S02 36C24824Q0658.pdf

PDF 640 KB Posted Mar 8, 2024

Attached to: J042--FY24 Fire Extinguisher Insp/Test/Maint Open Market SDVOSB Set-Aside
Solicitation number: 36C24824Q0658
Issued by: Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 8

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Written by GovTribe AI · Mar 8, 2024

This solicitation requests quotes for fire extinguisher inspection, testing, and maintenance services at multiple Department of Veterans Affairs locations in Florida. Required services include monthly and annual inspections of approximately 950 hand-held fire extinguishers across four medical centers and clinics. The base period of performance is one year with four optional one-year extensions. Quotes are due by March 28, 2024. The solicitation is a total small business set-aside for certified service-disabled veteran-owned small businesses.

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Other files

File	Type	Posted
Attachment 2 Lake Baldwin Fire Extinguisher Report.pdf	PDF	Mar 8, 2024
Attachment 6 DOL Wage Determination - Orange.pdf	PDF	Mar 8, 2024
Attachment 3 Viera - Fire extinguisher Report.pdf	PDF	Mar 8, 2024
Attachemnt 5 DOL Wage Determination - Brevard.pdf	PDF	Mar 8, 2024
Attachment 4 Lake Nona - Fire Extinguisher Report.pdf	PDF	Mar 8, 2024
Attachment 1 Lakemont - Fire Extinguisher Report.pdf	PDF	Mar 8, 2024
Attachemnt 7 LOS Cert.docx	DOCX document	Mar 8, 2024

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PAGE 1 OF 77 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

36C24824Q0658 03-08-2024

Stephen Mancuso (407) 646-4276 03-28-2024

11:00 AM EDT

36C248 Department of Veterans Affairs Network Contracting Office 8 (NCO 8) Orlando VA Healthcare System 13800 Veterans Way Orlando FL 32827

X 100

541990

$19.5 Million

N/A

Department of Veterans Affairs Orlando VA Healthcare System 13800 Veterans Way

Orlando Fl 32827

36C248

Department of Veterans Affairs Network Contracting Office 8 (NCO 8) Orlando VA Healthcare System 13800 Veterans Way Orlando FL 32827

Department of Veterans Affairs Financial Services Center

P.O. Box 149971 Austin TX 78714-9971

(877) 353-9791 (512) 460-5429

Fire Extinguisher Inspection, Testing, and Maintenance

Site Visit: 03/14/2024, 09:30 AM (see B.1 para 5 – page 5)

RFI’s Due: 03/22/2024, 11:00 AM (see B.1 para 4 – page 5)

Offers Due: 03/28/2024. 11:00 A.M. EST

Department of Labor (DOL) Wage Determinations apply:

2015-4553 Rev.25 12/26/23 2015-4555 Rev.21 12/26/23

X X

X 1

Stephen Mancuso

VA-VHA-RPOE-2023-0072

36C24824Q0658

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 PRICE/COST SCHEDULE

B.3 PERFORMANCE WORK STATEMENT

SECTION C - CONTRACT CLAUSES

C.1 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) ...33

C.2 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED

SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES (JAN 2023)

(DEVIATION)

C.3 VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—

CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023)

(DEVIATION)

C.4 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2018)

C.5 VAAR 852.237-75 KEY PERSONNEL (OCT 2019)

C.6 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.7 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (DEC 2023) (DEVIATION) (JAN 2024)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

D.1 Attachment 1: Lakemont - Fire Extinguisher Report D.2 Attachment 2: Lake Baldwin Fire Extinguisher Report D.3 Attachment 3: Viera - Fire extinguisher Report D.4 Attachment 4: Lake Nona - Fire Extinguisher Report D.5 Attachment 5: DOL Wage Determination - Brevard D.6 Attachment 6: DOL Wage Determination - Orange D.7 Attachment 7 VAAR 852.219-75 LOS

SECTION E - SOLICITATION PROVISIONS

E.1 INSTRUCTIONS TO QUOTERS—COMMERCIAL ITEMS

E.2 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

E.3 52.204-29 FEDERAL ACQUISITION SUPPLY CHAIN SECURITY ACT

ORDERS—REPRESENTATION AND DISCLOSURES (DEC 2023)

E.4 52.233-2 SERVICE OF PROTEST (SEP 2006)

E.5 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018)

E.6 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

E.7 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (NOV 2021)

E.8 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—

COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2023)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR: (Company Name)

(Address)

(City-State-Zip)

POINT OF CONTACT:

PHONE NUMBER:

E-MAIL ADDRESS:

