36C24823R0232 (DB 672-24-101) Replace Windows at SBT Ward J.docx

36C24823R0232

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

1 OF

36C24823R0232 X 10-13-2023 672-24-101 36C248 Department of Veterans Affairs Network Contracting Office 8 (NCO 8) VA Caribbean HCS (Admin Bldg) #10 Calle Casia Suite #4M440 San Juan PR 00921-3201

VIA EMAIL TO:

ana.alvarado@va.gov

Ana G. Alvarado 939-321-0814

Project Title: Replace Windows at South Bed Tower Ward 2J to comply with Acute Behavioral Health Intensive Care The magnitude of construction project is between $500,000.00 and $1,000,000.00 pursuant to FAR 36.204(e).

NAICS: 236220 - Commercial and Institutional Building Construction.

Service Code: Z2DA - Maintenance of Hospital and Infirmaries.

This solicitation will be evaluated on a tradeoff basis. As stated elsewhere in this solicitation, this procurement is a two phase design build. One solicitation will be issued covering both phases. Phase One proposals will be evaluated to determine which offerors will submit proposals in Phase Two. Block 13a refers to Phase One proposals.

This requirement is set-aside for VetCert certified, Service-Disabled Veteran Owned Small Businesses (SDVOSB) Vendor verification for SDVOSB can be found at https://veterans.certify.sba.gov THIS ACQUISITION IS SET-ASIDE 100% SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESS (SDVOSB) ONLY, UNDER THE AUTHORITY OF 38 U.S.C PART 74. ANY PERSON OR BUSINESS ENTITY SUSPECTED OF MISREPRESENTATION FOR THE PURPOSE OF THE SECURING A GOVERVERMENT CONTRACT MAY BE CRIMINALLY INVESTIGATED AND PROSECUTED FOR FRAUD AGAINST THE UNITED STATES GOVERMENT.

Refer to solicitation instructions for Phase One cutoff date for submission of Requests for Information (RFIs), or Questions (if any). No pre-proposal/site visit will be conducted during Phase One of the solicitation. Those offerors selected to participate in Phase Two of the solicitation will receive information about Phase Two pre-proposal conference/site visit in the invitation to participate in Phase Two.

Please refer to solicitation 36C24823R0232 package for further solicitation requirements.

It shall be known that funds are not currently available. No contract award will be made until appropriated funds are made available.

All Offerors must comply with all solicitation terms and conditions.

X X 52.211-10 X

VIA EMAIL

3:30PM (AST)

11-14-2023 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

SEE PRICE SCHEDULE

36C248 Department of Veterans Affairs Network Contracting Office 8 (NCO 8) VA Caribbean HCS (Admin Bldg) #10 Calle Casia Suite #4M440 San Juan PR 00921-3201 Department of Veterans Affairs Financial Services Center P.O. Box 149971 Austin TX 78714-9971 Ana G. Alvarado

NC0815L3-0313

TABLE OF CONTENTS

Design Build Services project number 672-24-101 to replace windows at the SBT Ward 2J.

A.3 PRICE/COST SCHEDULE & ITEM INFORMATION

Design Build services to replace windows at South Bed Tower (SBT) ward 2J to comply with Acute Behavioral Health Intensive Care Unit Standards (ABHICU) at VA Caribbean Healthcare System (VACHS) in accordance with contract terms and conditions.

Period of Performance is 547 calendar days after the Notice to Proceed (NTP).

Contract Period: Base POP Begin: 04-16-2024 POP End: 10-15-2025

PRINCIPAL NAICS CODE: 236220 - Commercial and Institutional Building Construction PRODUCT/SERVICE CODE: Z2DA - Repair or Alteration of Hospitals and Infirmaries

Note: The POP Begin and POP End are estimated dates and will be updated through a modification to show the notice to proceed date.

A.4 DELIVERY SCHEDULE

10 Calle Casia San Juan, PR 00921 3201

USA

(787) 641-7582 x110184 edgar.martinez-melendez@va.gov

Page 1 of Page 1 of

STATEMENT OF WORK

Replace Windows at South Bed Tower Ward 2J to comply with Acute Behavioral Health Intensive Care Unit Standards Scope of Work Project No. 672-24-101

A. Definitions and Acronyms:

1. Design-Build (DB): as defined by the Department of Veterans Affairs (VA) is the procurement by the Government, under one contract, with one firm (which may be a joint venture) for both design and construction services on a specific project.

