RFP - 36C24824R0093.pdf

1. SOLICITATION NUMBER 2. TYPE OF SOLICITATION 3. DATE ISSUED PAGE OF PAGES

4. CONTRACT NUMBER 5. REQUISITION/PURCHASE REQUEST NUMBER 6. PROJECT NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO

a. NAME b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date)

12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014) STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within ____________ calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES NO

a. Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________

(hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date, and time offers are due.

b. An offer guarantee: is, is not required.

c. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d. Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

1 - 69

36C24824R0093

X

03/20/2024

546-24-127

36C248

Department of Veterans Affairs

Network Contracting Office 8 (NCO 8)

Miami VA Healthcare System

1201 NW 16th Street

Miami FL 33125

Department of Veterans Affairs

Network Contracting Office 8 (NCO 8)

Miami VA Healthcare System

1201 NW 16th Street

Miami FL 33125

Jean O Pierre 786-647-6723

Project Title: Installation of New Chillers at Building 7 and Building 10.

Project Number: 546-24-127.

Location: Miami VA Medical Center, 1201 NW 16th Street, Miami, FL 33125.

IAW VAAR 836.204(f)(1) the magnitude of construction VA project is: between $1,000,000.00 and $5,000,000.00.

NAICS: 236220 - Size Standard of $45.0M.

Service Code: Y1DA - Construction of Hospitals and Infirmaries.

This solicitation will be evaluated on a Trade-Off basis. As stated elsewhere in this solicitation, this procurement is a two (2) Phase Design/Build IAW FAR 36.3 One solicitation will be issued covering both phases. In Phase I proposals will be evaluated to determine which offerors will submit proposals in Phase II. Block 13 A refers to Phase I proposals.

This requirement is set-aside for Small Business Administration (SBA) certified, Service-Disabled Veteran Owned Small

Business (SDVOSB). Vendor verification for SDVOSB can be found here at https://www.sba.gov/.

THIS ACQUISITION IS SET-ASIDE 100% SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESS (SDVOSB) ONLY, UNDER THE AUTHORITY OF

38 U.S.C PART 74. ANY PERSON OR BUSINESS ENTITY SUSPECTED OF MISREPRESENTATION FOR THE PURPOSE OF THE SECURING A

GOVERVERMENT CONTRACT MAY BE CRIMINALLY INVESTIGATED AND PROSECUTED FOR FRAUD AGAINST THE UNITED STATES GOVERMENT.

Refer to solicitation instructions for Phase One cutoff date. No Site Visit will be conducted during Phase One.

It shall be known that funds are not currently available. No contract award will be made until appropriated funds are made available. All Offerors must comply with all solicitation terms and conditions.

Miami VAMC is a smoke free facility. Contractors, in order to enter the campus, you must have picture ID.

15 365

X X 52.211-10

Email 1 11:00 EST

04/10/2024

14. NAME AND ADDRESS OF OFFEROR 15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM 25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( ) 41 U.S.C. 3304(a) ( )

26. ADMINISTERED BY 27. PAYMENT WILL BE MADE BY

PHONE: FAX:

28. NEGOTIATED AGREEMENT 29. AWARD Your

Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code)

(Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

(Type or print)

(4 copies unless otherwise specified)

(Type or print) (Type or print)

(Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror)

(To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

36C248

Department of Veterans Affairs

Network Contracting Office 8 (NCO 8)

Miami VA Healthcare System

1201 NW 16th Street

Miami FL 33125

Department of Veterans Affairs

Financial Services Center

P.O. Box 149971

Austin TX 78714-9971

Apolinar Vargas VA-VHA-2020-CB96-F94D

Contracting Officer

Table of Contents

PART I - THE SCHEDULE

SECTION A - SOLICITATION/CONTRACT FORM

A.1 SF 1442 SOLICITATION, OFFER, AND AWARD (Construction, Alteration, or Repair)

A.2 SF 1442 SOLICITATION, OFFER, AND AWARD (CONSTRUCTION, ALTERATION, OR REPAIR)–

BACK

A.3 PRICE/COST SCHEDULE

A.4 DELIVERY SCHEDULE

A.5 STATEMENT OF WORK

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

52.216-1 TYPE OF CONTRACT (APR 1984)

52.222-5 CONSTRUCTION WAGE RATE REQUIREMENTS—SECONDARY SITE OF THE WORK

(MAY 2014)

52.222-23 NOTICE OF REQUIREMENT FOR AFFIRMATIVE ACTION TO ENSURE EQUAL

EMPLOYMENT OPPORTUNITY FOR CONSTRUCTION (FEB 1999)

52.225-10 NOTICE OF BUY AMERICAN REQUIREMENT—CONSTRUCTION MATERIALS (MAY

2014)

52.228-1 BID GUARANTEE (SEP 1996)

52.228-17 INDIVIDUAL SURETY—PLEDGE OF ASSETS (BID GUARANTEE) (FEB 2021)

52.233-2 SERVICE OF PROTEST (SEP 2006)

52.236-27 SITE VISIT (CONSTRUCTION) (FEB 1995) ALTERNATE I (FEB 1995)

