36C24823R0101.pdf

1. SOLICITATION NUMBER 2. TYPE OF SOLICITATION 3. DATE ISSUED PAGE OF PAGES

4. CONTRACT NUMBER 5. REQUISITION/PURCHASE REQUEST NUMBER 6. PROJECT NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO

a. NAME b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date)

12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014) STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within ____________ calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES NO

a. Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b. An offer guarantee is, is not required.

c. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d. Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C24823R0101

X

03-14-2023

548-22-118

36C248

Department of Veterans Affairs Network Contracting Office 8 (NCO 8)

Stacy Figlinski, Contracting Officer Stacy.Figlinski@va.gov

Stacy Figlinski (813) 940-2788

Project Title: DB Upgrade and Repair Various Site Conditions Project Location: West Palm Beach VAMC, 7305 N. Military Trail, West Palm Beach, FL, 33410

NAICS is 236220 Commercial and Institutional Building Construction, Size Standard is $36.5M.

Services Code Z2DA.

Magnitude of Construction: Between $500,000.00 and $1,000,000.00 Project Description: DB services to upgrade and repair various deficiencies at the WPB VAMC.

This solicitation will be evaluated on a Trade-Off basis. As stated elsewhere in this solicitation, this procurement is a two (2) Phase Design/Build IAW FAR Part 36.3. One solicitation will be issued covering both phases. In Phase I proposals will be evaluated to determine which offerors will submit proposals in Phase II. Block 13 A refers to Phase 1 Proposals.

This procurement is set aside based on an order of priority as established in 38 U.S.C 8127. This solicitation is being issued as a tiered evaluation in the following order: 1. SDVOSB 2. VOSB 3. Small Businesses.

10 200

X X 52.211-10

X 10

12:00 PM EDT

04-03-2023

X

14. NAME AND ADDRESS OF OFFEROR 15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM 25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO 10 U.S.C. 2304(c)( ) 41 U.S.C. 3304(a) ( )

26. ADMINISTERED BY 27. PAYMENT WILL BE MADE BY

PHONE: FAX:

28. NEGOTIATED AGREEMENT 29. AWARD Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code)

(Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

(Type or print)

(4 copies unless otherwise specified)

(Type or print) (Type or print)

(Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror)

(To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

36C248

Network Contracting Office 8 (NCO 8)

Financial Services Center

P.O. Box 149971 Austin TX 78714-9971

Stacy Figlinski

Table of Contents

PART I - THE SCHEDULE

SECTION A - SOLICITATION/CONTRACT FORM

A.1 SF 1442 SOLICITATION, OFFER, AND AWARD (Construction, Alteration, or Repair)

A.2 SF 1442 SOLICITATION, OFFER, AND AWARD (CONSTRUCTION,

ALTERATION, OR REPAIR)– BACK

A.3 PRICE/COST SCHEDULE

ITEM INFORMATION

REQUEST FOR PROPOSAL

PART I – GENERAL INFORMATION

PART II – PROPOSAL PREPARATION AND EVALUATION INFORMATION

PART 3 - AWARD

1 Overview

2 Definitions and Acronyms

3 Contractor Experience Requirements

3.1 Experience

3.1.1 The Offeror shall demonstrate the relevant experience of key project personnel. 31

3.1.2 The Offeror shall demonstrate prior related experience in the last five years. 31

3.2 Key Personnel

3.2.1 The contractor shall identify, by name, the key

management and technical personnel who will work under this task order at the time the work is being negotiated

3.2.2 If a key person becomes unavailable to complete the

contract, the proposed substitutions of key personnel shall be made only as approved directed by the CO and the COR. The government will not dictate specific experience and education requirements of the employees initially proposed to perform the work stated herein. The contractor shall submit a resume of qualifications and all other direct employees proposed for the project. All Contractor employees will be approved by the COR prior to bringing on duty. If, at any time from date of award to the end of the contract, non-key personnel Contractor personnel are no longer available, the CO reserves the right to review the qualifications of the proposed replacement personnel and to reject individuals who do not meet the qualifications set forth

3.2.3 The contractor must notify VHA in advance and we will

approve or reject proposed contractor key personnel for the performance of this contract. The contractor shall submit a resume of qualifications to the COR for key personnel and all other direct employees proposed for the project. All Contractor employees will be approved by the COR prior to bringing on duty. If, at any time from date of award to the end of the contract, Contractor personnel are no longer available, the VHA will approve the qualifications of proposed replacement personnel and will reject individuals who do not meet qualifications set forth herein. The contractor must inform the VHA COR, and CO when personnel are removed from the contract for any reason. The Contractor shall remove any employee from the performance of this contract within five (5) workdays of receiving notice from the Contracting Officer that the employee's performance is unsatisfactory. All Contractor employees are subject to immediate removal from performance of this contract when they are involved in a violation of the law, VA security, confidentiality requirements and/or other disciplinary reasons

4 Scope of Work

4.1 Areas of Work

4.1.1 Loading Dock Equipment: Replacement of the loading

dock equipment to include dock levelers, lifts, dock bumpers, safety railing, and safety markings. Currently, the loading dock areas are equipped with dock equipment from different manufacturers (e.g., Advance Lift Model 2000K, Rite-Hite Model HD 2000). 32

4.1.1.1 The contractor will provide loading dock levelers from a single manufacturer for all loading dock equipment being replaced. The replacement equipment shall be equivalent to the existing equipment with respect to performance, power supply, and dimensional criteria

4.1.1.2 The design and construction shall include the cleaning of all equipment pits where each assembly is located. Additionally, all power/hydraulic hoses and conduits shall be replaced

4.1.1.3 The design and construction shall incorporate the

repainting and/or replacement of all safety striping and railing found in each location.