2. Contracting Officer (CO): The services to be performed under this contract are subject to the general supervision, direction, control, and approval of the Contracting Officer.

3. Project Manager (PM)/Contracting Officers Representative (COR): The Contracting Officer's representative is responsible for administering contracts under the immediate direction of the Contracting Officer.

4. Design Build Contract: This term, as used herein, refers to the Contract(s) to perform the design and construction of the project.

5. Design-Build Contractor: This term, as used herein, refers to the contractor under this contract.

6. Design‐Build Architect and Engineer Firm (DB‐A/E firm): This term, as used herein, refers to the ArchitectEngineer firm(s) that are a part of the DB team, also referred to as DB A/E.

7. Design-Build Team: This term, as used herein, to refer to the entire Design-Build Team (Contractor, A/E, and any sub-contractors) all inclusive.

8. Pre-Construction Risk Assessment (PCRA): Used to identify potential risks associated with the renovation, construction, and some maintenance & repair activities and to develop risk mitigation strategies to minimize these risks. Prior to beginning work this assessment will be completed.

9. Interim Life Safety Measures (ILSM): Measures that are instituted to compensate for significant hazards posed by existing life safety (fire) code deficiencies or construction/renovation activities.

10. Competent Person (CP): One who can identify existing and predictable hazards in the surroundings or working conditions which are unsanitary, hazardous, or dangerous to employees, and who has authorization to take prompt corrective measures to eliminate them.

B. Overview:

1. The existing windows in the mental health ward of the South Bed Tower Building do not complies with the Design Guide for Inpatient Mental Health and Residential Rehabilitation Treatment Program Facilities. The window frame and glazing do not comply with the minimum thickness or impact resistance as required by the VA guidelines. This project will replace all exterior windows in the ward J located on the second floor of the South Bed Tower. The intent is that the new windows will comply with the VA design guideline mentioned above.

C. General Requirements:

1. This project contemplates all design and construction services needed to replace all exterior windows system of ward J located on the second floor of South Bed Tower building. The ward J is being used for Mental Health patients and the existing windows system in ward J does not comply with the VA guides and regulations for Inpatient Mental Health Facilities. Therefore, the intent of the project is to replace all exterior windows system to comply with all applicable VA guides and regulations for Inpatient Mental Health Facilities.

2. The Design‐Build Team (DBT) shall provide, but not limited to all surveys, assessments, technical studies, analyses, design, permits, construction documents, technical specifications, technical expertise, labor, material, tools, equipment, and construction services that are deemed necessaries for the proper execution of the project described herein.

3. This project will be comprised of the following stages: planning, design, construction period services, construction, and close‐out. All previous stages shall be completed and approved by VA reviewers, before the DBT can proceed with the next stage.

4. The contractor is responsible to provide design-build services to replace all the existing windows of Ward J the located on the second floor of South Bed Tower building as well as removing and disposing the existing windows system.

5. This document contains basic information and minimal requirements for each design submission. It will give VA Reviewers and the Design‐Build Architect and Engineer Firm (DB‐A/E firm) a clear understanding of what is required at each stage of the design.

6. This document should not be used as a design standard, and it does not limit the project DB Team responsibilities to develop a complete and accurate project design and construction that best meets the users' needs and applicable code requirements.

7. This document does not relieve the DBT from their professional responsibility to produce a correct, complete, and fully coordinated set of Construction Documents as required by the VA design standard, VA master specifications, design manuals, and/or other publications. The Government guidelines should be obtained by the DB Team or A/E firm at the following Internet address: https://www.cfm.va.gov/til/.

8. VACHS Smoke-free campus: As of OCT 2019, the VA Caribbean Healthcare System, San Juan, PR is considered a smoke-free campus. Smoking is not authorized inside the VA buildings and VA premises.

9. Parking: VACHS will not provide parking to contractor. Contractor may use any available parking space in the adjacent surround areas (legal parking space). Government will not be responsible for any contractor’s Privately Owned Vehicle (POV) for damage or lost.