SAM UEI #:

b. GOVERNMENT: Stephen Mancuso, Contracting Officer (CO) (E): Stephen.Mancuso@va.gov

Network Contracting Office 8 (NCO 8) Orlando Contracting - Services Team

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33 Payment by Electronic Funds Transfer - System For Award Management

(JUL 2013)

3. INVOICES/PAYMENT: Invoices shall be submitted electronically, in arrears:

[X] Monthly in arrears, after services have been rendered and accepted.

a. In order to comply with the Improper Payment Elimination and Recovery Act of 2010 (IPERA), the VA has mandated electronic invoice submission to the Veterans Affairs Financial Services Center (VAFSC). VAFSC has partnered with Tungsten Corporation e- Invoicing network, for submissions of all electronic invoices to VA. Tungsten Network electronic invoicing is free to all VA vendors. In order to submit electronic invoices, all VA vendors must register with Tungsten Network by submitting an email to Tungsten Network VA.Registration@tungsten-network.com or calling 1-877-752-0900 option 2 for Enrollment.

b. VA’s Electronic Invoice (e-Invoice) system uses a third-party contractor (Tungsten Network) for submission of electronic invoices. Go to this website to begin submitting electronic invoices, free of charge: http://www.tungsten-network.com/customer-campaigns/veteransaffairs-us/.

mailto:Stephen.Mancuso@va.gov mailto:VA.Registration@tungsten-network.com http://www.tungsten-network.com/customer-campaigns/veteransaffairs-us/ http://www.tungsten-network.com/customer-campaigns/veteransaffairs-us/

For assistance setting up e-Invoice, the below information is provided:

Tungsten Network e-Invoice Registration: VA.Registration@tungsten-network.com Tungsten Network Customer Service: (877) 489-6135 VAFSC – for Invoice receipt or payment questions, call: (877) 353-9791 or VAFSC Email: vafsccshd@va.gov

FACSIMILE, E-MAIL, AND SCANNED DOCUMENTS ARE NOT ACCEPTABLE FORMS OF

SUBMISSION FOR PAYMENT REQUESTS

4. SPECIAL NOTES. To maintain the integrity of this solicitation and subsequent award, all quoters are advised that any question(s) must be submitted in written form via e-mail to the Contracting Officer at Stephen.Mancuso@va.gov no later than Friday, March 22nd, 2024, at 11:00 am (EST). Submissions shall reference ‘36C24824Q0658 – Questions’ in the email subject line. A consolidated response via solicitation amendment to Contract Opportunities (www.SAM.gov) will be provided.

Any question(s) received after the exact time specified for receipt of questions is late and will not be considered unless the Contracting Officer determines that accepting the late question(s) would not unduly delay the acquisition.

5. SITE VISIT. Quoters are strongly encouraged to inspect each site to fully inform themselves of the nature of the work and the conditions under which the work is to be performed. Failure to do so shall in no way relieve the successful offeror from the necessity of furnishing any materials or performing any of the work that may be required to complete the work in strict accordance with the true intent and meaning of the specifications without additional cost to the VA.

Date: Thursday, March 14th , 2024

Time: 9:30 am

Location: Orlando VAMC at Lake Nona, 13800 Veterans Way, Orlando, FL 32827-7403 Meet at the south main entrance foyer area (by piano). At the conclusion of the walk-thru at Lake Nona, participants will travel (transportation not provided) for a walk-thru of the Lake Baldwin VAMC & Lakemont Campus.

6. ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the solicitation numbered and dated as follows:

AMENDMENT NO DATE

mailto:VA.Registration@tungsten-network.com mailto:ration@tungsten-network.com mailto:vafsccshd@va.gov mailto:Stephen.Mancuso@va.gov http://www.sam.gov/

7. CONTRACT ADMINISTRATION

The Contracting Officer is the only person authorized to approve changes or modify any of the requirements under this contract. The Contractor shall communicate with the Contracting Officer on all matters pertaining to contract administration. Only the Contracting Officer is authorized to make commitment or issue changes that will affect price, quantity or quality of performance of this contract. In the event the Contractor effects any such change at the direction of any person other than the Contracting Officer, the change shall be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in cost incurred thereof.

B.2 PRICE/COST SCHEDULE

ITEM

NUMBER

DESCRIPTION OF

SERVICES QTY UNIT UNIT PRICE AMOUNT

Base Year: Monthly and Annual Fire Extinguisher

Inspection, Testing, and Maintenance at the following locations:

Lake Nona VA Medical Center Lake Baldwin VA Clinic Lakemont Administrative Campus Viera VA Clinic

All work to be performed in accordance with Performance Work Statement.

