36C24823R0047_1.docx

SUBJECT*

FY23: NRM Tier 1 (PROJ: 546-23-111) A/E Re-pipe Natural Gas Lines and Steam Pipe Insulation

GENERAL INFORMATION

Miami VA Healthcare System

Bruce W. Carter VA Medical Center

1201 NW 16th Street

Miami FL

CONTACT INFORMATION

Network Contracting Office 8 (NCO 8) Miami VA Healthcare System 1201 NW 16th Street Miami FL 33125

POINT OF CONTACT*

Contracting Officer Duwane B. Snyder Duwane.Snyder@va.gov 305-339-0404

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

Presolicitation Notice Presolicitation Notice Please see Draft Statement of Work below.

Presolicitation Notice

A&E Statement of Work “Re-pipe Natural Gas lines and Steam Pipe Insulation- Miami VA Healthcare System” Project 546-23-111

I. General Requirements

The Miami VA Healthcare System is seeking professional design services from an Architect & Engineer (A&E) firm to develop Construction documents and perform Construction Period Services (CPS). The A&E shall provide all necessary architectural and engineering design services as required to prepare the study, 100% design drawings and specifications, peer to peer reviews, technical evaluations and reports, and a cost estimate for the study and design for the replacement of the natural gas/steam lines and steam pipe insulation located at 1201 NW16th street, Miami, Florida 33125 in buildings one (1), seven (7), and ten (10).

The A&E will be given written information; participate in project planning meetings, pre-bid meeting, and pre-construction meeting as required; communicate with designated VA personnel via telephone or electronic mail; and is expected to coordinate so that the final documents include all requirements in accordance with industry standard practices, VA standards, VA design manuals, and review comments.

The AE shall provide competent design and construction period services utilizing individuals who are adequately knowledgeable of the various design disciplines including but not limited to architectural and engineering of structural, mechanical, electrical, and special systems as required by the project. Changes in personnel from those who are proposed in negotiations, interviews, kick-off meeting, and/or AE submission forms shall be approved in writing.

II. STATEMENT OF OBJECTIVES:

This project will address the facility existing natural gas manifolds which are leaking gas, in poor condition and need to be replaced. The existing gas piping has reached their life expectancy and needs to be replaced. The A/E shall provide a design that will correct all gas leaks and gas pipe replacement. In addition, steam pipe insulation is in bad condition and needs to be replaced.

The design of this project will address, but not be limited to, the following items:

1. Perform a technical evaluation of the existing site conditions, paying special attention to existing structural systems, utilities, and building operations.

2. Perform design calculations for a new gas pipe system.

3. Provide design of demolition of all existing gas piping lines and steam pipe insulation.

4. Establish additional programming requirements for the design project by collecting information from the designated VA personnel.

5. All deficiencies discovered will be reported along with a proposed solution to correct the deficiencies during the design phase.

6. Design a new gas piping system including manifolds. Design drawings shall be provided in Auto Cad files and American National Standers Institute (ANSI) B (11 x 17) size.

7. Provide emergency power for critical pumps or equipment if necessary.

8. The gas piping system design analysis shall be performed per National Fire Protection Association (NFPA), all applicable Codes and VA standards.

9. The A/E shall take into consideration all necessary life safety measures and infection control as well as hospital flow when designing the construction phases.

10. Provide a construction cost estimate for the design drawings.

11. The A/E shall be responsible for physically identifying existing Gas and Steam pipelines including equipment locations.

12. The A/E shall comply with all NFPA, Plumbing Codes, Gas Codes, Steam Codes and VA standards codes that apply for new gas and steam systems installations.

13. All walls or slab penetrations for new work shall comply with latest NFPA Codes.

14. The A/E design team shall include temporary solutions to support continuity to Gas/Steam system in Building 1, 7 and 10 as part of the design construction estimate.

The following is a list of some of the areas and equipment that may be needed to be evaluated and is included in the Statement of Work: Building 1, 7 and 10- Gas and Steam lines.

Some of this activity will require shutdowns. All system impairment requests shall be coordinated with the project Contracting Officer Representative (COR) or Contracting Officer (CO).

