the event of a data breach or privacy incident involving any SPI the contractor/subcontractor processes or maintains under this contract.

b. The contractor/subcontractor shall provide notice to VA of a “security incident” as set forth in the Security Incident Investigation section above. Upon such notification, VA must secure from a non-Department entity or the VA Office of Inspector General an independent risk analysis of the data breach to determine the level of risk associated with the data breach for the potential misuse of any sensitive personal information involved in the data breach. The term 'data breach' means the loss, theft, or other unauthorized access, or any access other than that incidental to the scope of employment, to data containing sensitive personal information, in electronic or printed form, that results in the potential compromise of the confidentiality or integrity of the data. Contractor shall fully cooperate with the entity performing the risk analysis. Failure to cooperate may be deemed a material breach and grounds for contract termination.

SECURITY CONTROLS COMPLIANCE TESTING:

On a periodic basis, VA, including the Office of Inspector General, reserves the right to evaluate any or all of the security controls and privacy practices implemented by the contractor under the clauses contained within the contract. With 10 working-days’ notice, at the request of the government, the contractor must fully cooperate and assist in a government-sponsored security controls assessment at each location wherein VA information is processed or stored, or information systems are developed, operated, maintained, or used on behalf of VA, including those initiated by the Office of Inspector General. The government may conduct a security control assessment on shorter notice

(to include unannounced assessments) as determined by VA in the event of a security incident or at any other time.

Contractor will be required to comply with physical security guidelines by either checking in with the VA Police each time they come on-site to perform contracted services or by obtaining a VA Contractor ID badge from the VA Police.

Contractor may not have access to any VA sensitive information under this contract.

B.16 EXHIBIT:

• 111-3A Building 111 Third Floor Plan Rev (Current Room numbers)

• 1_Mental_Health_Addition_VOL_1 Life safety 3rd Floor

• 1_Mental_Health_Addition_VOL1.2 Finishes

• 1_Mental_Health_Addition_VOL1.2 Floor plan original

• PG 18-12: Inpatient mental Health (IPMH) & Mental Health Residential

Rehabilitation Treatment Program (MH RRTP) Design Guide

• 2023 Water Damage Assessment BPVA Building 111 Mental Health Unit 3rd

Floor

B.17 ACRONYMS:

A. ABAAS - Architectural Barriers Act Accessibility Standard B. ADAAG - Americans with Disabilities Act Accessibility Guidelines.

C. AIA - American Institute of Architects' AIA D. CAC - Certified Asbestos Consultant E. CADD - Computer Aided Design and Drawing F. CO - Contracting Officer. The Federal employee who is warranted by the

Government to enter into contracts on behalf of the Government and is the only person authorized to make changes to those contracts.

G. COR - Contracting Officer's Representative. Individual designated by the CO to place orders, furnish technical guidance, advice, certify invoices, and provide general supervision of the work performed under the executed contract.

H. EOSH - Environmental and Occupational Safety and Health I. EPA - Environmental Protection Agency J. FSE - Field Service Engineer K. HIPAA - Health Insurance Portability and Accountability Act of 1996 L. ICRA - Infection Control Risk Assessment

M. IPRM - Information Protection Risk Management N. ILSM - Interim Life Safety Measures O. ISO - International Standards Organization P. LBVAHCS - Long Beach VA Health Care System Q. MOU - Memorandum of Understanding R. NFPA - National Fire Protection Association S. NTP - Notice to Proceed T. OEM - Original Equipment Manufacturer U. OSHA - Occupational Safety and Health Administration V. SF - Standard Form W. SME - Subject Matter Expert X. SOW – Statement of Work Y. TIL – Technical Information Library Z. TWA - Time-Weighted Average AA. VA – Veteran Affairs BB. VAHCS – Veteran Affairs Health Care System CC. VHA - Veterans Health Administration

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