Contract Period: Base POP Begin: 04-01-2024 POP End: 03-31-2025 PRINCIPAL NAICS CODE: 541990 - All Other Professional, Scientific, and Technical Services PRODUCT/SERVICE CODE: J042 - Maintenance, Repair, and Rebuilding of Equipment - Fire Fighting, Rescue, and Safety Equipment; Environmental Protection Equipment and Materials

0001AA

Base Year: Monthly Fire Extinguisher Inspection, Testing, and Maintenance at Lake Nona VA Medical Center

675 Hand-Held Units All work to be performed in accordance with Performance Work Statement.

0001AB

and Maintenance at Lake Baldwin VA Clinic

182 Hand-Held Units All work to be performed in accordance with Performance Work Statement.

0001AC

12 MO _______________ ________________

and Maintenance at Lakemont VA Administrative Campus

43 Hand-Held Units All work to be performed in accordance with Performance Work Statement.

0001AD

and Maintenance at Viera VA Clinic

50 Hand-Held Units All work to be performed in accordance with Performance Work Statement.

0001AE

Base Year: 5/6 year Inspections at all locations Lake Nona VA Medical Center Lake Baldwin VA Clinic Lakemont Administrative Campus Viera VA Clinic

Total of 40 inspections All work to be performed in accordance with Performance Work Statement.

TOTAL BASE YR:

Option Period 1: Monthly and Annual Fire Extinguisher locations:

Lake Nona VA Medical Center Lake Baldwin VA Clinic Lakemont Administrative Campus Viera VA Clinic

All work to be performed in accordance with Performance Work Statement.

Contract Period: Option 1 POP Begin: 04-01-2025 POP End: 03-31-2026 PRINCIPAL NAICS CODE: 541990 - All Other Professional, Scientific, and Technical Services PRODUCT/SERVICE CODE: J042 - Maintenance, Repair, and Rebuilding of Equipment - Fire Fighting, Rescue, and

1001AA

Option Period 1: Monthly Fire Extinguisher Inspection, Testing, and Maintenance at Lake Nona VA Medical Center

675 Hand-Held Units All work to be performed in accordance with Performance Work Statement.

1001AB

Testing, and Maintenance at Lake Baldwin VA Clinic

182 Hand-Held Units All work to be performed in accordance with Performance Work Statement.

1001AC

Testing, and Maintenance at Lakemont VA Administrative Campus

43 Hand-Held Units All work to be performed in accordance with Performance Work Statement.

1001AD

Testing, and Maintenance at Viera VA Clinic

50 Hand-Held Units All work to be performed in accordance with Performance Work Statement.

1001AE

40 YR _______________ ________________

Option Period 1: 5/6 year Inspections at all locations Lake Nona VA Medical Center Lake Baldwin VA Clinic Lakemont Administrative Campus Viera VA Clinic

Total of 40 inspections All work to be performed in accordance with Performance Work Statement.

TOTAL OPT 1:

Option Period 2: Monthly and Annual Fire Extinguisher locations:

Lake Nona VA Medical Center Lake Baldwin VA Clinic Lakemont Administrative Campus Viera VA Clinic

All work to be performed in accordance with Performance Work Statement.

Contract Period: Option 2 POP Begin: 04-01-2026 POP End: 03-31-2027 PRINCIPAL NAICS CODE: 541990 - All Other Professional, Scientific, and Technical Services PRODUCT/SERVICE CODE: J042 - Maintenance, Repair, and Rebuilding of Equipment - Fire Fighting, Rescue, and

2001AA

12 MO _______________ _______________

Option Period 2: Monthly Fire Extinguisher Inspection, Testing, and Maintenance at Lake Nona VA Medical Center

675 Hand-Held Units All work to be performed in accordance with Performance Work Statement.

2001AB

12 MO _______________ _______________

Testing, and Maintenance at Lake Baldwin VA Clinic

182 Hand-Held Units All work to be performed in accordance with Performance Work Statement.

2001AC

Testing, and Maintenance at Lakemont VA Administrative Campus

43 Hand-Held Units All work to be performed in accordance with Performance Work Statement.

2001AD

Testing, and Maintenance at Viera VA Clinic

50 Hand-Held Units All work to be performed in accordance with Performance Work Statement.

2001AE

Option Period 2: 5/6 year Inspections at all locations Lake Nona VA Medical Center Lake Baldwin VA Clinic Lakemont Administrative Campus Viera VA Clinic

Total of 40 inspections All work to be performed in accordance with Performance Work Statement.

