36C24824Q0206 0002.docx

VISN 8 New Conference Rooms

5. PROJECT NUMBER (if applicable)

CODE

7.

ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF

PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE

OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERE

D CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendmen t, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED

STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF

CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF

SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 36C248 Department of Veterans Affairs Network Contracting Office 8 (NCO 8) 8875 Hidden River Pkwy Suite 525 Tampa FL 33637 36C248 Department of Veterans Affairs Network Contracting Office 8 (NCO 8) 8875 Hidden River Pkwy Tampa FL 33637 To all Offerors/Bidders

36C24824Q0206

X x

See CONTINUATION Page x all The purpose of this modification is to extend the solicitation closing date from 11/30/2023 to 12/08/2023.

The extension is to provide time for the vendors to submit a quote and provide time to post questions and ansawers.

Changed delivery schedule ,revised SON and Incl uded drawing.

Questions must be submitted by 11/30/2023; questions submitted after 11/30/2023 will not be answered.

Post Questions and Answers received on 11/21/2023. Any questions received after 11/29/2023 will be posted on 12/02/2023.

Leonora Simmons Contracting Officer Questions:

1. The government appears to have conflicting requirements for complete delivery and installation; two are for 30 days after receipt of the award and after the kick-off meeting and one is for 120 calendar days after award. Would the government please confirm the requirement is for 120 calendar days after award.

• Answer: Delivery date in section 5, Scope of work.

Question: SECTION B, B.1 CONTRACT ADMINISTRATION DATA, paragraph 19. DELIVERY ADDRESS: Delivery/Installation: Shall complete delivery and installation 30 days after receipt of the award & and after the kick-off meeting.

Answer: Delivery date in section 5, Scope of work.

Question: 52.212-2 EVALUATION—COMMERCIAL ITEMS (OCT 2014) Factors: Technical, Past Performance, Delivery/installation, and Price paragraph 3. Delivery/installation: Shall complete delivery and installation 30 days after receipt of the award & and after the kick-off meeting.

Answer: See Scope of Work for delivery information number 5. SON revised.

Question: SCOPE OF NEED: paragraph 5. All equipment shall be delivered, installed, configured, tested, and fully operational NLT 120 calendar days after award.

Answer: As stated in the Scope of Work #5. This is correct as written in the SON.

Question: Would the government please clarify the planned use for the two tabletop web cameras required in paragraph SCOPE OF NEED: 14.2 Network Director’s Conference Room – Room # 329A (48’x18’) paragraph g. Provide two tabletop web cameras, brand name or equal to the Meeting Owl 3 (360 degrees) web camera, Answer: to support virtual conference platforms (e.g. MS Teams, WebEx). For example, the two tabletop web cameras would capture video feed of speakers in the room.

Question: Would the government please clarify the planned use for two streaming devices required in paragraph SCOPE OF NEED: 14.2 Network Director’s Conference Room – Room # 329A (48’x18’) c. Provide two streaming devices (brand name or equal) for displaying wireless content.

Answer: The two streaming devices will be used to display cable television channels via WiFi since there are no other cable television options to this building.

Question: Does the government require the capability to route content from either or both streaming devices separately on each display, and/or together on all displays.

Answer: Yes, shall have both duplicate display and two independent display options. For example, the capability to display at least two different cable television channels simultaneously (e.g., news and weather) on different display monitors. Additionally, the capability to display at least two different inputs simultaneously (e.g., computer and cable television) on the different display monitors.

Question: Does the government intend to use the streaming device to provide Audio Visual content directly to the displays only or does the streaming device also need to provide Audio Visual content as an input to a Teams/Zoom meeting?

Answer: The only government intends to use the streaming device to provide Audio Visual content directly to the displays only.

Question: Would the government please clarify the planned use for one streaming device required in paragraph SCOPE OF NEED: 14.3 Network Director’s Office – Room # 314A (28’x12’) c. Provide a streaming device (brand name or equal) for displaying wireless content. and 14.4 Deputy Network Director’s Office – Room # 315A (25’x12’) c. Provide a streaming device (brand name or equal) for displaying wireless content.