4.1.1.4 In areas where the existing conditions warrant

refurbishment, the railing/striping shall be sanded free of deformities and discolorations and repainted as required

4.1.1.5 In areas where the existing conditions do not warrant refurbishment, the affected feature shall be replaced and painted to match the existing features adjacent to it

4.1.1.6 The design and construction shall include the removal and replacement of the existing dock bumper assemblies

4.1.1.7 The new configuration of the dock bumper installation shall reflect cleaner, more efficient arrangement than current exists. Types, quantities, and locations shall be approved by VAMC FMS

4.1.2 Storm Drain: The Contractor is to pressure jet and snake approximately 1500 LF of existing storm drain outfall piping, around Building 19 – Hospice, to remove collected sediment and plant obstructions

4.1.3 Site Furnishings: Design and build two (2) gazebo

structures within Building 3 - CLC, as indicated on the concept drawings

4.1.3.1 Gazebo assembly shall include cement encased columns, open sided, with a standing seam metal roof system

4.1.3.2 Gazebo 1 @ CLC East Garden: Install foundation, posts, and structure for (1) 16’ x 16’ gazebo assembly in the East courtyard of the CLC. .. 33

4.1.3.3 Gazebo 2 @ CLC West Garden: Install posts and structure for (1) 14.5’ x 14.5’ gazebo assembly in the West courtyard of the CLC. Contractor may incorporate the existing foundation as applicable

4.1.3.4 Both Gazebo’s should have one light fixture each. Power shall be connected to existing landscaping lighting

4.1.4 Electrical Furnishings: Design and build removal and

replacement of the existing bracket mounted, tenon supported lighting sconces attached to the exterior of Building 1- Main Hospital and its cadet structures. Work shall include the following:

4.1.4.1 Removal and disposal of approximately (45) ornamental light sconce assemblies. 33

4.1.4.2 Installation of equivalent lighting assemblies to include hook up of electrical service lines to each assembly

4.1.4.3 Repair of any damage to the exterior wall material resulting from the removal of the existing assemblies

4.1.4.4 Application of matching color scheme to all wall areas where removal/replacement of the light sconce has occurred

4.1.4.5 Replacement assemblies shall be weather sealed, include preventative measures that discourage roosting of local wildlife shall provide LED illumination and shall be hurricane rated

4.1.5 Gates & Fencing: Design and build the removal and

replacement of damaged sections of the inner perimeter fencing and sliding gate hardware and operators at the Engineering Dock Entrance and Clean Dock Entrance. The work will involve the following:

4.1.5.1 Damaged fencing sections near sliding gates. Including removal and replacement of damaged fence posts, replacement approximately of approximately 30 LF of damaged fencing sections

4.1.5.2 Installation of protective bollards. Require a minimum of 2 per side for a total of 4 to protect the gate and new operator/equipment. This applies to gate into Dock 6. 34

4.1.5.3 Removal and replacement of sliding gate hardware and

operators. including sliding gate access infrastructure

4.2 General Requirements

4.2.1 All designs shall incorporate the necessary electrical, mechanical, structural, and architectural components required for the installation of complete systems that function as designed. Designs shall be in accordance with applicable codes as listed in NFPA, EPA, OSHA, National Electrical Code, National Safety Code, VA Master Specifications, VA Standard Details, VA Construction Standards, Applicable Design Guides, and municipal, state, and federal regulations.

4.2.2 Existing as-built drawings will be provided to the A/E (as required), however, no guarantee is made as to the accuracy of these plans. All features and conditions indicated therein must be verified by the A/E as inclusive of the scope of the design services they provide. The A/E shall perform all necessary site surveys to verify conditions in the field to confirm the accuracy of the as-built plans provided. 34

4.3 Protection of Existing Work

4.3.1 The Contractor shall preserve and protect all structures, equipment, and vegetation (such as trees, shrubs, and grass on or adjacent to the work site and which do not interfere with the work required under this contract. If any limbs are branches are broken during the contract performance by careless operation of equipment or employees, the contractor shall clean cut and paint the cut with a tree-pruning compound approved by the COR

4.3.2 The Contractor shall protect from all damage of

improvements and utilities at or near the work site and on adjacent property including those that are the property of a third party from failure to comply with the requirements and reasonable care while performing the work

4.3.3 The contractor shall under regulations prescribed by the Contracting Officer to use only the established approved roadways. When materials or equipment are transported, vehicles must not exceed loading capacity recommended by manufacturer and local or state laws to include the load limit on the upper parking garage deck. When it is necessary for the contractor to cross curbs or sidewalks the contractor shall protect them from damage

4.3.4 It is the responsibility of the contractor to repair suitably or replace all damaged property due to contractors’ negligence

4.4 Changes to the Statement of Work

4.4.1 Any changes to this SOW shall be authorized and

approved only through written correspondence from the CO. A copy of each change will be kept in a project folder along with all other products of the project. Costs incurred by the contractor through the actions of parties other than the CO shall be borne by the contractor. 35