TOTAL OPT 2:

Option Period 3: Monthly and Annual Fire Extinguisher locations:

Lake Nona VA Medical Center Lake Baldwin VA Clinic Lakemont Administrative Campus Viera VA Clinic

All work to be performed in accordance with Performance Work Statement.

Contract Period: Option 3 POP Begin: 04-01-2027 POP End: 03-31-2028 PRINCIPAL NAICS CODE: 541990 - All Other Professional, Scientific, and Technical Services PRODUCT/SERVICE CODE: J042 - Maintenance, Repair, and Rebuilding of Equipment - Fire Fighting, Rescue, and

3001AA

Option Period 3: Monthly Fire Extinguisher Inspection, Testing, and Maintenance at Lake Nona VA Medical Center

675 Hand-Held Units All work to be performed in accordance with Performance Work Statement.

3001AB

Testing, and Maintenance at Lake Baldwin VA Clinic

182 Hand-Held Units All work to be performed in accordance with Performance Work Statement.

3001AC

Testing, and Maintenance at Lakemont VA Administrative Campus

43 Hand-Held Units All work to be performed in accordance with Performance Work Statement.

3001AD

Testing, and Maintenance at Viera VA Clinic

50 Hand-Held Units All work to be performed in accordance with Performance Work Statement.

3001AE

Option Period 3: Monthly and Annual Fire Extinguisher Inspection, Testing, and Maintenance at the following locations:

Lake Nona VA Medical Center Lake Baldwin VA Clinic Lakemont Administrative Campus Viera VA Clinic

All work to be performed in accordance with Performance Work Statement.

TOTAL OPT 3:

Option Period 4: Monthly and Annual Fire Extinguisher locations:

Lake Nona VA Medical Center Lake Baldwin VA Clinic Lakemont Administrative Campus Viera VA Clinic

All work to be performed in accordance with Performance Work Statement.

Contract Period: Option 4 POP Begin: 04-01-2028 POP End: 03-31-2029 PRINCIPAL NAICS CODE: 541990 - All Other Professional, Scientific, and Technical Services PRODUCT/SERVICE CODE: J042 - Maintenance, Repair, and Rebuilding of Equipment - Fire Fighting, Rescue, and

4001AA

Option Period 4: Monthly Fire Extinguisher Inspection, Testing, and Maintenance at Lake Nona VA Medical Center

675 Hand-Held Units All work to be performed in accordance with Performance Work Statement.

4001AB

Testing, and Maintenance at Lake Baldwin VA Clinic

182 Hand-Held Units All work to be performed in accordance with Performance Work Statement.

4001AC

Testing, and Maintenance at Lakemont VA Administrative Campus

43 Hand-Held Units All work to be performed in accordance with Performance Work Statement.

4001AD

Testing, and Maintenance at Viera VA Clinic

50 Hand-Held Units All work to be performed in accordance with Performance Work Statement.

4001AE

Option Period 4: 5/6 year Inspections at all locations Lake Nona VA Medical Center Lake Baldwin VA Clinic Lakemont Administrative Campus Viera VA Clinic

Total of 40 inspections All work to be performed in accordance with Performance Work Statement.

TOTAL OPT 4:

GRAND TOTAL

B.3 PERFORMANCE WORK STATEMENT

OVAHCS FIRE EXTINGUISHER MAINTENANCE

1. INTRODUCTION:

a. The Orlando VA Healthcare System (OVAHCS) requires a local source for portable fire extinguisher maintenance for the Orlando VA Healthcare System.

2. DESCRIPTION:

a. The Contractor shall provide all labor, equipment, tools, material, supervision and other items and services necessary to perform the work as defined in this Performance Work Statement. The contractor shall provide the necessary services and parts to perform hydrotesting, 6-year maintenance and subsequent recharging of fire extinguishers.

b. The contractor shall meet the following minimum requirements:

i. Maintenance and testing shall be in accordance with NFPA 10 instructions and manufacturers guidelines.

ii. Develop electronic inventory spreadsheet listing all OVAHCS extinguishers as detailed in in paragraph 4.a.

iii. Type ABC extinguishers will receive 6-year maintenance and be recharged based on manufactured date stamped on cylinders.

iv. Type ABC extinguishers will be hydrostatically tested and recharged every 12 years based on manufactured date stamped on cylinders.

v. Type CO2 extinguishers will be hydrostatically tested and recharged every 5 years based on manufactured date stamped on cylinders.

vi. Type K extinguishers will be Hydrostatically tested and recharged every 5 years based on manufactured date stamped on cylinders.

