36C24823R0163 Solicitation (BB 672-21-108).docx

36C24823R0163 Attachments

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C24823R0163

X 06-06-2023

672-21-108 36C248 Department of Veterans Affairs Network Contracting Office 8 (NCO 8) VA Caribbean HCS (Admin Bldg) #10 Calle Casia Suite #4M440 San Juan PR 00921-3201 angel.martinez-guzman@va.gov

Angel Martinez Guzman

(939) 319-8693 Project Title: Provide Emergency Backup to Stand by Power for Motor Control Center at Chiller Plant (Bid Build Services) Project Location: VA Caribbean Healthcare System (VACHS), San Juan, P.R.

IAW FAR 36.204(e) the magnitude of construction VA project is: between $500,000 and $1,000,000.

NAICS: 236220 - Commercial and Institutional Building Construction. Size limitation is $39.5 Million.

Service Code: Z2DA - Repair or Alteration of Hospitals and Infirmaries.

Project Description: The selected contractor shall provide all management, supervision, labor, material necessary to provide emergency backup to stand by power for motor control center at chiller plant at the VA Caribbean Healthcare System (VACHS).

THIS ACQUISITION IS SET-ASIDE 100% FOR SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESS (SDVOSB) ONLY, UNDER THE AUTHORITY

OF 38 U.S.C. PART 74. ANY PERSON(S) OR BUSINESS ENTITY SUSPECTED OF MISREPRESENTATION FOR THE PURPOSE OF THE SECURING A GOVERNMENT CONTRACT MAY BE CRIMINALLY INVESTIGATED AND PROSECUTED FOR FRAUD AGAINST THE UNITED STATES GOVERNMENT.

Offerors must be registered in SAM (www.sam.gov) and VISIBLE/CERTIFIED in SBA VetCert (https://veterans.certify.sba.gov) at the time of offer submission and prior to award to be considered an eligible SDVOSB concern.

SITE VISIT: An organized site visit has been scheduled. Refer to FAR 52.236-27 SITE VISIT (CONSTRUCTION) (FEB 1995) Alternate I (FEB 1995) for location, date, and time details.

The VACHS is a smoke free facility.

All Offeror must comply with all solicitation terms and conditions.

Please refer to solicitation 36C24823R00163 package for further requirements.

X X

52.211-10 X

3:00 PM

07-07-2023 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

36C248 Department of Veterans Affairs Network Contracting Office 8 (NCO 8) VA Caribbean HCS (Admin Bldg) #10 Calle Casia Suite #4M440 San Juan PR 00921-3201

Department of Veterans Affairs Financial Services Center

P.O. Box 149971 Austin TX 78714-9971

Ana G. Alvarado

NCO815L3-0313

Table of Contents

A.3 PRICE/COST SCHEDULE & ITEM INFORMATION

1.00

JB

Construction Services for project 672-21-108 titled "Provide Emergency Backup to Stand by Power for Motor Control Center at Chiller Plant" in accordance with contract terms and conditions.

Period of Performance: 730 calendar days.

Contract Period: Base POP Begin: 08-31-2023 POP End: 08-30-2025

PRINCIPAL NAICS CODE: 236220 - Commercial and Institutional Building Construction PRODUCT/SERVICE CODE: Z2DA - Repair or Alteration of Hospitals and Infirmaries

Note: The POP Begin, and POP End are estimated dates. Upon notice to proceed issuance, dates will be updated through a modification.

A.4 DELIVERY SCHEDULE

10 Casia Street San Juan, PR 00921 3201

USA

(787) 641-7582 Ext. 110224 jose.resto-reyes@va.gov

Page 1 of Page 1 of

36C24823R0163

STATEMENT OF WORK

Page 1 of Page 1 of Scope of Work Provide Emergency Backup to Stand by Power for Motor Control Center at Chiller Plant Project No.: 672-21-108

1. PROJECT OVERVIEW

1.1 The project consists of providing emergency backup to the MCC’s at chiller plant, located at VA Caribbean Healthcare System (VACHS). The construction shall be in accordance with the contract documents, construction drawings, technical specifications, VA guides and regulations as well as this statement of work. The project includes the construction of an enclosure next to the generator 14, the installation of two Automatic Transfer Switches (ATS) with closed transition capability, Main breakers, feeders installation, Supervisory Control and Data Acquisition (SCADA) monitoring capability connected to the existing System at the facility and other equipment as required o the construction documents and design drawings. Refer to the construction drawings and technical specifications.