The detailed project design shall begin with the above-mentioned intense on-site survey and collection of previous project data.

All designs shall incorporate all architectural and engineering disciplines necessary to provide a complete and functional design. Designs shall be in accordance with all applicable requirements of NFPA, Environmental Protection Agency (EPA), American National Standards Institute (ANSI), Occupational Safety and Health Administration (OSHA), National Plumbing Code (NPC), National Electric Code NEC), National Gas Codes (NGC), American Society of Heating, Refrigeration and Air-Conditioning Engineers (ASHRAE), National Safety Code (NSC), VA Specifications, VA Construction Standards, VA Design Handbooks, etc. and all applicable local, state, and federal regulations and standards.

Existing drawings will be made available to the A&E. However, their accuracy shall be field verified by the A&E and all consulting firms as part of investigative services.

The A&E shall be required to perform all necessary site survey work such as verifying record drawings. The following investigative work shall be included within the scope of this project:

1. Provide all Engineer investigative work for application to this project including but not limited to gas and steam system, electrical testing, structural analysis and any other test or study required to complete this project. Verify existing conditions to ensure the accuracy of the design and verify location of all utilities below and above the work area prior to necessary excavations.

2. Field verify VA furnished drawings to ensure A&E design is accurate. It is the A&E’s responsibility to determine existing conditions and to base the design on this information.

3. Materials to be furnished to the A&E by the VA – The following shall be furnished to the A&E upon request:

a. VA Engineering Service will provide the A&E with all applicable drawings for the project. The accuracy of the paper copies of drawings is not guaranteed and shall be used only for general information. Actual conditions must be field verified by the A&E and all consulting firms.

b. All VA standards, specifications, space planning criteria, equipment & design guides list and design submission guidelines can be obtained by accessing the World Wide Web at the following address:

http://www.cfm.va.gov/TIL/

III. SUBMISSIONS OF DOCUMENTS

The submissions will be reviewed for completeness against the A&E design submission requirements (PG-18-15 Volume C). The following specifies the documents, required to be submitted by the A&E to Engineering Service, for each scheduled review.

A. Construction Documents:

1. General

a. Period of Performance is two hundred seventy five (275) days after issuance of the Notice to Proceed (NTP).

b. The A&E shall be required to make a formal presentation in person at the 100% and final design review.

c. The A&E shall take written minutes of all design review meetings, participate in the pre-bid and pre-construction meetings, site visits, and any other site investigation meeting and provide copies of those minutes to the VA within five (5) working days after the meeting.

d. The overall design shall include all calculations, Computer-Aided Drafting and Design (CADD) drawings, plans and specifications in conformance with recognized standards i.e., NEC, Underwriters Laboratories (UL), NFPA, The Joint Commission (JCAHO), VA Construction Standards, and other references indicated above. The most stringent standard shall be utilized.

e. In each submission, the A&E shall incorporate all material specified and all revisions according to comments made by either the Medical Center, Network Safety & Fire Protection Engineer, or VA Headquarters wherever applicable.

2. 50% Review/ First Review – two (2) sets of specifications, three sets of CADD drawings, cost estimates, and design calculations.

a. Submittal Letter: The A&E shall provide a submittal letter addressed to the Chief of Planning & Analysis (P&A) Service stating documents submitted for 50% review.

b. Specifications: The A&E shall provide a full set of project specifications, including “General Requirements,” reflecting 50% of completed construction documents.

c. Drawings: The A&E shall provide one (1) full size and two (2) (11”x17”) size sets of project drawings produced on a CADD system. CADD files shall be compatible with AutoCAD 2020 or later. This shall include:

1. A title sheet with drawing index and department index for all drawings.

2. Measured drawings of existing systems, utilities and facilities to be demolished or retained.

3. New work to be performed including all involved disciplines, details sections, notes, legend, tables and any other necessary information to complete the project.