3. APPLICABLE DOCUMENTS:

a. The following laws, regulations, policies, and procedures in effect on date of contract issuance and all subsequent changes or updates apply:

FAR Federal Acquisition Regulation VAAR Veterans Administration Acquisition Regulation SCA DOL Website Service Contract Act (SCA) Directory of Occupations

b. Glossary. Acronyms used in this PWS are listed below for easy reference:

AQL Acceptable Quality Level COR Contracting Officer’s Representative FAR Federal Acquisition Regulation ECU Environmental Control Unit NFPA National Fire Protection Agency

4. PERFORMANCE REQUIREMENTS:

a. Contractor shall develop an electronic inventory spreadsheet of all OVAHCS portable fire extinguishers. The spreadsheet shall contain the following information for each extinguisher at a minimum. Updated spreadsheet will be given to COR after every service, monthly, annually etc. These spreadsheets will indicate what was inspected or maintenance of each unit.

i. Serial number

ii. Extinguisher size

iii. Campus (Lake Nona, Lake Baldwin, Lakemont, or Viera)

iv. Building

v. Specific location

vi. Type

vii. Manufactured date

viii. Year serviced (6-year)

ix. Year Due (6-year)

x. Year Service (Hydrostatic)

xi. Year Due (Hydrostatic)

b. The contractor performing maintenance and recharging OVAHCS fire extinguishers shall be certified and trained per NPFA 10 and with the appropriate manufacturer’s servicing manual(s), the correct tools, recharge, materials, lubricants, and manufacturer’s replacement parts or parts specifically listed for use in the fire extinguisher.

c. The contractor shall be able to provide service in all geographical areas where Orlando VA Healthcare System facilities are located as listed in paragraph 11.a.

d. The period of performance for this contract shall be for a base period of one (1) year from date of Contract award, with four (4) additional one (1) year options to be exercised at the Government’s discretion.

e. All required licenses and local permits shall be the responsibility of the Contractor.

In addition, the contractor shall adhere to all local Infection Control Risk Assessment (ICRA) requirements for work performed at this facility. The contractor shall check in with the COR located in room 5A100-02LN prior to commencing work. All personnel shall be in uniform during work hours.

Qty Part No. Description

LAKE NONA VAMC:

CLC

51 EX0l000 Maintenance, Annual (per unit)

51 EX01009 Inspection, Monthly: (Monthly inspection is done every month.)

DOM

31 EX0l000 Maintenance, Annual (per unit)

31 EX01009 Inspection, Monthly: (Monthly inspection is done

SUPERSTRUCTURE

513 EX0l000 Maintenance, Annual (per unit)

513 EX01009 Inspection, Monthly: (Monthly inspection is done

CEP

27 EX0l000 Maintenance, Annual (per unit) 27 EX01009 Inspection, Monthly: (Monthly inspection is done

WAREHOUSE

30 EX0lO00 Maintenance, Annual (per unit)

30 EX01009 Inspection, Monthly: (Monthly inspection is done

FISHER HOUSE

10 EX0l000 Maintenance, Annual (per unit)

10 EX01009 Inspection, Monthly: (Monthly inspection is done

SIMLEARN

13 EX0l000 Maintenance, Annual (per unit)

13 EX01009 Inspection, Monthly: (Monthly inspection is done every month)

VA LAKE BALDWIN VAMC

175 EX0lO00 Maintenance, Annual (per unit)

175 EX01009 Inspection, Monthly: (Monthly inspection is done

VA LAKEMONT

43 EX0lO00 Maintenance, Annual (per unit)

43 EX01009 Inspection, Monthly: (Monthly inspection is done

VA VIERA VAMC

50 EX0lO00 Maintenance, Annual (per unit)

50 EX01009 Inspection, Monthly: (Monthly inspection is done

*New Extinguishers:

1 EX11006 Extinguisher, New 6 Liter K Class

1 EX11001 Extinguisher, New 2.Slb DC

1 EX11003 Extinguisher, New Sib DC

1 EX11009 Extinguisher, New 101b DC

1 EXllO0S Extinguisher, New Sib CO2 1 EX11008 Extinguisher, New 101b CO2

5. CONTRACTOR RESPONSIBILITIES:

a. Any fire extinguisher removed from service for any maintenance or recharging shall be replaced by a temporary fire extinguisher suitable for the type of hazard being protected and shall be of equal rating.

b. Once the service and/or maintenance has been performed, the contactor will place all fire extinguishers back to their original locations.

6. RESPONSE TIME:

a. Regular tasks will be scheduled by the COR no less than one week in advance.

