36C24823R0164 Solicitation (DB 672-23-122).docx

36C24823R0164 Attachments 36C24823R0164

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C24823R0164 X 06-09-2023 672-23-122 36C248 Department of Veterans Affairs Network Contracting Office 8 (NCO 8) VA Caribbean HCS (Admin Bldg) #10 Calle Casia Suite #4M440 San Juan PR 00921-3201 ray.santana@va.gov

Ray Santana (939)339-1110

Project Title: Provide Enclosure for Medical Air Compressors VA Caribbean Healthcare System (VACHS), 10 Calle Casia, San Juan, 00921-3201.

The Magnitude of Construction of this VA project is between $100,000 and $250,000 pursuant FAR 36.204.

NAICS: 236220 - Commercial and Institutional Building Construction.

Service Code: Z1DA Maintenance of Hospital and Infirmaries.

This solicitation will be evaluated on a Tradeoff basis. As stated in this solicitation, this procurement is a two (2) Phase Design/Build. IAW FAR 36.3 one solicitation will be issued covering both phases. In Phase I proposals will be evaluated to determine which offerors will submit proposals in Phase II. Block 13a refers to Phase I proposals.

This requirement is set-aside for VetCert certified, Service-Disabled Veteran Owned Small Businesses (SDVOSB) Vendor verification for SDVOSB can be found at https://veterans.certify.sba.gov/ THIS ACQUISITION IS SET-ASIDE 100% SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESS (SDVOSB) ONLY, UNDER THE AUTHORITY OF 38 U.S.C PART 74. ANY PERSON OR BUSINESS ENTITY SUSPECTED OF MISREPRESENTATION FOR THE PURPOSE OF THE SECURING A GOVERVERMENT CONTRACT MAY BE CRIMINALLY INVESTIGATED AND PROSECUTED FOR FRAUD AGAINST THE UNITED STATES GOVERMENT.

VA Caribbean Hospital is a smoke free facility. Contractors, in order to enter the campus, you must have picture ID.

Refer to solicitation instructions for Phase One cutoff date for submission of Requests for Information (RFIs), or Questions (if any). No pre-proposal/Site Visit will be conducted during Phase One of the solicitation. Those offerors selected to participate in Phase Two of the solicitation will receive information about Phase Two pre-proposal conference/Site Visit in the invitation to participate in Phase Two.

Please refer to solicitation 36C24823R0164 package for further solicitation requirements.

It shall be known that funds are not currently available. No contract award will be made until appropriated funds are made available.

All Offerors must comply with all solicitation terms and conditions.

X X 52.211-10 X

VIA EMAIL ONLY

3:00 PM

07-10-2023 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

36C248 Department of Veterans Affairs Network Contracting Office 8 (NCO 8) VA Caribbean HCS (Admin Bldg) #10 Calle Casia Suite #4M440 San Juan PR 00921-3201 Department of Veterans Affairs Financial Services Center P.O. Box 149971 Austin TX 78714-9971 Ana G. Alvarado

NCO815L3-0313

Table of Contents

A.3 PRICE/COST SCHEDULE ITEM INFORMATION

1.00

JB

Design-Build services to provide enclosure for medical air compressors for project number 672-23-122 at VA Caribbean Healthcare System (VACHS) in accordance with contract terms and conditions.

Period of Performance is 200 calendar days after receipt the NTP.

Contract Period: Base POP Begin: 09-25-2023 POP End: 04-12-2024

PRINCIPAL NAICS CODE: 236220 – Commercial and Institutional Building Construction PRODUCT/SERVICE CODE: Z2DA – Repair or Alteration of Hospitals and Infirmaries

Note: The POP Begin and POP End are estimated dates and will be updated through a modification to show the notice to proceed dates.

GRAND TOTAL

A.4 DELIVERY SCHEDULE

10 CASIA STREET

SAN JUAN, PR 00921 3201

USA

787-641-7582 X110225 jorge.martinez-otero@va.gov

Page 1 of

STATEMENT OF WORK

Provide Enclosure for Medical Air Compressors Project # 672-23-122

DESIGN BUILD SERVICES

1.0 FOREWORD

1.1. This document contains information and minimal submission requirements for contract documents specified in the D/B contract for each submission in the production of VA Schematics, Design and Development, for this project. It will give VA reviewers and the D/B a clear understanding of what is required at each stage of design.