4. Phasing drawing(s) including, but not limited to, traffic impact works for outside projects, temporary relocation of services/equipment during construction, and any other phasing coordination. This drawing shall be included in the final bid documents.

d. Cost Estimate: The A&E shall provide a current detailed cost estimate. It shall include the various categories of work involved; and the quantities and unit cost. Magnitude estimates are not acceptable. A restriction affecting the A&E’s design in the construction cost limit as will be stated in the A&E contract. The A&E must design within this cost limit.

Should the VA change or modify the scope of work in any way to increase the cost the A&E would not be responsible, but they must advise the CO of the increase. If any other cost increases become evident, the A&E must notify the CO and recommend remedial action to reduce the estimated cost to within the approved limits. If an overrun is caused by the A&E, the contract requires them to make whatever changes the CO deems necessary to reduce the project’s cost at no additional design expense to the Government.

However, if the overrun in cost was not caused by the A&E, or if the CO agrees to a change in scope, the A&E’s fee will be adjusted. The responsibility for reducing costs to the lowest level while satisfying the functional requirements of project rests with the A&E.

Therefore, efforts toward controlling costs must begin in the earliest planning stages and continue through the final stage. The devices used to control construction costs are cost monitoring, value engineering, bid alternates, scope reductions, etc.

1. This cost estimate shall include a contingency allowance of 5% for new construction and 10% for renovations or retrofit. An accurate, well-developed estimate by the A&E is a critical element.

2. The construction estimate shall be based on the construction occurring according to the established schedule. It should include an inflation allowance, which is appropriate for our geographical area and accounts for the local bid climate at the anticipated construction award date.

3. Additionally the A&E must provide a minimum of 20% of the Project design as deductive bid alternates and should be included in the specification section 01 00 00.

NOTE: These deductive bid alternates cannot affect the intended functionality of the project.

e. The 50% design submissions will be reviewed for functional purposes only.

Technical accuracy and details will be the responsibility of the A&E firm.

f. There shall be a subsequent submission at 85%. The A&E shall provide a

3. 100% Review/ Second Review – two (2) sets of specifications, three (3) sets of CAD drawings, and a cost estimate.

a. Submittal Letter: A&E shall provide a submittal letter stating the changes and corrections noted on the previous review have been evaluated and incorporated in the documents submitted for the 100% review.

b. Specifications: A&E shall provide complete specifications, in accordance with previous review requirements, with all review comments accounted for and ready for use as final contract documents. Specifications shall include scope of work and phasing schedule requirements assembled with the general sections. Each section shall have a detailed index. Section 01 00 00 shall include the 10 hours OSHA training for all employees and subcontractor’s staff, and the 30 hours course for the superintendent if they will be assigned as a “competent person”. In addition, the A&E shall provide and describe bid deductive alternatives in specification section 01 00 00 for funding constraints.

c. Drawings: A&E shall provide one (1) full set and two (2) 11”x17” copies of project drawings produced on a CADD system. CADD system shall be compatible with AutoCAD 2020. This submission shall include:

1. All drawings developed for the previous reviews and shall be detailed showing all utilities, services and sizes as well as required construction details.

2. Also show complete details, notes, equipment schedules, sections, and locations. Comments included in the 85% review shall be incorporated in the drawings.

d. Cost Estimate: A&E shall provide a revised detailed cost estimate and ensure that the following items are included:

1. Certification that the quantities have been checked and found to be correct.

2. All estimates shall be based on the most up-to-date working drawings available and shall be current as of the date of submission.

3. Materials are priced at the contractor’s buying level. Sales taxes, when applicable, will be added into material costs.

4. Cost totals shall reflect labor and materials separately and should be formatted as follows:

a. Totals - labor and material for all branches of work.

b. Overhead and Profit – a nominal percentage to reflect variations of trades, project size, competition, etc.

c. Total Estimated Cost

d. Estimated cost and duration (time) for deductive alternates.

e. This submission will be reviewed in a format similar to the 85% submission. This design will be reviewed for functional purposes only. Technical accuracy and detail will be the responsibility of the A&E firm. Conditions and field verification are the total responsibility of the A&E. Therefore, change orders are not expected during construction due to design deficiency or negligence. It is the A&E’s responsibility to accurately determine conditions and to ensure that the design is based upon correct current field verified data and ensure no design deficiencies. All drawings furnished by the Department of Veterans Affairs shall be field verified by the A&E.