52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

VAAR 852.228-72 ASSISTING SERVICE-DISABLED VETERAN-OWNED AND VETERAN-OWNED

SMALL BUSINESSES IN OBTAINING BONDS (DEC 2009)

VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018)

GENERAL CONDITIONS

52.204-19 INCORPORATION BY REFERENCE OF REPRESENTATIONS AND CERTIFICATIONS (DEC

2014)

52.204-23 PROHIBITION ON CONTRACTING FOR HARDWARE, SOFTWARE, AND SERVICES

DEVELOPED OR PROVIDED BY KASPERSKY LAB AND OTHER COVERED ENTITIES (NOV 2021) .. 29

52.209-9 UPDATES OF PUBLICLY AVAILABLE INFORMATION REGARDING RESPONSIBILITY

MATTERS (OCT 2018)

52.211-10 COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK (APR 1984)

52.219-28 POST-AWARD SMALL BUSINESS PROGRAM REREPRESENTATION (MAR 2023)

52.222-35 EQUAL OPPORTUNITY FOR VETERANS (JUN 2020)

52.222-36 EQUAL OPPORTUNITY FOR WORKERS WITH DISABILITIES (JUN 2020)

52.222-40 NOTIFICATION OF EMPLOYEE RIGHTS UNDER THE NATIONAL LABOR RELATIONS ACT

(DEC 2010)

52.223-2 AFFIRMATIVE PROCUREMENT OF BIOBASED PRODUCTS UNDER SERVICE AND

CONSTRUCTION CONTRACTS (SEP 2013)

52.225-9 BUY AMERICAN—CONSTRUCTION MATERIALS (OCT 2022)

52.236-1 PERFORMANCE OF WORK BY THE CONTRACTOR (APR 1984)

52.244-2 SUBCONTRACTS (JUN 2020)

SUPPLEMENTAL INSURANCE REQUIREMENTS

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

VAAR 852.201-70 CONTRACTING OFFICER'S REPRESENTATIVE (DEC 2022)

VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED SERVICE-DISABLED

VETERAN-OWNED SMALL BUSINESSES (JAN 2023) (DEVIATION)

VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—CERTIFICATE OF

COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023) (DEVIATION)

VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018)

VAAR 852.236-71 SPECIFICATIONS AND DRAWINGS FOR CONSTRUCTION (APR 2019)

VAAR 852.236-79 CONTRACTOR PRODUCTION REPORT (APR 2019)

VAAR 852.236-80 SUBCONTRACTS AND WORK COORDINATION (APR 2019)

VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020)

VAAR 852.243-70 CONSTRUCTION CONTRACT CHANGES—SUPPLEMENT (SEP 2019)

DESIGN BUILD SPECIFICATIONS

GENDER

CONTRACTOR'S COST BREAKDOWN

SCHEDULE OF PAYMENTS FOR DESIGN SERVICES

OWNERSHIP OF ORIGINAL DOCUMENTS

RETENTION OF REVIEW DOCUMENTS

CONTRACT DRAWINGS AND SPECIFICATIONS GOVERNMENT FURNISHED PLANNING

INFORMATION

COORDINATION WITH MEDICAL CENTER

RESPONSIBILITY OF THE DESIGN-BUILD CONTRACTOR

INSTRUCTIONS TO OFFERORS AND EVALUATION INFORMATION

I. GENERAL PROPOSAL INFORMATION

II. PROPOSAL PREPARATION AND EVALUATION INFORMATION

PROPOSAL PREPARATION INSTRUCTION

PROPOSAL SUBMISSION

BASIS FOR AWARD

SELECTION AND EVALUATION PROCEDURES

PROPOSAL REQUIREMENTS AND FORMATTING (PHASE ONE AND PHASE TWO)

PHASE ONE – TECHNICAL PROPOSAL PREPARATION INSTRUCTIONS

PHASE TWO – PRICE PROPOSAL PREPARATION INSTRUCTIONS

PHASE TWO – TECHNICAL PROPOSAL PREPARATION INSTRUCTIONS

IV. EVALUATION FACTORS FOR AWARD

PHASE ONE EVALUATION FACTORS

PHASE ONE - FACTOR 1: TECHNICAL APPROACH

PHASE ONE - FACTOR 3: PAST PERFORMANCE

PHASE TWO EVALUATION FACTORS

PHASE TWO – FACTOR 1: KEY PERSONNEL

PHASE TWO - FACTOR 2: DESIGN CONCEPTS

PHASE TWO - FACTOR 3: SCHEDULE

ATTACHMENTS

A.3 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

1.00 JB __________________ __________________

DESIGN-BUILD (DB) CONSTRUCTION: Project 546-24-127 Titled

“DB: Installation of New Chillers at Building 7 and Building 10."

The contractor shall perform all necessary design and construction work per the Statement of Work (SOW).

PRINCIPAL NAICS CODE: 236220 – Commercial and Industrial Building Construction.

PRODUCT/SERVICE CODE: Y1DA – Construction of Hospitals and Infirmaries.

Period of Performance: 365 Calendar Days after Notice to Proceed (NTP).

