36C24823Q1790.docx

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GENERAL INFORMATION

SET-ASIDE

Network Contracting Office 8 (NCO 8) Commerce Building 300 E. University Ave. Ste. 180 Gainesville FL 32601-3460

POINT OF CONTACT*

Contracting Specialist Yolanda Glover yolanda.glover@va.gov (352)381-5712

PLACE OF PERFORMANCE

ADDRESS

Malcolm Randall VA Medical Center

1601 SW Archer Road

Gainesville FL

ADDITIONAL INFORMATION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

THIS IS A SOURCES SOUGHT NOTICE ONLY. This notice does NOT constitute a request for proposal, request for quote, or invitation for bid. No formal solicitation document exists at this time. We are seeking information for market research purposes only. The Government will not pay for any information solicited.

The VHA Network Contracting Office 8 (NCO 8) is conducting a market survey to find qualified vendors for the Replacement of Switchgear Power Batteries.

The proposed NAICS 335910 is applicable to this acquisition; with a size standard of 1,250 employees.

Objective:

Replacement of Switchgear Power Batteries. See DRAFT Statement of Work (SOW) for details.

All interested parties should respond, in writing via email to Yolanda.Glover@va.gov. Your response is required by 08/14/2023 at 4:30 PM EST. In your response, please include the following:

· Company name

· Address

· Point of contact with email and/or phone number

· DUNS number

· GSA Contract Number, if applicable

· Information describing your interest

· Company Socio-Economic SIZE (example…large, small, SDVOSB, VOSB, WOSB etc.)

· Any questions regarding the requirements outlined in the Statement of Work (SOW)

Statement of Work (SOW) Replacement of Switchgear Batteries Located in Building 25 and 29 for Malcom Randall VAMC 1601 SW Archer Rd.

Gainesville, Fl. 32608

INTRODUCTION:

The North Florida/South Georgia Veterans Medical Center in Gainesville, Florida has a requirement for the replacement of a Switchgear Power Batteries located in building 25 and 29. During the most recent Preventative Maintenance, existing batteries were identified as outdated and in need of replacement. The batteries are a critical component to the Utility Switchgear located in Building 25 and 29 and should be immediately replaced by a qualified contractor.

This Statement of Work (SOW) describes the requirements for providing replacement batteries, replacement, disposing of removed batteries, and testing of newly installed batteries.

This SOW also describes the requirements for the Qualified Electrical Professionals, known as “Contractors” in this document, and to include the requirements to establish maintenance and testing reports.

BACKGROUND:

The Contractor shall provide all supplies, materials, parts, equipment, labor, supervision, management, shipping/freight, disposal, and transportation to perform all tasks as identified. All maintenance, repairs, inspections, calibrations, cleaning, and tests are to be performed in accordance with the following applicable codes and standards: National Electric Code (NEC), NFPA 70E, Manufacturer’s Recommendations, and with all terms, conditions, provisions, schedules, and specifications provided herein. All bidding contractors are encouraged to attend a pre-bid walk through prior to submitting quotes or proposals.

SCOPE OF WORK:

1. The contractor will provide (92)/each 1.2 volt NiCad batteries or equal in buildings 25 and 29. The proposed batteries should be equal in size and must fit within the existing rack. If the proposed batteries will not fit within the exiting rack, a new rack must be provided at no additional cost to the VA. If a new battery rack is provided, the new rack must fit within the space allocated.

2. The Contractor will be responsible for removal and disposal of all (92) batteries each from buildings 25 and 29 of the existing batteries. Some of these batteries may be leaking and will require over-packing prior to moving and transport. The contractor shall include in the proposal all cost associated with labor for removal, over-packing leaking batteries, transportation, and disposal of batteries and rack (if required), installation of new batteries, and testing.