2. PROJECT LOCATION & PERIOD OF PERFORMANCE

2.1 The project will be located next to the Generator 14 location entering by Gate #4.

2.2 The period of performance of this project will be seven hundred and thirty (730) days from the notice to proceed.

3. STATEMENT OF WORK (SOW)

Introduction

3.1 The Contractor must have a proved experience of at least ten years (10 yrs.) in management of construction projects of similar or major complexity to this one.

3.2 The designated Project Manager and Project Superintendent by the contractor shall be a professional architect and/or engineer licensed in Puerto Rico. Also, shall have a proved experience of at least ten years (10 yrs.) in management and supervision of project of similar or major complexity to this one.

3.3 The contractor shall furnish all supervision, management, labor, materials, tools, equipment, quality control and safety measures to perform all operations necessary to accomplish all work as shown on the issued for construction documents (e.g., drawings, technical specifications, etc.). Also, shall provide, furnish and comply with all permit requirements.

3.4 During the construction, all worksite surroundings areas shall remain operational at all time and the construction works shall not interfere by any means with the patient care provided on such areas.

3.5 There will be no staging area provided for this project within the VA facility or their premises. The contractor shall be responsible to provide a staging area outside the VA premises.

3.6 This project is in a high traffic, industrial area. All activities including construction shall be coordinated and performed maintaining adequate access to the traffic while maintaining a safe work area. Works that result in excessive noise, vibrations, or interruptions to normal operations of the facility shall be coordinated outside normal operations of the facility and with previous notification to the VA project manager.

3.7 Contractor shall include all required testing for all the equipment installed including but not limited to wire testing and equipment commissioning.

3.8 Prior to commence with the construction the contractor shall submit for approval a written safety plan. The safety plan shall be tailored to the project works and its specific safety risks (is not just the company general safety plan). The project safety plan and safety requirements shall be in accordance with the general requirements of the VA Master Specifications Division 01 Section 01 35 26.

3.9 The contractor shall be responsible to submit progress reports of the project. The report must include, but not limited to summary of project situation, performed activities, activities pending to perform, updated schedule, and in case of delays include a catch-up plan among others.

Meetings

3.10 The contractor shall prepare written minutes of all meeting with the Government. Copies of the minutes shall be furnished to the Contracting Officer and VA project manager within two calendar days after the meeting.

3.11 Before the construction begin a pre-construction meeting will be coordinated upon mutual consent and will be held in VACHS. To the meeting must attend contractor, project manager, and VA personnel. The meeting will be used to establish and discuss the rules and procedures to follow during the construction process in order to avoid interference with the VAHCS regulations and normal operations. The meeting agenda will include, but not limited to schedule and submittal requirements, project phases and coordination, site and safety issues, site protection, job site access and construction administration among others.

3.12 During the construction period will be held multiple progress meetings by mutual consent and as deemed necessary. The progress meetings will be used to discuss project progress, pending actions and to update the Contracting Officer and VA Project Manager on the following meeting agenda items: approval of minutes of previous meetings, submittal status, review of off-site fabrication and delivery, requests for Information (RFI’s) and issues, modifications, work in progress and projected, schedule update (provide updated CPM schedule), status of project record drawings and O&M Manuals, and other business relating to work.

Construction Coordination

3.13 All construction activities will be coordinated through the CO and VA project manager. VA will define the construction zone of the project along with the access to the projects. The construction zone shall be used by the contractor for project purposes only. The contractor shall strictly follow all the VA instructions in order to avoid conflicts with the regulations and normal operations of the VACHS.

3.14 During the construction the chiller plant and all supporting equipment connected to the MCC’s shall remain operational at all times.

3.15 All utility shutdowns or interruptions of medical services shall be requested to the VA project manager with three weeks in advance. Such request shall be accompanied with a work plan. The work plan will be evaluated and discussed between the project manager and the contractor. Once the work plan is satisfactory, the project manager will coordinate with the facility personnel and then will inform to contractor the date and duration in which the shutdown can be performed. Usually the coordination takes from two to two and a half weeks. No shutdown or interruption will be performed without the previous authorization of the CO or VA project manager.

Submittals

3.16 The contractor shall be responsible of submitting to VA all equipment and materials submittals prior to any purchase or installation. The VA shall review and approve all submittals prior of the equipment purchase or material installation. The VA reserve the right to reject any material or equipment that has been installed or purchased without their respective submittal revision and approval.