GRAND TOTAL __________________

A.4 DELIVERY SCHEDULE

ITEM NUMBER QUANTITY DELIVERY DATE

0001 SHIP TO: Miami VA Medical Center 1201 NW 16TH Street Miami, FL 32125

USA

1.00

A.5 STATEMENT OF WORK

Statement of Work Project Title: Installation of New Chillers at Buildings 7 & 10.

Project Number: 546-24 -127

I. DEFINITIONS AND ACRONYMS:

a. Design-Build (DB): as defined by the Department of Veterans Affairs (DVA) is the procurement by the Government, under one contract, with one firm (which may be a joint venture) for both design and construction services on a specific project.

b. Contracting Officer (CO): The services to be performed under this contract are subject to the general supervision, direction, control, and approval of the Contracting Officer.

c. Project Manager (PM)/Contracting Officer Representative (COR): The Contracting Officer's representative is responsible for administering contracts under the immediate direction of the Contracting Officer.

d. Contractor: This term, as used herein, refers to the contractor under this contract.

e. A&E: This term, as used herein, refers to the Architect-Engineer firm(s) that are a part of the DB team, also referred to as DB A&E.

f. Design-Build Team A&E: This term, as used herein, refers to the entire Design-Build Team

(Contractor, A&E, and any sub-contractors) all-inclusive.

g. Pre-Construction Risk Assessment (PRCA): Used to identify potential risks associated with the renovation, construction, and some maintenance & and repair activities and to develop risk mitigation strategies to minimize these risks. Before beginning work, this assessment will be completed.

h. Interim Life Safety Measures (ILSM): Measures that are instituted to compensate for significant hazards posed by existing life safety (fire) code deficiencies or construction/renovation activities.

i. Certified Independent Third-Party Safety Professional (CITP): Certified Independent Third- Party Safety Professional for the review of the design documents for compliance with national and local codes, standards, and federal and state regulations.

j. National Fire Protection Association (NFPA): The world's leading advocate of fire prevention and an authoritative source on public safety, NFPA develops, publishes, and disseminates codes and standards intended to minimize the possibility and effects of fire and other risks.

k. National Electrical Manufacturer’s Association (NEMA): Develops ratings and standards to ensure enclosures with the right level of protection.

l. The Joint Commission (TJC): The Joint Commission provides evaluation, accreditation, and disease-specific certification programs for healthcare facilities.

m. Veterans Affairs Medical Center (VAMC): Specifically, the Bruce W. Carter Department of Veterans Affairs Medical Center.

n. Competent Person (CP): One who can identify existing and predictable hazards in the surroundings or working conditions that are unsanitary, hazardous, or dangerous to employees, and who has the authorization to take prompt corrective measures to eliminate them.

II. GENERAL OVERVIEW:

The Department of Veterans Affairs, Network Contracting Office 8 (NCO-8), is seeking and intends to award a fixed-price contract for Design-Build (D/B) construction services for the project titled: “Installation of New Chillers at Buildings 7 & 10” at the Miami VA Medical Center, 1201 NW 16th Street, Miami, FL 33125.

To address this project, independent air-cooled chillers shall be installed in Buildings 7 and 10 to provide dedicated cooling for those buildings. This will involve a comprehensive assessment of the existing heating, ventilation, and air conditioning (HVAC) systems in Buildings 7 and 10, as well as the design and specifications for suitable new air-cooled chillers with redundant (N+1) capability and associated equipment. The existing Chill Water System Plan will serve as a backup using isolation valves. The addition of localized chiller capacity to Buildings 7 and 10 will enhance the overall resilience and redundancy of the campus's chilled water system.

Project Overview:

a. The scope includes a 180 calendar-day design phase to design and specify the new chiller and support systems, followed by a 185 calendar-day construction phase to install the new equipment. A total of 365 calendar days from the notice to proceed (NTP).

b. Upon completion, Buildings 7 and 10 shall have independent chilled water systems for space cooling, while still retaining connections to the central plant as a backup, providing redundancy and improving the hospital's resilience during high cooling demand periods.

General Requirements:

a. The design team shall conduct six (6) site visits and surveys for Buildings 7 and 10 to assess the current HVAC infrastructure, balance the HVAC system, and chiller water flow analysis. The engineer shall perform a full evaluation of the existing HVAC systems in Buildings 7 and 10 to determine the additional cooling capacity required during peak summer conditions. This shall include an assessment of existing chilled water infrastructure and capacities.

b. New air-cooled chillers shall be designed and specified to meet the additional cooling load for each building separately. They should also be monitored and controlled through the Building Management System (BMS) at graphics control. Chillers can be used as necessary to meet the load, but they should not exceed 250 tons according to the latest VA HVAC design manual. The existing Chill Water System will continue to serve as a backup using isolation valves. Energy efficiency shall be prioritized in the selection of chillers, and other equipment.

c. Buildings 7 and 10 Chillers shall be located on the roof taking into consideration space, structural loading, vibration isolation, and outdoor equipment enclosure requirements. The Chillers’ location shall be strategically planned and must be approved by VA before proceeding to the construction phase. Installation work shall be coordinated with the VA facilities team to minimize disruption to hospital operations.

d. As-built drawings and operations/maintenance manuals shall be provided upon project completion. All design and equipment selection shall comply with the latest applicable VA technical information library (TIL) specifications.