D. Specific Project Requirements (Design Phase):

1. The DB‐A/E who prepares the construction documents shall be a professional architect and/or engineer licensed in the Commonwealth of Puerto Rico. The professional seal indicating such license by the state shall appear on the final construction documents. The architect and/or engineer whose seal is shown in construction documents will be known as the Architect and/or Engineer of Record.

2. The DB‐A/E must have a proved experience of at least ten years (10 yrs.) in design and supervision of project of similar or major complexity to this one.

3. The DB‐A/E shall certify the design compliance with all latest design standards, design manuals and national codes used by the VA, as well as all Federal and local Requirements and Regulations. The required stamp on construction drawings and documents of the licensed architect or engineer of record will be considered as certification of such compliance.

4. The DB‐A/E shall perform and/or develop all assessments, technical studies, drawings, and reports as deemed necessary for the proper execution of the design. The DB‐ A/E shall perform and produce, but not limited to, the following reports and assessments:

4.1 As-build drawings of the ward J located on the second floor of the South Bed Tower building (SBT). The intent of this as-build is to obtain a reliable source of information to be used during the design process. The as-build must gather, but not limited to, the following information: exact location of each exterior windows, quantity of exterior windows, sizes of the windows, openings sizes, windows configuration, and windows elevation, among others.

4.2 Field assessment of the interior and exterior of ward J located on the second floor of the SBT building. The intent of this assessment is to identify existing field conditions and to develop an action plan to be implemented during the windows replacement. The action plan must include, but not limited to, installation procedure, installation sequence, and preparation work prior to installation, among others. The action plan must be in accordance with the requirements described within this document.

5. During the schematic submission, the contractor must submit to the Contracting Officer (CO) and Contracting Officer Representative (COR) a complete set of as-build drawings, field assessment report, and action plan.

6. The ward J have approximately thirty (30) exterior windows of approximately 63” wide by 66-1/4” height. The existing exterior windows are double glaze windows. The DBT will be responsible to remove and replace those windows as well as to field verify the windows dimensions and the quantity of windows to be replaced.

7. The DB-A/E will be responsible to design and specify a new window system to replace all exterior windows of ward J. The replacement window must comply with all VA guides and regulations for Inpatient Mental Health Environment of Care.

8. The DB-A/E must design and/or specify a new window system that matches the esthetic of the existing windows that will be replaced. With the design of the new window, the DB-A/E cannot change the architectural façade of the building or change the aesthetic of the building exterior or interior. New windows must be the same size and aesthetics as the existing windows to be replaced.

9. The new window system must be an insulated double glaze window with integral blinds. The integral blinds must have a patient accessible control that meet requirements for anti-ligature.

10. All window glazing must be as a minimum a 7/16-inch laminated clear safety glazing.

11. The window glaze that faces the building outside must have a solar Low-E coating (low-emittance).

12. The new windows must be laboratory tested and certified to meet the 2000 ft-lb simulated impact test in accordance with American Architectural Manufacturers Association (AAMA) AAMA 501.8-13. The windows must have a fabric label certifying the window compliance with the AAMA 501.8-13. The label must be permanent and visible.

13. The exterior glazing and window frame must be designed as well as laboratory tested and certified to withstand and resist wind speeds of 160 mph as required by the Puerto Rico Building code. The windows must have a fabric label certifying that the window resist winds of 160 mph. The label must be permanent and visible.

14. The DB-A/E must specify new windows laboratory tested and certified to meet the ASTM E 331 Standard Test Method for Water Penetration of Exterior Windows, Skylights, Doors, and Curtain Walls by Uniform Static Air Pressure Difference.

15. The DB-A/E must specify new windows laboratory tested and certified to meet the ASTM E 547 Standard Test Method for Water Penetration of Exterior Windows, Skylights, Doors, and Curtain Walls by Cyclic Static Air Pressure Difference.

16. The DBT must install a solid surface sill in the base of the interior side of the new window system. The color must be reviewed and selected by VA. The sill must be in accordance with the esthetic of the interior side of the window.

17. The design must consider that after removing the existing window and installing the new window system, the contractor must patch, repair, and paint the portion of the exterior façade that was affected with the window installation. The repair and paint must match existing finishes and colors.