3.17 All submittals, shop drawings, product data, and samples shall be signed by the project manager of the contractor. VA reserves the right to review any submittal.

3.18 The contractor cannot start with any works without the A/E and VA revision of the concerning submittals. As deemed necessary, VA reserves the rights to request the submittal of any other item not included in the submittal list.

3.19 Other Submittals: The contractor shall submit test results, manufacturer certificates, manufacturer’s instructions, manufacturer’s field reports, etc. as required.

3.20 Project Record Drawings: The contractor will maintain a set of construction documents (field as-built drawings) to record actual construction changes during the construction process as required. The project record drawings will always be available on project site for review by the VA Project Manager.

Time Schedule

3.21 The contractor shall develop a Critical Path Method (CPM) plan and schedule demonstrating fulfillment of the contract requirements (Project Schedule) and shall keep the Project Schedule up to date in accordance with the requirements of Division 01, Section 01 32 16.15 of the VA Master Specifications. Also, shall utilize the plan for scheduling, coordinating and monitoring work under this contract (including all activities of subcontractors, equipment vendors, and suppliers among others). Conventional Critical Path Method (CPM) technique shall be utilized to satisfy both time and cost applications. In case of delays the DB-C shall propose a catch-up plan.

3.22 The schedule shall include a detailed construction stage sequence (including all construction phases and related activities) with durations, start and finish dates, early and late dates, total float and resources. Also, shall include, but not limited to, the following periods: submittal processing, reviews, fabrication, delivery, coordination and preparation between phases, coordination and execution of shutdowns and all construction related activities as well as all important milestones.

Quality Assurance/Quality Control (QA/QC)

3.23 Prior to the pre-construction meeting, the contractor shall be responsible of submit for approval a written QA/QC plan.

3.24 If the plan requires any revisions or corrections, the Contractor shall resubmit the plan within 10 days.

3.25 VA reserves the right to require changes in the plan during the contract period as necessary to obtain the quality specified.

3.26 No change in the approved plan may be made without written concurrence by the Contracting Officer.

3.27 The plan shall include, but not limited to: A list of personnel responsible for quality control and assigned duties. Include each person's qualifications, A copy of a letter of direction to the Contractor's Quality Control Supervisor outlining assigned duties, Names, qualifications, and descriptions of laboratories to perform sampling and testing, and samples of proposed report forms, Methods of performing, documenting, and enforcing quality control of all work. Methods of monitoring and controlling environmental pollution and contamination as required by regulations and laws. Well defined quality control phases and procedures (as applicable).

3.28 During construction the contractor shall be responsible to submit daily test Information sheets with quality control daily reports as needed, for all on-site work. Submit two copies of complete test results not later than three calendar days after the test was performed. The failing test results shall be submitted along with proposed remedial actions within four hours of noted deficiency. The contractor shall be responsible for keeping updated logs of all tests performed on the project. The logs shall include date tested, type of test, results and comments among others.

3.29 All items that are fabricated or assembled off-site shall be inspected for quality control at the place of fabrication. The contractor shall be responsible to submit test Information sheets with quality control reports as needed.

Close-Out Stage

3.30 The contractor shall comply with the requirements in the “General Requirements”, 01 00 00, for submission of final as-built drawings, shop drawings, manuals, warranties, and other documents as noted. The required as built drawings will be submitted in the same format required for the construction documents.

Responsibilities

3.31 The contractor includes all Joint-Venture (J/V) partners, consultants and sub-contractors to the one firm. The contractor shall provide Architectural and Engineering disciplines for the preparation of construction documents, and construction contractor capabilities for construction of the project.

3.32 The contractor should visit the site before submitting his final proposal. Visits to the site shall be made by appointment with the VA Project Manager and upon mutual consent.

3.33 During the execution process the contractor shall coordinate along with the VA project manager all required site visits to gather all the information required for the proper execution of the project.

3.34 The contractor shall be responsible to perform all the required activities, surveys, assessments, technical studies, analyses, design, permits and construction documents as well as shall provide all technical expertise, labor, material, tools, equipment, and construction services that are deemed necessaries for the proper execution and delivery of the complete construction.

3.35 The contractor shall take all necessary precautions to prevent damages to VA property as result of the execution of any stage or phase of the project. In case of damage, the contractor shall replace or restore the damaged property to its original condition.

3.36 The contractor shall comply at all time with VA codes, VA manual, VA regulations, construction documents, permits, safety plans, QA/QC, time window, security, life safety, infection control, safety and all contract requirements.