4. Final Review Submission – After completion of the 100% review comments and corrections, the final bid contract documents shall be prepared and shall include:

a. Submittal Letter: A&E shall provide a submittal letter stating that the changes and corrections noted on the previous review have been evaluated and incorporated in the documents submitted for the final submission.

b. Final Cost Estimate: A&E shall provide the final cost estimate incorporating all changes and corrections noted in the previous review. A cost estimate for each deductive alternate shall also be included. In addition, the total completion date for the base bid and for each bid deductive alternate shall be included as part of the final cost estimate.

c. Certification: At the final review the A&E will present the completed CADD produced drawings one (1) Full Size and three (3) Half Size (11”x17”)) each of which shall include a signature block that will bear the professional registration stamp of the registered professional architect and/or engineers responsible for the design.

An architect’s stamp (seal) must be applied to architectural drawings and an engineer’s stamp to engineering drawings. In addition to the seals of the applicable Registered Professional Engineers, Certified Independent Third-Party Safety Professional of Professional Credential (CITP) and the Fire Protection Engineer in Charge of the final design revision are required as indicated in Section IV Certified Independent Third- Party Design Reviews of this document. Also, a certification letter signed and stamped by the CITP indicating that the design is in compliance with the latest codes and regulations per Section V shall be included with this submission. The Final Bid design package will not be accepted without the CITP Review certification letter. After the drawings and specifications have been reviewed by Engineering, the Contracting Officer will issue for bid. If major discrepancies exist in the drawings, the technical clearance will be postponed until the A&E has corrected these contract documents. Technical accuracy shall be the A&E’s responsibility.

d. Electronic Drawings: Three (3) CD-ROM sets of electronic media containing all final CADD drawing files shall be submitted. Files must be compatible with current AutoCAD LT 2020 and all layers shall be unlocked prior to submission. In addition, electronic copies of the specifications in “Word” format and Cost Estimates shall be included in the CD-ROM’s

e. A&E shall include in specification section 01 33 23 “SAMPLES AND SHOP DRAWINGS” a list by specification and paragraph of all submittals requires to be made under this project; however, a disclaimer statement is recommended.

f. Section 01 00 00 shall include the 10 hours OSHA training for all employees and subcontractor’s staff, and the 30 hours course for the superintendent if he will be assigned as a “competent person”. In addition, the A&E shall provide and describe bid deductive alternatives in specs section 01 00 00 for funding constraints.

IV. CONSTRUCTION PERIOD SERVICES REQUIREMENTS

A. Review of Submittals: The A&E shall review all material submittals, shop drawings and test reports that are required. Reviews shall be completed, and submittals returned to Engineering Service within ten (10) working days.

B. Review Analysis of Change Orders and Costs: The A&E shall provide prompt response when contacted by the COR to review and provide analysis of Change Orders and Costs within five (5) working days.

C. Site Visits: The A&E shall attend site visits including the pre-bid conference, preconstruction conference, and final inspection when requested by Engineering Service. Include price for additional site visits during site investigation process by discipline, limited to a maximum of ten (10) including all disciplines. The A&E shall provide conference minutes and make written inspection report available within five (5) workdays after each meeting and/or site inspection including the final inspection punch list.

D. Record Drawing Requirements: The A&E shall provide one (1) complete finished set of as-built drawing reflecting all changes incorporated during the actual construction. These as built are to be drawn on a CADD and highlighting all changes. A clear copy in MYLAR shall also be included made from updated as-built CADD drawings. The complete set will all be dated the same with “RECORD AS-BUILT DRAWINGS” on each page’s title block. The A&E shall include a requirement note for the contractor to provide marked up prints directed to the A&E showing actual construction and any changes, which occurred during construction. These shall be verified by the A&E. A&E shall also provide a complete updated set of record as-built drawing files as produced on CADD system compatible with AutoCAD 2020 or later via CD-ROM. A&E shall update drawings such that they shall meet the complete approval of the Engineering Service.