The estimate shall be determined by a contractor survey of the site and submitted to the COR within 2 working days, via e-mail for tracking purposes. The contractor shall complete regular tasks scheduled by the COR within the timeline specified.

7. BACKGROUND INVESTIGATIONS:

a. All contractor employees requiring access to Federal facilities shall be the subject of a background investigation and must receive a favorable adjudication from the Office of Personnel Management (OPM) prior to contract performance. This requirement shall be applicable to subcontractor personnel requiring the same access. Contractor shall provide a roster of employee’s names assigned to the contract to the Contracting Officer within five (5) days of the contract being award.

Position Sensitivity has been designated as Low Risk. The level of background investigation commensurate with the required level of access is Special Agency Check (SAC). A fee of $24.25 (subject to change) for this investigation shall be borne by the contractor. Contractor employees may have their fingerprints taken electronically at a local VA Medical Center after coordination with the Contracting Officer and VA Police Service or at a local Police Department using form number FD-258 (Rev. 5-11-99) Forms (available from VA Security Investigation Center/SIC, 2200 Fort Roots Drive, Bldg. 192, North Little Rock, AR, 72114.

b. The Contractor shall familiarize his/her staff as necessary to any Government drawings, specifications, or standards that may be provided for areas and other configurations to meet this requirement. Incorrect installation shall be reworked at the expense of the contractor.

c. References and resources to aid in the completion of this project include, but are not limited to, the following:

i. Applicable building codes

ii. VA Office of Health and Safety (OHS)

iii. Construction Infection Control Risk Assessment Memorandum

iv. National Fire Protection Association Codes

d. The Contractor shall be responsible for providing and wearing all safety equipment required in the performance of the contract. The Contractor shall also take all safety precautions necessary. All electrical cords used in the performance of the contract will be inspected and maintained to ensure integrity and proper grounding.

The Contractor shall take such safety precautions as the Contracting Officer and/or COR may determine to be reasonably necessary to protect the lives and health of occupants of the building. The COR shall notify the Contractor of any safety issues and the action necessary to correct them.

e. The COR shall identify and document deficiencies in the quality of services performed. This documentation shall be made available to the Contracting Officer upon request. Any deficiencies (Damaged/improperly installation, etc.) that are found in conjunction with the Inspections shall be corrected within three (3) days of the original work performed at the Contractor expense.

8. PERFORMANCE LOCATIONS AND HOURS:

a. Primary places of performance:

i. Orlando VA Medical Center at Lake Nona located at 13800 Veterans Way

Orlando FL, 32827

ii. Lake Baldwin VA Medical Center 5201 Raymond St Orlando FL, 32803

iii. Lakemont Campus 2500 South Lakemont Ave Orlando Fl, 32814

iv. Viera VA Health Care Center Outpatient Clinic 2900 Veteran’s Way Viera FL, 32940

v. Facilities may be deleted or added to adapt to the Government need. Also, the above address of facilities that are currently operating from a location not owned by the Government (i.e. Vet Centers) may be subject to relocation at any point during the contract.

b. Normal working hours are from 7:30 am to 4:00 pm Monday to Friday. However, due to the need of servicing the veterans in clinical spaces where direct patient care is required; occasionally work will have to be performed after close of business Monday through Friday as well as weekends with the exception of Federal holidays. Contractor access and escorts will be provided by the Government during these instances.

9. DELIVERABLES:

a. Project Management Plan. The Contractor shall prepare a Project Management Plan (PMP) describing the technical approach, use of organizational resources, and management controls to be employed to meet the requirements of this PWS at the time of offer. The PMP shall detail the products, methods for allocation of staff and other resources necessary to meet the requirement of the PWS. The Government shall receive the revised PMP in both hard copy and electronic form not later than ten days after contract award. Based on the PMP, the Contracting Officer Representative (COR) will provide approval to move forward on activities planned. The Contractor shall request prior approval on all activities not included in the plan or any modifications to the plan it has been approved.

b. Daily Status / Progress Report. A daily status report shall be provided to the

COR.

c. Portable Fire Extinguisher Inventory spreadsheet as detailed in paragraph 4.a shall be provided to the COR. Contractor shall update spreadsheet following any and all extinguisher servicing and provide an updated copy to the COR.