1.2. This document does not relieve the D/B firms of their professional responsibility to produce a correct, complete, and fully coordinated set of construction documents.

1.3. The goal of this SOW is to ensure the quality of VA facilities while controlling construction and operating costs. This document is not to be used as a standard design and does not limit the project D/B responsibilities to develop a complete and accurate project design that best meets the users' needs and applicable code requirements.

1.4. VA design standard, VA master specifications, design manuals, submission instructions and/or other publications should be obtained by the D/B at the following Internet addresses: http://www.cfm.va.gov/cfm/TIL/

2.0 PROJECT OVERVIEW:

2.1. VA Caribbean Healthcare System strives to support both patients and staff in a healthcare setting. Protection of patient’s, visitor’s and staff’s health from risks associated with the environment and construction activities is the highest priority. The architecture and interior design embody the highest level of environmental stewardship. All designs shall incorporate all electrical, mechanical, plumbing, structural, and architectural components necessary to provide for a complete structure and functioning building. Designs shall be in accordance with all applicable requirements of the NFPA, EPA, OSHA, National Plumbing Code, National Electric Code, ASHRA/E, National Safety Code, VA Specifications, VA Standard Details, VA Construction Standards (match existing site materials), VA Space Planning Criteria PG-18-9, and applicable local, state, and federal regulations.

2.2. Existing as-built drawings can be made available to the contractor; however, their accuracy along with survey, subsurface information and data is not guaranteed and shall be completed and verified by the contractor as part of the investigative services.

2.3. The space will comply with the latest VA design standards located in the Technical Information Library (TIL) (http://www.cfm.va.gov/TIL/). While the Master Specification located in the Technical Information Library (TIL) at http://www.cfm.va.gov/til/spec.asp is considered the standard, it is important for the successful offeror to note that VA Caribbean Healthcare System has more stringent specifications. It is the vendor’s responsibility to familiarize themselves with VA Caribbean Healthcare System specifications.

2.4. This document contains information as specified for each submission, in the production of Construction Documents for this D/B project. It shall give VA Reviewers and the D/B Contractor or D/B firm a clear understanding of what is required at each stage of design.

2.5. The goal of this SOW is to ensure the quality of VA facilities while controlling construction and operating costs. This document is not to be used as a standard design and does not limit or relieve the project D/B Team D/B from their professional responsibilities to develop a complete and accurate project design that best meets the users' needs, VA design standard, VA master specifications, design manuals, other publications, and applicable code requirements or to conduct and produce a correct, complete and fully coordinated project. These Government guidelines, are not limited and, should be obtained by the D/B Team or D/B firm to aid in the completion of this project at the following Internet addresses:

http://vaww.va.gov/facmgt/standard/accessibility.asp http://vaww.va.gov/facmgt/standard/d_alert.asp http://vaww.va.gov/facmgt/standard/fire.asp http://vaww.va.gov/facmgt/standard/specifications.asp http://vaww.va.gov/facmgt/standard/metr_idx.asp

3.0 DEFINITIONS AND ACRONYMS:

3.1. Contracting Officer (CO): The services to be performed under this contract are subject to the general supervision, direction, control and approval of the CO.

3.2. Project Manager (PM): The Contracting Officer’s Technical Representative (COR) responsible for administering contracts under the immediate direction of the CO and the PM/COR at the construction site. When more than one PM/COR is assigned to a construction project one is designated as being in-charge and is called the “Senior PM/COR”. The PM/COR is responsible for protecting the Government’s interest in the execution of the construction contract work. His duties include surveillance of all construction work to assure compliance with the contract documents, interpretation of the contract documents, approval of changed work, approval of all submittals, samples, shop drawings, etc.

3.3. Contractor: This term, as used herein, refers to the Contractor under this contract.

3.4. D/B: This term, as used herein, refers to the Architect-Engineer firm that is part of the design team (Government Consultant).

4.0 TENTATIVE SCHEDULE:

4.1. Schedule Objectives – The contractor shall complete the work required under this Scope of Work within two hundred (200) calendar days from receipt of “Notice to Proceed” (NTP). Working hours will vary depending on the tasks being accomplished. Work affecting hospital’s operations must be done after 5 p.m. in the afternoon.