5 Scheduling, Phasing, and Working Hours

5.1 Schedule of Contract

5.1.1 Contractor shall submit a Critical Path Method (CPM)

schedule for BOTH Design phase and Construction phase with estimated dates and itemized cost of work to the Contracting Officer for review and approval before Notice to proceed. 35

5.1.2 The contractor will be required to provide the Contracting Officer with a comprehensive phasing plan to perform this contract. The contractor will be required to update this plan on a weekly basis to provide the VAMC management team with an accurate status of the work. A two-week notice to the Contracting Officer will be needed for approval prior to acceptance and authorization of all changes to the project schedule

5.2 Performance Period

5.2.1 The contractor shall complete the work required under this scope in 200 calendar days or less from date of award. Extensions may be granted as directed by project VAMC management team. If the contractor proposes an earlier completion date, and the Government accepts the contractor’s proposal, the contractors proposed completion date shall prevail

5.2.2 Work at the Government site shall not take place on

Federal holidays or weekends unless authorized by the VAMC project management team. 35

5.2.3 The contractor shall not commence performance of the

tasks in this scope until the VAMC has conducted a kickoff meeting or has advised the contractor that such a meeting has been waived

5.3 Design Schedule

5.3.1 Design schedules shall be submitted to the VA as a

Microsoft Projects file at the beginning of the Notice to Proceed, with each invoice for payment and shall never be more than 4 weeks old. Time frames below are calendar days. Any requested adjustment to timeline shall be submitted to Contracting in writing: 35

5.3.2 Design-Build Team A/E will schedule a Pre-Construction

Meeting with all pertinent VA personnel for final drawing approval before construction start, within 14 calendar days of receiving Government acceptance of 100% drawings. 37

5.4 Phasing of Construction

5.4.1 Project construction phase will begin ONLY AFTER Design completion and Government acceptance

5.4.2 The contractor will be required to provide the Contracting Officer a comprehensive schedule to perform this project. A two week notice to the Contracting Officer will need to be approved prior to any changes affecting the schedule. 37

5.4.3 Seventeen (17) Days notice is also required for any

closures, disruptions installation, etc. that will impact normal daily operations such as blocking off areas. Utility Outages, including disruption of fire alarms, must be requested by the Contractor at least 17 calendar days in advance

5.4.4 During the construction phase the Contractor shall perform the work at the site from Monday through Friday DURING normal business hours, 7:00 AM to 3:30 PM. The contractor shall have access to the site for performance of the work beyond these hours, during Federal Holidays and weekends with prior approval by COR. All work hours beyond these hours MUST be coordinated with the project’s COR. All work performed during WHEN hours (Weekends, Holidays, Evenings and Nights) so as not to interfere with normal Hospital functions

5.4.5 All submittals will be returned to the Contractor within two

(2) weeks of submission. Disapproved submittals are not reason for additional time or delay claim for the Contract

6 Infection control and Safety Measures

6.1 Infection Control Risk Assessment

6.1.1 The A/E Firm will be responsible to work with the VA COR / Safety Department / and Infection. Prevention to develop the “Construction Safety, Infection Prevention and Control Risk Assessment”, as required by VHA Directive 7715 “SAFETY AND HEALTH DURING CONSTRUCTION” The A/E will be given blank Risk Assessment forms to be completed and will allow for review and discussion at each design phase of the project. If the design has multiple phases, or work performed in multiple areas, a separate Assessment needs to be completed for each phase or area. These forms will be included in the specifications and are a part of the design submission requirements

6.2 Interim Life Safety Measures Evaluations

6.2.1 The A/E firm will be responsible to identify areas in their design that will require Interim Life Safety Measures in accordance with the latest - The Joint Commission (TJC) Hospital Standard LS.01.02.01. The A/E will clearly define areas requiring Interim Life Safety Measures and the necessary precautions needed. Along with the requirement for Interim Life Safety Measures, the A/E will work with the COR and Safety Department to identify the needs, as well as identify the responsibilities of the Interim Life Safety Measures. These will be clearly defined in both the Specifications and on the Drawings

7 Design Requirements

7.1 Codes and Standards

7.1.1 Project design shall be in compliance with applicable

standards and codes described in VA Program Guides and design materials included or referenced in the solicitation materials. See Resources

7.1.2 In the design of new building and alteration work under this contract, the Design-Build Team A/E shall consider all requirements (other than procedural requirements) of:

7.1.2.1 Zoning laws

7.1.2.2 Environmental and erosion control regulations

7.1.2.3 Laws relating to landscaping, open space, minimum

distance of a building from the property line, maximum height of a building, historic preservation, and esthetic qualities of a building. Also similar laws, of the State and local political division, which would apply to the building if it, were not to be constructed or altered by the U.S. Government

7.1.3 The design-build team a/e shall provide prompt, written notification to the contracting officer concerning conflicts with, or recommended deviations from codes, laws, regulations, standards, and opinions of review officials.

