36C24823R0032.docx

SUBJECT*

FY23: NRM-Tier 1 (Proj:546-16-103) B/B Replace Pneumatics with Direct Digital Control

GENERAL INFORMATION

Miami VA Healthcare System

Bruce W. Carter Medical Center

1201 NW 16th Street

Miami FL

CONTACT INFORMATION

Network Contracting Office 8 (NCO 8) Miami VA Healthcare System 1201 NW 16th Street Miami FL 33125

POINT OF CONTACT*

Contracting Officer Duwane B. Snyder Duwane.Snyder@va.gov 305-339-0404

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

Presolicitation Notice Presolicitation Notice Please see Draft Statement of Work

Presolicitation Notice

VA Medical Center 1201 NW 16th Street Miami, FL 33125 May 03, 2022

Project Title: Replace Pneumatics with Digital Direct Control VA Project Number: 546-16-103

1) PROJECT GOAL

This project will correct deficiencies with existing sections of HVAC system air terminal units which operate by pneumatic control, located in specific areas of building 1 Main Hospital, by removing and replacing pneumatically controlled hardware, devices, and otherwise make modifications and additions to the HVAC system to accommodate new replacement air terminal units - to restore HVAC air terminals operational control functions with Direct Digital Control (DDC) and therefore improve indoor air quality (IAQ) in accordance with VA building specifications and guidance standards.

2) STATEMENT OF WORK

The scope of this project will correct project specific HVAC system air terminal units as stated in the Project Goal in accordance with A/E firm provided construction specification’s and drawings. Contractor shall furnish all labor, materials, and equipment to perform all work required to complete project scope, including completely preparing site with demolition and removal of existing structures.

Work includes but it’s not limited to:

· Construction activities as per provided 100% construction documents and speciation’s.

· This project shall be governed by value engineering mandate to remain within budget.

· This project shall have 10% deduct alternates.

Contractor must:

· Provide a cost loaded work schedule to COTR after issuance of NTP and before commencement of work, in sufficient detail to assess and monitor construction progress weekly. Include a Critical Path Method (CPM) work phase plan in accordance with A/E design, which minimizes impact to affected areas of hospital operations and includes any temporary provisions required to fully execute project scope. Construction phase plan will involve relocation of staff and services and will require coordination with VA staff for approval.

· Schedule a series of planned intermediate work site inspections of project installation work on a partial and final inspection basis; which includes A/E engineer disciplines and VA personnel. Execute planned inspections, including special purpose inspections, by making specific periodic requests to the COTR.

· Coordinate all work with project COTR.

· Secure area before commencement of work, and maintain prior approved construction conditions according to MVAMC Infection Control, Life Safety, and Construction Policy requirements.

· The period of performance for this project is 180 calendar days.

3) SPECIAL REQUIREMENTS

· VA Police will issue identification badges to contractors, employees and subcontractors which must be worn at all times when on VA Property.

· Contractor shall provide a list of all personnel who will participate on the project. Personnel shall be subjected to a background investigation previous to commencement. After background check has been completed identification badges will be issued.

· Contractor shall keep the area cleaned daily and haul away all construction debris. All materials and construction debris must be in covered cart when entering and exiting the building.

· To minimize the impact to patient care work may have to be completed during nights and weekends, if scheduled and with prior COTR approval.

· Contractor must have approval from the COTR for any activities affecting building utilities and fire systems, such as disruptions, connections, temporary impairments/installations, etc.

· Maintain daily attendance of records of all personnel, including name, date, title, construction trade, and time on station. Submit daily work reports to COTR for work progress and maintain timely updates to the schedule.

· Provide a weekly projected production schedule for the upcoming week to COTR.

· Prior to any installation of any materials a list will be provided to the COTR for review and approval showing compliance with all specifications and applicable contract clauses.

· Contractor shall report to the COTR for each shipment of construction debris, the weight by type, shipment date, destination, and whether the debris is to be recycled/reclaimed or disposed. Types include concrete, lumber, metal, dry wall, etc.

4) QUALIFICATION / CERTIFICATION

· The Contractor shall be a State of Florida Certified General Contractor.

· The Electrical Subcontractor shall be a State of Florida Certified Electrical Contractor.

· The contractor and all contractor employees must have taken the OSHA Certified 30 or 10-hour (as applicable) construction safety course, and show documented proof. The contractor shall designate a “competent person” in accordance with 29 CFR 1926. 32(f) which states, “One who is capable of identifying existing and predictable hazards in the surroundings or working conditions which are unsanitary, hazardous or dangerous to employees and who has authorization to take prompt corrective measures to eliminate them”. The contractor shall instruct each of his employees in the recognition and avoidance of unsafe conditions and the regulations applicable to this work environment to control or eliminate any hazards or other exposure to illness or injury.

Additionally, the contractor shall comply with the following requirements:

· Develop a plan detailing project specific fire-safety measures.

· Maintain site and building access free and unobstructed to facility emergency services.

· Separate temporary facilities from existing buildings and new construction by appropriate distances.

· All temporary construction partitions must meet fire-safety requirements.

· Temporary heating and electrical installations must comply with OSHA 1926, NFPA 241 and NFPA 70.

· Means of egress shall not be blocked.

· Egress routes for construction workers must be maintained free and unobstructed.

· Contractor furnished fire extinguishers must be provided and maintained in construction areas and in temporary storage areas.