3. The contractor shall properly clean the existing battery rack and surrounding area prior to installing the newly provided batteries. If the contractor elects to replace the battery rack, the removed rack will be disposed of by the contractor at no additional cost to the VA. The contractor will ensure the area around and under the battery rack is cleaned prior to install of new rack and batteries. The contractor will provide all labor to install the new batteries and rack if applicable. The contractor will have a representative on site for the duration of the scheduled work.

4. The contractor will schedule and coordinate the delivery efforts with the Contracting Officers Representative (COR). The contractor will provide an estimated date of arrival for the batteries and rack if applicable at the Malcom Randall VAMC upon receipt of PO or confirmation of order.

5. The replacement of the batteries and rack (if applicable) will be scheduled with the COR, once the batteries have been delivered and accepted by the VA. The replacement of the batteries and rack (if applicable) is required to occur during normal business hours, 8:00 am to 4:30 pm Monday through Friday excluding Federal Holidays. The Contractor shall provide a proposed schedule for replacement upon receipt of PO or confirmation of order. The schedule shall indicate the work schedule for completion as soon as possible following delivery and receipt of the batteries. The proposed schedule shall be reviewed by the assigned Contracting Officers Representative (COR) for any changes or revisions, needed to align with Facility Operations, to minimize disruptions to the Facility.

6. The Contractor shall provide all necessary personnel and labor to successfully remove and replace the batteries with the newly provided. This includes providing any interconnecting battery hardware, protective buss covers, wiring, miscellaneous materials, and cleaning supplies.

7. The Contractor shall ensure the work area is always maintained and clean. The Contractor shall dispose of all debris, materials, and the removed NiCad Batteries for proper disposal. If the battery rack is replaced, the removed rack must be removed and disposed of by the contractor.

8. Contractor shall report any deficiencies that are deemed critical or catastrophic immediately to the (COR) or Electrical Shop Supervisor for immediate corrective actions.

9. Following successful replacement of the Batteries, the Contractor shall perform all testing/measurements required and as recommended by the manufacturer to ensure the Switchgear is fully functional. A report will be prepared and provided to the (COR) documenting replacement and testing.

10. Technical Industry Standards- The contractor certifies that all applicable services offered under this contract shall conform to all common industry standards. Any regulatory requirements will be met by the Contractor for these services.

11. Responsibilities of the Contractor- The Contractor must obtain authorization from the Contracting Officer (CO), through the COR Designee, for any services required outside the defined scope of work provided herein.

12. Commencement, prosecution, and Completion of Work- The Contractor shall be required to commence work under this contract as soon as possible following delivery of the Batteries to the facility and not more than fifteen (15) calendar days after receipt of the Batteries and Rack (If Applicable). Contractor shall prosecute the work diligently, and complete the entire work as outlined in this Statement of Work.

13. CONTRACTING OFFICER’S REPRESENTATIVE (COR): The COR for this project is Mr. Gabriel Hudkins at the VA Medical Center, Gainesville, Florida, who can be reached at (352) 548-6447. Please contact the (COR) for planning, coordination, and to schedule the required outages and the rest of the work that must be completed after receipt of the Purchase Order or commencement to proceed.

14. IDENTIFICATION, PARKING, SMOKING, AND VA REGULATIONS: The contractor’s employees shall always wear visible identification (issued Contractor Badges from Engineering front offices) while on the premises of the VA Medical Center(s). It is the responsibility of the contractor to park in the appropriate designated parking areas. Information on parking is available from the VA Police Section. The VA Medical Center(s) will not invalidate or make reimbursement for parking violations of the contractor under any conditions. Smoking is prohibited both inside and outside of any buildings at the VA Medical Center(s), as we are a Government Non-Smoking Facility. This includes all tobacco products. Physical possession of any weapons while onsite are prohibited. This includes in your vehicles while on Federal Property. Enclosed containers including tool kits shall be subject to search. Violations of VA regulations may result in a citation answerable in the United States (Federal) District Court, not a local district, state, or municipal court.