3.37 The contractor shall provide a well-organized, complete and competent project.

3.38 This document does not relieve the contractor from responsibility to comply with all the latest VA design standards, design manuals, national codes, federal requirements and regulations.

3.39 The contractor shall immediately bring to the attention of the CO and VA project manager any discrepancy between the scope of work, VA codes, VA manuals, national codes, regulations, or any other material used during the project. The most stringent condition will apply unless upon common consent between contractor and CO decide otherwise.

3.40 The contractor shall comply with all the conditions established in all the required permits, including the environmental permits and regulations.

3.41 If available and upon request, VA will provide documents, reports or drawings of existing structures or components. VA will not guarantee the accuracy and completeness of the same. Consequently, the contractor is responsible for verifying and corroborating the accuracy and completeness of any report, drawing or document provided by VACHS that have an impact on the successful execution of this project.

INSTRUCTIONS TO OFFERORS AND EVALUATION FACTORS

I. GENERAL PROPOSAL INFORMATION

1. Solicitation, attachments, and any issued amendments will be posted at www.sam.gov. This is the only official location where these documents can be obtained and where updates are posted. No “hard copy” solicitation materials are available.

2. All references to “Bid” or “Bidder” shall be understood to mean “Offer” or “Offeror”.

3. MAGNITUDE OF THIS PROJECT: Between $500,000 and $1,000,000 in accordance with (IAW) FAR 36.204(e).

4. PROPOSAL DUE DATE: Standard Form (SF) 1442, block 13a (or as amended on SF 30), refers to proposals due date.

5. SITE VISIT: An organized site visit has been scheduled. Refer to FAR 52.236-27 Site Visit (Construction) (FEB 1995) Alternate I (FEB 1995) for location, date, and time details.

6. OFFER ACCEPTANCE PERIOD: Offers providing less than one-hundred and twenty (120) calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

7. REQUESTS FOR INFORMATION/QUESTIONS: Requests for Information (RFIs) or questions shall be submitted via email to angel.martinez-guzman@va.gov by the Prime Offeror SDVOSB. Prime offerors should consolidate RFIs/questions from its team members and submit as one submission to the maximum extent practicable.

7.1. Offerors may submit RFIs or questions via email to angel.martinez-guzman@va.gov at any time; however, RFIs or questions received after June 16, 2023 @ 3:00 PM (AST) may not be answered.

7.2. To easily identify all RFIs or questions for this project, email subject line shall be titled using the following format: RFI – SOLICITATION NUMBER – OFFEROR COMPANY NAME.

7.3. No telephone RFIs/Questions will be accepted.

8. SPECIFICATIONS AND DRAWINGS: All applicable specifications and drawings will be provided electronically along with the solicitation. No hard copies will be made available to offerors.

9. Any reference contained within contract specifications and/or drawings to the “VA Engineer”, “Resident Engineer”, “Senior Resident Engineer”, “Project Manager”, Contracting Officer Technical Representative, or their abbreviations are to be replaced with “Contracting Officer Representative (COR)”

10. SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESS VERIFICATION: This solicitation is 100% set asides for verified Service-Disabled Veteran-Owned Small Businesses (SDVOSBs). The award of this requirement shall not be delayed due to loss of SDVOSB verification. Proposals submitted by non-verified SDVOSBs shall be excluded from award consideration.

11. SDVOSB Verification: The Government will review SBA VetCert (https://veterans.certify.sba.gov) to confirm SDVOSB status verification for the submitted proposal. Evaluations will be performed on proposals submitted by verified SDVOSBs only. Subsequent confirmation of SDVOSB verification status will be performed for the apparent awardee.

12. LIMITATIONS ON SUBCONTRACTING (LOS) (Reference Contract Clause FAR 52.219-14 for further information): By submission of an offer and execution of a contract, the Offeror agrees that in performance of the contract, the concern will perform at least fifteen (15) percent of the cost of the contract, not including the cost of materials, with its own employees.

12.1. Completed VAAR 852.219-75 VA Notice of Limitations on Subcontracting - Certificate of Compliance for Services and Construction shall be submitted along with your price proposal. The completed VAAR 852.219-75 Certification will be submitted in a separate PDF document (do not combine/save with other documents). The completed Mandatory VAAR 852.219-75 Certification shall be named “Notice of Limitations Certification – SOLICITAITON NUMBER – OFFEROR COMPANY NAME”.

