Amendment 0001 - 36C24824Q0692 0001 - Responses to Vendor Questions.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 3

0001 03-22-2024

36C248

Department of Veterans Affairs Network Contracting Office 8 (NCO 8)

36C248

Department of Veterans Affairs Network Contracting Office 8 (NCO 8)

To all Offerors/Bidders

36C24824Q0692

03-15-2024

X

X X

X one (1)

The purpose of this amendment is to address vendor questions of the above referenced RFQ, block 9A. Refer to pages two

(2) - three (3) of this amendment for questions and responses. The period for acceptance of questions has closed;

no further questions will be addressed.

Jayne Messer Contracting Officer

VA-VHARPOE-2023-0120

CONTINUATION SHEET

SOLICITATION NUMBER 36C24824Q0692

AMENDMENT 0001

Vendor Questions:

Q.1 We noticed that you are looking for a primary oncologist and a backup. Yet, there is only one line item to input price. Does this mean that the VA will pay only one physician?

A.1 Please see sections 6.2 and 6.4 of the PWS on pages 36-37 of the RFQ. The total hours required are 1252 hours.

Q.2 What are the expectations of the VA regarding a backup physician being unpaid yet prepared to work when required?

A.2 The VA requires the named Key Personnel to have background checks, credentialing and privileging, and PIV access completed allowing either physician to provide the required services as needed. Please see pages 77-78 “Instructions to Quoters” for instructions regarding the price schedule.

Please also see section 2.18.2 of the PWS on page 18 of the RFQ which states:

“The Contractor shall be responsible for providing coverage to the VA during periods of vacancies of the Contractor’s personnel due to sick leave, personal leave, vacations, and additional coverage as required. In the event a scheduled physician is unable to complete an assigned shift, the contractor shall provide replacement physician coverage within 2 hours and notify the Contracting Office Representative (COR) immediately of the schedule change.”

Please also refer to section 2.18.3 of the PWS on page 18 of the RFQ which states:

“Back-up physician(s) must be submitted with the quotation and must have background checks, credentialing and privileging, and PIV access completed prior to performing services.”

Q.3 Is the backup physician specifically for on-call hours when primary oncologist is off-duty?

A.3 The contractor makes the determination how to fulfill the hours needed for the Radiation Oncology Physician services utilizing its identified Key Personnel, on-call or otherwise. Refer to the answer to question two (2) above.

Q.4 Is it possible to provide the 0.6 FTE total coverage in two (2) 1.2 weeks/month periods (one week and one-and-a-half days), or one (1) 2.4 weeks/month period (two weeks and three days)? Each schedule equates to approximately 104.3 hours/month, which totals to about 1252 hours. This arrangement is more logistically feasible, and it ensures better continuity with the San Juan VAMC staff and with patient care, as it allows for the completion of consultation, contouring, treatment-planning, and plan approval during each locum period. Moreover, it would also be more cost-effective for the government and the VAMC in the long run by eliminating the weekly travel (e.g., weekly airline flights and rental cars) and housing.

A.4 Please see section 3.2.3. of the PWS on page 20 of the RFQ which states “The days/periods will be determined on an as needed basis and the contractor will be notified by the Contracting Officer’s Representative (COR) at a minimum of 1 week in advance. The contract physician is required to be on-site during normal clinic hours only for the days/periods needed.”

Q.5 Is it a hard requirement to have a back-up Radiation Oncologist?

A.5 Please see sections 2.18.2 and 2.18.3 of the PWS on page 18 of the RFQ. Refer to the answer to question two (2) above.

Q.6 Can the Past Performance questionnaires from the prior RFQ offer be used again?

A.6 This RFQ replaced prior RFQ 36C24824Q0237. Documents submitted for the prior RFQ will not be reutilized. Please ensure to submit/resubmit all required documents per instruction to quoters on pages 77-78 of the RFQ.