Design Phase:

a. Conduct site visits and surveys of Buildings 7 and 10 to assess the current HVAC systems, equipment, and infrastructure. Review the existing architectural and MEP drawings. Perform capacity load calculations for each building to determine the appropriate air-chiller tonnage needed to meet peak summer cooling demands with the existing Chill Water System as a backup using isolation valves.

b. Research and recommend energy-efficient air-cooled chillers appropriately sized for each building's load. Provide chiller specifications. Evaluate feasible locations on the rooftops of Building 7 and Building 10 for the new chiller. Consider structural requirements, clearances, access, and aesthetics. Design routing and connections from new chiller to existing mechanical rooms and air handling systems. Update HVAC plans and diagrams. Building 7 Air-Cooled Chillers shall be connected to the Community Living Center (CLC) substation (provide size circuit breaker). Building 10 Air-Cooled Chiller shall be connected to an electric room located on the second floor in Building 10.

c. Provide detailed equipment specifications and drawings. Select suitable chillers and equipment complying with VA TIL specifications. Design chiller layout and integration with existing systems.

Design Building Maintenance Unit (BMU) System. Provide sequence of operations and controls strategy. Submit final 100% HVAC construction documents, equipment schedules, and technical specifications for client approval before bidding.

Construction Phase:

a. All equipment and materials shall be procured per design specifications before the start of any demo or construction work. Install roof support structure/pads for chillers and enclosures.

Provide and install electrical service and connections for chillers. Provide and install controls and integrate with the existing building automation system. Test, commission, and start up chillers and integrate them with existing systems.

b. Install a total of six (6) new air-cooled chillers: One (1) 250 TONS, one (1) 150 TONS and one (1)

250 TONS backup chiller on Building 7, and two (2) 150 TONS with one (1) 150 TONS backup chiller on building 10. Demolish existing piping and connections as required. Install piping, isolation valves, and pumps to connect the chillers to the existing chilled water system. Pumps and chillers shall be monitored and controlled at the graphic control via the BMS system.

Install new chillers, pumps, valves, piping, and associated equipment to integrate the new air-cooled chiller into HVAC systems. All pumps shall have redundancy and bypass capability.

c. Update building automation system and controls for new equipment. Commissioning of the systems, start up, test, and verify the proper operation of the new air-cooled chiller. Confirm the ability to operate buildings independently.

d. Execute work in coordination with the hospital facilities team to minimize disruption to building operations. Maintain regular progress reports and communication. Provide as-built drawings upon completion. Provide training for facilities staff on new air-cooled chiller operations and maintenance. Oversee punch list and final inspections before turnover.

Project Deliverables:

a. Design Phase Deliverables:

1. Site survey report.

2. Design concepts and renderings.

3. Architectural and engineering drawings, including specifications.

4. Documentation of permits and approvals.

b. Construction Phase Deliverables:

1. Completed and approved chillers design.

2. Install chillers.

3. As-built drawings reflecting any changes made during construction.

4. Documentation of inspections, tests, and certifications.

5. Maintenance and operation manual for the chillers.

Health and Safety: The contractor shall comply with all applicable health and safety regulations, implement necessary safety measures, and provide protective equipment to workers as required.

Quality Assurance: The contractor shall adhere to industry best practices, relevant building codes, and engineering standards to ensure the structural integrity, safety, and durability of the chillers.

Warranty and Maintenance: The contractor shall provide warranty information for the materials and workmanship of the chillers. Additionally, a maintenance plan should be developed to ensure the longevity and proper functioning of the chillers. The maintenance plan should include regular inspections, cleaning, and any necessary repairs or replacements.

Change Management: Any changes to the scope, design, or specifications of the project must be documented, reviewed, and approved by both the Government and the contractor before implementation. Change orders may impact the project timeline and cost and should be managed accordingly.

Communication: Effective and regular communication between the CO, contractor, and the COR is crucial for the successful execution of the project. Meetings, progress reports, and other means of communication should be established to keep all stakeholders informed and address any concerns or issues promptly.

Risk Management: The contractor shall identify potential risks and develop a risk management plan to mitigate those risks. This plan should address factors such as adverse weather conditions, supply chain disruptions, and any other potential challenges that may arise during the project.

Completion and Acceptance: Upon completion of the construction phase, chillers will undergo a final inspection by the client and relevant authorities to ensure compliance with the agreed-upon specifications and requirements. Once accepted, the project will be considered complete, and all necessary documentation and deliverables will be provided to the Government.