13. FUNDS: Funds are not presently available for this acquisition. The Government does not compensate offerors for proposals’ development. Award is subject to availability of funds, in accordance with FAR 52.232-18 Availability of Funds.

14. BONDS: Performance Bonds (SF25) and Payment Bonds (SF25A) are required. Offeror must refer to SF1442 Block 12a for Payment and Performance Bond requirements. Refer to FAR 52.228-15 for additional information on applicability.

15. OFFER GUARANTEE (BID BOND) (SUBMIT WITH PRICE PROPOSAL): Offeror must refer to SF1442 Block 13b (Bid Bond) requirement. Per FAR Clause 52.228-1 Bid Guarantee, the amount of the bid guarantee shall be 20 percent of the bid price or $3,000,000, whichever is less. NOTE: A legible electronic copy of the original is acceptable. The bid bond will be submitted with Price Proposal in a separate PDF document (do not combine/save with other documents) and shall be named “BID BOND – SOLICITATION NUMBER – OFFEROR COMPANY NAME”.

16. SAFETY AND ENVIRONMENTAL RECORD (SUBMIT WITH PRICE PROPOSAL): Offerors shall submit with their proposal a completed Attachment 05 - Safety or Environmental Violations and Experience Modification Rate (EMR) Form, which supplies the Government information pertaining to your firm’s past Safety and Environmental record. A submitted Attachment 05 represents a certification of your firm’s past Safety and Environmental record identifying serious, willful, or repeat violations from OSHA or any EPA violations within the last 3 years. Please attach explanation for any violations.

16.1. All Offerors shall submit information regarding their current Experience Modification Rate (EMR) equal to or less than 1.0. This information shall be obtained from the offeror’s insurance company and be furnished on the insurance carrier’s letterhead and included with the completed Attachment 05.

16.2. Self-insured contractors or other contractors that cannot provide their EMR rating on insurance letterhead must obtain a rating from the National Council on Compensation Insurance, Inc. (N1CCI) by completing/submitting ERM-6 Form and providing the rating on letterhead from NCCI. Include this letter with the completed Attachment 05. Note: Self-insured contractors or other contractors that cannot provide EMR rating on insurance letterhead from the states or territories of CA, DE, MI, NJ, ND, OH, PA, WA, WY, and PR shall obtain their EMR rating from their state-run worker’s compensation insurance rating bureau and include this letter with the completed Attachment 05.

16.3. A Determination of Responsibility will be accomplished for the apparent awardee prior to processing the award. The information provided, along with other information obtained from Government systems, such as the OSHA and EPA online inspection history databases will be used to make the Determination of Responsibility. Offerors with an EMR greater than 1.0 will be considered ineligible and will not be evaluated.

17. VETS-4212, Federal Contractor Veterans’ Employment Report (SUBMIT WITH PRICE PROPOSAL): Offerors are required to provide verification of their submission of the annual form VETS-4212 (https://www.dol.gov/agencies/vets/programs/vets4212). This verification shall be the emailed confirmation of receipt notification sent to the offeror after successful submission of their report.

18. PERFORMANCE PERIOD: Refer to SF1442, Block 11, for performance period. Performance period shall be commenced upon receipt of written Notice to Proceed (NTP) performed in concurrent or sequential phases as indicated or required.

19. WAGE DETERMINATION: The prevailing Wage Determination for Puerto Rico is not applicable for this contract. The Davis-Bacon Act (DBA) does not apply to federal construction contracts in Puerto Rico, and the U.S. Virgin Islands or other territories. However, some related Acts which provide federal assistance to local Government bodies in these territories do require the payment of prevailing wage rates.

20. E-VERIFY SYSTEM: Companies awarded a contract with the federal government shall enroll in E-Verify within 30 days of the contract award date. They shall also begin using the E-Verify system to confirm that all their new hires and their employees directly working on federal contracts are authorized to legally work in the United States. E-Verify is an Internet-based system that allows an employer, using information reported on an employee's Form I-9, to determine the eligibility of that employee to work in the United States. There is no charge to employers to use E-Verify. (FAR 52.222-54).

21. Section 743(a)(3) of Division C of Public Law 111-117: Companies awarded a contract with the federal government shall comply with the annually reporting requirements of 52.204-14, Service Contract Reporting Requirements and 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts. Note that the contracting officer shall make the contractor’s failure to comply with the reporting requirements a part of the contractor’s performance information under FAR Subpart 42.15.