5.0 RESPONSIBILITIES

5.1. The RFP documents are intended to define existing conditions, certain required items and design parameters to be included in the project. It is the Contractor’s responsibility to complete the documents and construction in a manner consistent with the intent of the RFP documents within the required time period (contract length).

5.2. Prior to any mobilization and construction, the contractor shall request and have approved an Infection Control Construction Permit, a Construction Safety Certification, and an Interim Life Safety Measures Certification from the VAMC. Also, project schedule and construction phases must be approved by VA Chief Engineering. Contractor shall provide all necessary environmental documents and related Environmental Quality Board (EQB) approved permits for construction.

5.3. Contractor shall completely prepare site, prior to the installation of the equipment, and furnish all labor, equipment and materials necessary to perform work for this specific project as required by this statement of work and the project specifications and drawings.

5.4. All projects associated construction and temporary work shall conform to the latest VA specifications, VA Standards, including sustainability and green building design build construction, energy conservation methods, EPA, OSHA, NFPA, NEC, ASHRAE, LIFE SAFETY CODE, IBC, local, Federal and industry requirements and regulations.

5.5 The Contractor shall comply with all applicable federal, state and local requirements for protecting the safety of the contractor’s employees, building occupants and the environment. In particular, all applicable standards of the Occupational Safety and Health Administration (OSHA) shall be followed when working in accordance with this project. No process or materials shall be employed in such a manner that they will introduce additional hazards into occupied space.

5.6. The Contractors should visit the site as scheduled by the PM/COR and CO as shown in the Task Order RFP. Additional visits are not allowed by the Government.

5.7. Contractor shall have comprehensive knowledge, experience, expertise, equipment and personnel to complete this work.

5.8. Contractor shall keep the VA Project Manager informed always of the status and progress of the project.

5.9. Detailed Schedule and Narrative: The Contractor shall provide a detailed phasing schedule and written narrative, indicating specific dates for each step of the construction process in concurrence with the progress schedule.

5.10. Contract Progress Schedule: The progress schedule will be provided in a time scaled bar graph format for each project phase. The horizontal axis will be scaled for time beginning with the Notice to Proceed and concluding with contract completion. The vertical axis will show the milestones and a detailed breakdown of the construction tasks. All schedule items will show a start date and a completion date.

5.11. Breakdown the construction period in at least eight construction tasks as required, (e.g.: site preparation, demolition, equipment procurement, equipment/materials delivery, equipment installation, architectural finishes, tests, and final inspection, etc.)

5.12. The Contractor shall develop a well-organized, practicable and complete written narrative construction phasing for the proposed project in order that the normal hospital operations will not be interrupted except by previous and timely coordination with VA staff through the Project Manager.

5.13. The Contractor shall specify how much allowance has been made for adverse weather in the schedule.

5.14. The Contractor shall prepare written minutes of each meeting with the Government concerning contractual, design and construction matters. Copies of the minutes shall be furnished to the Contracting Officer and within seven calendar days of the meetings. The Contractor shall prepare written records of phone conversations addressing major project issues and furnish a copy to the Contracting Officer within five calendar days of contract.

5.15. The Contractor shall develop a complete set of as-built drawings at the end of the construction work and submit it for VA review and approval.

5.16. Any related supporting system, apparatus, material or work not mentioned, or any incidental accessories necessary to make the work complete in all respects and ready for operation even if not particularly specified, shall be furnished, delivered and installed by the Contractor without additional cost to the Government.

5.17. Construction General Sections' applicable requirements: the Contractor shall comply with the applicable construction project requirements (e.g. submission of final as-built drawings, shop drawings, tests, safety requirements, new material and equipment provision and installation requirements, Buy American Act, payment and performance bonds requirements; insurance requirements; progress payments and schedules, work inspection and supervision, daily logs requirements, material and workmanship, guaranty, cleaning up, accident prevention, and other requirements) included in the specifications.

5.18. The Contractor shall provide for HVAC testing, adjusting, and balancing (TAB) work as per project specifications to verify the existing conditions of the equipment’s.