18. The design must consider that after removing the existing window and installing the new window system, the contractor must patch, repair, and paint all the interior wall that was affected with the window installation. If the reflected ceiling or any utility (e.g., power, lighting, data, alarms, etc.) is being affected by the installation of the new window system, the design must take in consideration their repair after window installation.

19. The window frame must be of heavy gage sufficient to resist interior impacts and wind speed as required within this document.

20. The DBT will be responsible to design the window anchorage to support interior impacts and required wind speeds. The DB-A/E must submit the computation of the window anchorage design. The computations must be signed and sealed by a professional registered structural engineer.

21. The A/E must design a window system that complies with the Design Guide for Inpatient Mental Health and Residential Rehabilitation Treatment Program Facilities which requires that windows should provide resistance to, or restriction of:

21.1 escape attempts,

21.2 tampering with, or disabling locking devices,

21.3 laceration or self-harm by cutting,

21.4 pica behavior (i.e., ingestion of components, materials, or coatings),

21.5 abrasion, prying, or cutting of frame materials,

21.6 weaponization of parts that could be removed from window assemblies ligature points.

22. If removal or relocation of existing equipment and/or systems is needed, provide on drawings a detailed specification and/or notes, regarding the removal or relocation of such items. Related equipment and or units to remain shall be evaluated by the DB‐A/E, such equipment descriptions and schedules shall be provided on drawings. Also, DB‐A/E shall note any existing items to be reused, cut, patched, or adapted. Demolition drawings and details shall be clearly shown.

23. Along with each submission the DB‐A/E shall provide a design narrative/analysis for each technical discipline (e.g., architectural, structural, etc.), which describes the intent of each discipline with schematic and/or design development submission.

24. Provide a calculation booklet including but not limited to computations and sizing calculations for structural, electrical, mechanical, site, surveying, and any other designs calculations as required. For computerized calculations, submit complete and clear documentation of computer programs, interpretation of input/output, and description of program procedures.

25. Also, provide assessment reports, technical specifications, list of submittals and quality tests, material specifications, and finishes samples among others to properly understand and discuss the intent of the design.

26. Resources: The design must comply with all the latest VA design standards, design manuals, national codes, federal requirements, and regulations. The design work shall be in accordance with the following, in order of precedence; changes in precedence require approval of the Project Manager: Requirements summarized in this statement of work, Latest VA standards, VA manuals, VA master specifications, AISC, ACI, ASHRAE, OSHA, EQB, NFPA, NEC, Local Building Codes, ADA latest requirements and Industry Standards and Federal Requirements and Regulations.

27. All designs shall comply with applicable sections of VA standards and publications, and all references therein. Ensure that construction documents comply with the latest edition of these VA construction and design standards. VA standards can be found on the World Wide Web at http://www.cfm.va.gov/TIL/. VA publications and standards shall include but shall not be limited to the following:

27.1 Office of Construction & Facilities Management Site Map: http://www.cfm.va.gov/sitemap.asp

27.2 The Technical Information Library (TIL): http://www.cfm.va.gov/TIL/

27.2.1 Master Construction Specifications Index (PG-18-1)

27.2.2 Design and Construction Procedures (PG-18-3)

27.2.3 VA Standard Details and CAD Standards (PG-18-4)

27.2.4 Equipment Guide List (PG-18-5)

27.2.5 Equipment Inspection Manual (Program Guide 7610.2)

27.2.6 Equipment Reference Manual (PG-18-6)

27.2.7 Space Planning Criteria (PG-18-9)

27.2.8 Design Manuals (by discipline) (PG-18-10)

27.2.9 Design Guides (graphical, by function) (PG-18-12)

27.2.10 Barrier Free Design Guide (PG-18-13)

27.2.11 Room Finishes, Door and Hardware Schedules (PG-18-14)

27.2.12 Minimum Requirements for A/E Submissions (PG-18-15)

27.2.13 Environmental Planning Guidance (PG-18-17)

27.2.14 HVAC Design Manual for Hospitals Amendment B

27.2.15 Lighting Study

27.2.16 Design Alerts

27.2.17 Quality Alerts

27.2.18 VA Signage Design Guide

27.2.19 Fire Protection Design Manual – Latest Edition

27.2.20 Cost Estimating

27.2.21 Physical Security Design Manuals for VA Facilities – Mission Critical Facilities (VA Handbook 0730)

27.2.22 Information Security Handbook VA 6500

27.2.23 Energy Reduction Manual (First Draft)

27.3 TIL - Master Construction Specifications: http://www.cfm.va.gov/til/spec.asp

27.4 Department of Veterans Affair Utilities Design Manual.

27.5 Office of Construction & Facilities Management: http://www.cfm.va.gov/index.asp

27.5.1 VA Office of Facilities Management citations of the AIA design standards found on the world wide web at http://cfm.va.gov.TIL/