22. Daylight Savings Time: No Daylight-Saving time is observed in Puerto Rico. Puerto Rico is located in Atlantic Standard Time (AST).

23. Payment of Municipality Taxes in Puerto Rico: The Contractors shall be responsible for all Municipality Taxes also known as “Arbitrios Municipales” and patents for all construction projects, when a proposal is submitted to the Department of Veterans Affairs, VA Caribbean Healthcare System, Puerto Rico. Each Contractor shall make an assessment with the “Centro de Recaudaciones e Ingresos Municipales” known as “CRIM” from the Commonwealth of Puerto Rico. The Contractors shall be responsible to find out the applicable municipality construction taxes and patents where the construction project will be performed with each local Government offices (i.e., San Juan, Ponce, Mayaguez, etc.). If the Contractor fails to include the applicable municipality construction taxes and patents with their proposed cost/price proposal, the Contractor will be solely responsible for the omitted cost/price.

24. Puerto Rico Christmas Bonus Law: Puerto Rico Christmas Bonus Law No. 148 of June 30, 1969, as amended, is applicable to all businesses working in Puerto Rico.

II. PROPOSAL PREPARATION AND EVALUATION INFORMATION

PROPOSAL PREPARATION INSTRUCTION

1. PROPOSAL PREPARATION INSTRUCTION:

1.1. The submission of the documentation specified below will constitute the Offeror’s acceptance of the terms and conditions of the RFP, including attachments and any issued amendments.

1.2. To assure timely and equitable evaluation of proposals, offerors must follow the instructions contained herein.

1.3. In order for proposals to receive full consideration for award, offerors should ensure that the information furnished in support of the proposal is factual, accurate, and complete, and directly responds to the requirements of this solicitation.

1.4. These instructions prescribe the format for the proposal and describe the approach for the development of proposal data. Also, are designed to ensure the submission of necessary information to provide for the understanding and comprehensive evaluation of proposals.

PROPOSAL SUBMISSION

2. PROPOSAL SUBMISSION:

2.1. All proposals shall be submitted by the Prime Offeror SDVOSB no later than (NLT) closing date and time specified in SF1442, Block 13a. (or as amended on SF 30) via email at angel.martinez-guzman@va.gov. NO OTHER FORMS OF SUBMISSION WILL BE ACCEPTED.

2.2. Your proposal shall be submitted as portable data files (pdf), and documents submitted shall be no larger than 10 Mega Bytes (MB) in size. Send document in separate files as deem necessary. The offeror is responsible to verify that the Government has received the proposals.

2.3. Undeliverable emails due to an offeror’s proposal size, using wrong email address, or else, is not the responsibility of the Government.

2.4. To be considered and accepted as timely the proposal must be received in its entirety prior to the deadline. Failure to provide a proposal in its entirety prior to the deadline will render the proposal noncompliant.

CONTRACT AWARD

3. CONTRACT AWARD:

3.1. It is the Government’s intent to award one (1) firm-fixed price contract resulting from this solicitation to the responsible offeror whose proposal, conforming to the solicitation, is fair and reasonable, and has been determined to be the most advantageous to the Government, non-price, price, and other factors considered. The proposals must conform to the solicitation requirements and judged to represent the best value to the Government. The source selection process will utilize FAR 36 and FAR 15 to evaluate proposals and award the contract.

3.2. Intent for No Discussions: Offerors are hereby advised that the Government intends to evaluate proposals and award a contract without conducting discussions with offerors. Therefore, the offeror’s initial proposal should contain the offeror’s best terms from a cost or price and technical standpoint. The Government reserves the right to contact offerors and/or hold discussions if the Contracting Officer determines them to be necessary. Offerors are cautioned that discussions may not be conducted, and Offerors should not assume that they will have an opportunity to revise their proposals after submission.

3.3. All evaluation factors other than price, when combined, are approximately equal to price. As differences in factor ratings and relative advantages and disadvantages become less distinct, difference in price may become the discriminating factor in determining the most advantageous offer. Conversely, as differences in price become less distinct, differences in ratings and relative advantages and disadvantages between offers are determinative.

PROPOSAL REQUIREMENTS AND FORMATTING

4. PROPOSAL REQUIREMENTS AND FORMATTING:

4.1. Proposals shall be typewritten, with fonts no smaller than 10 points, with page layout no smaller than ½” top, bottom and ½” side margins, single space, paginated, portrait mode or letter size paper; except charts may be displayed in landscape mode.