5.19. For VA to coordinate with its Government furnished equipment subcontractor, the Contractor shall notify PM/COR and CO at least a month in advance before installation of Government furnished equipment can take place. PM/COR and/or CO will notify the Contractor if any brief work stoppage (not to exceed 4 weeks) will be required to allow for this installation. Once the Government furnished equipment is installed, the Contractor shall provide any support required during the commissioning and certification of the equipment being furnished by VA and may be required to coordinate with this subcontractor through the PM/COR and CO for the complete integration of the equipment. Equipment and materials installed shall be compatible in all respects with other Government furnished items and existing items so that the result will be a complete and fully operational space that conforms to the contract requirements.

5.20. The D/B shall certify the design compliance with all latest design standards, design manuals and national codes used by the VA, as well as all Federal and local Requirements and Regulations. The required stamp on construction documents (e.g. drawings, technical specifications) of the licensed architect or engineer of record will be considered as certification of such compliance.

5.21. Prior to begin with the design, the D/B and its professional team shall perform, among others, the following.

5.22. A complete report of the assessment findings and the as-build drawings shall be submitted to the contracting Officer during the schematic submission.

5.23. The design shall include a well-developed and integrated phasing plan to be followed during the construction phase. The intend of the plan is to avoid interruptions of the hospital normal operation during the construction.

5.24. If removal or relocation of existing equipment and/or systems is needed, provide on drawings a detailed specifications and/or notes, regarding the removal or relocation of such items. Related equipment and or units to remain shall be evaluated by the D/B, such equipment descriptions and schedules shall be provided on drawings. Also, D/B shall note any existing items to re-used, cut, patched or adapted. Demolition drawings and details shall be clearly shown.

5.25. Due to coordination between the construction works and facility normal operations all utility shut-down and medical service interference takes some time before it can be performed. Usually takes from two to two and a half weeks. To avoid delays and to ensure the steady run of the construction works, the D/B shall consider in the design the least possible amount of interruptions to medical services and/or utility shut-down.

5.26. Along with each submission, the D/B shall provide a design narrative/analysis for each technical discipline (e.g. architectural, civil, structural, electrical, mechanical, etc.), which describes the intent of each discipline.

5.27. Provide a calculation booklet including but not limited to: computations and sizing calculations for structural, electrical, mechanical, site, surveying, and any other designs calculations as required. For computerized calculations, submit complete and clear documentation of computer programs, interpretation of input/output, and description of program procedures

6.0 Contractor Personnel Security Requirements:

6.1 All contractor employees who require access to the Department of Veterans Affairs’ computer systems shall be the subject of a background investigation and must receive a favorable adjudication from the VA Office of Security and Law Enforcement prior to contract performance. This requirement is applicable to all subcontractor personnel requiring the same access. If the investigation is not completed prior to the start date of the contract the contractor will be responsible for the actions of those individuals that provide or perform work for the VA.

Position Sensitivity – The position sensitivity has been designated as (sample: low risk)

Background Investigation – The level of background investigation commensurate with the required level of access is National Agency Check (NACI) with written inquiries.

6.2 Contractor Responsibilities:

The contractor shall bear the expense of obtaining background investigations. If the investigation is conducted by the Office of Personnel Management (OPM), the contractor shall reimburse the VA within 30 days.

The web site which provides information on the cost of the security investigation is: www.opm.gov – Select Federal Investigations Notices (FIN 01-01)

The contractor shall prescreen all personnel requiring access to the computer systems to ensure they maintain a U.S. citizenship and are able to read, write, speak, and understand the English language.

The contractor will provide to the Contracting Officer prior to award the following: (1) List of names of contract personnel. (2) Social security numbers of contractor personnel. (3) Home address of contractor personnel or the contractor address.

The Contracting Officer will submit the above information to the Office of Security and Law Enforcement, Washington, D.C. The Office of Security and Law Enforcement will provide the necessary investigative forms (these forms are indicated in paragraph 3.d. below) to the contractor’s personnel, coordinate the background investigations with OPM and notify the Contracting Officer and contractor of the results of the investigation.

The contractor shall submit or have their employees submit the following required forms to the VA Office of Security and Law Enforcement within 30 days of receipt:

The contractor, when notified of an unfavorable determination by the Government, shall withdraw the employee from consideration from working under the contract.