V. CERTIFIED INDEPENDENT THIRD- PARTY (CITP) DESIGN REVIEWS

A. The design Architect/ Engineering (A&E) will hire a Certified Independent Third-Party (CITP) Safety Professional or Professional Credential to provide the necessary design reviews for compliance with national and local codes, standards, and federal and state regulations included but not limited to:

· OSHA Standards

· JCAHO Standards

· Handicap Accessibility Standards

· NFPA Codes

· National and Local Building Codes

· EPA Regulations

· Emergency Preparedness infrastructure vulnerabilities

· Security infrastructure vulnerabilities

· Others as applicable

1. Requirement for acquiring and incorporating a Certified Independent Third-Party (CITP) Safety Professional or Professional Credential review of design documents

VA must comply with national and local codes, standards and regulatory requirements to comply with Public Law 100-678, Public Buildings Amendment Act of 1988 and Public Law 102-522, Federal Fire Safety Act of 1992. Like other federal agencies with real property and construction authority, VA acts as its own building and code enforcing official or as the “Authority Having Jurisdiction” (AHJ) for meeting code requirements. As such, the VA has overall responsibility of ensuring compliance with codes.

The design A&E will hire a CITP consultant(s) as necessary for the review of design documents for compliance with applicable national and local codes, standards, federal and state regulations. The Design A&E shall take into consideration and incorporate all third-party consultant comments/recommendations into the design documents prior to advertising for a construction contract award.

2. Certified Independent Third-Party Professional or Professional Credential Review and Approval

Project plans must have a signature block or a letter on third-party Company’s letterhead, a third-party certified safety professional or professional credentials as applicable to the nature of review certifying and verifying the plans and specifications have been reviewed for compliance with applicable codes, standards and regulatory requirements. At the time of review, the CITP should identify all corrections necessary for the A&E to bring the design into compliance. The A&E is required to incorporate and make necessary corrections to the design to bring the design into compliance prior to the final design documents being issued for a construction contract award.

VI. Design

A. There will be four (4) major stages of the A&E’s work under the contract as follows:

1. Conduct site investigations/project direction meetings.

a. Coordinate with VA Engineering

b. Using existing as-built as furnished by VA.

c. Consulting Engineers and other disciplines also involved.

d. VA Engineering available to discuss specific questions.

2. Present 50% review.

a. Formal meeting conducted by A&E.

b. Minutes prepared and submitted to VA within five (5) working days after of the Formal Meeting.

c. One (1) full size and two (2) half size (11”x 17”) copies of drawings.

d. One (1) copy of cost estimate.

e. Two (2) copies of edited specification.

3. Present 100% design review.

a. Formal meeting conducted by A&E.

b. Minutes prepared and submitted to VA within five (5) working days.

c. One (1) full size and three (3) half size (11”x 17”) copies of drawings.

d. One (1) copy of cost estimate.

e. Two (2) copies of edited specification.

4. Present Final bid documents.

a. Formal meeting conducted by A&E.

b. Minutes prepared and submitted to VA within five (5) working days.

c. One (1) full size (original) and three (3) half size (11”x 17”) copies of drawings.

d. One (1) copy of cost estimate including cost estimate for each deductive alternates and the estimated duration of the base bid and each alternative.

e. Three (3) copies of fully edited specification.

f. Three (3) CD-ROM sets of electronic media containing all final CADD drawing files.

Note: The A&E firm shall provide ten (10) complete sets of signed and sealed drawings and specifications of the final bid documents for advertisement purposes. Coordination with the contracting officer is required for delivery purposes.

B. In each submission, A&E shall incorporate the material specified in the earlier submission, revised according to the comments made by the VA at the previous review.

VII. Schedule

At each submission, all drawings and support material shall be dated and appropriately labeled above the title block. The number of submissions and review times are listed below:

VIII. VA Responsibility

The VA will coordinate meetings with appropriate medical staff and the A&E as requested. Any site visit shall be coordinated one (1) week in advance for proper coordination with the VA staff.

Page 1 of

Page 1 of