Answer: Will be used to display cable television channels via WiFi since there are no other cable television options to this building.

Question: Does the government intend to use the streaming device to provide Audio Visual content directly to the display only or does the streaming device also need to provide Audio Visual content as an input to a Teams/Zoom meeting? The only government intends to use the streaming device to provide Audio Visual content directly to the displays only.

Question: Is there a conference room table with existing AV and power connections?

Answer: The new conference room table has power outlets built in, but not AV connections. The AV control panel shall be connected from below and through the tabletop, with cabling running through low-profile molding on the floor from the table to the far wall. The new conference room table does have power connections (electrical outlets built in), but no AV connections.

STATEMENT OF NEED

VISN 8 CONFERENCE ROOMS

GENERAL: VISN 8 Network Office, 8900 Grand Oak Cir, Tampa, Florida 33637, has a requirement for new conference rooms and Audio/Visual equipment.

BACKGROUND

The VISN 8 Network Office recently moved from St. Petersburg to Tampa. The new conference rooms will require new equipment, cables, and accessories need to complete the project.

SCOPE OF NEED:

1. The Contractor shall provide equipment listed below that allows VISN staff the ability to use all equipment in a seamless and user-friendly fashion at the new VISN 8 Network Office.

2. The Contractor shall provide all equipment (Brand name or Equal) as outlined within Section #14 below. This includes display monitors, touchscreen control panels, web cameras, wireless keyboards and mouse, and credenzas. Display monitors and control panels will require new electrical outlets for power and new data ports for connectivity to the system.

4. The Contractor shall provide all cabling including Category (CAT) 6 wiring. All cables and related terminations, support and grounding hardware shall be furnished, installed, wired, tested, and labeled by the Contractor.

5. All equipment shall be delivered, installed, configured, tested, and fully operational NLT 120 calendar days after award.

6. Upon completion, the Contractor shall provide a system/configuration diagram.

7. The Contractor must have the ability to support the system and training requirements as outlined within this Statement of Need.

9. The contractor shall be available 24/7 for support by phone or email.

11. The contractor shall test all equipment for government review and acceptance.

13. Normal government working hours are Monday through Friday, 8:00 a.m. – 4:30 p.m. (excluding holidays observed by the Federal Government). Holidays observed by the Federal Government are as follows:

14. Contractor shall provide the following equipment:

14.2 Network Director’s Conference Room – Room # 329A (48’x18’)

a. Provide three 75” TV monitors (brand name or equal). Two shall be flush mounted, side by side and centered, on the West wall. The other TV monitor shall be flush mounted and centered on the North wall with articulating arm wall mount.

b. Monitors shall have both duplicate display and two independent display options. For example, the capability to display at least two different cable television channels simultaneously (e.g., news and weather) on different display monitors. Additionally, the capability to display at least two different inputs simultaneously (e.g., computer and cable television) on the different display monitors.

c. Provide two streaming devices (brand name or equal) for displaying wireless content.

d. Provide 8 ceiling speakers and 2 beam ceiling mics (brand name or equal). Provide the capability to have a minimum of two secondary audio inputs to allow for more than one simultaneous audio connection (e.g., integrated audio from MS Teams and YouTube at the same time).

e. Provide an HDMI outlet for extending the display from a laptop.

f. Provide a wired control panel. The control panel shall provide an intuitive method to control all functionalities of the conference room equipment. The control panel shall be connected from below and through the tabletop, with cabling running through low-profile molding on the floor from the table to the far wall.

g. Provide two tabletop web cameras, brand name or equal to the Meeting Owl 3 (360 degrees) web camera, to support virtual conference platforms (e.g. MS Teams, WebEx).

h. Provide a wireless keyboard and mouse to be used to control the VA computer, with adequate wireless signals that must function up to industry standards from any location within the room.

i. Provide one credenza for equipment storage with the following dimensions: 72” W x 21”D x 32”H. The finish for the credenzas shall be Canyon brown or similar finish/color to match other furniture. Provide industry standards for all cable management and conference room aesthetics.