Failure to comply with the contractor personnel security requirements may result in termination of the contract for default.

7.0 Project Description:

7.1. This D/B Services project will furnish all necessary professional services, equipment, labor materials, supervision, tools, testing, and specialty services to perform design services for the NRM Project number 672‐23-122 ,“ Provide Enclosure room for Medical Air Compressors” at the VA Caribbean Healthcare System (VACHS), located at 10 Casia Street, San Juan Puerto Rico 00921‐3201. The Intent of this D/B Project is to develop a full design and Installation to build a new enclosure room for the Main supply medical Air mechanical compressors, In compliance with the NFPA 99 guidelines and the latest design codes. This D/B must cover all the cost for the design and Construction of the Mechanical, Electrical, Civil and Architectural disciplines and it is not limited to, site investigations, designing and preparing drawings, phase planning, develop specifications, develop cost estimates. However the main goal of his project is to mitigate risks since the NFPA 99 identifies numerous requirements based upon the type of system. This central common supply must be regulated. Specifically, the supply is regulated by its location, contents, use of the gases supplied from this room, and the construction of any physical enclosure readily accessible for maintenance. Also, the room must also be environmentally regulated to stay within the manufacturer’s recommended ventilation requirement although this must protect this equipment to ensure long services hours without interruptions. The room’s physical construction is required to have the following features:

· Be lockable

· Have noncombustible or limited-combustible finishes

· Be built with assemblies tested to be 1-hour fire-resistance-rated (openings rated at ¾ hours)

· Provided with either natural or mechanical ventilation in accordance with NFPA 99 Chapter 9

· Electrical equipment and devices are protected from physical damage and installed as per NFPA 70: National Electrical Code requirements.

· The medical air systems must all follow the NFPA 99 guidelines 42.2.1.1.8, 14.2.1.1, 14.2.1.2, 14.2.4.1

· Dust control

Design complexity has been determined be minimal, and this could represents a low risk for the government since this Air compressors enclosure design and construction is a simple and the required are based on the preliminary concept and the NFPA -99 requirements however since these are design factors are simple and does not require in depth design concepts. The government recognizes some time savings by pursuing this requirement using a Design Build approach.

These will help to save time and be able to compensate the higher lead times for the manufacturing and delivery of the equipment. Due to the availability of manufacturing materials and the difficult and time-consuming shipping logistics and more important, a fast way to protect the medical air equipment's, for a better equipment performance, equipment life expectancy and ensure the best operational conditions and maintain the best medical air quality over the all facilities.

7.2. Design Tasks:

7.2.1. SITE INVESTIGATION: Design Services shall conduct a site survey of the project area to ensure that the design is feasible and without any major obstacles. Available as–built drawings and related other project drawings are available to the D/B, but field verification by the D/B must be completed to verify existing site conditions and to collect data as required for design development work to successful completion of design and construction documents.

7.2.2. D/B as part of their deliverables must include any swing space construction as impact costs in their cost estimates

7.2.3. DEMOLITION: The project demolition work may include structural, architectural, plumbing, mechanical and electrical demolition to clear space for the new systems. The minor demolition of existing landscaping and other items shall be included in this project.

7.2.4. CIVIL / STRUCTURAL: Work may include architectural modification and structural work. Structural engineering is expected to be completed by a Puerto Rico Licensed Structural Engineer for any needed structural reinforcements. All required borings and structural testing shall be completed by the D/B firm. The D/B firm shall proceed with a structural design that will not impede on pedestrian traffic at the ground level.

7.2.5. ARCHITECTURAL: Field verification of elevations and architectural dimensions are crucial to the success of this project, as the existing drawings are best represented. Exterior work must blend into the surrounding buildings and architectural appearances.

7.2.6. INTERIOR DESIGN: The VA Interior Designer will perform all interior color and material selections from the Architect’s recommended items. The D/B will coordinate all interior selections with the VA interior design staff.

7.2.7. PLUMBING / PIPING: The plumbing systems need to be evaluated and updated to meet the latest Plumbing Codes. Design modifications, additions and relocations to the plumbing systems and fire protection system must follow the VISN 8 policy and Life Safety codes and other applicable code requirements for a complete certified functional system.