Inspection/Acceptance:

a. The detailed project shall begin with an intense on-site physical survey and collection of previous project data. The contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require the repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in the contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights within 24 hours after the defect was discovered or should have been discovered; and before any substantial change occurs in the condition of the item unless the change is due to the defect in the item.

b. The DB contractor will be given written information (As-Built and Existing Drawings); participate in project planning meetings, pre-bid meetings, and pre-construction meetings as required; and communicate with VA personnel via telephone or email.

c. All work shall be Tested and Certified by a Professional Engineer (PE) for each discipline and meets the National Fire Protection Association (NFPA), Environmental Protection Agency (EPA), American National Standards Institute (ANSI), Occupational Safety and Health Administration (OSHA), National Plumbing Code, National Electric Code (NEC), American Society of Heating, Refrigerating and Air-Conditioning Engineers (ASHRAE), National Safety Code, VA Specifications, VA Construction Standards, VA Repair Handbooks and VA Fire Protection Manual available in the Technical Information Library (https://www.cfm.va.gov/TIL).

d. All installation or demolition shall be documented on the As Build Drawings and comply with all applicable requirements of, NFPA, ANSI OSHA, National Electric Code (NEC), National Safety Code (NSC), VA Specifications, VA Demolition Standards, VA Repair Handbooks, etc. and all applicable Local, State, and Federal Regulations and Standards. Existing As-Built Drawings will be made available to the DB/Contractor; however, their accuracy shall be field verified by the DB/Contractor and all consulting firms as part of investigative services. The DB/Contractor shall be required to perform all necessary site survey work such as verifying record drawings.

Investigative Work:

The following investigative work shall be included within the scope of this project:

a. A third-party TAB (Test, Adjust, & Balance) report shall be performed for Building 7 and 10 in order to validate the design and actual conditions as shown in the attached report. It is recommended to perform the TAB report during the hot weather season (from May through August), to have a true sample.

b. Provide all Engineer investigative work for to this project including but not limited to electrical and mechanical testing, vibration studies, structural analysis, and any other test or study required to complete this project. Verify existing conditions to ensure the accuracy of the Replacement/Installation.

c. The field verifies VA-furnished drawings to ensure their accuracy. It is the DB/Contractor’s responsibility to determine existing conditions and base the construction on this information.

d. The following shall be Furnished to the DB/Contractor upon request:

1. VA Engineering Service will provide the DB/Contractor with all available As Built and Existing

Drawings. The following documents will be provided to the Contractors in a link format as part of the supporting documents (Site Plan, Miami VA Asbestos, and lead Survey; Electrical Plans, VA Construction Policy, Mechanical Drawings, One Line, and As-Built Drawings).

Note: The accuracy of any paper copy or Drawings is not guaranteed and shall be used only for general information. Actual conditions must be field verified by the DB/Contractor and all consulting firms.

2. All VA standards, specifications, Space Planning Criteria, Equipment & Design Guides List, and

Design Submission Guidelines can be obtained by accessing the World Wide Web at the following address: http://www.cfm.va.gov/TIL/

3. The following laws, regulations, policies, and procedures in effect on the date of contract issuance and all subsequent changes or updates apply:

FAR Federal Acquisition Regulation

VAAR Veterans Administration Acquisition Regulation

VA Technical Information Library http://www.cfm.va.gov/TIL/

Federal, State, Local, Industry Performance in accordance with any legal standards, codes, policies, permits, procedures, and or otherwise governing legal doctrine.

III. SCHEDULING, PHASING, AND WORKING HOURS:

The project timeline will be developed in consultation with the contractor and will include the following milestones:

• Design Phase.

• Permitting and approvals.

• Procurement of materials.

• Construction.

http://www.cfm.va.gov/TIL/

• Testing and inspections.

• Project closeout.

a. All work hours MUST be coordinated with the project’s COR. All work shall be performed during WHEN hours (Weekends, Holidays, Evenings, and Nights) so as not to interfere with normal hospital functions. However, some VA areas may be conducive to work being completed DURING normal business hours (7:00 am to 4:00 pm), Monday through Friday. All requests for work during normal business hours shall be requested by the Contractor at least 14 calendar days in advance. Additionally, construction shall be performed (scheduled and phased) to ensure that exterior egress/ingress areas are completely operational by normal business hours the following workday.

b. Length of Project:

1. The project shall have a 180-calendar day design phase. Please refer to Program Guide PG- 18-15, Volume C for document requirements.

1.1 From Notice to Proceed (NTP), Design-Build Team A&E shall submit 25% of Design drawings within 30 calendar days. Allow 15 calendar days for VA review.

1.2 Design-Build Team A&E shall submit Design 50% drawings, which incorporate the VA’s comments from the 25% submission within 30 calendar days after the VA 25% is reviewed and approved. Allow 15 calendar days for VA review.

1.3 Design-Build Team A&E shall submit Design 75% drawings, which incorporate the VA’s comments from the 50% submission within 30 calendar days after the VA 50% is reviewed and approved. Allow 15 calendar days for VA review.

1.4 Design-Build Team A&E shall submit Final drawings (100%) (Signed & Sealed), which incorporate VA’s comments from the 75% submission within 30 calendar days after VA is 75% reviewed and approved. Allow 15 calendar days for VA review.

ITEM DUE DATE

25% Design VA 25% Review

50 % Design VA 50% Review

75% Design VA 75% Review

100% Design VA 100% Review

Total Calendar Days for Design

CONSTRUCTION

30 Days after NTP 15 Days 30 Days after VA 25% Review 15 Days 30 Days after VA 50% Review 15 Days 30 Days after VA 75% Review 15 Days 180 Calendar Days 185 Calendar Days

Total Calendar Days 365 Calendar Days

2. Design-Build Team A&E shall schedule a Pre-Construction Meeting with all pertinent VA personnel for final drawing approval before construction starts. The submission shall be within fifteen (15) calendar days of receiving Government acceptance of 100% drawings.