4.2. Solicitation forms requiring to be completed shall be typewritten with fonts no smaller than 9 points.

4.3. No hyperlinks or electronic media will be allowed or considered.

4.4. Any conceptual drawings, one-line diagrams, etc. included in your proposal, shall be submitted as portable data files (pdf).

4.5. Strongly recommend formatting your technical proposal factor by factor, as listed in the solicitation. Stick to the page limits.

4.6. Proposals which merely restate the requirement or state that the requirement will be met, without providing supporting rationale, are not sufficient and will not be considered an appropriate response. It is the offeror’s responsibility to insure the completeness of the proposal.

4.7. Offers that do not propose to perform all the work required by the solicitation will not be considered.

4.8. Proprietary Data: Each page of the offeror’s proposals must be reviewed and marked as to proprietary data content by the offeror in strict compliance with FAR 52.215-1. Also, see FAR 3.104-4. A single blanket statement at the front of the proposal is not acceptable. Failure to mark every page will subject the proposal to public release through Freedom of Information Act (FOIA) requests.

4.9. Proposals submitted in response to this solicitation shall be signed by the SDVOSB 51% owner and dated.

TECHNICAL PROPOSAL PREPARATION INSTRUCTIONS

5. TECHNICAL PROPOSAL PREPARATION INSTRUCTIONS: The following must be included in the offeror’s technical proposal:

TECHNICAL PROPOSAL:

(a) Cover Page with: Solicitation Number, Project Title and Project Number, Company Information (company name, principal point of contact, email, address, phone numbers (including area code), Unique Entity Identifier (UEI) number, Cage code, etc.)

(b) Table of Contents

(c) Required Submittals for Factor 1 – Relevant and Recent Past Performance

(d) Required Submittals for Factor 2 – Technical Approach

(e) Required Submittals for Factor 3 – Project Schedule

(f) Required Submittals for Factor 4 – Key Personnel

*** TECHNICAL PROPOSAL SHALL NOT INCLUDE PRICING DATA ***

PRICE PROPOSAL PREPARATION INSTRUCTIONS

6. PRICE PROPOSAL PREPARATION INSTRUCTIONS: The following must be included in the offeror’s Price Proposal:

(a) Cover Page with: Solicitation Number, Project Title and Project Number, Company Information (company name, principal points of contact, email, address, phone numbers (including area code), Unique Entity Identifier (UEI) number, Cage code, etc.)

(b) Table of Contents

(c) Signed SF 1442 by the SDVOSB, with Blocks 14-20C completed including acknowledgement of any Amendments issued.

(d) Completed Price Schedule.

(e) Price Proposal Breakdown to support price proposed.

(f) Verification of the annual form VETS-4212, Federal Contractor Veterans’ Employment Report. (Refer to General Information Section, paragraph 17 for details.)

(g) Copy of current SBA VetCert SDVOSB certification (https://veterans.certify.sba.gov).

(h) Completed Experience Modification Rate (EMR) Form shall be submitted in a separate PDF document (do not combine/save with other documents).

(i) Bid Bond-SF24 “legible scan copy in pdf format” The bid bond will be submitted in a separate PDF document (do not combine/save with other documents) and shall be named “BID BOND SOLICITATION NUMBER – OFFEROR COMPANY NAME”. (Refer to General Information Section, paragraph 15 for details).

(j) Completed Mandatory (LOS) Certification: Completed Mandatory (LOS) Certification VAAR 852.219-75 VA Notice of Limitations on Subcontracting - Certificate of Compliance for Services and Construction shall be submitted in a separate PDF document (do not combine/save with other documents). (Refer to General Information Section, paragraph 12.1 for details).

7. The proposed prices will be analyzed for fairness and reasonableness. The Government may use various price analysis techniques and procedures to make a price reasonableness determination. Include copy of the Pricing Schedule of the solicitation. Provide a detailed price breakdown for the purpose of evaluating price. The breakdown shall separately at a minimum but not limited to (this is not an all-inclusive breakdown list, DO NOT limit your breakdown to this list) include the following cost elements: Labor (Direct & Indirect), Materials, Material Markups, Material Overhead, Equipment, Subcontractor Cost, Other Direct Costs, Overhead Expenses, Indirect Cost, General & Administrative (G&A) expenses, and Profit. While developing your price proposal please make sure to include all applicable taxes, and government stamps cost.