No work altering or increasing the scope of this contract shall be undertaken prior to receipt of written approval from the contracting officer

7.1.4 The Design-Build Team A/E shall advise the Contracting

Officer of any variances with the applicable Department of Labor, Occupational Safety and Health Standards, for occupancy requirements

7.1.5 The Design-Build Team A/E shall consult with appropriate officials of the Federal, state, and political subdivision, and submit plans under the rules prescribed by those reviewing authorities. The A/E and VA shall give due consideration to the recommendations of the referenced building officials. VA will also permit inspection by the officials described above during the construction period in accordance with the customary schedule of inspections in the locality of the building construction. Such officials shall provide VA with a copy of the schedule before construction begins or give reasonable notice of their intention to inspect before conducting an inspection

7.1.6 No action may be brought against the Design-Build Team

A/E or VA and no fine or penalty may be imposed for failure to carry out any of the previously described recommendations of Federal, state, or local officials. The VA and its contractors, shall not be required to pay any amount for any action taken by a state or political division of a state in carrying out functions described in this article, including reviewing plans, carrying out on-site inspections, issuing permits, and making recommendations

7.2 Certified Independent Third-Party Safety Professional

(CITP): 39

7.2.1 The Design Build Contractor is responsible to obtain a

CITP to review drawings in refence to NFPA Life Safety and Fire Protection Compliance per VHA Directive 7712

7.2.1.1 In each submission, the DB Contractor shall incorporate all material specified and all revisions according to comments made by the Department of Veterans Affairs, as well as the CITP

7.2.1.2 For the final construction documents, the DB Contractor will be required to submit written documentation, signed by the CITP that the design has been reviewed to be compliant with Statement of Work

7.3 Professional Licensing

7.3.1 The Design-Build Team A/E who prepares the construction documents shall be a professional architect or engineer licensed in the State of Florida. 39

7.3.2 The professional seal indicating such license by the state shall appear on the final construction documents. The architect whose seal is shown will be known as the Architect of Record. The Design-Build Team A/E shall certify compliance with the VA RFP and all applicable codes

7.4 Review Meetings

7.4.1 A review meeting to resolve design issues will be held for each design review package submitted. The meeting will include discussion of VA comments on functional relationships and technical peer review comments (by others). 39

7.4.2 Participants will include VAH Staff and Design-Build Team A/E members as appropriate for the specific package to be reviewed and others. The Design-Build Team A/E members will each allow for (1) full day for each package design review meeting. 39

7.4.3 The DB team shall allow a minimum of fourteen (14)

calendar days for each review cycle. A cycle includes:

7.4.3.1 The VA’s receipt of the design review submission package.

7.4.3.2 The review meeting

7.4.3.3 DB teams receipt of comments from the VA, either

electronically, by fax, or by hard copy delivery

7.4.4 Coordination of the review meeting schedules will be the responsibility of the VAH PM/COR (for the VA) and the Design-Build Team A/E Project Manager (for the Design-Build Team A/E). See Quality Assurance/Quality Control. 40

7.5 Review Submissions

Reference Program Guide, PG-18-15, Volume C for minimal submission requirements for contract documents specified in the Design Build A/E contract. See Appendix B

7.5.1 Design Development (DD) 65%

7.5.1.1 Design Development (DD) 65% Submission package shall

meet the minimum requirements set forth in Program Guide, PG-18-15, Volume C, of both Schematic and Design Development

7.5.1.2 Submission package shall include Basis of Design

description for each area of work

7.5.1.3 Submission package shall include proposed phasing of

construction work for each area of work

7.5.1.4 Submission package shall include Specifications Index and each specification proposed to be used. Specifications shall be edited to the proper level of development. 40

7.5.1.5 Drawings

7.5.1.6 Estimate

7.5.2 Construction Documents (CD1) 95%

7.5.2.1 Final approved Design Development documents shall be

the basis for the development of the Construction Documents phase

7.5.2.2 Submission package shall meet the minimum requirements set forth in Program Guide, PG-18-15, Volume C, for Construction Documents

7.5.2.3 Specifications Index and each specification proposed to be used shall be fully edited. See Construction Specifications

7.5.2.4 Drawings

7.5.2.5 Estimate

7.5.3 Construction Documents (CD2) 100%

7.5.3.1 The final construction document submission package will be submitted by the Design-Build Team A/E for approval by the VA after completion of the 95% review cycle. The VA will have 14 calendar days to take approval action.

7.5.3.2 The final construction documents submission package will include a full set of construction documents including all disciplines/packages

7.5.3.3 The final construction documents submission package will incorporate all VA supplied comments from the earlier 65%, and 95% submission package reviews and will comply with the VA requirements

7.5.3.4 If the final construction documents submission package is not complete a post submittal may be required, the cost of which will be borne by the Design-Build Team A/E. 41

7.5.3.5 The approved final construction documents include such details that the project can be constructed and will be used for construction of the project. 41

7.5.3.6 The (100%) set of drawings will be the final set of drawings that will be used for construction and stamped by engineer and architect of record, licensed in the State of Florida

7.6 Construction Drawings Preparation

7.6.1 The Design-Build Team A/E shall prepare and submit

complete construction documents for review and approval by the VA in accordance with standard professional practice and prevailing codes

7.6.2 The documents may be divided into multiple review

submission packages. The VA will review as many as six (6) package submissions

(examples: demolition, civil, architectural, structural, mechanical, Electrical, plumbing etc.) To facilitate the start of construction

7.6.3 All submission packages will be reviewed at Design

Development (65%), Construction Documents (95%) and Final Documents (100%) completion stages. The (100%) review submission packages will incorporate the final review comments from the (95%) review. If any package is not complete for the required stage a post review may be required, the cost of which will be borne by the DB Team. 41