10. CONTRACTOR PERSONNEL AND MANAGEMENT:

a. Contractor Personnel. The Contractor shall be responsible for employing technically qualified personnel to perform the work specified in this PWS. The Contractor shall maintain the personnel, organization and administrative control necessary to ensure that the work delivered meets the contract specifications and requirements.

b. Government issued identification badge remains the property of the Government and shall be returned to the issuing office or other designated Government personnel upon transfer of Contractor employees from the contract.

c. Contractor Badges. Notwithstanding the requirement to wear a Government furnished badge, Contractor personnel shall also wear a laminated contractor identification badge at all times when performing services under this Contract, including when on Government directed travel The badge will contain a personal picture, name of employee, and Contractor's name. Badges shall be worn on the outer garment attached to the outer shirt or jacket pocket by a button or clip or worn around the neck secured by an appropriate identification card lanyard.

d. All Contractor personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public or Congress that they are Government officials. They must also ensure that all documents or reports produced by Contractor personnel are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

e. Safety/Security Requirements. The Contractor shall comply with all applicable federal, state and local laws and ensure performance is secure while protecting material, equipment, and supplies from damage and loss. Government security personnel shall have the express right to inspect for security violations at any time during the term of the contract.

f. All information generated in performance of this contract becomes property of the Government and must be surrendered upon request and/or completion of the contract. The Contractor must protect against the destruction and/or misplacement of all information produced under this contract, unless directed under local policy to destroy. This includes both hard and soft copies of data.

g. The Contractor shall not release any information (including photographs, files, public announcements, statements, denials, or confirmations) on any part of the subject matter of this contract or any phase of any program hereunder without the prior written approval of the COR.

h. Standards of conduct:

i. Conduct of Personnel. Contractor personnel shall conduct themselves in a professional manner (i.e. timeliness, communication; spoken and written etc.). The Contracting Officer may require the Contractor to remove from the job site any employee working under this contract for reasons of suspected misconduct, a suspected security breach, or suspected to be under the influence of alcohol, drugs, or any other incapacitating agent.

Contractor employees shall be subject to dismissal from the premises upon determination by the Contracting Officer that such action is necessary in the interests of the Government. The hospital director or designated representative has the authority to bar individuals from the Government facility. The removal from the job site or dismissal from the premises shall not relieve the Contractor of the requirement to provide sufficient personnel to perform the services as required by this performance work statement.

The Government shall not reimburse the Contractor for travel and other expenses associated with the removal of personnel.

ii. Contractor personnel are not authorized to carry or possess personal weapons to include, but not limited to, firearms and knives with a blade length in excess of three inches, while assigned under this contract.

iii. Working Attire and Appearance. Contractor personnel shall present a professional appearance commensurate with standards delineated for Government civilian personnel acting in similar capacities.

iv. The Government reserves the right to review Contractor personnel qualifications. Upon request, resumes shall be provided to the Contracting Officer prior to clearance approval, for review and acceptance by the COR.

The intent is verification purpose and not for the Government to become the hiring authority.

11. TRAVEL: Not Applicable

12. NON-PERSONAL SERVICE STATEMENT:

a. Contractor employees performing services under this order will be controlled, directed, and always supervised by management personnel of the contractor.

Contractor management will ensure that employees properly comply with the performance work standards outlined in the PWS. Contractor employees will perform their duties independent of, and without the supervision of, any Government official.

b. The tasks, duties, and responsibilities set forth in the contract may not be interpreted or implemented in any manner that results in any contractor employee creating or modifying Federal policy, obligating the appropriated funds of the United States Government, overseeing the work of Federal employees, providing direct personal services to any Federal employee, or otherwise violating the prohibitions set forth in Parts 7.5 and 37.1 of the Federal Acquisition Regulation (FAR). The Government will control access to the facility and will perform the inspection and acceptance of the completed work.

13. PERSONNEL QUALIFICATIONS:

a. The Contractor shall be responsible for employing technically qualified personnel to perform the work specified in this PWS and in accordance with NFPA 10. The Contractor shall maintain the personnel, organization, and administrative control necessary to ensure that the work delivered meets the contract specifications and requirements. The work history of each contractor employee must contain experience directly related to the task and functions he/she is intended to perform under this contract. The Government reserves the right, during the life of the resulting contract, to request work histories on any contractor employee for the purposes of verifying compliance with the above requirements; additionally, the Government reserves the right to review resumes of contractor personnel proposed to be assigned. Personnel assigned to, or utilized by, the Contractor in performance of work shall be fully capable of performing the requirements contained in the PWS in an efficient, reliable, and professional manner. The normal manner of dress is business casual.