27.5.2 VA Office of Health and Safety (OHS): http://www1.va.gov/vasafety/

27.5.3 Construction Infection Control Risk Assessment Memorandum

28. The project technical specifications shall follow the VA master specifications, standards, and regulations. The document shall include specifications of all products, materials, equipment, methods, and systems shown on the construction drawings and any other relevant information not covered in the VA master specifications and/or standards and regulations. The construction specifications shall also include the name of the manufacturer, the product name, model number, or other identification as appropriate to clearly identify the product that will be used in the construction of the project.

29. The technical specifications shall be signed and stamped by the licensed architect or engineer of record. Such signature and stamp will be considered as certification of compliance with all the requirements of this statement of work.

30. The latest VA standards, VA master specifications and/or other VA publications should be obtained by the DB‐A/E at the following Internet address: http://www.cfm.va.gov/TIL/. The internet address (shown above) provides just the VA manuals, standards and specifications and does not include the construction industry codes (e.g., AISC, ACI, ASHRAE, OSHA, EQB, NFPA, NEC, Local Building Codes, ADA, etc.).

31. The DB‐A/E shall be responsible to submit multiples design review packages. Each review package will be discussed, reviewed, commented, approved, or disapproved by the VA reviewer. At each review stage the DB‐A/E will perform a value engineering review. All hardcopy and electronic documents provided shall be in good and readable condition. No too small or big lettering, stains, wrinkles, blurry areas, and incompatible electronic format.

32. Design Review Submissions: The design documents for each submission may include, but not limited to assessment reports, drawings, technical specifications, design narrative/analysis, submittal list and cost opinion, among others. The design submissions include schematic design (SD), design development (DD), construction documents (CD), and Issued for Construction Documents (ICD).

32.1 A presentation meeting to review and resolve design issues will be held for each design review package submitted. The meeting will also include discussion of VA comments on functional relationships and technical peer review comments (by others). The meeting will be coordinated by the DB‐A/E, upon mutual consent between the contracting officer, VA project manager and DB‐A/E. The DB‐A/E shall prepare written minutes of each meeting with the Government concerning contractual and design matters. Copies of the minutes shall be furnished to the Contracting Officer and VA project manager within two calendar days of meeting. The DB‐A/E shall prepare written records of phone conversations addressing mayor design issues and furnish a copy to the Contracting Officer and VA project manager within five calendar days of contract.

32.2 The DB‐A/E shall keep the Project Manager and Contracting Officer informed of the status and progress of the design phase.

32.3 The DB‐A/E shall include a textbox indicating date of submission, file name, and revision on all reports, studies, drawings, and all other submission material.

33. Schematic Design (SD): The SD for this project is a means of identifying alternative approaches to correcting physical and functional deficiencies identified in the initial assessment and represents the submission of the twenty five percent (25%) of the design progress. Submission requirements are detailed at the following internet address: http://www.cfm.va.gov/TIL/. Other requirements are detailed hereon.

33.1 The development of this SD is an interactive process between VACHS staff and the DB‐A/E to produce a narrative and graphical description of possible alternatives.

33.2 The SD shall include the initial assessment report, shop drawings, well‐organized design narrative (explaining design options and alternatives among others), and design schematic alternative approaches with respect of functional operation, demolition, maintenance, and construction cost.

33.3 The SD shall be in accordance with VA PG 18‐15.

34. Design Development (DD): The Design Development (DD) represents the submission of the seventy five percent (75%) of the design progress. The submittal of the DD shall be in accordance with the applicable requirements of the design development submission of VA PG 18‐15 and the review comments of the approved SD submission. Submission requirements are detailed at the following internet address: http://www.cfm.va.gov/TIL/. Other requirements are detailed hereon.

