P09 PWS High Purity Water Services 01252023.docx.pdf

Performance Work Statement Water Purification System

1.0 INTRODUCTION

1.1 The Government requires water purification systems with preventative maintenance services in support of the Sterile Processing Service (SPS) for the North Florida South Georgia VA Healthcare System.

2.0 DESCRIPTION/SCOPE/OBJECTIVE

2.1 The Contractor must provide all labor, equipment, tools, material, supervision and other items and services necessary to perform the work as defined in this Performance Work Statement.

3.0 APPLICABLE DOCUMENTS

3.1. The following laws, regulations, policies, and procedures in effect on date of contract issuance and all subsequent changes or updates apply:

FAR Federal Acquisition Regulation

VAAR Veterans Affairs Acquisition Regulation

NFPA 99 Health Care Facilities

VAOHS VA Office of Health and Safety

SCA DOL Website Service Contract Act (SCA) Directory of Occupations (Fifth Edition) http://www.dol.gov/whd/contracts/sca.htm

Federal, State, Local, Industry, or otherwise Doctrine

All services are to be performed in accordance with all federal, state, local, industry and or otherwise governing doctrine inclusive of any permitting or licensing requirements

VHA Directive 1116(2)

Sterile Processing Services

3.2. Glossary. Acronyms used in this PWS are listed below for easy reference:

CO Contracting Officer COR Contracting Officer’s Representative FAR Federal Acquisition Regulation IAW In Accordance With PWS Performance Work Statement AAMI Association for the Advancement of Medical Instrumentation QSR Quality System Requirement SDI Service Deionization

4.0 PERFORMANCE REQUIREMENTS

4.1 The contractor shall provide all necessary equipment, installation, and services of water purification in support of the: Gainesville VA Medical Center, Lake City VA Medical Center, Tallahassee VA Medical Center, The Villages VA Outpatient Clinic, and Jacksonville VA Outpatient Clinic in accordance with any and all governing doctrine industry standards or otherwise. The contractor agrees to provide purified water (“Purified Water”) produced by the systems.

4.2 The contractor shall take full responsibility for any damages caused to any equipment Government http://www.dol.gov/whd/contracts/sca.htm furnished or owned due to insufficient supply/services/installation or otherwise as the intent of the contract is to provide purified water.

4.3 The systems shall be fully maintained by contractor.

• The systems shall have the capability to provide Purified Water meeting the specifications for quality and quantity requested by the VA.

• This is a turn-key contract meaning the contractor takes full ownership and liability for any and all supplied items of equipment, inventory, spare parts, supplies and other assets, both tangible and intangible, that comprise the system. While the system is located at the site, the VA shall take no action which is inconsistent with contractor’s ownership of and title to the system and shall take no action which would cause title to the system to be encumbered by levies, liens, security interests or other encumbrances.

• The contractor shall perform water tests utilizing an International Organization for Standardization (ISO) 17025 certified testing facility to ensure AAMI specifications are being met always after any system modifications are made.

• The vendor guarantees quantity, quality (AAMI specifications tested from the outlet of the water system) to meet or exceed Resistivity of 1 Megohm-cm, <10 CFU/ml, <500 TOC ppb, <10 EU/ml and flow rate of the system24/7.

• The vendor will provide turnkey installation of the water filtration equipment minus installing the loop and electrical utilities.

• System design includes QSR quality deionization tanks regenerated with practices to meet all current healthcare requirements.

• The SDI tank (and Central Systems) service provider shall be capable of provide on-site emergency response within two (2) hours to all outlined locations.

• All SDI tanks shall be quality tested, pressure tested, and filled with resin to maximum capacity using batch regeneration process at an ISO 9001 Certified regeneration plant.

• The vendor is responsible for all service and maintenance of the systems over the life of the contract. No hidden fees, no additional service fees.

• All applicable safety regulations shall be observed during all work of this contract.