7.6.4 Each review submission package shall include 3 hard copy sets (1 Full Size & 2 Half Size) and 1 PDF set on CD-ROM. The package will include an index of drawings (by sheet number and title) and specifications (by section number and title) submitted. The packages will be distributed to the VA Project’s COR, the VA CO. And others as determined to be appropriate by the VA

7.6.5 Particular attention is called to CD4, Symbol Identification of Contract Drawings. Equipment symbols shall be in accordance with PG-18-6, Equipment Reference Manual (previously List of Equipment Symbols, H-08-6)

7.6.6 Standard Drawing Details, in accordance with PG-18-4, shall be utilized to the greatest extent practicable

7.6.7 Drawings General Requirements:

7.6.7.1 Structural drawings: including foundation plans, framing plans, schedules, and details, including general notes and all calculations

7.6.7.2 Architectural drawings: including floor plans, building sections, wall sections, reflected ceiling plans, and other details

7.6.7.3 Fire protection drawings: including floor and roof plans, riser diagrams, equipment schedules, and details, including general notes calculations and all related calculations

7.6.7.4 Plumbing drawings: including floor and roof plans, riser diagrams equipment schedules, plumbing fixture schedules, and details, including general notes, and all related calculations

7.6.7.5 HVAC drawings: including floor and roof plans, one-line flow diagrams, equipment schedules, and details, including general notes and all related calculations. Also provide sections for mechanical equipment rooms and sequence of operation for all HVAC equipment

7.6.7.6 Electrical drawings: including site demolition plans, site, floor and roof plans (power, lighting, and other systems), one-line diagrams, panel schedules, equipment schedules, light fixture schedules calculations and details. .. 42

7.7 Construction Specifications

7.7.1 Project specifications shall include specifications for all products, materials, equipment, methods, and systems shown on the construction drawings in accordance with standard professional practice and the VA requirements. The specification submitted for review shall include:

7.7.1.1 The name of the manufacturer, the product name, model number, or other identification as appropriate to clearly identify the product that will be used in the construction of the project;

7.7.1.2 Other data as appropriate to clearly identify the product that will be used in the construction of the project i.e. shop drawings, product data, and samples as required by the VA documents; and

7.7.1.3 The required stamp of the licensed architect or engineer of record will be considered as certification of compliance with the project’s requirements. 43

7.7.2 Upon Contractor review of the TIL Specifications and

Design Guidelines associated with the Project Scope of Work, the Design-Build Team A/E shall be responsible to prepare and submit for Government review and acceptance a full set of specifications (2 hard copies, 2 electronic), specific to the project, from the Master Specifications located in the TIL. The Specifications shall be contractor modified to include VA Guidelines and Code requirements consistent with NFPA, IBC, FBC, FGI Guidelines for Design and Construction of Health Care Facilities. 43

7.7.3 In addition to the Project Specific Specifications, the Contractor shall submit a binder of product cut sheets, MSDSs, and all required Contract submittals. 43

7.8 Electronic Media

7.8.1 Design review submission drawings and final Construction Document submission drawings will be executed in electronic format AutoCAD version 2020 or backwards compatible format

7.8.2 The drawings included will be available to the Design-Build Team A/E team in electronic format in AutoCAD version 2020 and PDF format for use in preparing the construction drawings if possible. Since data stored on electronic media can deteriorate undetected or be modified without the Architect/Engineer’s knowledge, the CAD drawing files are provided without warranty or obligation on the part of the Architect/Engineer as to accuracy or information contained in the files. The user shall independently verify all information in the files.

Any user shall agree to indemnify and hold the Architect Engineer harmless from any and all claims, damages, losses, and expenses including, but not limited to, attorney’s fee arising out of the use of the CAD drawing files

7.8.3 Design review submission specifications, final Construction Document submission specifications and other 8 1/2 by 11 formatted material will be executed in electronic format Microsoft Word

7.8.4 The specifications included shall be available to the

Design-Build Team A/E in electronic format in Microsoft Word, for use in preparing the construction specifications. Since data stored on electronic media can deteriorate undetected or be modified without the Architect/Engineer’s knowledge, the CAD version 2018 drawing files are provided without warranty or obligation on the part of the Architect/Engineer as to accuracy or information contained in the files. The design builder shall independently verify all information in the files and shall agree to indemnify and hold the Architect Engineer harmless from any and all claims, damages, losses, and expenses including, but not limited to, attorney’s fee arising out of the use of the electronic files

7.8.5 The construction record drawings shall be completed in at least AutoCAD version 2020 and backward compatible format. Designer/contractor will submit an AUTOCAD copy (as build drawings) after the completion of the project and before close out to the VA for engineering records and update tracking purposes. 44

7.8.6 Construction shop drawings are required to be completed in AutoCAD. 44

7.9 Quality Assurance/Quality Control

7.9.1 To reduce design errors and omissions, the Design-Build Team A/E shall develop and execute a QA/QC plan that demonstrates the project plans and specifications have gone through a rigorous, thorough review and coordination effort. 44

7.9.2 Within 2 weeks of receipt of Notice to Proceed, the Design- Build Team A/E will submit a detailed QA/QC plan describing each QA/QC task that will be taken during the development of the various design submission packages and the name of the Design-Build Team A/E member responsible for QA/QC

7.9.3 Upon its completion each task shall be initialed and dated by the responsible Design-Build Team A/E member

7.9.4 A 100% completed QA/QC plan shall be submitted with the final construction document submission package

8 Construction Requirements

8.1 Quality Control Plan:

8.1.1 The contractor shall prepare establish and maintain an

effective quality control (QC) system. QC consists of plans, procedures, and organization necessary to produce an end product which complies with the Contract requirements. 44

8.1.2 The project superintendent will be held responsible for the quality of work and is subject to removal by the Contracting Office or Authorized designee for non-compliance with the quality requirements specified in the Contract.