8. NOTE: Price breakdown shall be indicative of showing at least 15 percent of the cost of the contract performance incurred for personnel will be spent on the concern's employees or the employees of other eligible service-disabled veteran-owned small business concerns in accordance with VAAR 852.219-73.

9. PRICE EVALUATION: The Government will initially review pricing independently from the factor evaluation. Price is not rated but will be analyzed for fairness and reasonableness.

III. EVALUATION FACTORS FOR AWARD

The evaluation factors consist of Factor 1 – Relevant and Recent Past Performance, Factor 2 – Technical Approach, Factor 3 – Project Schedule, Factor 4 – Key Personnel. Each factor shall have equal importance.

FACTOR 1 - RELEVANT AND RECENT PAST PERFORMANCE

(No page limit)

1) The offeror shall submit a minimum of three (3) and a maximum of five (5) past performance projects that required same or similar work in size and scope of this project and have been completed or substantially complete (at least 50% completed), within the past five (5) years of the issuance date of this solicitation. This may include a past performance from a sub-contractor. Note: Any teaming or proposed sub-contractor arrangement you are submitting as part of the proposal for evaluation must remain intact through contract completion. Completed letter of commitment for key Subcontractor is required. See Attachment 06.

2) Two (2) projects must have been performed in an active healthcare environment. At least (1) one of the projects submitted must be valued at greater than $900,000. At least two (2) shall be greater than $500,000.

3) The Contractor must have a proved experience of at least ten years (10 yrs.) in management of construction projects of similar or major complexity to this one.

4) Provide the following information for each project:

a) Completed Past Performance Survey Sheet, included at Attachment 12.

b) **Completed Past Performance Questionnaire (PPQ), include at Attachment 11.

**If CPARS submission is used to validate past performance, it will be the most recent evaluation in the system (i.e., for projects submitted as completed, the final 100% completed CPARS will be provided). The Government reserves the right to check the CPARS submitted to verify the accuracy.

5) Past Performance will be evaluated based on information provided and any other past performance information obtained by the Government such as but are not limited to past performance information retrieved through the Past Performance Information Retrieval System (PPIRS), including Contractor Performance Assessment Reporting System (CPARS), including Federal Awardee Performance and Integrity Information System (FAPIIS), and may contact customers other than those identified by the Offeror when evaluating past performance.

6) While the Government may elect to consider data from other sources, the burden of providing detailed, current, accurate and complete past performance information rests with the Offeror and the government is under no obligation to check other sources and/or may not contact all the identified POCs.

7) If the Offeror is unable to obtain a completed PPQ from a client for a project(s) before proposal closing date, the Offeror shall complete and submit with the proposal the first page of the PPQ, which will provide contract and client information for the respective project(s). (Past Performance Questionnaire (PPQ) – Attachment 11).

8) Offerors should follow-up with clients/references to ensure timely submittal of questionnaires. If the client requests, questionnaires may be submitted directly to the Government’s point of contact angel.marinez-guzman@va.gov. Offerors shall specify which PPQ if any will be submitted by client with a valid and accurate email and telephone number information.

9) Subcontractor’s Consent: Past performance information pertaining to a subcontractor cannot be disclosed to the prime offeror without the subcontractor’s consent. Provide, with proposal, a letter of consent from referenced subcontractors authorizing release of their past performance information for this requirement. See sample included at Attachment 10.

10) In the case of an Offeror without a record of relevant past performance or for whom information on past performance is not available, the Offeror may not be evaluated favorably or unfavorably on past performance.

NOTE: The Government will perform an independent determination of relevancy of the data provided or obtained. The Government will consider the currency and relevance of the information, source of the information, context of the data, and general trends in contractor performance. The rating for this factor will be expressed as a degree of confidence in the Offeror’s ability to successfully accomplish the contract requirements.

· The Government may place greater importance on projects that most closely resemble the project identified in this solicitation, depending upon overall role and relevancy considerations.

· The Government may place greater importance on projects performed as a prime contractor than as a subcontractor, depending upon overall role and relevancy considerations.

· The Government may place greater importance on projects that were performed at an active VA hospital, depending upon overall role and relevancy considerations.

· The rating for this factor will be expressed as a degree of confidence in the Offeror’s ability to successfully accomplish the contract requirements.

FACTOR 2 - TECHNICAL APPROACH

(15-page maximum)

(1) In a narrative format, diagrams and/or drawing, describe in detail how the offeror intends to meet or exceed all performance areas stated in the solicitation/statement of…