GAINESVILLE

1 VAF 50 MICRON PREFILTER

1 PTC SIMPLEX DELUXE SOFTENER PRO FLOW 18X65

1 3.6 CF CARBON EXCHANGE VESSEL

1 M41 REVERSE OSMOSIS10 MEMB 460VAC

4 3.6 CF MIXED BED EXCHANGE DEIONIZERS

1 500 GL LHDPE CONE BOTTOM STORAGE TANK

2 40 GPM MULTISTAGE VERTICAL DIST PUMPS

1 DISINFECTING UV 01CDS 120V W/VTN

1 MULTIROUND SS HOUSING 7RNDX 20” 2”FLG

LAKE CITY

1 Booster Pump CRNE 3-6, 1hp, 3Ph

1 28” x 72” Water Softener*

1 Duplex Deluxe Carbon Filter 21” x 62”

1 IonRight RO/CEDI 2-4 gpm

1 TerraPure 250 gl Dish Bottom PE Tank

2 Deionizer Tanks 3.6 cubic foot of MB1

1 10 gpm Sch 80 Distribution Skid dual CRNE 3-8 pumps and isolation valves

TALLAHASSEE

1 Booster Pump CRNE 3-6, 1hp, 3Ph

1 Duplex PTC 30 x 72 Demand Flow Softener

1 SDI Carbon 3.6 CF FBGLS Std Potable

1 IonRight RO/CEDI 2-4 gpm – GEN 2

1 TerraPure 250 gl Dish Bottom PE Tank

2 Deionizer Tanks 3.6 cubic foot of MB1

1 10 gpm PP Distribution Skid dual CRNE 3-9 pumps and isolation valves

JACKSONVILLE

1 Booster Pump CRNE 3-6, 1hp, 3Ph

1 Simplex PTC 10 x 54 SOFTENER

PTCSSE00-10X54TZAZXXXZX

1 SDI Carbon 3.6 CF FBGLS Std Potable

1 Reverse Osmosis Unit M41RGPV003D – 460V, 3 Ph

1 330 GL ACE ROTO MOLD PE CONE BOTTOM STORAGE TANKS*

4 Deionizer Tanks 3.6 cubic foot of MB1

1 20 gpm Distribution Skid dual CRNE 5-8 pumps and isolation valves

THE VILLAGES

1 PTC WATER SOFTENER 9” X 40” TC

1 ACTIVATED CARBON FILTER 1.2 CF

1 MicRO R.O. Unit 2,500 GPD Deluxe Model

1 Conical Bottom Storage Tank w/ stand 200 gallon

2 Grundfos CM 3-3 SS Distribution Pump 110V

2 Mixed Bed Deionizers 1.2 cf

1 Aquafine SL-1 UV Purifier

1 Thornton M300 resistivity Meter 0-20 Megohm

1 Resistivity Probe for Thornton meter

2 Polypropylene Filter Housings for Ultrafilters 20”

2 Ultrafilter 20” 0.05 micron

1 Flow meter 2-20 GPM

2 Filter Housings for Storage tank vent, overflow filters

1 Sub Micron Filter 10” 0.2 micron filter for overflow line

1 Sub Micron Filter 10” 0.2 micron vent filter

5.0 PERFORMANCE LOCATION AND HOURS

5.1 Primary places of performance are the:

5.1.1 Malcom Randall VAMC 1601 SW Archer RD Gainesville FL

5.1.2 Lake City VAMC 619 S. Marion Ave. Lake City, FL.

5.1.3 Tallahassee HCC 2181 East Orange AVE. Tallahassee FL.

5.1.4 The Villages OPC 8900 SE 165th Mulberry LN The Villages FL.

5.1.5 Jacksonville OPC 1536 North Jefferson ST Jacksonville Fl.

5.2. Government normal duty hours are from 0800-1630, Monday through Friday, excluding Federal holidays. Contractor access will be provided during this time.

5.2.1 Outside normal duty hours may occur. These times shall be coordinated with and at the convenience of the Government.

6.0 DELIVERABLES

6.1 All service records shall be provided to the Government within a timely manner (one (1) month of services rendered).

7.0. Contractor Personnel and Management.

7.1. Contractor Personnel. The Contractor shall be responsible for employing technically qualified personnel to perform the work specified in this PWS. The Contractor shall maintain the personnel, organization and administrative control necessary to ensure that the work delivered meets the contract specifications and requirements.

7.2. Contractor Badges. Notwithstanding the requirement to wear a Government furnished badge, Contractor personnel shall also wear a laminated contractor identification badge always when performing services under this Contract, including when on Government directed travel the badge will contain a personal picture, name of employee, and Contractor's name. Badges shall be worn on the outer garment attached to the outer shirt or jacket pocket by a button or clip or worn around the neck secured by an appropriate identification card lanyard.