34.1 The DD must provide a well‐organized design narrative, drawings, and VA Master Construction Specifications (PG‐18‐1).

34.2 VA Master Construction Specifications may not cover some of the project elements. It is the responsibility of the DB‐A/E to develop specification sections (as necessary) to cover such project elements. New sections of specifications developed by the DB‐A/E shall be in the same format as that used in VA Master Specifications.

35. Construction Documents (CD): The Construction Documents (CD) represent the submission of the hundred percent (100%) of the design progress. The submittal of the CD shall be in accordance with the applicable requirements of the construction documents submission of VA PG 18‐15 and the review comments of the approved DD submission. Submission requirements are detailed at the following internet address: http://www.cfm.va.gov/TIL/. Other requirements are detailed hereon.

35.1 The DB‐A/E must submit the 100% design documents in accordance with this contract. Drawings, technical specifications, submittal list, design narrative/analysis, construction phasing, catalog cuts, equipment description, schedule of work and all related construction documents shall be completed, coordinated and ready for the final review and approval.

35.2 It is the DB‐A/E’s responsibility to provide a quality set of documents. The DB‐A/E shall perform a Quality Assurance of the complete set of documents.

36. Issued for Construction Documents: The Issued for Construction Documents represent the submission of the complete construction set of documents ready for construction purposes. Prior to reproduction for issue of construction documents, the DB‐A/E shall make any changes to the documents identified as necessary during the review conference with VA at the construction document submission; and deliver the revised drawings to Project Manager and Center Director for signature.

36.1 The final construction documents submission package will incorporate all VA supplied comments from the earlier 25%, 75% and 100% submission package reviews. If the submission package of the final issued for construction documents is not complete a post submittal may be required, the cost of which will be borne by the DB Team. The approved issued for construction documents will be used for construction of the project.

36.2 Final issue of construction copies shall be stamped by a licensed professional engineer with a current registration in Puerto Rico.

36.3 The Design‐Build Contractor (DB‐C) shall begin with the preparation of all documents needed to be submitted on or before the pre‐construction meeting (e.g., Time Schedule, Schedule of Value, Safety Plan, Quality Assurance/Quality Control Plan, Submittals, etc.).

37. Design Submission Schedule: The DB-A/E shall perform all design works on one hundred sixty (160) calendar days after “Notice to Proceed” (NTP) is issued by the Contracting Officer. This includes the time required for design, submissions and VA review and approval process.

38. Submission Schedule of Schematic Design: Within 30 calendar days after the Notice to Proceed submit two hardcopies appropriately labeled “Schematic Design” and electronic copy (CD‐ROM) of the SD package for review and approval. Coordinate with the Contracting Officer and provide the verbal presentation. VA will return the schematic design review comments 15 calendar days after the presentation.

39. Submission Schedule of Design Development: Within 30 calendar days after schematic design review comments, submit two hardcopies appropriately labeled “design development” and electronic copy (CD ROM) of the DD package for review and approval. Coordinate with the Contracting Officer and provide the verbal presentation. VA will return the design development review comments, 15 calendar days after the presentation.

40. Submission Schedule of Construction Documents: Within 20 calendar days after design development review comments, submit two hardcopies appropriately labeled “Construction Documents” and electronic copy (CD‐ROM) of the CD package for review and approval. Coordinate with the Contracting Officer and provide a verbal presentation. VA will return the construction documents review comments 15 calendar days after the presentation.

41. Submission Schedule of Issued for Construction Documents: Within 20 calendar days after construction review comments, submit the reviewed final 100% “Issued for Construction Documents". Provide to VA all originals, two hardcopy and electronic copy (CD‐ROM) of the final set for construction. The VA will have 15 days to take approval action.

41.1 The issued for construction documents include but not limited to: Plans, technical specifications, submittal list, design narrative/analysis, construction phasing, catalog cuts, equipment description and schedule of work, among others.

42. Hardcopies and Electronic Media: All documents shall be submitted to VACHS in both PDF and original formats. For any document not included in section 37 consult the VA project manager.