3. The project shall have 185 calendar days of construction.

4. The contractor shall submit a Critical Path Method (CPM) schedule for BOTH the Design phase and Construction phase with estimated dates and itemized cost of work to the CO for review and approval before the NTP.

5. The contractor shall submit all the Product’s submittals for approval and parts procured before starting construction.

6. The contractor shall have all necessary materials on hand in stock before starting work.

7. Utility Outages, including disruption of fire alarms, must be requested by the Contractor at least fifteen (15) calendar days in advance.

IV. PROJECT CLASSIFICATION: This project has been classified per the Construction Infection Control Risk Assessment as a Type C, Low Risk, Class II, and Type C Medium /High-Risk Group, Class III Project.

V. SAFETY REQUIREMENTS: All Contractor personnel are required to have completed an OSHA-approved 10-hour construction worker course before working on the site. The On-site general superintendent/supervisor is required to have completed an OSHA-approved 30-hour construction course before working on the site.

Every worker must provide the CO a copy of current certificates identifying successful completion of the training before executing work for the Veterans Administration. In addition, the Contractor shall provide submittals for contract construction or renovation work which include the names, qualifications, and training dates for the Contractor’s Competent Persons (CP), who have been designated to administer the site-specific safety program, as well as the CP for other activities as required by OSHA regulation 29 CFR

1926.32 (such as scaffolds, cranes, excavations, etc.). Contractors’ CP is required to implement and maintain effective safety programs that identify and control hazards that may cause injury or illness to VA patients, staff, visitors, and contractor employees.

The VA CP does not take the place of the Contractor’s CP nor acts on their behalf. The VA CP determines if the Contractor is meeting VA standards and contractual requirements for safety and OSHA compliance. When these standards and contract requirements are not being met, the VA COR and/or CP will take immediate action to prevent injury, non-compliance, and/or property damage. The Contractor shall submit an Activity Hazard Analysis (AHA) and an Accident Prevention Plan (APP) as per FAR 52.236- 13 before the commencement of site activities. The Government shall have 21 calendar days to review the AHA and APP.

VI. GOVERNMENT-FURNISHED INFORMATION: All available record drawings will be provided upon request to the Design-Build Team A&E. They should not, however, be considered “As-Built”. These drawing files are provided without warranty or obligation as to the accuracy or information contained in the files. All information in the files shall be independently verified by the user. Any user shall agree to indemnify and hold the VA harmless from any claims, damages, losses, and expenses, including, but not limited to, attorney fees arising out of the use of the Computer-Aided Design and Drafting (CADD) drawing files.

a. Records Management.

b. Citation to pertinent laws, codes, and regulations such as 44 U.S.C chapters 21,29,31 and 33;

Freedom of Information Act (5 U.S.C); Privacy Act (5 u.sc. 552a); 36 CFR Part 122 and Part 1228.

c. The Contractor shall treat all deliverables under the contract as the property of the US Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it is determined to be in the public interest.

d. The Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records.

e. The Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act (FOIA).

f. The Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract.

g. The VA owns the rights to all data/records produced as part of this contract.

h. The VA owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. The contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data.

i. The Contractor shall comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974.

These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] mode of transmission [e-mail, fax, etc.], or state of completion [draft, final, etc.].

j. No disposition of documents shall be allowed without the prior written consent of the CO. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage, or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701.

Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules.

VII. RESOURCES: All designs shall comply with applicable sections of VA standards and publications, and all references therein. Ensure that construction documents comply with the latest edition of these VA construction and design standards.

VA standards can be found on the World Wide Web at http://www.cfm.va.gov/TIL/. VA publications and standards shall include but shall not be limited to the following:

a. Office of Construction & Facilities Management Site Map: http://www.cfm.va.gov/sitemap.asp

b. The Technical Information Library (TIL): http://www.cfm.va.gov/TIL/.

1. Master Construction Specifications Index (PG-18-1)

2. Design and Construction Procedures (PG-18-3)

3. VA Standard Details and CAD Standards (PG-18-4)

4. Equipment Guide List (PG-18-5)

5. Equipment Inspection Manual (Program Guide 7610.2) http://www.cfm.va.gov/TIL/ http://www.cfm.va.gov/sitemap.asp

6. Equipment Reference Manual (PG-18-6)

7. Space Planning Criteria (PG-18-9)

8. Design Manuals (by discipline) (PG-18-10)

9. Design Guides (graphical, by function) (PG-18-12)

10. Barrier Free Design Guide (PG-18-13)

11. Room Finishes, Door and Hardware Schedules (PG-18-14)

12. Minimum Requirements for A&E Submissions (PG-18-15)

13. Environmental Planning Guidance (PG-18-17)

14. HVAC Design Manual for Hospitals Amendment B

15. Lighting Study

16. Design Alerts

17. Quality Alerts

18. VA Signage Design Guide

19. Fire Protection Design Manual – Latest Edition

20. Cost Estimating

21. Physical Security Design Manuals for VA Facilities – Mission Critical Facilities (VA Handbook

0730)