14.3 Network Director’s Office – Room # 314A (28’x12’)

a. Provide one 55” TV monitor (brand name or equal) flush mounted and centered on the South wall, including the capability to switch multiple applications interchangeably (e.g. computer, cable television, streaming)

b. Provide a Video-Sound Bar (brand name or equal) with functionality to support virtual conference platforms (e.g. MS Teams, WebEx).

c. Provide a streaming device (brand name or equal) for displaying wireless content.

d. Provide the capability to connect a laptop computer through a wall plate port connection to the system, with the capability for display via HDMI.

e. Provide industry standards for all remote controls, cable management, and aesthetics.

14.4 Deputy Network Director’s Office – Room # 315A (25’x12’)

a. Provide one 55” TV monitor (brand name or equal) flush mounted and centered on the South wall, including the capability to switch multiple applications interchangeably (e.g. computer, cable television, streaming)

b. Provide a Video-Sound Bar (brand name or equal) with functionality to support virtual conference platforms (e.g. MS Teams, WebEx).

c. Provide a streaming device (brand name or equal) for displaying wireless content.

d. Provide the capability to connect a laptop computer through a wall plate port connection to the system, with the capability for display via HDMI.

e. Provide industry standards for all remote controls, cable management, and aesthetics.

14.5 Chief Medical Officer (CMO) Office – Room # 304A (20’x12’)

a. Provide one 55” TV monitor (brand name or equal) flush mounted and centered on the South wall, including the capability to switch multiple applications interchangeably (e.g. computer, cable television, streaming)

b. Provide a Video-Sound Bar (brand name or equal) with functionality to support virtual conference platforms (e.g. MS Teams, WebEx).

c. Provide a streaming device (brand name or equal) for displaying wireless content.

d. Provide the capability to connect a laptop computer through a wall plate port connection to the system, with the capability for display via HDMI.

e. Provide industry standards for all remote controls, cable management, and aesthetics.

15. KICK-OFF MEETINGS

The Contractor shall hold a virtual technical Kick-off Meeting. The Kick-off Meeting shall be conducted within 10 calendar days after the award. The Contractor shall present, for review and approval by the Government, the details of the intended approach, work plan, and project schedule for each of the rooms and offices identified herein. The Contractor shall invite the Contracting Officer (CO), Contract Specialist (CS), Contracting Officer’s Representative (COR), VA Program Manager (PM), and any other project POCs as identified by VA. The Contractor shall provide an Agenda to all attendees at least five calendar days prior to the meeting. Meeting minutes shall be provided by the Contractor to all attendees within three calendar days after the meeting.

16. CONTRACTOR PROJECT MANAGEMENT PLAN

The Contractor shall deliver a Contractor Project Management Plan (CPMP) that lays out the Contractor’s approach, timeline, and tools to be used in execution of the requirements outlined herein. The CPMP shall include both a narrative and graphic format that displays the schedule, milestones, risks, and resource support. The Contractor shall provide and brief the draft CPMP at the Kick-off Meeting and deliver the baseline CPMP no later than (NLT) 10 calendar days after receipt of Government comments. The baseline CPMP shall be concurred upon by the VA PM and COR. The baseline CPMP shall be delivered electronically to the VA PM, COR, CS, and the CO and updated monthly throughout the period of performance.