15. HOURS OF SERVICE: Normal VA Medical Center work hours are from 8:00 A.M. to 4:30 P.M., EST, Monday through Friday, excluding Federal Government designated holidays. Federal Holidays observed by the VA Medical Centers are:

NOTES:

(a) NFPA 70B provides guidance which is considered best practice for the maintenance of electrical equipment; these practices should be followed to every extent possible.

(b) Use of lint-free rags to clean conductors, contact points between the circuit breakers and main buss bars, buss bars, and interior of the electrical equipment. Use a vacuum cleaner to remove large debris; compressed air is not to be used for this purpose. Visually inspect for signs of overheating, misaligned contacts, damaged insulation, or lose lugs.

(c) Tools utilized in the process of replacing the (CPT) shall be inspected, serviceable, and suitable for the task at hand.

QUALIFICATIONS OF CONTRACTORS

A. Contractors shall be experienced, having properly trained and licensed permanent staff required to perform the proposed work. Contractor (i.e. the construction, repair, testing, and maintenance of industrial and commercial electrical distribution systems) shall be the primary interest /specialty of the Contractor’s business.

B. Contractors shall have technical training and a demonstratable track record of working experience in maintenance, cleaning, inspection, and testing of the Battery Powered Electrical Switchgear Systems and related components in a Healthcare, Industrial, Educational, and Commercial facilities for a minimum of five (5) continuous years. Electrical components on which the Contractors have experience shall include, but not be limited to switchboards and switchgear (low and medium voltage), low voltage controls, emergency and standby generators, automatic transfer switches, wiring, transformers, meters, and other electrical appurtenances.

C. Contractors shall have safety trainings, either on-the-job (OJT) or classroom type training, covering electrical safety as outlined in OSHA Standard 29 Code of Federal Regulations (CFR) 1910Subpart S – Electrical, and the NFPA 70E – Standard for Electrical Safety in the workplace. Training certification shall be provided indicating each technician is a “Qualified Person” as defined by NFPA 70E. Training Certifications shall be submitted to the VA Contracting Officer prior to work. If no training certifications are available, the Contractor/Employer shall certify that he/she has met the requirement in writing and will submit it in writing to the VA Contracting Officer prior to work.

D. Offers will be considered only from Licensed Contractors who are regularly established in the business called for and whom in the judgement of the Contracting Officer (CO) are financially responsible and able to show evidence of their reliability, ability, experience, equipment, facilities, and personnel directly employed or supervised by them to render prompt and satisfactory service. The contractor shall be Licensed in the State of Florida to perform the work as mentioned above.

Additionally, offers will meet the following criteria:

1. The contractor firm shall be an independent organization which can function as an unbiased authority, professionally independent of the manufacturers, suppliers, and installers of the equipment or systems to be evaluated by the firm.

2. The repairing firm shall be regularly engaged in the maintenance and repair of electrical equipment devices, installations, and systems.

3. The maintenance and repairing firm shall submit proof of the above qualifications for approval by the Contracting Officer.

E. Contractors shall have ready access to the latest versions of the following references:

7. Operating/Maintenance Manuals and specifications of the equipment to be maintained and tested. These manuals may be obtained from the VHA Medical Center(s), or the equipment manufacturers

F. Contractors shall have and provide all necessary tools, equipment, and Personal Protective Equipment (PPE) to perform the work safely, effectively, and timely. Tools, equipment, and PPE shall comply with the requirements of OSHA Standard 29 CFR 1910, Subpart I, and NFPA 70E. Prior to initiating work, Contractor shall provide documentation that all instruments, test equipment, tools and PPE have current calibration. Dated calibration labels shall be visible on all instruments, test equipment, tools, and PPE as appropriate.

GUARANTEE: The Contractor guarantees his services against defective materials, workmanship, and performance for a period of one year. Said guarantee to run from date of acceptance of service by the Government. The contractor agrees to furnish, without cost to the Government, replacement of all parts and materials that are found to be defective during the guarantee period. Cost of installation of replacement materials, parts, and/or labor shall be borne by the Contractor.

Sources Sought Notice