22. Information Security Handbook VA 6500

23. Energy Reduction Manual (First Draft)

c. TIL - Master Construction Specifications: http://www.cfm.va.gov/til/spec.asp

d. Department of Veterans Affairs Utilities Design Manual.

e. Office of Construction & Facilities Management: http://www.cfm.va.gov/index.asp

f. VA Office of Facilities Management citations of the AIA design standards found on the World

Wide Web at http://cfm.va.gov.TIL/

g. VA Office of Health and Safety (OHS): http://www1.va.gov/vasafety/

h. Construction Infection Control Risk Assessment Memorandum

i. Other design and construction standards and publications that shall be applied to this work include, but are not limited to:

1. American Society of Heating, Refrigerating and Air-Conditioning Engineers Manual (ASHRAE)

2. National Fire Protection Association (NFPA) Codes & Standards - www.nfpa.org

3. OSHA Rules and Regulations/

4. International Building Code (ICC) latest edition.

5. Life Safety Code (NFPA 101) latest edition

6. The Joint Commission (TJC) Accreditation manual (latest edition)

7. Sustainable Design Requirements (01 81 11)

8. Construction Waste Management (01 74 19)

j. Applicable sections of the VA Master Construction Specifications shall be prepared by the

Architect/Engineer, including all the necessary adaptations.

k. Particular attention is called to CD4, Symbol Identification of Contract Drawings.

http://www.cfm.va.gov/til/spec.asp http://www.cfm.va.gov/index.asp http://cfm.va.gov.til/ http://www1.va.gov/vasafety/ http://www.nfpa.org/

l. Equipment symbols shall be in accordance with PG-18-6, Equipment Reference Manual (previously List of Equipment Symbols, H-08-6).

m. Standard Drawing Details, in accordance with PG-18-4, shall be utilized to the greatest extent practicable.

n. Cost estimates shall be developed in strict conformance with VA’s Manual for Preparation of Cost Estimates & Related Documents for VA Facilities (March 8, 2011).

http://www.cfm.va.gov/til/dManual/dmCost.pdf

o. Guidelines for Design and Construction of Health Care Facilities, Latest Edition, published by The

Facilities Guidelines Institute (FGI). http://www.fgiguidelines.org/

p. Physical Security Standard, compliance with Medical Center Policy 138-3 and VHA Handbook 0730/2 dated May 27, 2010 “Space Key Control”.

q. Plumbing System Design and water Treatment/Design to prevent Legionnaires. VA Plumbing

Design Manual and VHA Directive 2008-010, PREVENTION OF LEGIONEELA DISEASE, and VHA Directive 2009-009, DOMESTIC HOT WATER TEMPERATURE LIMITS FOR LEGIONELLA PREVENTION

AND SCALD CONTROL.

VIII. DESIGN and DOCUMENT REQUIREMENTS:

a. Design Requirements - Compliance with codes and standards.

b. Project design shall comply with applicable standards and codes described in VA Program Guides and design materials included or referenced in the solicitation materials. See “Resources” above.

c. See “Approved Construction documents”, below, for the required inclusion of design review comments.

d. In the design of new building and alteration work under this contract, the Design-Build Team A&E shall consider all requirements (other than procedural requirements) of:

1. Zoning laws.

2. Environmental and erosion control regulations; and

3. Laws relating to landscaping, open space, the minimum distance of a building from the property line, maximum height of a building, historic preservation, and esthetic qualities of a building. Also, similar laws, of the State and local political division, would apply to the building if it were not to be constructed or altered by the U.S. Government.

The Design-Build Team A&E shall consult with appropriate officials of the Federal, state, and political subdivisions, and submit plans under the rules prescribed by those reviewing authorities. The Design-Build Team A&E and VA shall give due consideration to the recommendations of the referenced building officials. VA will also permit inspection by the officials described above during the construction period in accordance with the customary schedule of inspections in the locality of the building construction. Such officials shall provide the VA with a copy of the schedule before construction begins or give reasonable notice of their intention to inspect before conducting an inspection.

http://www.cfm.va.gov/til/dManual/dmCost.pdf http://www.fgiguidelines.org/

e. The Design-Build Team A&E shall provide prompt, written notification to the Contracting Officer concerning conflicts with, or recommended deviations from codes, laws, regulations, standards, and opinions of review officials as described above. No work altering OR increasing the scope of this contract shall be undertaken before receipt of written approval from the Contracting Officer.

f. No action may be brought against the VA and no fine or penalty may be imposed for failure to carry out any of the previously described recommendations of Federal, state, or local officials.

VA and its contractors, including A&E, shall not be required to pay any amount for any action taken by a state or political division of a state in carrying out functions described in this article, including reviewing plans, carrying out on-site inspections, issuing permits, and making recommendations.

g. The Design-Build Team A&E shall advise the CO of any variances with the applicable Department of Labor, Occupational Safety and Health Standards, for occupancy requirements.

h. Design Review Meetings:

1. A review meeting to resolve design issues will be held for each design review package submitted. The meeting will include a discussion of VA comments on functional relationships and technical peer review comments (by others).