8.2 DB A/E Construction Period Services

8.2.1 Pre-Construction Meeting

8.2.1.1 The DB A/E, as part of the Design-Build Team A/E, shall participate in the pre-construction meeting with the VA and DB Contractor. The DB A/E shall be prepared to respond to the VA concerns and shall provide overview of the design. 45

8.2.2 Site Visits & Inspections

8.2.2.1 During Construction Period Services, the DB A/E shall visit the job site as appropriate to the stage of construction to determine in general if the work is being performed in a manner indicating that the work, when completed, will be in accordance with the working drawings

8.2.2.2 During the construction period the DB A/E shall make

weekly visits to the project site when requested by the COR. The COR may also request visits for special purposes. Only registered architects and engineers thoroughly familiar with the project may make these site visits. The COR has the prerogative to determine the professional discipline(s) required for any visit. The DB A/E shall observe the construction, advise the COR of any deviations or deficiencies or solutions to issues discussed. A site inspection report which includes the purpose of the inspection, items reviewed, deficiencies observed, recommendations and additional actions required, shall be furnished to the COR within three (3) workdays following the site visit date

8.2.3 Project Record Drawings

8.2.3.1 The Design-Build Team A/E will maintain a set of

construction documents (field as-built drawings) to record actual construction changes during the construction process. The project record drawings will be always available for review by the VA

8.2.4 Shop Drawings and Submittals

8.2.4.1 The DB A/E shall check government furnished and/or the contractor's shop drawings, detail drawings, schedules, descriptive literature and samples, testing labor-laboratory reports, field test data and review the color, texture and suitability of materials for conformity with construction documents. The DB A/E shall recommend approval, disapproval, or other suitable disposition to the VA. The VA will have final approval authority

8.2.4.2 The DB A/E shall evaluate the submittals with reference to any companion submittals that constitute a system. When necessary, the DB A/E will request the Contractor to submit related components of a system before acting on a single component. Should this procedure be inappropriate, the DB A/E shall review all prior submittals for related components of the system before acting on a single component. 45

8.2.4.3 The DB A/E may be required to hold joint reviews with the VA technical staff and /or the Contractor on complicated system submittals. The DB A/E shall notify the VA COR in writing of any and all deviations from the requirements of the construction documents that he has found in the submittals

8.2.5 Inspections and Testing

8.2.5.1 DB A/E shall be present during one (1) pre-Final inspection and one (1) Final inspection of Work and shall generate Punch List and forward the list to the VA with explanations of found deficiencies and/or omissions in work, and recommended correctives

8.2.5.2 DB A/E shall review and approve or take other appropriate action on test reports and Punch List items to be completed or corrected. DB A/E shall approve or disapprove test reports and forward findings to the VA for final disposition. DB Team shall forward approved inspection and testing document or lists to the VA for final disposition

8.3 Submittals and Shop Drawings

8.3.1 A submittal is information submitted for VA review to

establish compliance with the contract documents

8.3.2 Submittals are to be scheduled, submitted, reviewed, and approved prior to the acquisition of the material or equipment. Coordinate scheduling, sequencing, preparing, and processing of submittals with performance of work so that work will not be delayed by submittal processing. Allow time for potential resubmittal. 46

8.3.3 All submittals are required to be approved prior to the start of the specified work activity

8.3.4 All submittals will be returned to the Contractor within two

(2) weeks of submission. Disapproved submittals are not reason for additional time or delay claim for the Contract

8.4 Safety

8.4.1 Contractors’ personnel are required to have completed up to date OSHA-approved 10-hour construction worker course. The onsite general superintendent/supervisor is required to have completed up to date 30-hour OSHA-approved construction course prior to working on site

8.4.2 Contractor to provide the Contracting Officer with a copy of the OSHA certificates prior to executing work for the Veterans Administration. In addition, Contractor shall provide submittals for contract construction or renovation work which includes the names, qualifications, and training dates for Contractors Competent Persons (CP), who has been designated to administer the site-specific safety program as well as the CP for all other activities as required by OSHA regulation 29 CFR 1926.32 (such as scaffolds, cranes, etc. The VA’s CP does not take the place of Contractors CP nor act in its behalf. The VA CP determines if the Contractor is meeting the VA standards and contractual requirements for safety and OSHA compliance. When these standards and contract requirements are not being met, the VA COR and or CP will take immediate action to prevent injury, non-compliance, and or property damage and the Contracting Officer will be notified immediately. The Contractor shall submit an Activity Hazard Analysis and an Accident Prevention Plan as per FAR 52.236-13 prior to commencement of site activities. The government Shall have 21 calendar days to review the AHA and APP.