42.1 Hardcopies documents: All hardcopies to be submitted to VA shall be in good and readable condition. No too small or big lettering, stains, wrinkles, and blurry areas. The document format shall be as described hereon. The hardcopy formats to use are as follows:

42.1.1 All drawings will be printed in ARCH C sheet (18” x 24”) and must fallow the VA Design and Construction Procedures (PG‐18‐3).

42.1.2 The technical specifications will be printed in letter size (8.5” x 11”) and must follow the VA Master Specifications (PG‐18‐1).

42.1.3 Design Narrative, Analysis, Submittal List, Cost Estimates, Construction Phasing, Catalog Cuts and Equipment Description: will be printed in color with letter size paper (8.5” x 11”).

42.1.4 Time Schedule: Printed in color with ARCH C sheet (18” x24”).

42.2 Electronic Media: Use a CD‐ROM to submit all documents in original format. The original formats to use are as follows:

42.2.1 All Drawings: AutoCAD 2020 (.dwg)

42.2.2 Technical Specifications, Design Narrative, Analysis, equipment description, and Construction Phasing: Word 2010 (.doc)

42.2.3 Submittal List: Excel 2010 (.xls)

42.2.4 Time Schedule: MS Project 2010 (.mp)

43. Time Schedule: The DB‐A/E shall provide two (2) color copies and one electronic copy of the project schedule after award and before the design meeting. The schedule shall include a detailed design phase with design deliverable submission dates, review periods as well as with important milestones included for design and construction phase.

44. Submittals: The DB‐A/E shall be responsible to submit list of submittals, certifications, test, special inspections, and reports among others required per drawing and specification section.

45. Quality Assurance/Quality Control (QA/QC): The DB‐A/E shall develop, execute, and demonstrate that the design process and the construction documents have gone through a rigorous review and coordination effort. The requirements are as follows:

45.1 After receipt of the Notice to Proceed but before the first submission: Submit a detailed QA/QC Plan describing each step that will be taken during the development of the various phases of design. Each step should have an appropriate space where a senior member of the firm can initial and date when the action has been completed.

45.2 100% Submittal: Submit the completed QA/QC Plan along with the latest marked‐up documents (plans, specifications, etc.) necessary to ensure that a thorough review and coordination have been completed.

46. Permits: As part of this project, the DBT will be responsible for filing and obtaining all required permits from the local and federal governments. The contractor will be responsible for producing and providing all documentation required by the local and federal government to obtain all applicable permits. This include but is not limited to environmental permits, infection control permits, and hot work permits, among others.

47. No document or permit application can be submitted to any agency without being reviewed before by VACHS and without the consent of VA contracting officer (CO) and/or contracting officer representative (COR).

48. The approval of all necessary permits for construction are DBT responsibility and shall be completed and ready on or before the notice to proceed of the construction. The DB‐A/E shall be responsible to provide a list of all permits required for construction.

E. Specific Project Requirements (Construction Phase):

1. The Design‐Build Contractor (DB‐C) must have a proved experience of at least ten years (10 yrs.) in management and supervision of construction projects of similar or major complexity to this one.

2. The designated Project Manager and Project Superintendent by the DBT shall be a professional architect and/or engineer licensed in Puerto Rico. Also, shall have a proved experience of at least ten years (10 yrs.) in management and supervision of project of similar or major complexity to this one.

3. The DB‐C shall certify the compliance of the construction with all the issued for construction documents.

4. The Contractor shall completely prepare site, prior to the installation, and furnish labor, and materials to perform the work as required by this statement of work.

5. All the project associated construction and temporary works shall conform to the latest VA specifications, VA standards, energy conservation methods, EPA, OSHA, NFPA, NEC, ASHRAE, Life Safety Code, UBC, local, Federal and industry requirements and regulations.

6. The Contractor will be responsible for all materials delivered and work performed until completion and acceptance of the entire job.

7. The Contractor shall provide project management including the completion and delivery of all pertinent permits and applications.

8. The Contractor shall provide the Contracting Officer and Contracting Officer Representative with at least two weeks in advance notice of all site work. The Contractor is responsible to meet all safety requirements, infection control, security, and life safety standards.

9. Coordination. Shutdown of utilities must be coordinated with the COR with a minimum of three (3) weeks’ notice. Shutdowns must be performed after hours.