7.2.8. HEATING, VENTILATION AND AIR CONDITIONING (HVAC): The HVAC systems need to be evaluated and updated to meet the latest HVAC Design Criteria. The D/B must evaluate the Chilled Water System and the Hot Water / Steam System serving the design scope area.

7.2.9. ELECTRICAL: The electrical systems need to be evaluated and updated to meet the latest Design Criteria. The D/B must evaluate the electrical systems serving the design scope area to determine if there is enough, and provide modifications and extensions to the existing electrical systems, security system, communications system, fire / safety system, etc. All panels shall be metered before any planned connection to insure available capacity. This required metering will be the responsibility of the D/B firm to complete. This design shall evaluate existing as–Built drawings and all ongoing electrical upgrade projects during the design process.

7.2.10. INDUSTRIAL HYGIENIST: An Industrial Hygienist (IH), licensed as an Asbestos and Lead Consultant, may be required due to the existence of asbestos containing materials that may be encountered during the construction project.

7.2.11. ASBESTOS: The D/B shall investigate the construction site to verify any asbestos containing materials. Asbestos containing sprayed-on fireproofing, floor tile & mastic, and other asbestos containing / contaminated materials / items may be encountered in buildings 1 and 2. If asbestos is encountered, it is the D/B and their subcontractor’s responsibility to adhere follow all VA, OSHA, Federal, and State regulations of Asbestos Containing Material (ACM) procedures. Submittal packages for the Asbestos & Indoor Air Quality (IAQ) qualifications shall be provided to the VA. The IH shall perform duties as necessary by monitoring, inspecting and testing inside / outside the work area in accordance with OSHA requirements.

7.2.11.1. NOTE: Some site investigation work may be in asbestos contaminated areas and will require the D/B to have their personnel trained for Class 3 Asbestos Work (Maintenance & Operations within Asbestos Contaminated areas). Air quality monitoring during asbestos removal activities shall be performed by a third-party inspector who must be present at all times. The design services shall also include an Asbestos Abatement Inspection, Monitoring and Certification by an Independent Third Party Certified Industrial Hygienist Consultant Firm. The IH will perform the necessary monitoring, inspection, testing and other support services to ensure that VA patients, employees, and visitors will not be adversely affected by the abatement work, and that the abatement work proceeds in accordance with asbestos abatement specifications. The Independent Third Party Certified Industrial Hygienist Consultant Firm shall be approved by VA.

7.2.11.2. Indoor Air Quality: The IH will also have to design IAQ measures for construction work in relevant areas.

7.2.12. EQUIPMENT: The D/B shall coordinate the design work directly with the suppliers / manufacturers of the new equipment to produce a completely designed operational project. All drawings, schematics, and other data available from the equipment suppliers shall be incorporated in the D/B drawings and specifications. The D/B is to determine the points of connection between old and new equipment and clearly detail these connections on the drawings.

7.2.13. Design the project by using site measurements and verifying site conditions. The D/B shall not rely solely on the as–Built drawings.

7.2.14. The D/B shall provide other documentation (i.e., calculations, reports, recommendations, etc.) that is appropriate to support the design effort and to keep the Government fully informed of all issues or potential problems. Provide computations and sizing calculations for any anticipated new loads, altered loads, and existing loads for electrical, mechanical (HVAC, plumbing, medical gas and steam), sanitary, structural and fire protection designs.

For computerized calculations, submit complete and clear documentation of computer programs, interpretation of input / output, and description of program procedures. Provide an investigation and explanation of code requirements incorporated into the design. Furnish a copy of each code quoted or used in the design, when necessary to provide additional understanding of design decisions.

7.2.15. The D/B shall provide all schedules and tables used on the drawings in MS Excel 2007.

8.0 ADDITIONAL REQUIREMENTS AND INFORMATION:

8.1. LIFE SAFETY: Requirement for acquiring and incorporating a Certified Independent Third-Party Safety Professional review of design documents. The DB contractor shall design the necessary Life Safety and Interim Life Safety provisions for impacted areas, both temporary and permanent measures. The D/B shall provide and coordinate the review of the Life Safety Provisions of the project design with a third party, independent licensed Fire Protection Engineer.

The following areas will be reviewed by the third party:

· NFPA Code Compliance

· Environmental / EPA Impacts, Permits, etc.