b. The Contractor shall provide a Project Manager who shall be responsible for the performance of the work. The name of this person and an alternate(s) who shall act for the Contractor when the Project Manager is absent shall be designated in writing to the Contracting Officer at least ten days after contract award. The Contractor shall not replace, substitute, or remove key personnel without prior written consent of the Contracting Officer. In the event the Contractor removes key personnel, that person shall be replaced with someone of equal or better qualifications.

i. The Project Manager or alternate(s) shall be physically present on-site during all work hours. The Contractor shall provide to the Contracting Officer (CO) and the Contracting Officer’s Representative (COR) a phone number for the Project Manager and alternate(s) during duty hours. This individual shall be responsible for overall management and coordination of this contract. This individual shall be responsible for directing the onsite work and be able to resolve issues and provide information about work progress to the COR. The Project Manager shall be knowledgeable of the project progress. This individual shall be available to meet with U.S.

Government personnel, and/or the COR, within 30 minutes unless otherwise coordinated with such designated personnel.

ii. Project Manager, Contracting Officer, and COR Meetings.

1. The Contractor's project manager shall meet with the COR as necessary to maintain satisfactory performance and to resolve other issues pertaining to Government/Contractor procedures. At these meetings, a mutual effort will be made to resolve all problems identified. Written minutes of these meetings shall be prepared by the Contractor, signed by the Contractor's designated representative, and furnished to the Government within two workdays of the subject meeting.

c. Specific Personnel Qualifications Requirements –Personnel assigned to or utilized by the contractor in the performance of this contract shall, as a minimum:

d. Be a United States Citizen

e. Must be able to obtain a station clearance prior to commencing work at the site.

14. PERFORMANCE STANDARDS AND QUALITY MEASUREMENT:

a. Performance standards define desired services. The Government performs surveillance to determine if the Contractor exceeds, meets, or does not meet these standards. The Government shall use these standards to determine Contractor performance and shall compare Contractor performance to the Acceptable Quality Level (AQL). The Quality Assurance Surveillance Plan (QASP) method of surveillance will be by random inspection.

b. The QASP and its performance objectives are as follows:

PWS Para. Performance Objective

Performance Standard

Acceptable Quality Level

Surveillance Method

Compliance

4.a The Government requires All Fire Extinguishers receive an Annual Inspection

Extinguisher s are to be inspected by certified staff per NFPA 10.

Ensure previous years inspection tags are provided to the COR after the inspection is complete.

Ensure tasks are completed in a timely and professional manner, and according to manufactures servicing manuals

Tasks shall be completed according to standards referenced in section 4.a

Daily status/ progress reports submitted to

COR.

Below AQL, non-acceptance of services. A Contract Discrepancy Report (CDR), will be issued for performance below the AQL. The Contractor will have five workdays to provide a response that includes an improvement strategy for addressing the issues. 10 days after issuing the CDR, the Contractor will be re-rated. If performance does not comply with PWS, the CO will be notified, the performance record will be documented, and CO may pursue contract action.

4a.

The Government requires All Fire Extinguishers receive a monthly Inspection with proper documentatio n

Inspect all extinguishers Monthly, sign inspection cards per

NFPA 10

Monthly inspections will be accomplished near the same time every month, by staff familiar with the facility to avoid needed a full-time

Tasks shall be completed according to standards referenced in section 4.a

Daily status/ progress reports submitted to

COR.

Below AQL, non-acceptance of services. A Contract Discrepancy Report (CDR), will be issued for performance below the AQL. The Contractor will have five workdays to provide a response that includes an improvement strategy for addressing the issues. 10 days after issuing the escort. A list verifying inspected extinguishers will be provided to the COR Monthly

Ensure tasks are completed in a timely and professional manner, and according to manufactures servicing manuals

CDR, the Contractor will be re-rated. If performance does not comply with PWS, the CO will be notified, the performance record will be documented, and CO may pursue contract action.

4.a The Government requires 6-year and hydrotesting testing of portable fire extinguishers

Test and recharge portable fire extinguishers per NFPA 10

Ensure tasks are completed in a timely and professional manner, and according to manufactures servicing manuals

Tasks shall be completed according to standards referenced in section 4.a

Daily status/ progress reports submitted to

COR

15. RECORDS MANAGEMENT LANGUAGE FOR CONTRACTS (NARA)

a. Citations to pertinent laws, codes and regulations such as 44 U.S.C chapters 21, 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C.

552a); 36 CFR Part 1222 and Part 1228.

b. Contractor shall treat all deliverables under the contract as the property of the U.S.

Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.

c. Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records.

d. Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act.

e. Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract.

f. The Government Agency owns the rights to all data/records produced as part of this contract.

g. The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data.

h. Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.].

i. No disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules.

j. Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records…

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