10. Receipt of Materials. Address all shipment of materials and supplies to the Contractor – not the Government. The Contractor must be on hand to accept shipments; the Government will not accept deliveries on the behalf of the Contractor.

11. Specific Environmental Requirements. The Contractor is responsible for ensuring that materials and supplies are in accordance with VA policy for no or low Volatile Organic Compounds (VOC).

12. Protection of Existing Property. The Contractor shall be responsible for restoring the area to its original condition at the completion of the work. The Contractor shall be responsible for repair of any damage incurred to buildings or property because of construction activities.

13. Clean‐up and Disposal. The Contractor shall be responsible for the removal and disposal of all trash/debris connected with construction activities daily. Recyclable products shall be disposed of in accordance with applicable statutes, in respective containers. The Contractor shall provide their own dumpster for construction debris.

14. Storage: The Contractor is responsible for providing temporary storage for tools, equipment, and materials required for this project. The VA Caribbean Healthcare System (VACHS) will not provide any staging area for the contractor. The contractor will be responsible for providing their own staging and storage area outside of the VACHS premises. The contractor will be responsible for having an adequate staging area during the construction period of this project.

15. Warranties and Support Services. The Contractor will be responsible to provide a five‐year warranty covering all material and labor upon approved final inspection. The five-year warranty shall include glass, air and water infiltration damages, and anchor damages, among others.

16. Project Performance Time. The Contractor shall perform all works on five hundred forty-seven (547) calendar days after “Notice to Proceed” (NTP) is issued by the Contracting Officer. The works includes the time required for design, all submittals submission and approval process, procurement of materials in or outside PR, construction activities, project inspections and closeout process. The project performance period is broken down as follows: one hundred sixty (160) calendar days for design and three hundred eighty-seven (387) calendar days for construction works.

17. No construction work will be performed until the design has been completed and approved by VA, and the construction documents have been signed and sealed by the Engineer of Record.

18. Prior to commence the construction, the DBT will be responsible for obtaining approval of all required and applicable permits for this project including environmental permits. No construction work will commence without the approval of all required permits.

19. All submittals will be returned to the Contractor by VA within two (2) weeks of submission. Disapproved submittals are not reason for additional time extension request, or delay claims for this Contract.

20. The DB‐C shall furnish all supervision, management, labor, materials, tools, equipment, quality control and safety measures to perform all operations necessary to accomplish all work as shown on the issued for construction documents (e.g., drawings, technical specifications, etc.). Also, shall provide, furnish, and comply with all permit requirements.

21. During the construction, the DB‐A/E shall provide construction period services such as site visits, inspections, clarifications of doubts, technical advice, meeting participation (If needed), technical studies, reports; and post construction services such as post occupancy evaluations, technical studies and/or reports.

22. Meetings: The DB‐A/E or DB‐C shall prepare written minutes of each meeting with the Government concerning contractual, design, and construction matters. Copies of the minutes shall be furnished to the Contracting Officer and VA project manager within two calendar days after the meeting.

22.1 Pre‐Construction Meeting: Once the issued for construction documents are approved by VA and before the construction begin a pre‐construction meeting will be coordinated upon mutual consent and will be held in VACHS. To the meeting must attend DB‐A/E, DB‐C, project superintendent, and VA personnel. The meeting will be used to establish and discuss the rules and procedures to follow during the construction process to avoid interference with the VAHCS regulations and normal operations. The meeting agenda will include, but not limited to schedule and submittal requirements, project phases and coordination, site and safety issues, site protection, job site access, staging areas, and construction administration, among others.

22.2 Progress Meetings: During the construction period, will be held multiple weekly or bi‐weekly meetings by mutual consent and as deemed necessary. The progress meetings will be used to discuss project progress, pending actions and to update the Contracting Officer and VA Project Manager on the following meeting agenda items: approval of minutes of previous meetings, submittal status, review of off‐site fabrication and delivery, requests for Information (RFI’s) and issues, modifications, work in progress and projected, schedule update (provide updated CPM schedule), status of project record drawings and O&M Manuals, and other business relating to work.

23. Construction Coordination: All construction activities will be coordinated through the Contracting Officer and VA project manager (no exception). Prior to commence with the window replacement, the contractor must submit a Window Replacement Plan for VACHS review and approval.