· OSHA Compliance (i.e., Excavation, Demolition, etc.)

· Security Property / Infrastructure Management, Homeland Security, etc.

· Emergency preparedness

· Disability Accessibility Compliance

· National and Local Codes. The D/B shall deliver a letter certifying compliance with all Life Safety Codes and Requirements applicable to this project from the third party.

8.2. CODES, STANDARDS AND EXECUTIVE ORDERS: The Public Buildings Amendment Act of 1988, Public Law (Pub. L.) 100-678 requires Federal agencies to follow national recognized "model" building codes. The VA has adopted the latest edition of the following codes and standards as a minimum for all projects performed in the modernization, alteration, addition, or improvement of its real property and the construction of new structures. The VA design Manuals and Master Specifications specify other codes and standards that VA follows on its projects:

· VA Directives, Design Manuals, Master Specifications, VA National CAD Standard Application Guide, and other Guidance on the Technical Information Library (TIL) (http://www.cfm.va.gov/til/).

· International Building Code (IBC) including International Mechanical and Plumbing Codes

· NFPA 101 Life Safety Code (see notes below)

· NFPA National Fire Codes with the exception of NFPA 5000 and NFPA 900.

· Occupational, Safety and Health Administration (OSHA) Standards

· VA Seismic Design Requirements, H-18-8

· National Electrical Code (NEC)

· National Standard Plumbing Code (NSPC)

· Safety Code for Elevators and Escalators, American Society of Mechanical Engineers (ASME) A 17.1.

· ASME Boiler and Pressure Vessel Code

· ASME Code for Pressure Piping

· Uniform Federal Accessibility Standards (UFAS) including VA Supplement, Barrier Free Design

· Building Code Requirements for Reinforced Concrete, American Concrete Institute and Commentary (ACI 318)

· Manual of Steel Construction, Load and Resistance Factor Design Specifications for Structural Steel Buildings, American Institute of Steel Construction (AISC)

· Energy Policy Act of 2005 (EPAct)

· American Society of Heating and Refrigeration Engineers (ASHRAE) 90.1, Energy Standards for Buildings Except Low-Rise Residential Buildings

· Federal Leadership in High Performance and Sustainable Buildings: Memorandum of Understanding (MOU)

· Executive Order 13423: Strengthening Federal Environmental, Energy, and Transportation Management

· Executive Order 13514: Federal Leadership in Environmental, Energy, and Economic Performance

· The Provisions for Construction and Safety Signs. Stated in the General Requirements, Section 01 00 00, of the VA Construction Specifications

· American Society of Heating and Refrigeration Engineers (ASHRAE), Ventilation for Acceptable Indoor Air Quality – ASHRAE Standard 62.1

· Safety Standard for Refrigeration Systems – ASHRAE Standard 15

NOTES: NFPA 101 primarily addresses life safety and fire protection features while the IBC addresses a wide range of considerations, including, but not limited to, structural strength, stability, sanitation, adequate light and ventilation, and energy conservation. VA buildings must meet the requirements of NFPA 101 and documents referenced by NFPA 101 in order to comply with the accreditation requirements of the joint Commission. Therefore, designs shall comply with the requirements of the latest edition of NFPA 101 and documents referenced therein. Design features not addressed by NFPA 101 or documents referenced therein shall comply with the requirements of the latest edition of the IBC or as otherwise addressed above in this Program Guide. For design features that are addressed by both the IBC as well as NFPA 101 or a document referenced by NFPA 101, the requirements of NFPA 101 or the document referenced by NFPA 101 shall be used exclusively. This applies even if the IBC requirements are different.

8.3. Conflicts between Nationally Recognized Codes and Standards and VA Requirements: Should a conflict exist between VA requirements and VA adopted nationally recognized codes and standards, the conflict shall be brought to the attention of the VA. The resolution of the conflict shall be made by the authority having jurisdiction for the VA to ensure a consistency system wide.

8.4. ENERGY & RESOURCE CONSERVATION: Any alterations or new equipment (motors, light fixtures, windows, HVAC equipment, pumps, chillers, water faucets, urinals, toilets, insulation, etc.) shall be energy efficient and resource efficient. This facility’s overall energy usage goal is 142,000 BTU/sq. ft. (142 MBTU/SF). Energy Star, LEEDS and other related criteria shall be utilized. Light bulbs and other equipment shall have very low mercury content or NOT contain mercury at all. (as per latest Energy Star and LEEDS guidelines).