Contractor is to provide Safety personnel (flagman), safety signs, cones, etc. during any activity within the of the normal traffic pattern or when deemed necessary by the

COR. 47

8.4.3 Contractor employees shall be required to maintain their appearance, including a shirt bearing a company logo

8.4.4 Contractor to adhere to the latest COVID precautions as directed by the VA Medical Center West Palm Beach

9 Estimate Requirements

9.1 Cost Estimates

9.1.1 Cost estimates shall be developed in strict conformance with VA’s Manual for Preparation of Cost Estimates & Related Documents for VA Facilities (March 8, 2011). http://www.cfm.va.gov/til/dManual/dmCost.pdf

10 Reporting Requirements

10.1 Progress Reports

10.1.1 The contractor shall provide the COR with monthly written progress reports. These are due to the COR by the second workday following the end of each calendar month, throughout the project's duration

10.1.2 The progress report shall cover all work completed during the preceding month and shall present the work to be accomplished during the subsequent month. This report shall also identify any problems that arose, along with a statement explaining how the problem was resolved

10.2 Progress Meetings

10.2.1 Progress meetings shall be held to discuss progress of work in accordance to schedule and quality control requirements

10.2.2 Contractor and COR shall agree to date and time as well as re-occurrence of the progress meetings

10.2.3 Contractor shall lead and record meeting minutes for all progress meetings. 48

11 Government Furnished Information

12 Resources

12.1 VA standards and Publications

12.1.1 Office of Construction & Facilities Management Site Map:

http://www.cfm.va.gov/sitemap.asp

12.1.2 The Technical Information Library (TIL):

http://www.cfm.va.gov/TIL/

12.1.2.1 Master Construction Specifications Index (PG-18-1)

12.1.2.2 Design and Construction Procedures (PG-18-3)

12.1.2.3 VA Standard Details and CAD Standards (PG-18-4)

12.1.2.4 Equipment Guide List (PG-18-5)

12.1.2.5 Equipment Inspection Manual (Program Guide 7610.2) .. 48

12.1.2.6 Equipment Reference Manual (PG-18-6)

12.1.2.7 Space Planning Criteria (PG-18-9)

12.1.2.8 Design Manuals (by discipline) (PG-18-10)

12.1.2.9 Design Guides (graphical, by function) (PG-18-12)

12.1.2.10 Barrier Free Design Guide (PG-18-13)

12.1.2.11 Room Finishes, Door and Hardware Schedules (PG-18-14)

12.1.2.12 Minimum Requirements for A/E Submissions (PG-18-15)

12.1.2.13 Environmental Planning Guidance (PG-18-17)

12.1.2.14 HVAC Design Manual for Hospitals Amendment B

12.1.2.15 Lighting Study

12.1.2.16 Design Alerts

12.1.2.17 Quality Alerts

12.1.2.18 VA Signage Design Guide

12.1.2.19 Fire Protection Design Manual – Latest Edition

12.1.2.20 Cost Estimating

12.1.2.21 Physical Security Design Manuals for VA Facilities – Mission Critical Facilities (VA Handbook 0730)

12.1.2.22 Information Security Handbook VA 6500

12.1.2.23 Energy Reduction Manual (First Draft)

12.1.2.24 VA Office of Facilities Management citations of the AIA design standards 49

12.1.3 VA Office of Health and Safety (OHS):

http://www1.va.gov/vasafety/

12.1.3.1 Construction Infection Control Risk Assessment

Memorandum 49

12.1.4 Other design and construction standards and publications that shall be applied to this work includes, but are not limited to:

12.1.4.1 American Society of Heating, Refrigerating and Air-

Conditioning Engineers Manual (ASHRAE)

12.1.4.2 National Fire Protection Association (NFPA) Codes &

Standards - www.nfpa.org

12.1.4.3 OSHA Rules and Regulations

12.1.4.4 International Building Code (ICC) latest edition

12.1.4.5 Life Safety Code (NFPA 101) latest edition

12.1.4.6 The Joint Commission (TJC) Accreditation manual (latest edition) 49

12.1.4.7 Sustainable Design Requirements (01 81 11)

12.1.4.8 Construction Waste Management (01 74 19)

12.1.5 Guidelines for Design and Construction of Health Care

Facilities, Latest Edition, published by The Facilities Guidelines Institute (FGI).

http://www.fgiguidelines.org/

12.1.6 Physical Security Standard, compliance with Medical

Center Policy 138-3 and VHA Handbook 0730/2 dated May 27, 2010 “Space Key Control”. 50

12.1.7 Plumbing System Design & Water Treatment/Design to

prevent Legionnaires. VA Plumbing Design Manual and VHA Directive 2008-010, PREVENTION OF LEGIONEELA DISEASE, and VHA Directive 2009-009, DOMESTIC HOT WATER TEMPERATURE LIMITS FOR LEGIONELLA

PREVENTION AND SCALD CONTROL

12.2 Code Notes

12.2.1 NFPA 101 primarily addresses life safety and fire

protection features while the IBC addresses a wide range of considerations, including, but not limited to, structural strength, stability, sanitation, adequate light and ventilation, and energy conservation. VA buildings must meet the requirements of NFPA 101 and documents referenced by NFPA 101 in order to comply with the accreditation requirements of the joint Commission. Therefore, systems shall comply with the requirements of the latest edition of NFPA 101 and documents referenced therein. 50

12.2.2 Conflicts between Nationally Recognized Codes and

Standards and VA Requirements: Should a conflict exist between VA requirements and VA adopted nationally recognized codes and standards, the conflict shall be brought to the attention of the VA. The resolution of the conflict shall be made by the authority having jurisdiction for the VA to ensure a consistency system wide