· Flammable and combustible liquids must be stored, disposed and used in accordance with OSHA 1926, NFPA 241 and NFPA 30.

· Existing fire protection must not be impaired without permit. Provide fire watch for impairments more than four (4) hours in a 24 hour period.

· Prevent accidental smoke detector operation.

· Perform Hot Work in accordance with NFPA 241 and NFPA 51B.

· Maintain all construction permits visible and updated as required by the MVAMC Safety Office and Infection Control Department.

· Prohibit smoking in and adjacent to construction areas.

· Dispose of waste and debris from buildings DAILY.

· Follow all additional requirements as specified in the MVAMC Construction Policy.

5) EQUIPMENT

· Contractor must provide all tools and equipment.

· All Equipment, tools, etc., shall be maintained while on the project and shall be adequate, in quality and capacity for proper execution of work.

· Under no circumstances tools or equipment shall be left unattended.

6) SCHEDULING AND HOURS OF WORK

· All work in areas involved shall be scheduled with the VA Engineering COTR. Work shall be scheduled for proper execution to completion of this contract.

· Hours of Work: The contractor will perform work from 7:00 am – 3:30 pm Monday thru Friday. Evening and week hours will be coordinated with the COTR. No work shall be performed during U.S. Federal Holidays. Normal duty hours are 7:00 am – 3:30 pm Monday thru Friday except, U.S Federal Holidays.

· All shutdowns involving temporary impairment of utilities shall be requested in writing to the MVAMC COTR three (3) weeks in advance. Shutdowns shall be considered as an activity in the contractor schedule. The following list addresses the kind of shutdowns or service interruptions that shall require advanced notice:

· Electrical Systems shutdown including Normal or emergency Power.

· Fire Suppression Systems: Sprinkler shutdowns lasting over four (4) hours require notification and concurrence from the VISN Safety office. Fire Alarm work shall be conducted by Simplex.

· Parking.

· Cranes: Prior to crane arriving on site contractor shall submit: Crane maintenance logs, crane operator’s license, drawings showing crane’s operational and exclusion zone, and lift plan logistics for placement and equipment set-up/take-down. All documents shall be revised and approved by the MVAMC Safety Office prior to scheduling the work.

7) SITE VISITS

A. Job site shall be visited to verify all existing conditions and dimensions and the extent of work involved. Visits to site may be made by appointment only and be previously approved by CO.

B. Due to the global pandemic COVID-19, Bruce W. Carter VA Hospital needs to limit the number of people entering the facility. All personnel shall only enter through the west patio entrance area. VA staff will be asking certain questions. Example: Do you have flu like symptoms, fever cough, respiratory issues? Are family members/household sick or with symptoms? Any resent travel outside of the US? If you answer yes to any of these questions, access will not be granted to the facility. Interest parties should not send any personnel that have recent histories of health issues. VA staff will read body temperature to assist in access screening. Once inside the facility:

1. Face mask should be worn at all times inside the VA premises.

2. Each person shall bring their own face mask

3. 6-Ft social distancing shall be maintained between each person.

4. No shaking of hands

5. Follow VA instructions at all times. There are restricted areas that should not be entered without appropriate authorization and personal protection equipment (PPE).

Exit through the main lobby only.

8) INSPECTIONS

· All work shall be inspected daily, during installation and at final completion by MVAMC COTR.

9) SAFETY REGULATIONS

· All applicable Safety Regulations shall be observed during all work of this contract.

· The MVAMC Safety Officer shall have full authority to see that the contractor obeys all safety rules and regulations relative to the fulfillment of this contract.

· Provide all necessary barricades / signage where required.

· Isolate the area to prevent the spread of debris into adjacent area.

· Follow Infection Control regulations. Maintained the area negatively pressurized if required.

· Perform field test and participate on final acceptance tests for new equipment or systems installed.

· Provide a written certified statement indicating that the construction project meets the life safety code requirements. For those maintenance and repair projects where the life / safety code requirements is not applicable, a written statement shall also be provided accordingly.

10) SUBMITTALS

· Submit documented proof of OSHA construction safety course.

· General Contractor License and Insurance.

· Submit as per Construction Documents and Specifications.

· Warranties.

· Site specific Hurricane Preparedness Plan to execute in the event of adverse weather conditions.

11) APPLICABLE PUBLICATIONS

· VA Office of Construction & Facilities Management - Technical Information Library (TIL).

· Florida Building Code.

· VA HVAC Design Manual for the Department of Veterans Affairs (VA) Healthcare Facilities.

· VA Interior Design Manual.

· National Fire Protection Association (NFPA).

· Underwriters Laboratories, Inc. (UL).

· Americans National Standards Institute (ANSI).

· American Society for Testing Materials (ASTM).

· National Manufacturers Association (NEMA).

· National Electric Code (NEC).

12) MATERIALS

· Contractor to provide all materials required, remove and replace finishes in accordance with Specifications.

13) EXECUTION

· After scheduling work (including phasing according to General Requirements) with the MVAMC COTR, provide the required signage and barricades as required to maintain safety and protection of work and around construction site.

· The contractor shall have all required equipment, tools and materials on site before any work starts.

· After Substantial Completion remove any excess material from VA campus and turn over 10% of materials to MVAMC maintenance crew.

· After Substantial Completion request Final Inspection from MVAMC COTR.

14) PROJECT CLASSIFICATION

· Low Risk Group II Type B.

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