2. Participants will include VA Staff and Design-Build Team A&E members as appropriate for the specific package to be reviewed and others. The Design-Build Team A&E members will each allow for (1) full day for each package design review meeting. Design-Build Team A&E management shall be present at each review meeting.

3. The DB team shall allow a minimum of fifteen (15) calendar days for each review cycle. A cycle includes:

3.1 The VA’s receipt of the design review submission package.

3.2 The review meeting.

3.3 DB teams’ receipt of comments from the VA, either electronically, by fax, or by hard copy delivery.

4. Coordination of the review meeting schedules will be the responsibility of the VA Project Manager/COR (for the VA) and the Design-Build Team A&E Project Manager (for the Design- Build Team A&E). See Quality Assurance/Quality Control.

i. Design Review Submissions:

1. The Design-Build Team A&E shall prepare and submit complete construction documents for review and approval by the VA in accordance with standard professional practice and prevailing codes.

2. The documents may be divided into multiple review submission packages. The VA will review as many as six (6) package submissions (examples: demolition, civil, architectural, structural, mechanical, Electrical, plumbing, etc.) to facilitate the start of construction.

3. All submission packages will be reviewed at Schematic Design (25%), Design Development (50%), Construction Documents (75%), and Final Documents (100%) completion stages.

The (100%) review submission packages will incorporate the final review comments from the (75%) review. If any package is not complete for the required stage a post review may be required, the cost of which will be borne by the DB Team. The (100%) set of drawings will be the final set of drawings that will be used for construction and stamped by the engineer and architect of record.

4. Each review submission package shall include 1 PDF set. The package will include an index of drawings (by sheet number and title) and specifications (by section number and title) submitted. The packages will be distributed to the VA Project’s COR, the VA Contracting Officer (CO), and others as determined to be appropriate by the VA.

5. Upon Contractor review of the TIL Specifications and Design Guidelines associated with the Project Scope of Work, the Design-Build Team A&E shall be responsible for preparing and submitting for Government review and acceptance a full set of specifications (electronic), specific to the project, from the Master Specifications located in the TIL.

6. The Specifications shall be contractor-modified to include VA Guidelines and Code requirements consistent with NFPA, IBC, FBC, and FGI Guidelines for Design and Construction of Health Care Facilities, latest edition. In addition to the Project Specific Specifications, the Contractor shall submit a binder of product cut sheets, Material Safety Data Sheets (MSDS), and all required Contract submittals.

7. The Contractor shall be responsible for submitting as-built CAD drawings at the end of the project reflecting the new floor layout changes to the VA Engineering office as part of the closeout documents.

j. Electronic Media:

1. Design review submission drawings and final Construction Document submission drawings will be executed in electronic format AutoCAD version 2020 or backward compatible format.

2. The drawings included will be available to the Design-Build Team A&E team in electronic format in AutoCAD version 2020 or PDF format for use in preparing the construction drawings if possible.

Since data stored on electronic media can deteriorate undetected or be modified without the Architect/Engineer’s knowledge, the CAD drawing files are provided without warranty or obligation on the part of the Architect/Engineer as to the accuracy or information contained in the files. The user shall independently verify all information in the files. Any user shall agree to indemnify and hold the Architect Engineer harmless from any claims, damages, losses, and expenses including, but not limited to, attorney’s fees arising out of the use of the CAD drawing files.

3. Design review submission specifications, final Construction Document submission specifications, and other 8 1/2 by 11 formatted material will be executed in electronic format Microsoft Word.

4. The specifications included shall be available to the Design-Build Team A&E in electronic format in Microsoft Word, for use in preparing the construction specifications.

Since data stored on electronic media can deteriorate undetected or be modified without the Architect/Engineer’s knowledge, the CAD version 2020 drawing files are provided without warranty or obligation on the part of the Architect/Engineer as to the accuracy or information contained in the files. The design-builder shall independently verify all information in the files and shall agree to indemnify and hold the Architect Engineer harmless from any claims, damages, losses, and expenses including, but not limited to, attorney’s fees arising out of the use of the electronic files.

5. The construction record drawings shall be completed in at least AutoCAD version 2020 and backward compatible format. The designer/contractor will submit an AUTOCAD copy (as-built drawings) after the completion of the project and before closeout to the VA for engineering records and update tracking purposes.

6. Construction shop drawings are not required to be completed in AutoCAD.

k. Professional Licensing:

1. The Design-Build Team A&E who prepares the construction documents shall be a professional architect or engineer licensed in the State of Florida.

2. The professional seal indicating such license by the state shall appear on the final construction documents. The architect whose seal is shown will be known as the Architect of Record. The Design-Build Team A&E shall certify compliance with the VA RFP and all applicable codes.

l. Approved Construction Documents:

1. The final construction document submission package will be submitted by the Design-Build Team A&E for approval by the VA after completion of the 75% review cycle for the final package to be submitted by the Design-Build Team A&E. The VA will have 15 calendar days to take approval action.

2. The final construction documents submission package will include a full set of construction documents including all disciplines/packages.

3. The final construction documents submission package will incorporate all VA-supplied comments from the earlier 25%, 50%, and 75% submission package reviews and will comply with the VA requirements.

4. If…