12.2.3 Design Deviations from VA Standards: When proposing a

variation, deliver a written request to the Contracting Officer who will render decision after discussing with COR. Documentation will include the nature and features of the variation and why the variation is desirable and beneficial to the Government. If lower cost is a benefit, also include a high magnitude cost comparison

13 Confidentiality and Nondisclosure

INFORMATION REGARDING BIDDING MATERIAL, BID GUARANTEE AND BONDS

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

2.1 52.216-1 TYPE OF CONTRACT (APR 1984)

2.2 52.222-5 CONSTRUCTION WAGE RATE REQUIREMENTS—SECONDARY SITE

OF THE WORK (MAY 2014)

2.3 52.222-23 NOTICE OF REQUIREMENT FOR AFFIRMATIVE ACTION TO ENSURE

EQUAL EMPLOYMENT OPPORTUNITY FOR CONSTRUCTION (FEB 1999)

2.4 52.225-10 NOTICE OF BUY AMERICAN REQUIREMENT—CONSTRUCTION

MATERIALS (MAY 2014)

2.5 52.228-1 BID GUARANTEE (SEP 1996)

2.6 52.228-17 INDIVIDUAL SURETY—PLEDGE OF ASSETS (BID GUARANTEE)

(FEB 2021)

2.7 52.233-2 SERVICE OF PROTEST (SEP 2006)

2.8 52.236-27 SITE VISIT (CONSTRUCTION) (FEB 1995) ALTERNATE I (FEB 1995)

2.9 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

2.10 VAAR 852.228-72 ASSISTING SERVICE-DISABLED VETERAN-OWNED AND

VETERAN-OWNED SMALL BUSINESSES IN OBTAINING BONDS (DEC 2009)

2.11 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018)

2.12 PARTNERING

REPRESENTATIONS AND CERTIFICATIONS

3.1 52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (DEC 2022) ... 58

3.2 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

3.3 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

3.4 52.209-13 VIOLATION OF ARMS CONTROL TREATIES OR AGREEMENTS—

CERTIFICATION (NOV 2021)

GENERAL CONDITIONS

4.1 52.204-19 INCORPORATION BY REFERENCE OF REPRESENTATIONS AND

CERTIFICATIONS (DEC 2014)

4.2 52.204-23 PROHIBITION ON CONTRACTING FOR HARDWARE, SOFTWARE,

AND SERVICES DEVELOPED OR PROVIDED BY KASPERSKY LAB AND OTHER

COVERED ENTITIES (NOV 2021)

4.3 52.209-9 UPDATES OF PUBLICLY AVAILABLE INFORMATION REGARDING

RESPONSIBILITY MATTERS (OCT 2018)

4.4 52.211-10 COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK

(APR 1984) ALTERNATE I (APR 1984)

4.5 52.219-14 LIMITATIONS ON SUBCONTRACTING (OCT 2022)

4.6 52.219-28 POST-AWARD SMALL BUSINESS PROGRAM REREPRESENTATION

(OCT 2022)

Scope of Work DB Upgrade and Repair Various Site Conditions Project 548-22-118

4.7 52.222-35 EQUAL OPPORTUNITY FOR VETERANS (JUN 2020)

4.8 52.222-40 NOTIFICATION OF EMPLOYEE RIGHTS UNDER THE NATIONAL

LABOR RELATIONS ACT (DEC 2010)

4.9 52.223-99 ENSURING ADEQUATE COVID-19 SAFETY PROTOCOLS FOR

FEDERAL CONTRACTORS (OCT 2021) (DEVIATION)

4.10 52.225-9 BUY AMERICAN—CONSTRUCTION MATERIALS (OCT 2022)

4.11 SUPPLEMENTAL INSURANCE REQUIREMENTS

4.12 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

4.13 52.222-36 EQUAL OPPORTUNITY FOR WORKERS WITH DISABILITIES (JUN

2020)

4.14 VAAR 852.201-70 CONTRACTING OFFICER'S REPRESENTATIVE (DEC 2022)

4.15 VAAR 852.211-72 TECHNICAL INDUSTRY STANDARDS (NOV 2018)

4.16 VAAR 852.215-70 SERVICE-DISABLED VETERAN-OWNED AND VETERAN-

OWNED SMALL BUSINESS EVALUATION FACTORS (OCT 2019)

4.17 VAAR 852.215-71 EVALUATION FACTOR COMMITMENTS (OCT 2019)

4.18 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2018)

4.19 VAAR 852.236-71 SPECIFICATIONS AND DRAWINGS FOR CONSTRUCTION

(APR 2019)

4.20 VAAR 852.236-79 CONTRACTOR PRODUCTION REPORT (APR 2019)

4.21 VAAR 852.236-80 SUBCONTRACTS AND WORK COORDINATION (APR 2019)

4.22 VAAR 852.242-70 GOVERNMENT CONSTRUCTION CONTRACT

ADMINISTRATION (OCT 2020)

4.23 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020) 111

4.24 VAAR 852.243-70 CONSTRUCTION CONTRACT CHANGES—SUPPLEMENT

(SEP 2019)

4.25 IT CONTRACT SECURITY

DESIGN BUILD SPECIFICATIONS

4.26 SCHEDULE OF…