8.5. DRAWINGS: The D/B shall provide electronic copies of drawings at each review step generated in the latest version of AutoCAD or its companion products (digitally signed DWGs) and PDF format in individual sheet files on CD-ROM. Include all associated support files (i.e. plot styles, external referenced files, etc.). This facility currently uses AutoCAD and Autodesk MEP 2010. The standard drawing size shall be ARCH E1 (30” x 42”). The format to be used in creating the CAD drawings (i.e. layer / level structure, fonts, font sizing, file naming conventions, etc.) is that of the latest edition of the National CAD Standard (www.nationalcadstandard.org).

· The D/B shall follow these level / layer formats, file – naming conventions, and symbol library.

· Drawings are to be drawn from the VA’s “As-Built” or construction drawings updated by site verification, not scanned reproductions.

· The final sets of the new construction drawings, including the film copies, shall be sealed (embossed & ink stamps) and signed by each respective Professional Engineer in their discipline, Industrial Hygienist, Architect and other necessary licensed professional consultants.

8.6. SPECIFICATIONS: The D/B firm may obtain the list of the complete VA Construction Specifications from the VA Facilities Management Technical Information Library (TIL), which is located at http://www.cfm.va.gov/TIL/spec.asp#02. The VAMC has specifications that have been edited for general use at this facility and are the preferred specification to be used. If there are missing specifications sections from the VAMC VA specific specification, then the specifications from the Technical Information Library shall be used. Any specifications that are edited by the contractor shall be submitted to the VA for approval. The edited version of the specification shall be in Microsoft Word in the editing format and all changes shall be in RED. Contact the project COR to obtain a copy of these specifications on CD-ROM. This facility will provide the specification sections needed based on the master list provided in the first review. The D/B shall provide the final edited specifications on CD-ROM in Microsoft Word. The VA uses MS Word 2007. The format shall be 1.5 spaced, left justified, 2-sided, laser quality, and courier-new size 10 font. The specifications shall be provided in four (4) copies with rubber bands around three (3) of the copies. The remaining copy shall be in a colored, 3-“D”-ring loose-leaf binder, with identification labels on the binding and cover so the project title and number are readily visible and with tabbed dividers between each specification section.

8.6.1. The latest VA standards, VA master specifications and/or other VA publications should be obtained by the D/B at the following Internet address: http://www.cfm.va.gov/TIL/. The internet address (shown above) provides just the VA manuals, standards and specifications and does not include the construction industry codes (e.g. AISC, ACI, ASHRAE, OSHA, EQB, NFPA, NEC, Local Building Codes, ADA, etc.).

8.6.2. The VA standards and publications include but are not limited to:

· Master Construction Specification (PG-18-1) - Defines a standardized method for the D/B to assure that the contractor shall provide equipment and systems that meet the design intent in terms of performance, quality and cost.

· Design and Construction Procedures (PG-18-3) - Establishes minimum consistent design/construction practices.

· National Cad Standard, VHA Application Guide & Standard Details (PG-18-4)- The VHA Application Guide adopts the NIBS National CAD Standard, establishes VA-specific drafting standards for the preparation of design and construction documents provides utility and sheet template files and standard construction details organized by discipline, for use in design and construction documents for VA projects.

· Equipment Guide List (PG-18-5) - Provides information for planning and developing requirements for all equipment and furnishings to be provided in all VA rooms/spaces.

· Seismic Design Handbook (H-18-8) - Provides the D/B with specific requirements and design parameters for seismic design and addresses the following topics of concern: new critical and essential facilities, new ancillary facilities, existing facilities (both for evaluation and rehabilitation including alternative seismic approaches), spectral response acceleration, special provisions for structures in seismic categories (C, D, E and F), limitations on steel structures and reinforced concrete structures, and drift limitations, including modifications of IBC requirements for new critical and essential facilities in high seismic design categories.

· TIL - Space and Facility Planning (PG-18-9) - Provides a listing of all rooms and spaces and the net square foot area of each for all departments/services within VA medical facilities.

· Design…