17. SITE SURVEY

The contractor shall conduct a site visit of each room identified in the requirements to determine the actual layout and placement of the equipment in order to meet the technical requirements identified in this Statement of Need. A Site Survey Report shall include, at a minimum, the following:

a) Methodology: This describes the steps taken, the tools used, and the information gathered in the course of the site survey and shall also include specific information regarding the best practice techniques and methods used.

c) Draft Wiring and Equipment Location Map detailing wiring and placement of the equipment procured under any resulting DO using diagrams and tables.

d) Survey Details:

I. Detailed equipment design and locations II. A list of the equipment used during the survey;

III. A Bill of Materials listing all equipment and hardware

e) The Contractor shall provide detailed installation procedures as part of the Site Survey Report, including the plans for control of dust for approval VISN Safety Manager.

The Contractor shall provide a draft Site Survey Report for all installations NLT five calendar days after the site survey for VA review and a final Site Survey Report five calendar days after receipt of Government comments. The Contractor shall not initiate installation until VA has approved that Final Site Survey Report. The Contractor shall submit the Draft and Final Site Survey Report electronically to VA PM, COR, CS, and CO.

19. DELIVERY ADDRESS: VISN 8 Network Office, 8900 Grand Oak Cir, Tampa, Florida 33637. Please contact the COR, Jason.labonte@va.gov, to coordinate all deliveries. See “SCOPE OF NEED” section 5 for delivery information.

20. SHIPMENT OF HARDWARE OR EQUIPMENT

Acceptance criteria will include a final inspection of all equipment, installations, and integrations to ensure full functionality and operability to meet all deliverables.

21. CONTRACTOR RESPONSIBILITIES

21.1 The Contractor shall adhere to the standards outlined by the National Fire Protection Association (NFPA) 101 Life Safety Code, and Infection Control Risk Assessment (ICRA) as outlined in Guidelines for Design and Construction of Hospital and Healthcare Facilities, 2014 formerly known as ‘‘AIA Guidelines’’ (Topic: Infection Control Risk Assessment [ICRA]).

21.2 The Contractor shall be responsible for any damages and proper removal and replacement of ceiling tiles.

a. The Contractor shall ensure that the work area is cleaned when work has been completed.

b. The Contractor shall remove all trash and shall vacuum/sweep floors, desks, and tables of installation-related debris, and replace moved ceiling tiles in each area of work before moving to another area.

c. The Contractor shall replace damaged ceiling tiles.

21.3 The Contractor shall ensure that personnel maintain clean clothing when moving about the facility. If clothing is covered with dust/debris from work performed, personnel shall use a HEPA vacuum to remove dust/debris prior to leaving the work area.

21.4 VA may supply closet or storage space where available. The Contractor may need to consider a non-rack mount UPS solution where no rack space is available.

VA will provide the Contractor with VA equipment inventory number and Inventory Stickers for each piece of equipment to be delivered.

22. USER MANUAL AND TRAINING

22.1 The Contractor shall provide all respective User Guides. The Contractor shall provide user training to consist of everyday usage instruction.

22.2 The Contractor shall provide user training to 10 administrative support personnel and other end users. The goal of user training is to ensure users have a full understanding of conference systems, camera operations, Computer/presentation controls, and all audio/visual functionalities.

22.3 The Contractor shall also provide specific “how to” User Guides (separate from the technical guides that are provided to Super Users) to VA personnel that participate in this level of training.

23. These User Guides must be specific to each device and its daily routine functions.

24. These User Guides are to include succinct and accurate user instructions for a user to successfully complete a video teleconference while delivering a PowerPoint presentation; operating the control panel console; properly selecting inputs; audio controls.

25. The User Guides should also include a troubleshooting section specific to basic system features in a “Problem/Resolution. User training will be provided within 30 days from completion of the installation, all User Guides shall be delivered during training.

FOB): Destination

VA SINSITIVE INFORMATION LANGUAGE IS NOT REQUIRED.

Network Director’s Conference Room – Room # 329A (48’x18’)

Network Director’s Office – Room # 314A (28’x12’)

Deputy Network Director’s Office – Room # 315A (25’x12’)

Chief Medical Officer (CMO) Office – Room # 304A (20’x12’) image2.png image3.png image4.png image1.png