7.3. Safety/Security Requirements. The Contractor shall comply with all applicable federal, state and local laws and ensure performance is secure while protecting material, equipment, and supplies from damage and loss. Government security personnel shall have the express right to inspect for security violations at any time during the term of the contract.

7.4. All information generated in performance of this contract becomes property of the Government and must be surrendered upon request and/or completion of the contract. The Contractor must protect against the destruction and/or misplacement of all information produced under this contract, unless directed under local policy to destroy. This includes both hard and soft copies of data.

7.5. The Contractor shall not release any information (including photographs, files, public announcements, statements, denials, or confirmations) on any part of the subject matter of this contract or any phase of any program hereunder without the prior written approval of the COR.

7.6. Standards of conduct

7.6.1. Conduct of Personnel. Contractor personnel shall conduct themselves in a professional manner (i.e. timeliness, communication; spoken and written etc.). The Contracting Officer may require the Contractor to remove from the job site any employee working under this contract for reasons of suspected misconduct, a suspected security breach, or suspected to be under the influence of alcohol, drugs, or any other incapacitating agent. Contractor employees shall be subject to dismissal from the premises upon determination by the Contracting Officer that such action is necessary in the interests of the Government. The hospital director or designated representative has the authority to bar individuals from the Government facility. The removal from the job site or dismissal from the premises shall not relieve the Contractor of the requirement to provide sufficient personnel to perform the services as required by this performance work statement. The Government shall not reimburse the Contractor for travel and other expenses associated with the removal of personnel.

7.6.2. Contractor personnel are not authorized to carry or possess personal weapons to include, but not limited to, firearms and knives with a blade length more than three inches, while assigned under this contract.

7.6.3. Working Attire and Appearance. Contractor personnel shall present a professional appearance commensurate with standards delineated for Government civilian personnel acting in similar capacities.

8.0 TRAVEL. NOT APPLICABLE

9.0 NON-PERSONAL SERVICE STATEMENT

9.1. Contractor employees performing services under this order will be controlled, directed, and supervised always by management personnel of the contractor. Contractor management will ensure that employees properly comply with the performance work standards outlined in the PWS. Contractor employees will perform their duties independent of, and without the supervision of, any Government official. The tasks, duties, and responsibilities set forth in the contract may not be interpreted or implemented in any manner that results in any contractor employee creating or modifying Federal policy, obligating the appropriated funds of the United States Government, overseeing the work of Federal employees, providing direct personal services to any Federal employee, or otherwise violating the prohibitions set forth in Parts 7.5 and 37.1 of the Federal Acquisition Regulation (FAR). The Government will control access to the facility and will perform the inspection and acceptance of the completed work.

10.0 PERFORMANCE STANDARDS AND QUALITY MEASUREMENT

10.1. The contractor will perform water tests utilizing an ISO 17025 certified testing facility to ensure AAMI specifications are being met at all times after any system modifications are made.

The Quality Assurance Surveillance Plan (QASP) method of surveillance will be by random inspection.

10.2 The QASP and its performance objectives are as follows

PWS

Para.

Performance

Objective

Performance Standard Acceptable

Quality Level

Surveillance

Method

Compliance

4.0

Services rendered as expected

Contractor performs all services IAW all applicable governing doctrine monthly

99% of the time services are rendered

Random inspection conducted by the COR and/or customer comment.

Below AQL, non-acceptance of services.

A Contract Discrepancy Report (CDR), will be issued for performance below the AQL. The Contractor will have five workdays to provide a response that includes an improvement strategy for addressing the issues. 30 days after issuing the CDR, the Contractor will be re-rated. If performance does not comply with PWS, the CO will be notified, the performance record will be documented, and CO may pursue contract action.

6.1 Service reports

received by the

Government

Contractor submits all service reports in a timely manner (within one (1) week) of services rendered monthly

99% of the time the

Government receives report

Government receives report

Below AQL, non-acceptance of services.

A Contract Discrepancy Report (CDR), will be issued for performance below the AQL. The Contractor will have five workdays to provide a response that includes an improvement strategy for addressing the issues. 30 days after issuing the CDR, the Contractor will be re-rated. If performance does not comply with PWS, the CO will be notified, the performance record will be documented, and CO may pursue contract action.